JP3448452B2 - Document information management system - Google Patents

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to human-computer-interactiation (HCI: Human-Computer-Interacti) using a paper (medium paper) on which a document is recorded as a medium.
The present invention relates to a document information management system that aims to improve on), and more specifically, to a document information management system that improves convenience when information is extracted from the digital world using media paper.

[0002]

2. Description of the Related Art In recent years, computerization of documents has progressed due to the development of computer-related technologies, man-machine interfaces, and maintenance of network environments, which has promoted paperless offices.

Specifically, various documents and documents are created (digitized) on the screen of a personal computer / workstation, and computerized editing, copying, transfer, sharing, filing, proofreading, retrieval, etc. It can be done in (digital world or virtual reality). In particular,
With the development of networks, electronic documents can be distributed (transferred) to individuals as they are without being output by a printer, etc., and offices are becoming more paperless.

Further, since digitized documents can be automatically and systematically managed by a document information management system built in a computer, it is possible to classify stored documents and search for desired documents. Work becomes easier,
Furthermore, there are advantages that the total amount of documents can be reduced by sharing documents, the security of confidential documents can be improved by setting passwords, and information can be associated with each other.

However, although the digitized document has many advantages, it is easy to read and convenient to carry when compared with a document output on an actual paper (hereinafter referred to as a paper document). Since there are various restrictions in terms of operability, ease of use, usable environmental conditions, continuity with practical work, etc., when using a digitized document in actual work, once use a printer or the like on a recording paper. After printing, it is often more efficient to use it as a paper document. Therefore, in the future office environment, paper documents and electronic documents will coexist according to the purpose of work.

[0006]

However, according to the above-mentioned conventional technique, there is no continuity / relationship of information as digital information between the digital world such as a computer and a paper document. There were the following problems.

First, even if a computerized document is managed by a document information management system constructed in the digital world, once the computerized document is output as a paper document, the computerized document is output. Related information, such as address information in the document information management system, security information such as passwords, connection information with other documents, etc. is lost, so paper documents are simply output from the document information management system. There was a problem that it only had value as

Secondly, since it is not possible to directly access the digital world using a paper document as a medium, the user needs to operate the keyboard or the like to access the digital world, which is inconvenient. was there.
As a conventional technique, there is a method of directly accessing the digital world by using paper as a medium such as a mark sheet. However, since a dedicated mark sheet that is standardized in advance is used, there are various restrictions and general documents Was not usable as.

Thirdly, in the digital world, there is a hypertext document as an advanced concept of an electronic document, but when this hypertext document is output as a paper document, planar information (visualization However, since the original hypertext information is lost, only the two-dimensional information is output and the information is lost and convenience is reduced.

Specifically, the hypertext is a collection of linked texts (correlated texts) (digitized documents), and the texts hierarchically and plurally related to each other can be arbitrarily ordered through the link structure. It is the basic concept of multimedia software that can be referred to in. Therefore, in addition to the information visually provided to the user, the hypertext document includes information for forming the link structure (that is, information as hypertext). However, once the hypertext document is output as a paper document, the information as the hypertext is lost, so the output paper document is no longer a hypertext document.

In the prior art, since a hypertext document can exist only as an electronic document, the concept of hypertext itself is limited to the digital world (virtual reality) that handles electronic documents. Was used in. Therefore, the concept of treating a paper document as a hypertext document and realizing hypertext using the paper document in the real world (this concept is defined as paper hypertext, and will be referred to as paper hypertext hereinafter) is It didn't exist until now.

[0012] Therefore, the present applicant has filed Japanese Patent Application No. 7-2427.
In No. 47, paper continuity and relevance are built between the digital world such as computers and paper documents, and paper documents are incorporated into the digital world document information management system, and paper documents We proposed a document information management system and a document information management method for the purpose of making hypertext (paper hypertext) using paper documents accessible by directly accessing the digital world by using as a medium.

This document information management system includes a file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file and at least one of word, sentence, symbol and graphic. Media information on which description information, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information, and selection information and connection information A reading means for reading the file from the medium sheet, a searching means for searching the relevant related information file from the file means based on the selection information and the connection information read by the reading means, and an output for outputting the related information file searched by the searching means And reading information from the media sheet. And the connection information, and based on the read selection information and connection information, the relevant related information file is searched from the related information files stored in the file means, and the searched related information file is recorded paper or a display screen. Etc. are output.

In other words, the related information file (digitized document) stored in the file means can be searched and output from the description information recorded at an arbitrary position on the medium sheet. is there.

However, in the document information management system of Japanese Patent Application No. 7-242747, the desired description information on the medium sheet is marked (selection information) by using, for example, a marker.
Although the related information file corresponding to the written information with the mark (selection information) can be taken out by adding the mark and reading by the reading means, the document of the related information file until the related information file is taken out and confirmed. The name, the number of pages in the related information file, and the number of related information files corresponding to the described information are unknown, so unnecessary related information files are output, or more pages than expected are output and output. There was a problem that it takes time and resources are wasted.

The present invention has been made in view of the above, and it is possible to convert a paper document into a digital document by constructing information continuity / relationship between the digital world such as a computer and the paper document. In addition to being incorporated into the world's document information management system, it enables direct access to the digital world using paper documents as a medium, and realizes hypertext using paper documents (paper hypertext), as well as additional information By checking the file information of the related information file corresponding to the
The purpose is to improve workability and convenience.

[0017]

In order to achieve the above object, the document information management system according to claim 1 stores information relating to a specific word, sentence, symbol or graphic in advance as a related information file. The file means, at least one description information consisting of a word, a sentence, a symbol, or a graphic, connection information for connecting the description information and a related information file of the file means, and a specific information from the description information A media sheet on which selection information for selecting the description information is recorded,
A reading unit that reads the selection information and the connection information from the medium sheet, a search unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and the search unit In the document information management system including an output unit that outputs the related information file searched by, the media sheet further includes a file information output request entry column for describing an output request for the file information of the related information file. The reading means reads the file information output request entry field from the medium sheet together with the selection information and the connection information, and the search means describes the output request in the file information output request entry field. In this case, based on the connection information, the information is recorded in the medium paper from the file means. File information of the related information file corresponding to all the described information is created to create the file information list information, and when the output means describes the output request in the file information output request description column, The file information list information created by the search means is output.

Further, the document information management system according to claim 2 includes any one of a file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
In a document information management system comprising: an output unit that outputs the related information file searched by the searching unit, the medium paper is a medium paper number for further specifying the medium paper, and file information of the related information file. A file information output request entry field for describing an output request, wherein the reading means reads the medium paper number and the file information output request entry field from the medium paper together with the selection information and the connection information; When the output means describes the output request in the file information output request description column, the search means relates to all the description information recorded in the medium paper from the file means based on the connection information. The file information of the information file is searched to create the file information list information, and the output means outputs the file. If the output request to the information output request description column is described, and it outputs the file information list information created in medium form number and said search means read by the reading means.

Further, the document information management system according to the third aspect includes any one of a file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
A document information management system, comprising: an output unit for outputting the related information file searched by the searching unit; and an output request input unit for inputting an output request for file information of the related information file, When the output means inputs the output request through the output request inputting means, the search means relates to all the description information recorded in the medium paper from the file means based on the connection information. File information list information is created by searching the file information of the information file, and when the output means inputs an output request via the output request input means, the file information list information created by the search means Is output.

Further, the document information management system according to claim 4 includes any one of a file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
A document information management system, comprising: an output unit for outputting the related information file searched by the searching unit; and an output request input unit for inputting an output request for file information of the related information file, The medium sheet further has a medium sheet number for specifying the medium sheet, the reading unit reads the medium sheet number from the medium sheet together with the selection information and the connection information, and the searching unit outputs the output. When an output request is input through the request input unit, the file information of the related information file corresponding to all the description information recorded in the medium paper is output from the file unit based on the connection information. Search and create file information list information,
The output means outputs the medium paper number read by the reading means and the file information list information created by the searching means when an output request is input through the output request inputting means.

