JP2014056556A - Document management server, control method for document management server, program therefor, document management system, control method for document management system, and program therefor - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document management server in which even for the same document, an appropriate version of the document is printed out according to a user who copies it.SOLUTION: A user scans a paper medium in an image forming device, and transmits, to a document management server, a transmitted user account, a document ID written in a bar code imparted to a paper medium, and a version. The document management server acquires, out of a document database, a list of versions of the document. In this occasion, the latest version among printable versions is different depending on a user because there are versions usable and versions unusable, by the user, depending on an authority corresponding to a user account. The document management server notifies the image forming device of whether or not the document scanned by the user is of the latest version. In the image forming device, the user can acquire document data of the latest version (according to the authority of the user) and specify it for printing.

Description

  The present invention relates to a technology of a document management system in which a user who owns a document on a paper medium prints the latest document possible according to the authority of the user when the document is copied on an image forming apparatus.

  Conventionally, when a user tries to copy a document on a paper medium, it is determined whether or not the user's paper medium is the latest, and if it is not the latest, the latest version of the document is not copied from the document management system. There is technology to acquire and print. Further, even if the document to be copied by the user is up-to-date, there is usually a technique for printing instead of copying because printing can provide a more beautiful output than copying.

  Patent Document 1 provides a document management system that uses a document ID embedded in an original image to replace a new version of a document when a user tries to copy the document.

JP 2002-197101 A

  In the document management system in Patent Document 1, if a user is permitted to copy, a new version of the document is always replaced.

  In reality, however, it is not always appropriate to replace the document with the latest version. For example, if a document is undergoing extensive version upgrade and some text is not consistent with other related diagrams, or if some text has not yet been reviewed and cannot be replaced as the latest version. If appropriate.

  In view of the above problems, the present invention provides a technique for printing an appropriate version of a document according to a user who copies the same document.

  The present invention is a document management server capable of communicating with a client apparatus and a forming apparatus via a network, and includes user identification information transmitted from the image forming apparatus and a document ID that identifies at least a document scanned by the user Receiving means for receiving the document identification information including the document version, the document ID, a storage location of the document corresponding to the document ID, and a version managed corresponding to the document ID. Document information storage means for storing, user identification information, user information storage means for storing the processing authority for the document corresponding to the document ID in association with each other, and the document ID managed in the document information storage means Among the versions corresponding to the user identification information, a list of versions printable by the user corresponding to the user specifying information is stored in the user information storage. Version list acquisition means to acquire based on the level, and if the printable version list can be acquired, whether the version included in the document specifying information is the latest version of the printable version list A latest version determination unit for determining, and if the printable version list cannot be acquired, notifies the image forming apparatus that document data corresponding to the corresponding document does not exist in the document management server, and When a list of printable versions can be acquired, a document information acquisition result is notified as to whether or not the document scanned by the user is the latest version corresponding to the document ID based on the latest version determination unit. Document information acquisition result notifying means for performing the printing of the document ID transmitted from the image forming apparatus A request receiving unit that receives a request as to which version of the version list is to be acquired; and the document data of the version received by the request receiving unit from the printable version list of the document ID; Document data transmitting means for transmitting to the image forming apparatus.

  According to the present invention, it is possible to print an appropriate version of a document according to a user who copies the same document.

It is a figure which shows an example of the system configuration | structure concerning embodiment of this invention. It is a block diagram which shows an example of the hardware constitutions of the document management server and client apparatus concerning embodiment of this invention. 1 is a block diagram illustrating an example of a hardware configuration of a multifunction machine according to an embodiment of the present invention. FIG. 3 is a block diagram illustrating an example of a software configuration in a multifunction peripheral and a document management server according to an embodiment of the present invention. It is a figure which shows an example of the document as a paper medium on which the document identifier concerning embodiment of this invention was printed. It is a figure which shows an example of a data structure of the document database (document information storage part) concerning embodiment of this invention. It is a figure which shows an example of a data structure of the user definition database (user information storage part) concerning embodiment of this invention. It is a figure which shows an example of a response | compatibility of the user who copies, timing, and the document which can be copied concerning embodiment of this invention. FIG. 6 is a diagram illustrating an example of a message displayed on a display unit of a multifunction peripheral according to an embodiment of the present invention and a user operation. 6 is a flowchart illustrating an example of document copy or print processing according to the embodiment of the present invention. 6 is a flowchart illustrating an example of document copy or print processing according to the embodiment of the present invention. It is a flowchart which shows an example of the process which notifies a difference person to an interested person by mail when the document concerning embodiment of this invention is updated. FIG. 6 is a diagram illustrating an example of a screen that displays a difference between a scanned document and a latest document according to an embodiment of the present invention on a display unit of the multifunction peripheral. 6 is a flowchart illustrating an example of processing for displaying a difference between a scanned document and a latest version document on a display unit of the multifunction peripheral according to the embodiment of the present invention.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a diagram illustrating an example of a system configuration according to an embodiment of the present invention.

  In FIG. 1, the workflow system includes at least one multifunction machine 103 (image forming apparatus) and a document management server 102 connected via a network 104. Further, the client apparatus 101 may be included in the system configuration and connected to the multifunction machine 103 and the document management server 102 via the network 104. From the client apparatus 101, document management (not shown), for example, detailed version setting of a document, user setting for each project and setting of each user authority, which will be described later, database information described in FIG. 6 and FIG. The system may be configured so that the document data managed by can be registered. In addition, the system may be configured such that document data registration is processed by transmitting data scanned from the MFP 103 to the document management server 102.

