JP5167794B2 - Document management apparatus, program, and recording medium - Google Patents

Description

  The present invention relates to a document management apparatus.

  In the document management apparatus, there have been two main methods for changing document properties.

  One is to repeat selection-> change for individual documents, and the other method is to select all change target documents in advance and make the same change to all the documents at once. Met.

  With either method, it is impossible to enter properties in a seamless and detailed manner for individual documents, and the risk of human error such as inconvenience and effort resulting from them, omissions due to those changes, and unintended changes. In the past, all of this was borne by the user.

  Also, even if it becomes possible to enter properties for each individual document in a seamless and detailed manner, it is troublesome to enter the same value many times, for example, when entering document properties. is there.

  Even if seamless and continuous property editing can be realized, when a large number of document properties are edited, the risk of human error intervention corresponding to the number of documents increases.

Patent document 1 can be mentioned as a well-known technique relevant to this invention.
JP 2004-240488 A

  However, the invention of the “document management device” of Patent Document 1 automatically converts document content into character data by OCR, estimates and extracts date-related data from the text data, and attaches it to the document as a document property. Is. In other words, although the same intention as the present invention is certainly shared in terms of eliminating the inconvenience associated with the user's document property editing work, the means is fundamentally different.

  In other words, in Patent Document 1, it is merely automatically added as a document property using OCR based on the premise that information already exists in the document, and the document property targeted in Patent Document 1 is date / time. There is a limitation that it is only.

  SUMMARY OF THE INVENTION The present invention has been made in view of such circumstances, contributes to improving the work efficiency of changing document properties, reduces the work steps, and can reduce the risk of human error. And it aims at providing a recording medium.

The present invention is a document management apparatus that manages an accumulated document together with document properties that are attribute information attached thereto, and continuously changes document properties when changing document properties of a plurality of documents. And when the property continuous setting means continuously changes the document property of the plurality of documents, the document property item in which the document property has been changed in the past among the document property changes of the plurality of documents currently being executed. Item display control means for displaying in a display mode different from other items is provided.

Further, in a document management apparatus that manages an accumulated document together with document properties that are attribute information attached thereto, a document property continuous setting unit that continuously changes each document property when changing document properties of a plurality of documents; When the property continuous setting means continuously changes the document properties of a plurality of documents, whether or not the values input by the user in the past among the document property changes of the plurality of documents currently being executed are regular determining whether, in which a candidate value border means for automatically displaying the candidate value in the document currently document property in input based on the regularity when it is determined that there is a regularity.

In addition, when the candidate value setting means is a document whose current document property is to be changed is a predetermined number of documents among the document properties of the plurality of documents currently being executed, the regularity is The determination of whether or not there is present and the candidate value are displayed.

Further, as a display mode different from the other items in the item display control means, in which be displayed in different colors for the corresponding item.

Further, as the different display mode and the other items in the item display control means, in which be displayed by changing the font for the corresponding item.

  Further, a property editing target document list display means for displaying a list of selected property editing target documents is provided.

In the list of property editing target documents, there is provided document display control means for displaying a document whose properties are actually changed in a display mode different from other documents .

Further, as the other document with different display mode in the document display control means, in which be displayed in different colors for the corresponding document.

Further, as the other document with different display mode in the document display control means, in which be displayed by changing the font for the relevant document.

Further, as the other document with different display mode in the document display control means, in which so as to display an icon for the corresponding document.

A program according to an eleventh aspect is a program for causing a computer to realize each means constituting the document management apparatus according to any one of the first to tenth aspects .

A recording medium according to a twelfth aspect is a computer-readable recording medium in which the program according to the eleventh aspect is recorded.

Accordingly, by the present invention lever contributes to improvement of work efficiency and working steps is also reduced, such an effect that it is possible to suppress the risk of human error.

  The best mode for carrying out the present invention will be described below with reference to the accompanying drawings.

  First, FIG. 1 shows a block configuration of a document management apparatus 100 according to the best mode for carrying out the present invention.

  The user interface means 1 can display various screens on a display device (for example, a display), and can perform various operations using an input device such as a keyboard and a mouse. The control means 2 stores a series of information stored in the data management apparatus 6 by the data management apparatus access means 5 based on the information set by the document property control means 3, the document list control means 4, and the document property continuous setting means 7. It controls the processing.