Further, the document information management system according to the fifth aspect includes any one of a file means in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
A document information management system comprising: an output unit that outputs the related information file searched by the searching unit; and a file information output request for writing the output request of the file information of the related information file on the medium sheet. And a reading column, the reading means reads the file information output request writing column from the medium sheet together with the selection information and the connection information, and the searching means writes an output request in the file information output request writing column. In the case where the file information has been set, based on the selection information and the connection information, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to create the file information list information, The output means is
When an output request is entered in the file information output request entry field, the file information list information created by the search means is output.

Further, the document information management system according to claim 6 includes any one of a file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
In a document information management system comprising: an output unit that outputs the related information file searched by the searching unit, the medium paper is a medium paper number for further specifying the medium paper, and file information of the related information file. A file information output request entry field for describing an output request, wherein the reading means reads the medium paper number and the file information output request entry field from the medium paper together with the selection information and the connection information; Relevant information corresponding to the description information selected by the selection information from the file means based on the selection information and the connection information when the search means describes the output request in the file information output request description field The file information of the file is searched to create the file information list information, and the output means If the output request in the file information output request description column is described, and outputs the file information list information created in medium form number and said search means read by the reading means.

Further, the document information management system according to claim 7 includes any of a file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
A document information management system, comprising: an output unit for outputting the related information file searched by the searching unit; and an output request input unit for inputting an output request for file information of the related information file, Relevant information corresponding to the description information selected by the selection information from the file means based on the selection information and the connection information when the output means inputs the output request through the output request input means The file information of the file is searched to create the file information list information, and when the output means inputs the output request through the output request input means, the file information list information created by the search means is generated. It is what is output.

Further, the document information management system according to the eighth aspect includes any one of a file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and word, sentence, symbol or graphic. At least one description information consisting of the following, connection information for connecting the description information and the related information file of the file means, and selection information for selecting specific description information from the description information are recorded. A medium sheet, a reading unit for reading the selection information and the connection information from the medium sheet, and a searching unit for searching a relevant information file from the file unit based on the selection information and the connection information read by the reading unit. ，
A document information management system, comprising: an output unit for outputting the related information file searched by the searching unit; and an output request input unit for inputting an output request for file information of the related information file, The medium sheet further has a medium sheet number for specifying the medium sheet, the reading unit reads the medium sheet number from the medium sheet together with the selection information and the connection information, and the searching unit outputs the output. When an output request is input through the request input unit, the file information of the related information file corresponding to the description information selected by the selection information from the file unit is searched based on the selection information and the connection information. Then, the file information list information is created, and the output means inputs the output request through the output request inputting means. If they are, and outputs the file information list information created in medium form number and said search means read by the reading means.

A document information management system according to a ninth aspect is the document information management system according to any one of the first to eighth aspects, in which the reading means and the output means have a scanner and a printer integrated with each other. It is a copying machine.

According to a tenth aspect of the document information management system, in the document information management system according to any one of the first to ninth aspects, the file information includes at least the number of pages of the related information file.

The document information management system according to claim 11 is the document information management system according to any one of claims 1 to 9, wherein the file information includes at least the document name of the related information file.

According to a twelfth aspect of the document information management system, in the document information management system according to any one of the first to ninth aspects, the file information list information created by the searching means is at least a related information file. The output means includes the document name description information in which the document name is defined as the description information and the connection information for connecting the document name description information and the corresponding related information file, and the output means records the file information list information on a recording sheet. It is printed and output as the medium paper on which the selection information is not recorded.

The document information management system according to a thirteenth aspect is the document information management system according to any one of the first to ninth aspects, wherein the output means is a recording paper or a display screen with the related information file or file. The information list information is output.

[0030]

BEST MODE FOR CARRYING OUT THE INVENTION The document information management system of the present invention will be described below with reference to [Outline of the Invention] and [First Embodiment].
The fifth embodiment will be described in detail with reference to the drawings.

[Outline of the Present Invention] First, the outline of the present invention will be described in the following order. Outline of the present invention (corresponding diagram of claims of the present invention) Proposal of concept of PUI Basic configuration of Imper (medium paper) Specific example of role selection information of Dicon (description information) Configuration of connection information Relationship between related information file and Imper and Impe
Link between r

Outline of the present invention (corresponding diagram of claims of the present invention) FIG. 1A shows the document information management system of the present invention (the document information management system of claim 1, claim 2, claim 5 and claim 6). 10) showing the claim correspondence diagram of FIG. 10) and storing in advance information related to a specific word, sentence, symbol or graphic as a related information file.
1 and at least one description information consisting of a word, a sentence, a symbol, or a graphic, connection information for connecting the description information and the related information file of the file means 101, and specific description information from the description information. Based on the medium paper 102 on which the selection information for selection is recorded, the reading means 103 for reading the selection information and the connection information from the medium paper 102, and the file means 101 based on the selection information and the connection information read by the reading means 103 The search unit 104 includes a search unit 104 for searching the relevant related information file and an output unit 105 for outputting the related information file searched by the search unit 104.

The related information file stored in the file means 101 is information related to a specific word, sentence, symbol or graphic, and the specific word, sentence, symbol or graphic at this time is the media sheet 102. It can be a word, sentence, symbol or graphic that can be used as description information. In other words, media sheet 1
The words, sentences, symbols or graphics that can be used as the description information of 02 are stored in the file means 101 in advance.
Will be stored as a related information file in.

Further, the medium paper 102 is further provided with a file information output request entry column 102a for describing a file information output request of the related information file and a medium paper number 102b for specifying the medium paper. .

Further, the reading means 103, together with the selection information and the connection information, the file information output request entry field 102a.
The medium sheet number 102b is read from the medium sheet 102.

Further, when the output request is described in the file information output request description field 102a, the searching means 104, based on the link information, all the descriptions recorded in the medium paper 102 from the file means 101. The file information of the related information file corresponding to the information is searched to create the file information list information.

Further, the output means 105 reads the medium paper number 102b read by the reading means 103 when the output request is written in the file information output request entry field 102a.
The file information list information created by the search means 104 is output.

An outline of the operation of the above configuration will be described.

First, information relating to a specific word, sentence, symbol or graphic is stored in the file means 101 as a relevant information file in advance.

Next, the reading section 103 selects the selection information, the connection information, and the file information output request field 1 from the medium sheet 102.
02a and medium paper number 102b are read.

Subsequently, the retrieval means 104 causes the reading means 10
Based on the file information output request entry column 102a read in 3, it is determined whether or not an output request is recorded in the file information output request entry column 102a, and the output request is entered in the file information output request entry column 102a. If there is not, the relevant related information file stored in the file means 101 is searched for the relevant related information file based on the selection information and the connection information read by the reading means 103.

On the other hand, the file information output request entry field 102
When the output request is described in a, a relation corresponding to all the description information (or the description information selected by the selection information) recorded in the medium paper 102 from the file unit 101 based on the connection information. File information list information is created by searching the file information of the information file.

Finally, the output means 105 is the search means 10
Related information file searched in 4 or media paper number 1
02b and the file information list information are output to a recording paper or a display screen. In other words, when the output request is not described in the file information output request description field 102a, the related information file searched by the search means 104 is output, and the output request is described in the file information output request description field 102a. If there is, the medium sheet number 102b read by the reading unit 103 and the file information list information created by the searching unit 104 are output.

FIG. 1B shows a complaint correspondence diagram of the document information management system of the present invention (the document information management system of claim 3, claim 5, claim 7 and claim 8). In place of the file information output request entry field 102a provided on the medium paper 102 in (1), output request input means 106 for inputting an output request of the file information of the related information file is provided. Note that the other configurations are common to those in FIG.

In this configuration, the medium paper number 10 for specifying the medium paper 102 is set on the medium paper 102.
2b is provided.

Further, the reading means 103 sets the medium paper number 102b to the medium paper 10 together with the selection information and the connection information.
Read from 2.

Further, the searching means 104 judges whether or not the output request is inputted through the output request inputting means 106, and when the output request is not inputted, the selection information read by the reading means 103. Based on the connection information, the relevant related information file stored in the file means 101 is searched for the relevant related information file.

On the other hand, when the output request is input through the output request input means 106, based on the connection information,
The file information of the related information file corresponding to all the description information (or the description information selected by the selection information) recorded in the medium paper 102 from the file means 101 is searched to create the file information list information.