  The document management server 102 performs processing and management on the document database in response to a request from the multi-function peripheral 103, and transmits a result to the document management server 102 if necessary. Further, as described above, the request from the client apparatus 101 may be handled and the result may be transmitted to the client apparatus 101.

  Communication between the document management server 102, the client apparatus 101, and the multifunction machine 103 may be a normal HTTP request or a web service request using SOAP or the like.

  The document management server 102, the client apparatus 101, and the multifunction machine 103 may be connected via a LAN. Each may be configured on the Internet. The above-described configuration may be mixed.

  FIG. 2 is a block diagram illustrating an example of a hardware configuration of the document management server and the client device according to the embodiment of the present invention.

  As shown in FIG. 2, the document management server 102 and the client apparatus 101 are connected via a system bus 204 to a CPU (Central Processing Unit) 201, a RAM (Random Access Memory) 202, a ROM (Read Only Memory) 203, and an input controller 205. The video controller 206, the memory controller 207, the communication I / F controller 208, etc. are connected. The CPU 201 comprehensively controls each device and controller connected to the system bus 204.

  Further, the ROM 203 or the external memory 211 will be described later, which is necessary for realizing the functions executed by each server or each PC, such as BIOS (Basic Input / Output System) and OS (Operating System) which are control programs of the CPU 201. Various programs are stored. Further, information necessary for carrying out the present invention is stored. The external memory may be a database.

  The RAM 202 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program or the like necessary for executing the processing from the ROM 203 or the external memory 211 to the RAM 202 and executing the loaded program.

  The input controller 205 controls input from a keyboard (KB) 209 or a pointing device such as a mouse (not shown).

  The video controller 206 controls display on a display device such as the display 210. The display device may be a display device such as a liquid crystal display. These are used by the administrator as needed.

  The memory controller 207 is an external storage device (hard disk (HD)), flexible disk (FD), or PCMCIA (Personal Computer) that stores a boot program, various applications, font data, user files, editing files, various data, and the like. Controls access to an external memory 211 such as a Compact Flash (registered trademark) memory connected to a Memory Card International Association (Card Memory) card slot via an adapter.

  The communication I / F controller 208 is connected to and communicates with an external device via the network 104, and executes communication control processing in the network. For example, communication using TCP / IP (Transmission Control Protocol / Internet Protocol) is possible.

  Note that the CPU 201 can display on the display 210 by executing an outline font rasterization process on a display information area in the RAM 202, for example. Further, the CPU 201 enables a user instruction using a mouse cursor (not shown) on the display 210.

  Various programs to be described later for realizing the present invention are recorded in the external memory 211 and executed by the CPU 201 by being loaded into the RAM 202 as necessary. Furthermore, definition files and various information tables used when the above program is executed are also stored in the external memory 211, and a detailed description thereof will be described later.

  FIG. 3 is a block diagram illustrating an example of a hardware configuration of the multifunction peripheral according to the embodiment of the present invention. That is, FIG. 2 is a block diagram illustrating an example of a hardware configuration of the multifunction peripheral 103 illustrated in FIG.

  In FIG. 3, reference numeral 316 denotes a controller unit which is connected to a scanner unit 314 functioning as an image input device and a printer unit 312 functioning as an image output device, while the network 104 shown in FIG. 1, for example, a LAN or a public line (WAN) : For example, image data and device information are input / output by connecting to PSTN or ISDN.

  In the controller unit 316, reference numeral 301 denotes a CPU, which is a processor that controls the entire system. A RAM 302 is a system work memory for the CPU 301 to operate, and is also a program memory for recording a program and an image memory for temporarily recording image data.

  A ROM 303 stores a system boot program and various control programs. A hard disk drive (HDD) 304 stores various programs for controlling the system, image data, and the like.

  An operation unit interface (operation unit I / F) 307 is an interface unit with the operation unit (keyboard) 308. Further, the operation unit I / F 307 serves to transmit the key information (for example, pressing of the start button) input from the operation unit 308 to the CPU 301.

  A network interface (Network I / F) 305 is connected to the network (LAN) 600 and inputs / outputs data. A modem (MODEM) 306 is connected to a public line and inputs / outputs data such as FAX transmission / reception.

  Reference numeral 318 denotes an external interface (external I / F), which is an I / F unit that accepts external inputs such as USB, IEEE 1394, printer port, and RS-232C. In this embodiment, an IC card for a portable terminal required for authentication A card reader 319 for reading (storage medium) is connected to the external I / F 318. The CPU 301 can control reading of information from the IC card of the mobile terminal by the card reader 319 via the external I / F 318, and can acquire information read from the IC card of the mobile terminal. The above devices are arranged on the system bus 309.

  Reference numeral 320 denotes an image bus interface (IMAGE BUS I / F), which is a bus bridge that connects the system bus 309 and an image bus 315 that transfers image data at high speed and converts the data structure.

  The image bus 315 is configured by a PCI bus or IEEE1394. The following devices are arranged on the image bus 315.