  The document property control means 3 performs a series of processes regarding input of document properties by the candidate value attaching means 8, the candidate value attaching invalidation means 9, the document property easy recognition means 10, the document property color changing means 11, and the document property font changing means 12. It is something to control.

  The document list control unit 4 includes a series of document list displays by the property editing target document list display unit 13, document ease recognition display unit 14, document list color change display unit 15, document list font change unit 16, and document list icon change unit 17. Is to control the process.

  The data management device access means 5 accesses the data management device 6 in response to a user request and transfers data.

  The data management device 6 stores information on the electronic document and properties attached thereto.

  The document property continuous setting means 7 enables the document property editing screen to be seamlessly and continuously turned.

  Candidate value attaching means 8 displays candidate values for each item of the document currently being input from the input value for each item of the document property input in the past.

  The candidate value placement invalidating means 9 invalidates the candidate value placement means 8.

  The document property easy recognition means 10 uses the document property color changing means 11 and the document property font changing means 12 to improve the visibility of the user for items that the document property control means 3 determines to be highly likely to be input by the user. It is.

  The document property color changing unit 11 improves the visibility of the user by changing the color of a specific document property.

  The document property font changing unit 12 improves the visibility of the user by changing the font of a specific document property.

  The property editing target document list display means 13 displays a list of documents subject to property editing regardless of whether the window is existing or new.

  The document easy recognition display means 14 enhances the visibility of the document for which the user has entered the document property on the document list screen by the document list color changing display means 15, the document list font changing means 16, and the document list icon changing means 17. is there.

  The document list discoloration display means 15 improves the visibility of the user by changing the color of a specific document on the document list screen.

  The document list font changing means 16 improves the visibility of the user by changing the font of a specific document on the document list screen.

  The document list icon changing means 17 improves the visibility of the user by using an icon for a specific document on the document list screen.

  An example of candidate value placement processing in the document management apparatus 100 configured as described above will be described with reference to FIG.

  In the figure, when the document property editing screen is rendered, the control means 2 first checks whether the candidate value placement means 8 is valid (processing S101). This confirmation is performed because the candidate value placement invalidation means 9 may switch the validity / invalidity of the candidate value placement means 8.

  If the result of the confirmation in step S101 is “valid” (Yes in determination S101), it is subsequently confirmed whether the document whose property is currently being edited is the third or subsequent document (step S102). As a result of the confirmation, if it is the third document or later (Yes in judgment S103), then, for each item, regularity (ex: prefix / postfix / exactly the same value) from the value input by the user in the past ) Or not (process S104). As a result of the confirmation, if it is determined that there is regularity (Yes in determination S105), then a value is displayed on the screen as a candidate value based on the regularity (processing S106).

  Next, an example of document property font change processing in the document management apparatus 100 will be described with reference to FIG.

  In the figure, when the document property editing screen is drawn, the control means 2 first checks whether the document whose property is currently being edited is the second or later document (processing S200). If it is the second or later document as a result of the confirmation (Yes in determination S201), the items input in the past document are displayed in a method that is easy to recognize, that is, by changing the font (processing S202).

  FIG. 4 shows an example of a document property editing screen showing the effect of the document property font changing unit 12 in the document management apparatus 100.

  In this example, the document property font changing unit 12 distinguishes the value of the document name (meeting material 2) from the others by the difference in font (in this case, “italic”).

  FIG. 5 shows an example of a document property editing screen showing the effect of the document list icon changing unit 17 in the document management apparatus 100.

  In this example, the document list icon changing means 17 adds an icon (in this case, the letter “Done” indicating change in a circle) to the document “Meeting material.txt”.

  As described above, according to the best mode for carrying out the present invention, it is possible to contribute to the improvement of the work efficiency of changing the document property, the work steps are reduced, and the risk that a human error occurs can be suppressed.

  FIG. 6 shows another example of the document list screen. In this case, the document list screen displays, as icons, a screen PN1 for displaying the arrangement status (structure) of folders and the like as a tree diagram, and one or more documents stored in the folder selected and displayed on the screen PN1. It consists of a screen PN2. In this case, the folder “01” is selected, and two documents with the document name “aaa” and the document name “aab” stored in the folder “01” are displayed as icons PP1 and PP2.