Finally, the output means 105 is the search means 10
Related information file searched in 4 or media paper number 1
02b and the file information list information are output to a recording paper or a display screen. In other words, when the output request is not input through the output request input unit 106, the related information file searched by the search unit 104 is output, and the output request is input through the output request input unit 106. If there is, the medium sheet number 102b read by the reading unit 103 and the file information list information created by the searching unit 104 are output.

As described above, in the document information management system of the present invention, when there is no request to output the file information of the related information file, the description information recorded at an arbitrary position on the medium paper 102 is stored in the file means 101. It is possible to search and output the related information file
Digital world such as computers (file means 10
1 related information file) and paper document (medium paper 10)
Information continuity / relationship can be established with 2), and the media sheet 102 can be incorporated into the document information management system of the digital world.

When there is a request to output the file information of the related information file, the file information list information is created and output, so that the operability, workability, and convenience of the system can be improved. it can.

Further, it is possible to directly access the digital world by using the medium paper 102 as a medium without using a display device, a mouse, a keyboard and the like, and further, a hypertext (paper hyper) using a paper document (medium paper 102) is used. Text) can be realized.

Here, the paper hypertext is defined as a concept of treating a paper document as a hypertext document and realizing the hypertext by using the paper document in the real world.

Proposal of PUI Concept As described above, the document information management system of the present invention is provided between the digital world (related information file in the file means 101) of a computer or the like and a paper document (medium paper 102). Information continuity / relationship can be established, the media sheet 102 can be incorporated in the document information management system of the digital world, and the media sheet 102 can be used as a medium to directly access the digital world. Furthermore, a paper hypertext using the medium paper 102 can be realized.

Therefore, Paper (paper: medium paper 1
02) Using User (person) and computer
A document information management system of the present invention will be described below as a PUI (Paper User) as a system method for realizing an interaction (information transmission, mutual interface).
(Instruction).

Further, in the PUI, the medium paper 102 is defined as an Inper (Interact Paper), and the description information recorded in the In
It is defined as n (Document icon).

Further, as described above, the concept of treating a paper document as a hypertext document and realizing hypertext using a paper document in the real world was defined as paper hypertext. Therefore, the PUI Imper is the hypertext document itself in the concept of paper hypertext, and the Di in the Imper
The con is a switch printed on paper (corresponding to a general hypertext button or icon).

Basic Structure of Imper (Medium Paper) Next, the basic structure of the Imper (medium paper 102) of the PUI will be specifically described. The Imper is Dicon which is at least one described information consisting of a word, a sentence, a symbol or a graphic, connection information for connecting the Dicon and a related information file of the file means 101, and a specific information from Dicon. Dicon
It is a paper (paper) on which selection information for selecting is recorded. However, the Dicon and the connection information are pre-recorded in the Imper, but the selection information is written (marked) by the user, so that the Imper
It shall be recorded above.

Further, in the Imper, a file information output request entry field 102a for describing a file information output request of the related information file shown in FIG. 1A and a medium paper number 102b for specifying the medium paper. Shall be provided.

2 and 3 show specific examples of the Inper, FIG. 2 shows an Inper 201 in the document format in which Dicon is arranged in the document as a constituent element of a normal document, and FIG. 3 is a list in which Dicon is used as a title. -Indicates a directory format Imper 301.

As shown in FIG. 2, the document-format Imper
In 201, words and sentences are the text Dicon20.
2 is recorded, an icon (symbol) indicating a document is recorded as a symbol Dicon 203, and a computer figure is a graphic Dicon 20.
4 is recorded, and a word and a short sentence are recorded as a title Dicon205. The connection information is recorded in the code area 206 in an optically readable format such as a two-dimensional bar code. Reference numeral 102a denotes a file information output request entry column for describing a file information output request of the related information file, 1
Reference numeral 02b is a medium paper number (Inper No.) for specifying the Inper (medium paper), and 208 is an Owner ID represented by characters so that the user can confirm the owner (Owner) of the Imper 201.

In this way, the document format
Is apparently the same as a normal document printed on recording paper. Therefore, it goes without saying that the Imper 201 can be used as a normal document.

Further, as shown in FIG. 3, words and sentences are recorded as a title Dicon 205 in the list-directory format Imper 301. The connection information is recorded in the code area 206 in an optically readable format such as a two-dimensional bar code. It should be noted that 102a is a file information output request entry field for describing a file information output request of the related information file, 102b is a medium paper number (Inper No.) for specifying the Imper (medium paper), and 208 is a user The Owner ID is represented by characters so that the owner (Owner) of the Imper 201 can be confirmed.

Although a detailed description will be given later, such a list / directory format Imper 301 can be used as an index card in which necessary minimum (here, title Dicon) information is described, and further, in the title Dicon. It can be used as a card for accessing the related information file of the corresponding file means 101.

Therefore, as is clear from the Inpers 201 and 301, the Imper (the medium paper 10 of the present invention is
2) can be defined as a special paper document that can be read by both humans (users) and computers (digital world).

Role of Dicon (description information) Here, the Dic recorded in the Imper 201, 301
The role of on will be described in detail.

As shown in FIG. 4, the Imper 201, 3
Dicon (202 to 205) recorded in 01
Is linked (connected) to the related information file of the file means 101 via the connection information in the code area 206. Therefore, a desired Dicon is selected from a plurality of Dicons recorded on the Imper 201, 301.
By selecting, the related information file linked to the selected Dicon can be specified.

That is, Dicon uses the Imper 20
It serves as a switch for selecting a related information file as well as a role as visual information recorded on 1,301. In other words, it can be conceptually defined as that which functions as a switch like a button or icon on the hypertext.

Next, the types of Dicon will be described. Dicon, as shown in FIG.
on 202, symbol Dicon 203, graphic Dicon 204, and title Dicon 205, each of which is defined as follows.

Text Dicon: Di written in the form of a word or a short sentence in a hypertext format sentence
It is con. Symbol Dicon: Add to the end of a long sentence,
It is an icon type Dicon that is added to the entire contents of the Imper. Graphic Dicon: Dicon in a rough illustration / photo format linked to detailed illustration / photo / drawing (related information file). Title Dicon: The title of the related information file to which the corresponding Dicon is linked is Dicon written in a format such as a table of contents / list.

Next, referring to FIG. 5, these Dico
The relationship between the display content of n and the data content of the corresponding related information file will be described. These Dicon are
As shown in the figure, the data format of the text Dicon 202 and the title Dicon 205 is the text format, and the symbol Dicon 203 and the graphic Dicon 2
The data format of 04 is a graphic / image format.

Further, when the display contents of these Dicon are titles, the data contents of the related information file are used as documents, documents for reference, full texts for abstracts, personal reports for monographs, monochrome. In the case of, it is possible to make correspondence such as full color, in the case of dither, grayscale, in the case of reduced layout, the same size, and in the case of symbol mark, such as a document.

However, this is one guideline and is not particularly limited. For example, when the display content of Dicon is a title, the data content of the related information file is composed of a document and a full-color graphic. Is also good.

Further, in the configuration provided with the display device and the voice synthesizer as the output means for outputting the data content of the related information file, when the displayed content of Dicon is a person's name or a symbol mark, the data of the corresponding related information file It is also possible to store moving images, voices, etc. as contents and output them using a display device / voice synthesizer.

FIG. 6 is an explanatory diagram showing the Dicon marking method. In order for the user to recognize Dicon on Imper reliably and easily, Dicon and Dicon
It must be visually distinguishable from other information. Therefore, in the present invention, Dicon is changed to Inp as follows.
words, sentences, other than Dicon recorded on er
Characteristic typefaces that are different from symbols or graphics,
Visualize by adding colors, backgrounds, or peripheral symbols for decoration.

As shown in the figure, the decoration of the text Dicon 202 is a method of adding a background color, a method of changing the font style of the font (for example, Mincho type → Gothic type), a method of changing the typeface (for example, italic type, bolt type). , Underlining, etc.), a method of changing the character color (for example, black → blue), and a method of enclosing with a frame can be applied.