  A raster image processor (RIP) 310 develops vector data such as a PDL code into a bitmap image. A printer interface (printer I / F) 311 connects the printer unit 312 and the controller unit 316 and performs synchronous / asynchronous conversion of image data. A scanner interface (scanner I / F) 313 connects the scanner unit 314 and the controller unit 316 and performs synchronous / asynchronous conversion of image data.

  An image processing unit 317 performs correction, processing, and editing on input image data, and performs printer correction, resolution conversion, and the like on print output image data. In addition to this, the image processing unit 317 performs image data rotation and compression / decompression processing such as JPEG for multi-valued image data and JBIG, MMR, MH for binary image data.

  The scanner unit 314 illuminates an image on paper as a document and scans it with a CCD line sensor, thereby converting it into an electrical signal as raster image data. The original paper is set on the tray of the original feeder, and when the apparatus user gives a reading start instruction from the operation unit 308, the CPU 301 gives an instruction to the scanner unit 314, and the feeder feeds the original paper one by one to read the original image. Perform the action.

  The printer unit 312 is a part that converts raster image data into an image on paper. The method is an electrophotographic method using a photosensitive drum or a photosensitive belt, and ink is ejected from a micro nozzle array directly on the paper. There is an inkjet method for printing an image, but any method may be used. The activation of the printing operation is started by an instruction from the CPU 301. The printer unit 312 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and has a paper cassette corresponding thereto.

  The operation unit 308 has an LCD display unit, and a touch panel sheet is pasted on the LCD. The operation unit 308 displays an operation screen of the system. When a displayed key is pressed, the position information is displayed on the operation unit I / F 307. To the CPU 301 via The operation unit 308 includes, for example, a start key, a stop key, an ID key, a reset key, and the like as various operation keys.

  The display unit has different display performance depending on the multifunction device, and the present invention is configured by a multifunction device that can be operated via a touch panel, or a multifunction device that simply includes a liquid crystal screen and can be operated with hard keys.

  Here, the start key of the operation unit 308 is used when starting a document image reading operation. At the center of the start key, there are two color LEDs, green and red, which indicate whether or not the start key can be used. Further, the stop key of the operation unit 308 functions to stop the operation in operation. The ID key of the operation unit 308 is used when inputting the user ID of the user. The reset key is used when initializing settings from the operation unit.

  The card reader 319 reads information stored in an IC card provided in the mobile terminal under the control of the CPU 301 and notifies the CPU 301 of the read information via the external I / F 318.

  With the above-described configuration, the multi-function peripheral 103 can transmit the image data read from the scanner unit 314 to the network 104, and print out the print data received from the network 104 by the printer unit 312.

  Further, the image data read from the scanner unit 314 can be transmitted by facsimile (FAX) on the public line by the modem 306, and the image data received by FAX from the public line can be output by the printer unit 312.

  FIG. 4 is a block diagram illustrating an example of a software configuration in the multifunction peripheral and the document management server according to the embodiment of the present invention.

  The user information receiving unit 401 receives an authenticated user account input from the operation unit 308 or the card reader 319 of the multifunction machine 103. This user account is used to specify user information according to the embodiment of the present invention. User information (including which version of the scanned document is authorized to print) is registered in the user information storage unit 422.

  The document image receiving unit 402 receives a document image scanned by the scanner unit of the multifunction machine 103. That is, an image obtained by scanning a printed paper medium according to the embodiment of the present invention.

  The document information extraction unit 403 extracts a document ID (document identifier) and version information from the image received by the document image reception unit 402. However, there are cases where the document ID is not assigned, for example, when a document that is not managed by the document management server 102 of the present invention is scanned. The document ID and version information extracted by the document information extraction unit 403 are sent to the document management server 102. Among these, the document ID is used by the version list acquisition unit 411 to acquire a version list corresponding to the document ID from the document information stored in the document information storage unit 421.

  The latest version determination unit 412 is a list of versions authorized to print based on the print authority rule registered in the print authority rule storage unit 423 and the user print authority registered in the user information storage unit 422 described above. From this, it is determined which version is the latest version. As will be described later, even for the same document, the latest printable version differs depending on the user's authority.

  If there is no document corresponding to the document ID in the version list acquisition unit 411 or there is no version with printing authority, the document does not exist, and if there is a version with printing authority, that fact and the user scanned. The document information acquisition result notification unit 413 notifies the MFP 103 of whether or not the document is the latest version. In the MFP 103, the acquisition result reception unit 404 receives the result notified by the document information acquisition result notification unit 413. In the embodiment of the present invention, “document does not exist” or “not registered” means that a document is physically deleted or actually exists (for example, a specific user's This includes both cases in which it cannot be confirmed (in the authority or a deletion flag is set).

  Based on the notification received by the acquisition result receiving unit 404, the display control unit 405 displays whether or not there is document data corresponding to the document ID in the document management server 102 and whether or not it is the latest version, and can be specified by the user. The instruction receiving unit 406 receives the processing to be performed. The user instruction is cancellation of copy or print processing or a version of a document to be printed.

  The document request unit 407 notifies the request to the document management server 102 based on the above user instruction. The document acquisition unit 414 acquires the document data of the corresponding version of the corresponding document from the document management server 102 based on the request.

  The document data transmission unit 415 transmits the acquired document data to the multi-function peripheral 103, and in the multi-function peripheral 103, the document data reception unit 408 receives the document data. The printing unit 409 prints the received document data.