  In this case, since the document “aaa” is selected, a property dialog screen as shown in FIG. 7 is displayed, and the property information set in the document “aaa” is displayed.

  In this property dialog screen, user operation items such as a “Previous” button BB1, a “Next” button BB2, an “OK” button BB3, and a “Cancel” button BB4 are provided on the upper right.

  Each time the user turns on the “next” button BB2, the document files stored in the selected folder “01” are sequentially selected according to the display order on the document list screen at that time, and the selection is made. The contents of the property information of the selected document are sequentially displayed on the property dialog screen.

  As a result, when switching the document for which the property information is to be displayed, the user does not have to perform the complicated operation of closing the property dialog screen, selecting the next document, and displaying the property dialog screen again. As a result, user operability is improved.

  When the “Next” button BB2 is pressed, if the contents of the property dialog screen displayed at that time are changed, an inquiry is made as to whether or not to apply the changed contents, as shown in FIG. Display the “confirm change application” dialog and let the user perform the operation.

  An example of the operation process of the property dialog screen in this case is shown in FIG.

  When the user operates the operation item on the property dialog screen (the result of step S301 is YES), whether the operation item is the “OK” button BB3, the “Cancel” button BB4, or the “Next” button BB2. Whether the operation item is other than that is determined (steps S302, S303, S304).

  When the “OK” button BB3 is operated and the result of step S302 is YES, the operation content is saved (step S305), and the screen is closed (step S306). When the “cancel” button BB4 is operated and the result of step S303 is YES, the process proceeds to step S306 and the screen is closed.

  Further, when the “next” button BB2 is operated and the result of step S304 is YES, the “next” button process (step S307) is performed, and when the other operation items are operated, the result of step S304 is If NO, the process corresponding to the operated item is executed (S308).

  FIG. 10 shows an example of the “next” button process (step S307).

  First, it is checked whether or not the property value has been changed (step S401). If the result of step S401 is YES, the document property control means 3 displays a change application confirmation dialog (step S402).

  When the user's selection for the change application confirmation dialog is “Apply change” (the result of step S403 is YES), the document property control unit 3 acquires the change of the property value, and the data management through the control unit 2 The access unit 5 is requested to update the property (step S404).

  When the result of step S401 is NO and when the result of step 403 is NO, the process proceeds to the next step S405.

  Then, the control unit 2 requests the document list control unit 4 to acquire the ID of the “next” document (step S405), and the control unit 2 performs data management based on the acquired ID of the “next” document. The access unit 5 is requested to acquire property information of the corresponding document (step S406).

  As a result, the data management access means 5 returns the document property information acquired from the data management apparatus 6 to the control means 2 (step S407). Then, the control unit 2 passes the acquired property information to the document property control unit 3 and requests a dialog display update (step S408).

  Thereby, the document property control means 3 displays the passed document property information on the property dialog (step S409), and as a result, the property information of the next document is displayed on the property dialog screen.

  Incidentally, the document, document ID, and document property information in the above-described embodiment are stored in the data management device 6 and passed to the control unit 2 via the data management device access unit 5. These documents, document IDs, and document property information are stored in an external server device connected to the document management device 100 via a network, and the document management device 100 is connected via a network or the like as required. It can also be configured to obtain from the server device.

According to the invention described above, document properties can be changed continuously without closing the screen, which contributes to improvement in work efficiency, reduces work steps, and risk of human error. The effect that can be suppressed is obtained.
Further, regularity can be found from values input by the user in the past, and thus candidate values can be displayed, which contributes to an improvement in user work efficiency. In addition, the work steps are reduced, and the risk that human errors are mixed there can be suppressed.
Further, by displaying document properties that are determined to be highly likely to be input by means that are easy for the user to recognize, there is also an effect that it is possible to prevent the user from omission of input.
In addition, by displaying the document properties that are determined to be highly likely to be input with different colors, it is possible to improve the visibility of the user and prevent input leakage.
In addition, by displaying the document properties that are determined to be highly likely to be input with different fonts, it is possible to improve the visibility of the user and prevent the omission of input.
In addition, by displaying a list of documents that are subject to editing document properties, it is possible to understand at a glance where the current working document is located, contributing to user work efficiency. obtain.
In addition, the display of the document can be distinguished by the editing status (not edited / partially edited / edited) on the document property editing document list screen with a means that the user can easily recognize, so that the editing status can be grasped at a glance and the work efficiency is improved. As a result, the effect that a user's input leakage can be prevented is also acquired.
Further, since the document color is changed depending on the document editing state, the visibility of the user can be improved and input leakage can be prevented.
In addition, since the font of the document is changed depending on the editing state of the document, the visibility of the user is improved, and input omission can be prevented.
Further, since icons are displayed for the corresponding items depending on the editing state of the document, it is possible to improve the visibility of the user and to prevent input leakage.
Although the best mode for carrying out the present invention has been described above, it is needless to say that the present invention is not limited to the above and can be variously modified without departing from the gist thereof. .