As for the decoration of the title Dicon 205 and the graphic Dicon 204, a method of enclosing with a frame and a method of adding a background color can be applied as shown in the figure.

Further, since the symbol Dicon 203 is clearly Dicon by itself, no decoration is required. However, it goes without saying that it may be decorated.

Specific Example of Selection Information The selection information is information for selecting a specific Dicon from the Dicons described in the Imper. For example, a marked mark can be used as selection information. As the marking (marking), any tool can be used as long as it can be optically read by the reading means 103, and generally, a marker such as a felt-tip pen is used.

At this time, if the color of the marker is specified in advance and a color scanner is used as the reading means 103, a high recognition rate can be obtained.

7 (a) and 7 (b) show an example of addition (marking) of selection information. In the case of the document-type Inper 201, the addition as shown in FIG. 7 (a) is suitable.
Also, the list directory format Imper301
In this case, the addition as shown in FIG.

Structure of Connection Information The connection information is described as a two-dimensional bar code in the code area 206 as described above, and is information for connecting Dicon and the related information file of the file means 101.

The link information is composed of, for example, the description position information of each Dicon on the Imper and the address information for associating the description position information with the related information file, or the Impe
Location information of each Dicon on r,
It is composed of description recognition information for recognizing the description information described at the position of the description position information.

Here, description position information, which is a part of the connection information, will be described with reference to FIG. The description position information is information for specifying the position of each Dicon on the Imper.
By using a map corresponding to the coordinates of er, it can be configured by information including the position and range of Dicon on the map and the Dicon numbers that are numbered in the order in which each Dicon appears in the map.

FIG. 9 shows an example in which connection information (connection information table) is composed of the described position information and address information. As is clear from the connection information table, when the description position information is specified, the address of the corresponding related information file is specified. That is, when Dicon is selected with the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the description position information (Dicon number) of the specified coordinate position is used. ，
The related information file corresponding to Dicon can be searched. Therefore, it is possible to connect Dicon and the related information file with the connection information.

FIG. 10A shows an example in which the connection information (connection information table) is composed of the description position information and the description recognition information. Here, the description recognition information is information for recognizing the Dicon described at the position of each description position information,
For example, a Dicon ID for each Dicon in advance
This Dicon ID can be used by adding. As is clear from the connection information table, when the description position information is specified, the corresponding description position information (Dico
n ID) is specified. That is, when Dicon is selected with the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the description position information (Dicon number) of the specified coordinate position is used. , The corresponding Dicon ID can be specified.

In this case, the search means 104 is shown in FIG.
By providing the address conversion table as shown in (b), it is possible to retrieve the corresponding related information file from the Dicon ID. In other words, it is possible to connect Dicon and the related information file with the connection information.

As is clear from the connection information tables of FIG. 9 and FIG. 10, the connection information (connection information table) of FIG. 9 includes the description position information (in other words, Dicon) and the address information (in other words, related information). Information file) is 1: 1
Since the linked information table itself plays the role of the address conversion table, it is suitable for creating the related information file after creating Dicon on the Imper. However, in this case,
Since it is difficult to change the address of the related information file after creating, it is desirable to use it for small-scale systems.

On the other hand, in the connection information (connection information table) of FIG. 10, the description position information (in other words, Dicon) and the description recognition information (Dicon ID) are only linked one-to-one, and the description recognition is performed. Since the information and the related information file are linked by the address conversion table provided on the search means 104 side, for example, when the description recognition information is defined as universal (common) information in the entire system, the search is performed. By setting only one address conversion table on the means 104 side, it is possible to connect Dicon and the related information file. Therefore, the system is highly expandable and manageable, and is suitable for building large-scale systems.

Further, for example, the description position information is given to each Impe
When it is defined as unique information for each r, the search means 1
By setting the address conversion table for each Imper on the 04 side, it is possible to connect Dicon and the related information file.

Further, if necessary, as shown in FIG.
By specifying the Dicon settable area on the Imper, the data amount of the connection information in the code area 206 can be reduced. In particular, it is effective when the arrangement of Dicon on the Imper is offset.

The connection information described above (see FIGS. 9 and 1)
In 0), Dicon and related information file are finally 1
The case of correspondence with a pair 1 (1: 1) is shown, but the invention is not limited to this. For example, the correspondence relationship between Dicon and the related information file is one-to-many (1: n) or many-pair. Of course, 1 (n: 1) exists.

Relationship between Related Information File and Imper and Inter-Inter Link Next, relationship between related information file and Imper and In
The inter-per-link will be described. The related information file is information related to Dicon described on the Imper, and is stored in the file unit 101 after the creation of the Imper or before the creation of the Imper.

More specifically, the Imper and the related information file are created by using a dedicated Imper creating application program on a personal computer, as shown in FIG. It should be noted that, here, for the sake of simplicity, the general operation will be described.

First, as shown in FIG. 11A, an Imper creation dialog is opened on a personal computer and a template (sheet with a header) is selected.

Next, write items such as title and creator in the header portion (upper space) of the template, and execute DT.
A document is created in the template in the same manner as in P.

Next, select a word, a short sentence, an illustration, a photograph, etc., which is desired to be Dicon from the document, and then, as shown in FIG.
Open the related information file dialog as shown in (b).

Next, when the selected Dicon is linked to the related information file registered in the file means 101, the file means is based on the selected Dicon (that is, word, short sentence, illustration, photograph, etc.). 10
Search 1 and select the appropriate one when it is found on the related information file dialog. On the other hand, the selected Dic
To newly create a related information file corresponding to on, select the New button on the related information file dialog, open the new creation dialog (same as the Imper creation dialog), and insert the sheet with header (Inp
Select the same as (Create er dialog) and create the related information file in the same way as for creating the Inper.

Then, when the related information file dialog is closed, the selected Dicon and the related information file corresponding thereto (the related information file selected from the file means 101 or the newly created related information file) are linked.

Finally, when the Imper creation dialog is closed, the information (connection information) in the code area 206 is automatically generated, and a new computer in a computerized state is registered. A desired Imper is created by outputting the new Imper in a computerized state by the output means 105.

The selection of the Dicon and the related information file and the new creation of the related information file can be performed at any time during and after the creation of the new computerized computer, and similarly, the Dicon Addition of
It is also possible to make changes.

[First Embodiment] FIG. 12 shows a first embodiment.
2 is a system configuration diagram of the document information management system, a file server 1201 which is a file means 101, a copying device 1202 which is a part of the reading means 103, an output means 105 and a search means 104, and a dedicated server which is the search means 104. (PUI server) 1203, and each unit is connected via a network Net such as a LAN.

For the sake of simplicity, the medium form 102 of the first embodiment will have the document format I shown in FIG.
nper (medium paper) 1301 is used. I
The nper 1301 has a normal sentence 1302 and a sentence 1
Text Dicon2 that describes information on the word on 302
02, a code area 206 including connection information, a file information output request entry field 102a for writing a file information output request of a related information file, and an Imper
A medium paper number 102b for specifying (medium paper) is recorded. In the figure, M is Dicon
Indicates a mark that is selection information for selecting 202,
Dicon202 desired by user using marker etc.
Shall be given to

In the first embodiment, as shown in the figure, the file means 101 and the search means 104 are connected to the file server 12.
01 and PUI server 1203, which are separated as independent devices, the number and arrangement of the devices can be freely determined. For example, one PUI server 1203 is provided for each department, one file server is provided for each business office, and one is provided for the entire company. By arranging in a hierarchical manner in this way, it is possible to disperse and arrange according to the information quality of the related information file. At this time,
The PUI server 1203 can access all the file servers 1201 connected via the network Net.

Further, the PUI server 1203 is provided with the management function of security information such as user ID and password, so that the Impe created according to the regulations.
If r1301, PU from anywhere in the network
It can be constructed so that all services of I (document information management system according to the first embodiment) can be received.

A characteristic operation of the document information management system of the first embodiment having the above-mentioned configuration will be described. Since the other basic operations are the same as the operations described in [Outline of the present invention], the description thereof will be omitted.

FIG. 14 is a schematic flow chart showing a related information output process and a file information output process of the document information management system according to the first embodiment. First, the user placing the Imper 1301 (see FIG. 13) in which necessary items are entered is placed on the copying machine 1202, and the copying machine 1202 reads predetermined information from the Imper 1301 (S1401).