  FIG. 5 is a diagram showing an example of a document as a paper medium on which a document identifier (document ID) according to the embodiment of the present invention is printed.

  A document 501 is a paper medium printed by the user or another user in the past. The title is “Customer Management System Detailed Design Document”, the version is “2.2” (major version 2, minor version 2), and the revision date is “August 19, 2012”.

  Reference numeral 502 denotes a print result of an image including a document identifier (document ID) and a version. An image corresponding to 502 is extracted from the scanned image by the multi-function peripheral 103 or the document management server 102. Further, from the image, Extract document identifier and version. Although the QR code (registered trademark) is used in the example of FIG. 5 of the present embodiment, any other document identifier and version such as a barcode may be stored. Hereinafter, the QR code, the barcode, and others are collectively referred to as a barcode. Further, it is not always necessary to use a barcode. For example, OCR (character recognition) may be performed to read the cover document name (“customer management system detailed design document” in the example of FIG. 5) and version (“2.2” in FIG. 5). Hereinafter, the wording of the document specifying information or the barcode is used generically.

  This completes the description of FIG. The configuration in FIG. 4 is merely an example. For example, the document information extraction unit 403 is described in the multi-function peripheral 103, but transmits image data obtained by scanning a paper medium to the document management server 102, and sends it to the document management server 102. The barcode (document identification information) portion may be extracted from the image data of the document, and the document identifier and version may be extracted therefrom. Also, the latest version determination unit 412 is in the multi-function peripheral 103, and the version list acquired by the version list acquisition unit 411 is transmitted from the document management server 102 to the multi-function peripheral 103 and processed on the multi-function peripheral side. Good.

  FIG. 6 is a diagram showing an example of the data structure of the document database (document information storage unit) according to the embodiment of the present invention.

  The document database A-600 includes a document file storage location and items for specifying the file. Corresponding to the document ID 601, a project 602 for managing the document is set. This is a name for classifying the document into a group with some purpose (for example, different projects or department units if it is a development project), and this item is not essential if it is not necessary to classify.

  A server 603, a document management type 604, a folder name 605, and a file name 606 indicate file storage locations. A server (603) designates a physical (or virtual or logical) server in which the document is stored, and a document management type 604 (describes the type of document management product or technical method) based on the method. The document data is accessed using the folder name 605 and the file name 606. Again, if the document management type 604 is one pattern, the item of the document management type 604 is not essential. Even if the file names are logically the same, all versions are stored so as not to be overwritten by adding a version 611 (to be described later) to the physical file name in the document database B-610. This method is merely an example, and multiple versions of the same file name may be managed by other methods.

  Next, the document database B-610 will be described. This database manages the version of each document and the printing authority of each version. The document ID 601 is associated with the document ID of the document registered in the document database A-600, and it indicates which document the version information (one or more) registered in this database corresponds to. It is something to identify. Version 611 registers one version corresponding to document ID 601. When there are a plurality of versions, a plurality of records are registered. Furthermore, the last update date 612 of the corresponding version may be registered, but is not particularly necessary in the embodiment of the present invention. It is just an example.

  The status 613 indicates that the “detailed design document” created by the designer in the above example has been approved by the project manager or manager. For example, it is conceivable that the document is managed so that one major version is up when it is approved. That is, version 1.2 is being edited, and minor version (2 part below the minority) is given for the convenience of the designers, and if approved, version 2 (major version 1 is 2 and the minor version is 0). This version setting standard is also an example, and it is only necessary to distinguish a version in which the designer does not have the printing authority although it is a version in which the designer has the printing authority.

  The print authority 614 is associated with a user who actually has a print authority. In detail, since a user (designer in this example) who has document viewing authority in FIG. 7 described later has printing authority, all versions can be printed. The major versions (1.0, 2.0) are set so that all members can print.

  Next, the document database C-620 (print authority rule storage unit 423) will be described. In the description of the document database B-610, an example in which print authority is registered for each version of each document has been shown (print authority 614). However, instead of registering the print authority 614, how to interpret the version corresponding to the document ID, that is, when the version is described, for example, only the designer can print, Whether the user cannot print or not may be defined as a “rule”. As described above, “corresponding to document ID”, the rule “corresponding to project”, “corresponding to document management type”, “corresponding to server”, or “through the whole system” May be defined. Either case is included in the embodiment of the present invention. The rules may be written in any way.

  For example, in the present embodiment, a character string of a version is analyzed using a regular expression or the like, and if there is a minor version, a user who has browsing authority also has printing authority in browsing authority 702 of FIG. It may be defined that there is.

  FIG. 7 is a diagram illustrating an example of a data configuration of a user definition database (user information storage unit) according to the embodiment of the present invention.

  The user definition 700-A is a database that defines user authority (processing authority). Corresponding to the document ID 601 and the project 602, the user type 701 and the corresponding browsing authority 702 are registered. This configuration is merely an example, and the user type 701 is defined based on both the document ID 601 and the project 602, but may correspond to only one of them, for example. In that case, the other data item is unnecessary.

  The user definition 710-B defines to which user type 701 each person in charge (user name (user account) 711) belonging to the project 602 corresponds. Since it is associated with each project, the user type may be different for each project. This example is merely an example. For example, if the person in charge is the same, the data item of the project 602 is unnecessary if the user type does not change for each project.