It is a figure shown about the block configuration of the document management apparatus which concerns on the best form for implementing this invention. 3 is a flowchart showing an example of candidate value placement processing in the document management apparatus shown in FIG. 1. 3 is a flowchart showing an example of document property font change processing in the document management apparatus shown in FIG. 1. It is a figure which shows an example of the document property edit screen which shows the effect of the document property font change means in the document management apparatus shown in FIG. It is a figure which shows an example of the document property edit screen which shows the effect of the document list icon change means in the document management apparatus shown in FIG. Schematic which showed the other example of the document list screen. Schematic which showed an example of the property dialog screen. Schematic showing an example of a “confirm change application” dialog. The flowchart which showed an example of the operation process of a property dialog screen. The flowchart which showed an example of the "next" button process (step S307).

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 User interface means 2 Control means 3 Document property control means 4 Document list control means 5 Data management apparatus access means 6 Data management apparatus 7 Selected document property continuous setting means 8 Candidate value placement means 9 Candidate value placement invalidation means 10 Document property easy Recognizing means 11 Document property color changing means 12 Document property font changing means 13 Property editing target document list display means 14 Document easy recognition display means 15 Document list color changing display means 16 Document list font changing means 17 Document list icon changing means

Claims (12)

A document management apparatus that manages an accumulated document together with a document property that is attribute information attached to the document,
Document property continuous setting means for continuously changing each document property when changing document properties of multiple documents,
When the property continuous setting unit continuously changes the document property of a plurality of documents, the document property item for which the document property has been changed in the past among the document property changes of the plurality of documents currently being executed A document management apparatus comprising item display control means for displaying an item in a different display mode. A document management apparatus that manages an accumulated document together with a document property that is attribute information attached to the document,
Document property continuous setting means for continuously changing each document property when changing document properties of multiple documents,
If the property continuous setting means continuously changes the document properties of a plurality of documents, whether or not the values input by the user in the past among the document property changes of the plurality of documents currently being executed are regular A document management apparatus comprising candidate value placement means for automatically displaying a candidate value in a document that is currently being input based on the regularity when it is determined that it has regularity . The document management apparatus according to claim 2,
The candidate value attaching means has the regularity when the document whose current document property is to be changed is a predetermined number of documents among the document properties of the plurality of documents currently being executed. A document management apparatus for determining whether or not to display the candidate value. The document management apparatus according to claim 1,
The document management apparatus according to claim 1, wherein a display mode different from the other items in the item display control means is displayed by changing the color of the corresponding item. The document management apparatus according to claim 1,
The document management apparatus according to claim 1, wherein the display mode is different from the other items in the item display control means, and the corresponding item is displayed with a different font. The document management apparatus according to any one of claims 1 to 3,
A document management apparatus comprising a property edit target document list display unit for displaying a list of selected property edit target documents. The document management apparatus according to claim 6, wherein
A document management apparatus, comprising: a document display control unit configured to display a document whose properties are actually changed in a list different from that of other documents in the list of property editing target documents. The document management apparatus according to claim 7, wherein
A document management apparatus characterized in that, as a display mode different from the other document in the document display control means, the corresponding document is displayed in a different color. The document management apparatus according to claim 7, wherein
The document management apparatus, wherein the document display control means displays the corresponding document with a different font as a display mode different from the other document. The document management apparatus according to claim 7, wherein
A document management apparatus, wherein an icon is displayed for a corresponding document as a display mode different from the other document in the document display control means.   A non-transitory computer-readable storage medium storing a program for causing a computer to implement each unit constituting the document management apparatus according to any one of claims 1 to 10.   The computer-readable recording medium which recorded the program of Claim 11.