Here, as a necessary item to be entered by the user, for example, the desired D using the Imper 1301 is used.
When the related information file of the icon 202 is taken out, the mark M (selection information) is added to the desired Dicon 202, and when the file information of the related information file is taken out, it is output in □ of the file information output request description column 102a. Enter a check (for example, an arbitrary mark such as check mark, ○ mark, × mark) that indicates the request. Note that the copying apparatus 1202 reads the file M output request entry field 102a and the medium paper number 102b together with the mark M (selection information) and the code area 206 (connection information) from the Inper 1301 as predetermined information.

Next, the copying machine 1202 (which functions as the search means 104 in this case) determines whether or not an output request is described in the file information output request description field 102a (S1402).

If it is determined in step S1402 that the output request is not described, the read mark M, code area 206 (that is, selection information and connection information) and the medium paper number 102b are transferred to the PUI server 1203. Yes (S1403). The PUI server 1203 searches the relevant related information file from the file server 1201 based on the selection information and the connection information, and copies the searched related information file to the copying apparatus 120.
2 is transferred (S1404).

In this case, the related information file is temporarily transferred from the file server 1201 to the PUI server 1203, edited by the PUI server 1203 into the output format of the related information 1501 in FIG. 15, and then copied from the PUI server 1203 to the copying apparatus. It is transferred to 1202. Also,
As shown in the figure, the related information 1501 includes Inp in the first row.
er1301 medium paper number 102b is Imper N
o. Is output as. This is related information 15
This is for making it easier to understand which Imper 1301 related information when 01 is received. From the second row onwards, the previously selected mark (selection information)
The content of the related information output based on M is shown.

Next, the copying machine 1202 carries out step S1.
When the related information file retrieved in 404 is received, the related information 1501 (see FIG. 15) is output to the recording paper via an image forming unit (corresponding to the output unit 105) not shown (S1405), and the process is ended.

If it is determined in step S1402 that the output request is written, the copying machine 120
2 is a request to output the file information of the related information file,
Code area 206 (connection information) and medium paper number 1
02b is transferred to the PUI server 1203 (S140
6).

Upon receiving the file information output request, the PUI server 1203 receives the code area (connection information) 2
Inp from file server 1201 based on 06
file information list information is created by searching the file information of the related information files corresponding to all Dicon recorded in the server 1301 and the created file server 1201 is transferred to the copying apparatus 1202 (S140).
7).

Next, the copying machine 1202 operates in step S1.
When the file information list information created in 407 is received,
File information list information (see FIG. 16) is output to a recording sheet via an image forming unit (not shown) (corresponding to the output unit 105) (S1408), and the process ends.

FIG. 16 shows an output format of the file information list information according to the first embodiment. After being created by the PUI server 1203 in the output format of the file information list information of FIG. 16, the PUI server 1203 transfers it to the copying apparatus 1202. It is transferred and output on recording paper. Here, in the file information list information 1601 of FIG. 16, the title “file information list” indicating that the file information list information is output is output to the upper part, and the medium paper number 102b of the Imper 1301 is set to Imper in the second row. No. Is output as. This is for making it easy for the user to understand the correspondence of the Imper 1301 related file information when the user receives the file information list information 1601. From the third row onward, all Dicon names recorded in the Imper 1301, file names (document names) of related information files corresponding to each Dicon name, and each Dic
The number of pages (file information) of the related information file corresponding to the on name is output. If the file information does not fit on one page, the file information list information 1601 is similarly output over a plurality of pages. In this case, the medium paper number 102b and the page number are output on each page.

As described above, according to the first embodiment, I
Since the mark M is added to the Dicon 202 of the nper 1301 and read by the copying apparatus 1202, the related information file corresponding to the Dicon (description information) 202 to which the mark M is added is searched and output. It is possible to build a continuity / relationship of information between the world of "" and the "Inper" (media sheet).
In addition, the Imper (medium paper) is incorporated into the document information management system of the digital world, and the digital world is directly accessible using the Imper (medium paper) as a medium to realize hypertext (paper hypertext) using Imper. can do.

In the first embodiment, the file information output request entry field 102 is set in the Inper (medium paper) 1301.
If a is provided and the output request is entered in the file information output request description field 102a, the file information of the related information file is output as the file information list information. Therefore, before outputting the related information file, Dicon ( You can check the file information of the related information file corresponding to (Information). Therefore, it is possible to avoid output of unnecessary related information files and output of more pages than expected,
Output time and waste of resources can be reduced.
In other words, the operability, workability and convenience of the system can be improved.

More specifically, since the number of pages of the related information file corresponding to Dicon can be known, too much related information can be omitted in advance. Further, since the file name of the related information file can be known, it is possible to omit in advance the material (related information) that is already at hand or the related information that is considered unnecessary.

In the first embodiment, the output means 105
As an example of outputting the file information list information 1601 on the recording paper because the copying machine 1202 is used as the above, the file information list information 1601 may be displayed on the screen by using a display screen of a personal computer or the like as the output unit 105. It is possible. In this case, when it is not necessary to output the paper to the paper simply by checking the file name and the number of pages of the related information file on the screen, the paper is not wastefully consumed. Furthermore, the file information list information 1601 displayed on the screen can be corrected by a personal computer or the like, or can be added and edited and then output on paper, which improves convenience.

[Second Embodiment] A document information management system according to a second embodiment has the same configuration as the document information management system according to the first embodiment shown in FIG.
2 also serves as an output request input means 106 for inputting an output request for the file information of the related information file. Specifically, an operation panel (not shown) of the copying machine 1202 can be used as the output request input means 106.

Also, in this case, the Imper (medium paper)
Since the file information output request description column is not required above,
It is assumed that the Imper 1701 shown in FIG. 17 is used.

A characteristic operation of the document information management system of the second embodiment having the above-mentioned configuration will be described. Since the other basic operations are the same as the operations described in [Outline of the present invention], the description thereof will be omitted.

FIG. 18 is a schematic flowchart showing an output process of related information and a file information output process of the document information management system of the second embodiment. Note that the reference numerals common to those of the first embodiment shown in FIG. 14 indicate the same processing, and therefore the description thereof will be simplified.

First, the user performs input processing of an output request via the operation panel of the copying machine 1202 and inputs whether to output the file information of the target Imper 1701 (S1801). If output file information is specified here, the output request is input. In addition, it is assumed that “not output” is set as a default value for the input of whether to output the file information. Therefore, it is possible to omit step S1801 and proceed to step S1802.

Next, the user inserts the Imper 1701 (see FIG. 17) in which necessary items are filled in on the copying machine 1202, and the Imper 1 is copied by the copying machine 1202.
Predetermined information is read from 701 (S1802).

Here, as a necessary item to be entered by the user, the desired Dicon is set by using the Imper 1701.
If you want to retrieve the related information file of 202,
A mark M (selection information) is attached to the icon 202. The copying apparatus 1202 uses the information
From 1701, the medium paper number 102b is read together with the mark M (selection information) and the code area 206 (connection information).

Next, the copying machine 1202 (which functions as the searching means 104 in this case) determines whether or not a file information output request has been input (S1803).

If the output request is not input in step S1803, the flow advances to steps S1403 to S1405 to set the related information file corresponding to the selected Dicon 202 to the related information 1501 (FIG. 15).
Output).

On the other hand, if an output request is input in step S1803, steps S1406-
In step S1408, file information list information is created, and the file information list information (see FIG. 16) is output on the recording paper.

As described above, according to the second embodiment, in addition to the same effects as the first embodiment, the copying machine 1202
Since the output request of the file information can be input through the (output request input means 106), the output request can be easily input. Further, when compared with the first embodiment,
Since the output request is not written on the Imper (media sheet), there is no need to delete the output request after use.
More convenient.

[Third Embodiment] The document information management system of the third embodiment has the same configuration as the document information management system of the first embodiment shown in FIG.
When creating the file information list information, the PUI server 1203 searches the file information of the related information file corresponding to the description information selected by the selection information from the file server 1201 based on the selection information and the connection information. Then, the file information list information is created.