  FIG. 8 is a diagram illustrating an example of correspondence between a user who performs copying, timing, and a document that can be copied according to the embodiment of the present invention. In this description, the “customer management system detailed design” registered in the document database of FIG. 6 can be printed only by the designer, and other users can use the major version (the decimal point of the design version is less than the decimal point). It is assumed that the user has only the right to print.

  The middle line in FIG. 8 shows the version of the document “customer management system detailed design document” arranged in time series from the top (old version) to the bottom (new version).

  On the left, “designer” is described as the user who performs the copy. It is assumed that the designer has the latest version at hand except for 801 and 802 (the latest version including the minor version). When the designer tries to copy a document, the multi-function peripheral 103 makes an inquiry to the document management server 102, searches for the latest version, and is printed. In the case of 801 and 802, the designer does not have the same version as the latest version, but prints the latest version including the minor version.

  On the other hand, “Non-designer” is described as the user to copy on the right. It is assumed that the user other than the designer has the latest version at hand except for 803 and 804 (however, the latest version of the major version, that is, 1.0 or 2.0). When a user other than the designer tries to copy a document, the multi-function peripheral 103 makes an inquiry to the document management server 102, searches for the latest version, and is printed. In the case of 803 and 804, the user does not have the same version as the latest version, but prints version 1.0 or 2.0 as the latest version. In the case of 803, the latest version 2.0 can be printed including the minor version. However, in version 804, a version 2.0 document is printed as the latest version as the authority of a user other than the designer even though version 2.3 exists in the document database. Thus, the definition of “latest version” varies depending on the user's authority.

  FIG. 9 is a diagram illustrating an example of a message displayed on the display unit of the multifunction peripheral according to the embodiment of the present invention and a user operation. That is, the document data scanned by the user in the MFP 103 is transmitted to the document management server 102, and the document management server 102 can obtain the document version information corresponding to the document ID from the document information storage unit 421. It is a display screen (message etc.) when inquiring to the user what processing is provided according to the version.

  Examples of screens 901 to 903 are touch panels, and buttons for instructing operations are displayed on the panel in addition to the inquiry message. However, depending on the type of the image forming apparatus, only an image including a message can be displayed on the panel, and there is a model in which an operation instruction is executed from a hardware button. The embodiments of the present invention include both cases.

  Reference numeral 901 denotes an inquiry screen as to what operation is performed when a document corresponding to the corresponding paper medium does not exist in the document management server 102. In this example, the user selects whether to perform normal copying based on a paper medium possessed by the user or cancel printing (copying).

  Reference numeral 902 denotes that the paper medium possessed by the user is the latest version (however, the document data that becomes the latest version varies depending on the user), and the document data managed by the document management server 102 is transmitted to the multi-function peripheral 103 and printed. The operation is selected from whether the document owned by the user is copied or the processing is canceled. Even if the document owned by the user is the latest version, there are cases where the user wants to print again due to dirt or writing. On the other hand, if the document owned by the user is up-to-date at this time, it is possible to instruct the user to make a normal copy because he wants to leave the writing information as it is. In any case, even if the document owned by the user is the latest, there is an effect that the user can obtain an appropriate output result by newly printing or normal copying according to the purpose.

  Reference numeral 903 denotes a screen for allowing the user to select an operation to be performed when the paper medium owned by the user is not the latest in the document management server 102. An instruction from the user to print the latest version (however, the latest version differs depending on the user), print the same document as the version of the document owned by the user, perform normal copying, or cancel is accepted. Even if they are the same version, the effect of whether to newly print or make a normal copy is the same as described above.

  Also, by presenting the latest version, the user can automatically print the latest version if he / she does not recognize that there is a latest version or if he / she does not know how to obtain it. There is an effect that can be done. Of course, even if the user knows the acquisition method, the document management software (client side) is not started on the client apparatus 101, but the document management software (server side) is accessed to find and obtain the document, and then print it. Since the document management system according to the embodiment of the present invention automatically responds, the operation procedure can be simplified.

  Although the description of FIG. 9 is completed as described above, the example of the screen is merely an example. Any configuration that can recognize a message necessary for the user to select an operation and can easily perform an operation of outputting (printing or copying) a version of the document may be used. In addition, the normal copy option may not be provided on the assumption that the document management server 102 always prints. In FIG. 9, the designation is made from the same version or the latest version of the paper medium scanned by the user, but the designation may be made from all versions to which the user has print authority.

  FIG. 10 is a flowchart showing an example of document copy or print processing according to the embodiment of the present invention. Steps S1001 to S1009 in the flowchart of FIG. 10 are executed by the CPU 201 on the multifunction peripheral 103, and steps S1011 to S1014 are executed by the CPU 201 on the document management server 102.

  In step S1001, user login information is accepted (user identification information). Specifically, an account of an authenticated user input from the operation unit 308 or the card reader 319 of the MFP 103 is accepted.

  In step S1002, the scanned document image is received (document information receiving unit). Specifically, a document scanned by a user operation in the scanner unit of the multi-function peripheral 103 is converted into image data and accepted as a document image.

  In step S1003, a barcode (an image in which information such as a QR code is embedded as described above) or document specifying information is extracted from the document image. Further, the document ID and the version of the document ID are extracted from the barcode or the document specifying information.