A characteristic operation of the document information management system of the third embodiment having the above-mentioned configuration will be described. Since the other basic operations are the same as the operations described in [Outline of the present invention], the description thereof will be omitted.

FIG. 19 is a schematic flowchart showing an output process of related information and a file information output process of the document information management system of the third embodiment. Note that the reference numerals common to those of the first embodiment shown in FIG. 14 indicate the same processing, and therefore the description thereof will be simplified.

First, the Imper 1301 (see FIG. 13) in which the user has entered the necessary items is placed on the copying machine 1202, and the Imper 1 is copied by the copying machine 1202.
Predetermined information is read from 301 (S1401), and then it is determined whether or not an output request is described in the file information output request description field 102a (S1402).

If it is determined in step S1402 that the output request is not described, step S1
The process proceeds from step 403 to step S1405, and the selected Dic
related information file corresponding to on202
01 (see FIG. 15).

On the other hand, when it is determined in step S1402 that the output request is described, the copying apparatus 1202 requests the output of the file information of the related information file, the mark M (selection information), and the code area 206. The (connection information) and the medium paper number 102b are transferred to the PUI server 1203 (S1901).

When the PUI server 1203 receives the file information output request, the file server 1201 selects the Dico selected by the mark M based on the mark M (selection information) and the code area (connection information) 206.
The file information of the related information file corresponding to n is searched to create the file information list information, and the created file server 1201 is transferred to the copying apparatus 1202 (S19).
02).

Then, the copying machine 1202 carries out step S1.
When the file information list information created in 902 is received,
The file information list information (see FIG. 20) is output to the recording sheet via an image forming unit (corresponding to the output unit 105) (not shown) (S1903), and the process ends.

FIGS. 20A and 20B are explanatory views showing the relationship between the Dicon 202 selected by the mark M and the output file information list information. For example, as shown in FIG.
Of these, when the mark M is added to “Inper” and “buttonization” and selected, the file information list information includes the Dicon selected with the mark M as shown in FIG.
Only the file information of 202 ("Inper" and "button conversion") is output.

According to the third embodiment, in addition to the effect of the first embodiment, when the file information list information is output, the Dicon (description information) output as the file information is used as the mark M (selection information). Since you can select it, you do not have to output unnecessary related information file information.
Further convenience is improved.

In other words, Dic for which file information is desired
Since on (description information) can be selected individually, the output file information list information is also the minimum necessary and there is no unnecessary information, making it easy to see. Further, wasteful printing can be saved as compared with the case of outputting the file information of all Dicon (description information) recorded on the Imper (medium paper).

[Fourth Embodiment] In the document information management system of the fourth embodiment, the PUI server 1203, which is the searching means 104, has the same configuration as that of the document information management system of the second embodiment. When creating, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file server 1201 based on the selection information and the connection information, and the file information list information is created. .

A characteristic operation of the document information management system of the fourth embodiment having the above-mentioned configuration will be described. Since the other basic operations are the same as the operations described in [Outline of the present invention], the description thereof will be omitted.

FIG. 21 is a schematic flow chart showing the related information output processing and file information output processing of the document information management system of the fourth embodiment. Note that the reference numerals common to those of the second embodiment shown in FIG. 18 indicate the same processing, and therefore the description will be simplified.

First, the user performs input processing of an output request via the operation panel of the copying machine 1202 (S18).
01), and then the copying machine 1202
When the predetermined information is read from the copying machine (S1802), the copying machine 1202 (here, it functions as the searching means 104).
Determines whether a file information output request has been input (S1803).

If the output request is not input in step S1803, the flow advances to steps S1403 to S1405 to set the related information file corresponding to the selected Dicon 202 to the related information 1501 (FIG. 15).
Output).

On the other hand, when it is determined in step S1803 that the output request is input, the copying apparatus 1202 outputs the file information output request of the related information file, the mark M (selection information), and the code area 206. The (connection information) and the medium paper number 102b are transferred to the PUI server 1203 (S2101).

When the PUI server 1203 receives the output request for the file information, the PUI server 1203 selects the Dico selected by the mark M from the file server 1201 based on the mark M (selection information) and the code area (connection information) 206.
The file information of the related information file corresponding to n is searched to create the file information list information, and the created file server 1201 is transferred to the copying apparatus 1202 (S21).
02).

Then, the copying machine 1202 carries out step S2.
When the file information list information created in 102 is received,
The file information list information (see FIG. 20) is output to the recording sheet through an image forming unit (not shown) (corresponding to the output unit 105) (S2103), and the process ends.

As described above, according to the fourth embodiment, in addition to the same effects as the third embodiment, the copying machine 1202
Since the output request of the file information can be input through the (output request input means 106), the output request can be easily input. Further, when compared with the first embodiment,
Since the output request is not written on the Imper (media sheet), there is no need to delete the output request after use.
More convenient.

[Fifth Embodiment] In the document information management system of the fifth embodiment, in the first to fourth embodiments, the PUI server 1203 which is the search means 104 is
File information list information including at least a document name Dicon (document name description information) in which the document name of the related information file is defined as Dicon (document information) and link information for linking the document name Dicon and the corresponding related information file And a copying apparatus 1 which is the output means 105
In 202, the file information list information is printed on a recording sheet, and the mark M (selection information) is not recorded in the Impe
r (medium paper) is output.

In other words, the PUI server 1203
The file information list information is a list directory format I using Dicon shown in FIG. 3 as a title.
It is created as an nper 301 and is output to recording paper by the copying apparatus 1202.

FIG. 22 is an explanatory diagram showing an output example in which the file information list information is output as an Imper (medium paper) in the fifth embodiment. A medium paper number 2203 (same as the medium paper number 102b) indicating that the file information list information 2201 is Imper (medium paper) is output to the file information list information 2201.
The title "File information list" is output in the second row to indicate that it is the file information list information, and the original I
nper (original I for which a file information output request is specified
nper) media paper number 102b is Imper N
o. Is output as. This is for making it easier for the user to understand which Imper is associated with the file information when the user receives the file information list information 2201. From the 4th row onward, all Dicon names (or marks M recorded in the original Imp are recorded).
Document name Dicon 2202 consisting of the file name (document name) of the related information file corresponding to each Dicon name) and each Dicon name, and the page number (file information) of the related information file corresponding to each Dicon name is output. There is. Also, the file information list information 2201
Since it is (medium paper), the code area 2 is below it.
06 is listed.

Using the file information list information 2201 output in this way as an Imper (medium paper), a mark M (selection information) is added to a desired document name Dicon 2202.
Can be added, and the related information file corresponding to the document name Dicon 2202 can be extracted as the related information 1501 (see FIG. 15) by the method described in the first to fourth embodiments.

According to the fifth embodiment, the file information list information created / outputted by the file information output request itself is the Imper (medium paper). Therefore, the file information list information is used to generate the file information. Can be checked, and necessary related information files can be immediately taken out, further improving convenience.

[0157]

As described above, the document information management system (Claim 1) of the present invention has the file information output request entry column for describing the output request of the file information of the related information file on the medium sheet. Then, the reading means reads the file information output request entry field from the medium sheet, and the search means
If an output request is entered in the file information output request entry field, the file information of the related information file corresponding to all the entry information recorded in the media sheet is searched from the file means based on the connection information. File information list information is created, and when the output means outputs the file information list information created by the search means when the output request is entered in the file information output request entry field, it is possible to use it in a digital world such as a computer. By constructing the information continuity / relationship with paper documents, it is possible to embed paper documents in the document information management system of the digital world and to directly access the digital world using paper documents as a medium. , In addition to realizing hypertext using paper documents (paper hypertext), it also relates to the correspondence with the described information. And be able to see the file information of the information file, it is possible to improve the operability and workability and convenience of the system.

According to the document information management system of the present invention (claim 2), the medium paper is a file information output for describing the medium paper number for further specifying the medium paper and the output request of the file information of the related information file. It has a request entry field, and the reading means, together with the selection information and the connection information,
The media sheet number and the file information output request entry field are read from the media sheet, and when the output means is described in the file information output request entry field, the file means outputs the media information from the file means to the media sheet based on the connection information. When the file information of the related information file corresponding to all the recorded description information is searched and the file information list information is created, and the output means describes the output request in the file information output request description column, By outputting the medium paper number read by the reading means and the file information list information created by the searching means, by constructing the continuity / relationship of information between the digital world such as a computer and a paper document, Incorporate paper documents into the digital world document information management system and directly access the digital world through paper documents In addition to realizing the hypertext (paper hypertext) using paper documents, it is also possible to confirm the file information of the related information file corresponding to the described information, and the operability and work of the system. It is possible to improve efficiency and convenience.

Further, the document information management system of the present invention (claim 3) is provided with an output request input means for inputting an output request of the file information of the related information file, and the search means is via the output request input means. When the output request is input as a file, the file information of the related information file corresponding to all the description information recorded on the medium paper is searched from the file means based on the connection information to obtain the file information list information. When the output means is created and the output request is input through the output request input means, the file information list information created by the search means is output, so that the digital world such as a computer and the paper document are output. By constructing the continuity / relationship of information between them, the paper document is incorporated into the digital world document information management system, and the paper document is used as a medium. In addition to enabling direct access to the digital world and realizing hypertext using paper documents (paper hypertext), it is also possible to confirm the file information of the related information file corresponding to the described information, and the system It is possible to improve the operability, workability, and convenience of the.

Further, the document information management system (Claim 4) of the present invention comprises an output request input means for inputting an output request of the file information of the related information file, and the medium paper further specifies the medium paper. And a reading means reads the medium paper number from the medium paper together with the selection information and the connection information, and the searching means inputs an output request through the output request inputting means,
Based on the connection information, the file means retrieves the file information of the related information file corresponding to all the description information recorded on the medium paper from the file means to create the file information list information, and the output means outputs the output request input means. Between the digital world such as a computer and a paper document in order to output the media paper number read by the reading means and the file information list information created by the searching means when the output request is input via By constructing the continuity / relationship of information, the paper document can be incorporated into the digital world document information management system, and the paper document can be used as a medium to directly access the digital world. In addition to realizing the existing hypertext (paper hypertext), the file of the related information file corresponding to the described information And be able to see the broadcast, it is possible to improve the operability and workability and convenience of the system.

In the document information management system of the present invention (Claim 5), the medium sheet further has a file information output request entry field for entering the output request of the file information of the related information file, and the reading means. Reads the file information output request entry field from the media sheet together with the selection information and the connection information, and when the search means describes the output request in the file information output request entry field, based on the selection information and the connection information , File information list information is created by searching the file information of the related information file corresponding to the description information selected by the selection information from the file means, and the output means describes the output request in the file information output request description column. If there is a file information list created by the search method, the digital world such as computers and paper documents are output. By constructing the information continuity / relationship between the two, the paper document is incorporated into the document information management system of the digital world, and the paper world is directly accessible to the digital world. Hypertext using documents (paper hypertext)
In addition to realizing the above, it is possible to further confirm the file information of the related information file corresponding to the described information, thereby improving the operability, workability, and convenience of the system.

Further, according to the document information management system of the present invention (claim 6), the medium paper is a file for describing the medium paper number for further specifying the medium paper and the output request of the file information of the related information file. It has an information output request entry field, and the reading means reads the medium paper number and the file information output request entry field together with the selection information and the connection information from the media sheet, and the retrieval means sends the output request to the file information output request entry field. If it is described, based on the selection information and the connection information, the file information of the related information file corresponding to the description information selected by the selection information from the file means is searched to create the file information list information, and the output means However, when the output request is entered in the file information output request entry field, the media paper number and Since the file information list information created by the search means is output, by constructing the information continuity / relationship between the digital world such as a computer and the paper document, the paper document is converted into the digital world document. In addition to being incorporated in an information management system, it enables direct access to the digital world using paper documents as a medium, and realizes hypertext using paper documents (paper hypertext), and further corresponds to the described information. Check the file information of the related information file,
The operability, workability, and convenience of the system can be improved.

Further, the document information management system of the present invention (claim 7) is provided with output request input means for inputting the output request of the file information of the related information file, and the search means is via the output request input means. When an output request is input, the file information list information is created by searching the file information of the related information file corresponding to the description information selected by the selection information from the file means based on the selection information and the connection information. However, when the output means outputs the file information list information created by the search means when the output request is input through the output request input means, the output means outputs between the digital world such as a computer and the paper document. By building the continuity and relevance of information in the paper, the paper document is embedded in the digital world document information management system and the paper document is In addition to enabling direct access to the digital world as well as realizing hypertext using paper documents (paper hypertext), it is possible to confirm the file information of the related information file corresponding to the described information, System operability / workability
It is possible to improve convenience.

Further, the document information management system of the present invention (claim 8) comprises an output request input means for inputting an output request of the file information of the related information file, and the medium paper further specifies the medium paper. And a reading means reads the medium paper number from the medium paper together with the selection information and the connection information, and the searching means inputs an output request through the output request inputting means,
Based on the selection information and the connection information, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to create the file information list information, and the output means sets the output request input means. When the output request is input via the output means, the medium paper number read by the reading means and the file information list information created by the searching means are output, so information is output between the digital world such as a computer and the paper document. By constructing the continuity / relationship of the paper document into the document information management system of the digital world, the paper world was directly accessible to the digital world, and the paper document was used. Hypertext (paper hypertext)
In addition to realizing the above, it is possible to further confirm the file information of the related information file corresponding to the described information, thereby improving the operability, workability, and convenience of the system.

According to the document information management system (claim 9) of the present invention, in the document information management system according to any one of claims 1 to 8, the reading means and the output means are:
Since it is a copying machine with a scanner and printer integrated, it is possible to construct a system easily or with a low cost.

In the document information management system (claim 10) of the present invention, in the document information management system according to any one of claims 1 to 9, the file information includes at least the number of pages of the related information file. , The number of pages of the related information file can be easily confirmed and it can be determined whether or not to output.

The document information management system (claim 11) of the present invention is the document information management system according to any one of claims 1 to 9, in which the file information includes at least the document name of the related information file. ， The document name of the related information file can be confirmed, and the convenience is improved.

According to the document information management system (claim 12) of the present invention, in the document information management system according to any one of claims 1 to 9, the file information list information created by the searching means is at least related information. The output means prints the file information list information on the recording paper, including the document name description information in which the document name of the file is defined as the description information and the connection information for connecting the corresponding information file with the document name description information. Then, since it is output as a medium sheet on which the selection information is not recorded, it is possible to easily select whether to extract the related information file and to extract the related information file, which improves convenience.

According to the document information management system (claim 13) of the present invention, in the document information management system according to any one of claims 1 to 9, the output means is a recording paper or a related information file on a display screen or The convenience is improved because the file information list information is output.

[Brief description of drawings]

FIG. 1A is a complaint correspondence diagram of a document information management system (document information management system according to claim 1, claim 2, claim 5 and claim 6) of the present invention, and FIG. 8) is a complaint correspondence diagram of the document information management system (the document information management system of claim 3, claim 5, claim 7, and claim 8) of the present invention.

FIG. 2 is an explanatory diagram illustrating an Imper (medium paper) in a document format.

FIG. 3 is an explanatory diagram showing an Imper (medium paper) in a list directory format.

FIG. 4 is an explanatory diagram showing a link relationship between Dicon and a related information file of a file unit.

FIG. 5 is an explanatory diagram showing a relationship example of data contents of a related information file corresponding to display contents of Dicon.

FIG. 6 is an explanatory diagram showing a Dicon marking method.

FIG. 7 is an explanatory diagram showing an example of addition (marking) of selection information.

FIG. 8 is an explanatory diagram showing description position information that is part of the connection information.

FIG. 9 is an explanatory diagram showing an example in which concatenation information (concatenation information table) is configured by the described position information and address information.

FIG. 10 is an explanatory diagram showing an example in which connection information (connection information table) is composed of description position information and description recognition information.

FIG. 11 is an explanatory diagram showing a method of creating an Imper and a related information file.

FIG. 12 is a system configuration diagram of a document information management system according to the first embodiment.