  In step S1004, it is determined whether the document ID and version have been extracted. Specifically, there may be a case where there is no barcode (or document identification information) in the document image, or there is a case where the document ID and version in the correct format are not stored as information even if there is a barcode or document identification information. (Each image data obtained by scanning a paper medium not managed by the document management system according to the embodiment of the present invention). If the document ID and version cannot be extracted, the process proceeds to step S1009. If it can be extracted, the process proceeds to step S1005.

  In step S1005, the extracted document ID, version, and user account are transmitted to the document management server 102.

  In step S1011, the extracted document ID, version, and user account are received from the multifunction machine 103 (document information acquisition result reception unit).

  In step S1012, a document is specified based on the document ID and user information, and a version list is acquired. Specifically, the document database B-610 in FIG. 6 is searched by document ID, and a list of related versions is acquired. Further, the user definition 710-B in FIG. 7 is searched by the user account, and the user type of the user is specified. Further, the user definition 700-A is searched by the document ID and the user type as the search result, and the browsing authority 702 is acquired (in this embodiment, whether a document whose minor version is set by the browsing authority can also be printed. to decide). A printable version of the current user is acquired from the acquired version list. For example, if it is a designer, it is a list of all versions including a minor version, and if it is a user other than that, it is a list of only major versions. In the above description, when the version list is acquired, only the printable version is acquired according to the authority of the user. However, in this step, a version list of all versions including versions that cannot be printed with the user authority is created, and when determining whether or not it is the latest version (for the user authority) to be described later. The determination may be made except for those that do not have printing authority.

  In step S1013, it is determined whether or not one or more versions of the corresponding document can be acquired as a result of the search in step S1012. Specifically, the document does not exist, or a user other than the designer, for example, possesses a version before the major version such as version “0.9” (for example, before “1”) for some reason. This is the case of scanning. In this case, there is no version that the user can print. If “NO” here (when the version list of the corresponding document cannot be acquired), the process advances to step S1014. If “YES” (when the version list of the corresponding document can be acquired), the process proceeds to “A” (step S1111 in FIG. 11).

  In step S1014, the MFP 103 is notified that the version list of the corresponding document cannot be acquired.

  In step S <b> 1006, a notification that the version list of the corresponding document cannot be acquired is received from the document management server 102.

  In step S1007, “not printable version” notified from the document management server 102 is displayed on the display unit of the multifunction peripheral (displayed by the display screen control unit, for example, 901 in FIG. 9). From the user, the next process is input as an instruction based on the displayed content, and the multi-function peripheral 103 accepts it. When the “normal copy” instruction is received, the multifunction peripheral 103 copies the paper medium scanned by the user. If a “Cancel” instruction is received, the process is completed without doing anything.

  FIG. 11 is a flowchart showing an example of document copy or print processing according to the embodiment of the present invention. Steps S1101 to S1008 in the flowchart of FIG. 11 are executed by the CPU 201 on the multifunction peripheral 103, and steps S1111 to S1118 are executed by the CPU 201 on the document management server 102. As described above, if “YES” in the step S1013 in the flowchart of FIG. 10 (when a version list of the corresponding document can be acquired), the process proceeds to “A” (step S1111 in FIG. 11).

  In step S1111, it is determined whether the version of the scanned document is the latest. Specifically, it is the version in the barcode (or document specifying information) extracted in step S1003 in FIG. 10, which is the same as the version received by the document management server 102 in step S1011 and obtained in step S1012 in FIG. Compare version lists of selected documents. However, as described above, the latest version of the document differs depending on the user. If “YES” (when the version of the scanned document is the latest version), the process proceeds to step S1112.

 If “NO” (not the latest version), the process advances to step S1113.

  In step S1112, the MFP 103 is notified that the version of the scanned document is the latest version.

  In step S 1113, the MFP 103 is notified that the scanned document version is not the latest version.

  In step S1101, the document management server 102 receives the notification in step S1112 or S1113.

  In step S1102, in response to the notification from step S1112 or S1113 of the document management server 102, “the version scanned by the user is the latest version” (displayed by the display screen control unit, for example, 902 in FIG. 9). Alternatively, “the version scanned by the user is not the latest version” (for example, 903 in FIG. 9) is displayed on the display unit of the MFP 103. In response to the display, the multi-function peripheral 103 accepts any of the following instructions from the user. That is, “print latest version”, “print same version”, “normal copy”, or “cancel”.

  In step S1103, the type of instruction described above is determined. If “print latest version” is selected, the process advances to step S1106. If “print same plate” is selected, the process advances to step S1105. If “normal copy” is selected, the process advances to step S1104. If “Cancel” is selected, the process ends.

  In step S1104, the document scanned by the user in the scanner unit of the multi-function peripheral 103 is printed as it is. That is, normal copy processing is performed. Thereafter, the process ends.

  In step S1105, the MFP 103 requests the document management server 102 to transmit corresponding document data in order to print the same version as the document scanned by the user in the MFP 103.

  In step S1106, the MFP 103 requests the document management server 102 to transmit the corresponding document data in order to print the latest version of the document scanned by the user in the multi-function peripheral 103 (a request reception unit in combination with S1105 and S1106).

  In step S1114, the request transmitted from step S1105 or S1106 of the multi-function peripheral 103 is received.

  In step S1115, the request received in step S1114 is determined. If the request is “print the same version”, the process advances to step S1116. If the request is “print latest version”, the process advances to step S1117.

  In step S1116, the document data is acquired from the document management server based on the document scanned by the user, specifically, based on the document ID and version received in step S1011 of FIG.

  In step S1117, the document scanned by the user, specifically, the document ID received from the multi-function peripheral 103 in step S1011 in FIG. 10 and the latest version of the version acquired in step S1012 in FIG. Document data is acquired from the document management server 102. In this case, only the difference between the document scanned by the user (the scanned version) and the latest version of the document may be acquired.

  In step S1118, the document data acquired in step S1116 or step S1117 is transmitted to the multi-function peripheral 103. If only the difference is acquired in step S 1117, only the difference may be transmitted to the multifunction machine 103.

  In step S1107, the document data transmitted from the document management server 102 in step S1118 is received (document data receiving unit).

  In step S1108, the document data received in step S1107 is printed. That is, the same or latest version of the document scanned by the user is printed.

  Above, description of the flowchart of FIGS. 10-11 is completed. Also, in the flowcharts of FIGS. 10 to 11, the specification is made from the same version or the latest version as the paper medium scanned by the user. However, it is possible to specify from all versions to which the user has print authority. Good.

  FIG. 12 is a flowchart illustrating an example of a process for notifying a person concerned of difference information by e-mail when a document according to the embodiment of the present invention is updated. Each step in the flowchart of FIG. 12 is executed by the CPU 201 on the document management server 102. The process shown in FIG. 12 is a process for notifying related parties when a user who has the authority to register new document data or the latest version of existing document data in a project registers the document data.

  In step S1201, a document to be updated (the latest version of a document registered in the document management server) is accepted. Specifically, the update data transmitted from the client device 101 or the multifunction device 103 is received.

  In step S1202, it is determined based on the update data received in step S1201 whether or not the same document data (registered on the old date) has already been registered. If not registered (“NO”), the process advances to step S1203. If already registered (in the case of “YES”), the process proceeds to step S1206.

  In step S1203, the received document data is registered in the document management server 102 as new data.

  In step S1204, a notification destination for notifying that new document data has been registered is acquired. Specifically, another user list is acquired from the group to which the user who registered the document data belongs. For example, the project in FIG. 7 can be the aforementioned group. Further, it is possible to group the same department based on an organization chart (not shown).

  In step S1205, the notification destination acquired in step S1204 is notified that a new document has been registered. Specifically, an e-mail address corresponding to the notification destination user is acquired, and the registered document name and its attributes are transmitted by e-mail. The transmitted mail is normally received by the client device 101 used by the user corresponding to the transmission destination and can be confirmed by the user, but may be another terminal. For example, it can be transferred to a mobile terminal or confirmed from any terminal as long as it has a Web browser in the case of Web mail.

  In step S1206, the document data is updated based on the update data received in step S1201, and the update data is used as the latest data.

  In step S1207, it is determined whether or not history information is described in the update document. If history information is described (in the case of “YES”), the process proceeds to step S1208. If not described (“NO”), the process advances to step S1209.

  In step S1208, the history information is analyzed, and the difference from the previous version is acquired (difference extraction unit). The acquired information is the mail text, and corresponds to 1302 in FIG. However, 1302 in FIG. 13 describes history information from a plurality of versions (three versions 2012/8/7, 2012/8/10, 2012/8/19) for use in other explanations. However, this step may be different from the previous version only.

  In step S1209, the previous version of the document data is acquired.

  In step S1210, the update data received in step S1201 is mechanically compared with the previous version of document data acquired in step S1209, and a difference is extracted (difference extraction unit). As an example, information corresponding to “page number in which difference is confirmed” and “total number of pages in which difference is confirmed” in 1301 of FIG. 13 described later is extracted.

  In step S1211, a notification destination for notifying that update data has been registered is acquired. Specifically, it is realized by using a specific group as in step S1204. Although not shown, a history of printing the document data before may be stored as a log, and a user stored in the log may be a notification destination.

  In step S1212, the notification destination acquired in step S1211 is notified that the document data has been updated (difference transmitting unit). For the notification, for example, the contents described in 1301 of FIG. Other details are the same as in step S1205, and a description thereof will be omitted.

With the processing according to the flowchart of FIG. 12, information related to newly registered and updated document data can be notified in real time to the parties who need the document.
Above, description of the flowchart of FIG. 12 is completed.

  FIG. 13 is a view showing an example of a screen for displaying the difference between the scanned document and the latest version document on the display unit of the multifunction peripheral according to the embodiment of the present invention. That is, if the scanned document is a plurality of generations old, the history of the plurality of generations is displayed on the panel of the multifunction peripheral (1300).

  This screen may be displayed when, for example, the dialog (903) shown in FIG. 9 is displayed and it is found that the document to be copied by the user is not the latest. Therefore, although not shown, a “difference information display button” may be further arranged in the dialog (903) and the screen shown in FIG. 13 may be displayed by pressing the button.

  Reference numeral 1302 denotes information described as a change history of document data. The change history may be described in the document data, for example, or may be described as history information in the document database B-610 (version management) in FIG. If the history information is described in the document database B-610 (version management) in FIG. 6, the user may be able to describe the history information from the client device 101. For example, in the document database B-610 (version management) in FIG. 6, it is assumed that up to version 2.3 of a document with a document ID of 1 is registered. At that time, when the user scans a version 2.0 document, the difference between 2.0 and 2.1, the difference between 2.1 and 2.2, and the difference between 2.2 and 2.3 are all displayed. .