FIG. 13 is an explanatory diagram showing a configuration of an Imper (medium paper) according to the first embodiment.

FIG. 14 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the first embodiment.

FIG. 15 is an explanatory diagram showing an output format of related information according to the first embodiment.

FIG. 16 is an explanatory diagram showing an output format of file information list information according to the first embodiment.

FIG. 17 is an explanatory diagram showing a configuration of an Imper (medium paper) according to the second embodiment.

FIG. 18 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the second embodiment.

FIG. 19 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the third embodiment.

FIG. 20 is an explanatory diagram showing a relationship between Dicon (description information) selected by a mark (selection information) and output file information list information according to the third embodiment.

FIG. 21 is a schematic flowchart showing a related information output process and a file information output process of the document information management system according to the fourth embodiment.

FIG. 22 is an explanatory diagram showing an output example in which the file information list information is output as an Imper (medium paper) in the fifth embodiment.

[Explanation of symbols]

101 File means 102 media paper 102a File information output request entry field 102b Media paper number 103 reading means 104 Search method 105 output means 106 output request input means 1301 Imper 1601 File information list information 1701 Imper 2202 Document name Dicon

Continuation of front page (56) Reference JP-A-6-342426 (JP, A) JP-A-7-107256 (JP, A) JP-A-4-40562 (JP, A) JP-A-4-330484 (JP , A) JP 4-331313 (JP, A) JP 5-73624 (JP, A) JP 5-324737 (JP, A) JP 6-44319 (JP, A) JP 6-44320 (JP, A) JP-A-6-215045 (JP, A) JP-A-7-44572 (JP, A) JP-A-7-58935 (JP, A) JP-A-7-108786 (JP, A) A) JP-A-7-200631 (JP, A) JP-A-7-210577 (JP, A) JP-A-9-44383 (JP, A) JP-A-9-91301 (JP, A) JP-A-9 -146719 (JP, A) JP-A-9-163107 (JP, A) JP-A-9-223240 (JP, A) JP-A-10-97522 (JP, A) European Patent Application Publication 775962 (EP, A2) ) Takahiro Kimura, Development of FAX information system for WWW, 1996 Den Den Proceedings of the Hokuriku Branch Association Conference on Ki-related Studies, October 2, 1996, page 221. Commercialization of a system for searching / registering WWW information with FAX, Nikkei Open System, Nikkei BP, 1996 7 15th, 40th, pp. 188-189 Takashi Matsuo, et al., Development of WWW-FAX cooperation server, Proc. Of IPSJ 51st (Late 1995) National Convention (1), 1995 September 20th, pp. 161-162 Makoto Niimi, WWW access mechanism using only mobile phones and FAX, 52nd Information Processing Society of Japan (the first semester of 1996) Proceedings of the 1st Annual Meeting (1) , March 6, 1996, pp. 161-162, Shigeki Yokoi, Internet / FAX / Telephone Connection System, National Technical Report, October 18, 1996, Volume 42, No. 5, No. 53- Page 59 Shigeki Yokoi, 100 million total network time! : Internet access via telephone and FAX ..., Computer & Network LAN, Ohmsha, April 1, 1996, Volume 14, No. 4, pages 107-112 (58) Fields investigated (58 Int.Cl. ⁷ , DB name) G06F 17/30 H04N 1/21 JISC file (JOIS)

Claims (13)

(57) [Claims] 1. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, The body paper further has a file information output request entry field for entering a file information output request of the related information file, and the reading means, together with the selection information and the connection information, the file information output request entry field. Is read from the medium paper, and the search means records from the file means in the medium paper based on the connection information when an output request is described in the file information output request description field. The file information of the related information file corresponding to all the described information is searched to create the file information list information, and the output means performs the search when the output request is described in the file information output request description field. A document information management system characterized by outputting file information list information created by means. 2. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, The body sheet further has a medium sheet number for specifying the medium sheet and a file information output request entry column for describing an output request of the file information of the related information file, and the reading unit has the selection information and Along with the link information, the medium paper number and the file information output request entry column are read from the media sheet, and the search means writes the link information when the output request is entered in the file information output request entry column. Based on the file means, the file information of the related information file corresponding to all the description information recorded on the medium paper is searched from the file means to create the file information list information, and the output means outputs the file information. When an output request is entered in the request entry field, the media sheet number read by the reading unit and the search unit Document information management system, characterized in that the output file information list information form. 3. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, And output request input means for inputting an output request of the file information of the related information file, and the search means adds the output request to the connection information when the output request is input through the output request input means. Based on the file means, the file information of the related information file corresponding to all the description information recorded on the medium paper is searched from the file means to create the file information list information,
The document information management system, wherein the output unit outputs the file information list information created by the search unit when an output request is input through the output request input unit. 4. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, An output request input unit for inputting an output request for the file information of the related information file, the medium paper further has a medium paper number for specifying the medium paper, and the reading unit is the selection unit. The medium paper number is read from the medium paper together with the information and the connection information, and when the output request is input through the output request input means, the search means, based on the connection information, the file means. File information list information is created by retrieving the file information of the related information file corresponding to all the description information recorded on the medium paper from the output means, and the output means outputs the output request via the output request input means. When is input, the medium paper number read by the reading unit and the file information list information created by the searching unit are output. Document information management system for the butterflies. 5. A file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, The body paper further has a file information output request entry field for entering a file information output request of the related information file, and the reading means, together with the selection information and the connection information, the file information output request entry field. Is read from the medium sheet, and the search means is selected by the selection information from the file means based on the selection information and the connection information when the output request is described in the file information output request entry field. The file information of the related information file corresponding to the described information is searched to create the file information list information, and the output unit is the search unit when the output request is described in the file information output request description column. A document information management system characterized by outputting the file information list information created in. 6. A file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, The body sheet further has a medium sheet number for specifying the medium sheet and a file information output request entry column for describing an output request of the file information of the related information file, and the reading unit has the selection information and Along with the connection information, the medium paper number and the file information output request entry column are read from the medium sheet, and the search means selects the selection information and the selection information when the output request is entered in the file information output request entry column. On the basis of the connection information, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to create the file information list information, and the output means outputs the file information output request. When the output request is described in the description column, the media sheet number read by the reading unit and the check Document information management system, characterized in that the output file information list information created by the means. 7. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, An output request input means for inputting an output request of the file information of the related information file, and the search means, when the output request is input through the output request input means, the selection information and Based on the connection information, the file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to create file information list information, and the output means is the output request input means. A document information management system, which outputs the file information list information created by the searching means when an output request is input via the. 8. A file means in which information related to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one described information consisting of a word, a sentence, a symbol or a graphic, said description. A medium sheet on which connection information for connecting information and the related information file of the file means and selection information for selecting specific description information from the description information are recorded, and the selection information and the connection information. A reading unit that reads from the medium sheet, a searching unit that searches the relevant related information file from the file unit based on the selection information and the connection information read by the reading unit, and a related information file that is searched by the searching unit. In a document information management system including output means for outputting, An output request input unit for inputting an output request for the file information of the related information file, the medium paper further has a medium paper number for specifying the medium paper, and the reading unit is the selection unit. Along with the information and the connection information, the medium paper number is read from the medium paper, and when the output request is input through the output request input means, the search means, based on the selection information and the connection information, The file information of the related information file corresponding to the description information selected by the selection information is searched from the file means to create the file information list information, and the output means outputs the output request via the output request input means. When input, the medium paper number read by the reading means and the file information list information created by the searching means are output. Document information management system characterized by. 9. The document information management system according to claim 1, wherein the reading unit and the output unit are a copying machine in which a scanner and a printer are integrally configured. 10. The document information management system according to claim 1, wherein the file information includes at least the number of pages of the related information file. 11. The document information management system according to claim 1, wherein the file information includes at least a document name of the related information file. 12. The file information list information created by the searching means links at least the document name description information in which the document name of the related information file is defined as the description information and the related information file corresponding to the document name description information. Connection information for storing the file information list information on a recording sheet, and outputting the file information list information as the medium sheet on which the selection information is not recorded. Any one document information management system described. 13. The document information management system according to claim 1, wherein the output unit outputs the related information file or file information list information on a recording paper or a display screen.