  “Page number for which difference is confirmed” displays a list of page numbers in FIG. As another example, thumbnails of corresponding pages may be displayed. Alternatively, each page may be displayed in a size that can be read by the user, and the user can check all pages by scrolling, “previous page”, “next page”, or the like.

  “Total number of pages for which difference has been confirmed” indicates how many pages of the latest version of the document data registered in the document management server 102 are different from the scanned data. Is. In the example, it can be seen that there are differences in 10 pages of the 51-page document.

Even if the user's own document is of a slightly older version, the user writes the document and may want to print the corresponding version of the document. However, after confirming the difference information, for example, the user prints all (1303), prints only the difference (1304), cancels (1305), depending on whether there are many changed pages and the contents are changed in various ways. It is possible to select a process by making a determination such as.
This completes the description of FIG.

  FIG. 14 is a flowchart illustrating an example of processing for displaying a difference between a scanned document and the latest version document on the display unit of the multifunction peripheral according to the embodiment of the present invention. Each step in the flowchart of FIG. 14 is executed by the CPU 201 on the document management server 102. The process of FIG. 14 is a flowchart for explaining the process for displaying the difference confirmation result 1300 described with reference to FIG. 13 when the user scans a document with the multifunction peripheral 103.

  In step S1401, scan data is acquired. That is, data scanned by the multifunction machine 103 is transmitted to the document management server 102 and accepted. Actually, instead of transmitting all scanned image data, only the information for identifying the document and determining the version, that is, the information for recognizing the document ID and version can be accepted as in step S1005 of FIG. That's fine.

  In step S1402, it is determined whether the scan data is the latest version. If it is the latest version (in the case of “YES”), the flowchart of FIG. 14 is completed. If it is not the latest version (in the case of “NO”), the process proceeds to step S1403.

  In step S1403, it is determined whether there is history information in the managed data (that is, document data of a newer version than the scanned document). If there is history information (“YES”), the process proceeds to step S1404. If there is no history information (“NO”), the process advances to step S1405.

  In step S1404, the history information is analyzed, and history information up to the latest version is acquired from the scanned document data (difference extraction unit).

  In step S 1405, the scanned version of the document data is acquired from the document management server 102.

  In step S1406, the difference between the scanned version of the document data and the latest version of the document data is extracted (difference extraction unit). Specifically, the “page number in which the difference is confirmed” (or the thumbnail, the image of the page with the difference, etc.), the “total number of pages in which the difference is confirmed”, etc. described in FIG.

In step S1407, the history information acquired in step S1404 described above (only if there is one) and the difference information acquired in step S1406 are transmitted to the MFP 103 for display as shown in FIG. 13 ((difference transmitting unit)). .
Above, description of the process of the flowchart of FIG. 14 is completed.

  It should be noted that the configuration and contents of the various data described above are not limited to this, and it goes without saying that the various data and configurations are configured according to the application and purpose.

  Although one embodiment has been described above, the present invention can take an embodiment as, for example, a system, apparatus, method, program, or recording medium, and specifically includes a plurality of devices. The present invention may be applied to a system including a single device.

  The program according to the present invention is a program that allows a computer to execute the processing methods of the flowcharts shown in FIGS. 10 to 11. The storage medium according to the present invention is a program that allows the computer to execute the processing method according to FIGS. 10 to 11. Is remembered. The program in the present invention may be a program for each processing method of each apparatus in FIGS.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by executing the reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk, solid state drive, or the like can be used.

  Further, by executing the program read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (operating system) operating on the computer based on an instruction of the program is actually It goes without saying that a case where the function of the above-described embodiment is realized by performing part or all of the processing and the processing is included.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. It goes without saying that the case where the CPU or the like provided in the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention. Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network using a communication program, the system or apparatus can enjoy the effects of the present invention.
In addition, all the structures which combined each embodiment mentioned above and its modification are also included in this invention.

101 Client device 102 Document management server 103 MFP 104 Network 401 User information reception unit 402 Document image reception unit 403 Document information extraction unit 404 Acquisition result reception unit 405 Display control unit 406 Instruction reception unit 407 Document request unit 408 Document data reception unit 409 Print unit 411 Version list acquisition unit 412 Latest version determination unit 413 Document information acquisition result notification unit 414 Document acquisition unit 415 Document data transmission unit 421 Document information storage unit 422 User information storage unit 423 Print authority rule storage unit

The present invention, even for the same document, in response to a user for printing, provides a technique for printing a document appropriate version.

The present invention is a document management server capable of communicating with an image forming apparatus via a network, the user specifying information transmitted from the image forming apparatus, and document specifying information including a document ID for specifying a document. Document information storage for managing a plurality of versions of documents corresponding to the receiving means, the document ID, and the latest version that can be printed for each user specifying information in association with each other , and storing them as document information On the basis of the means, the user specifying information received by the receiving means, the document ID, and the document information stored in the document information storing means, the user specifying information in the document corresponding to the document ID The latest version acquisition means for acquiring the latest printable version by the corresponding user, and the latest version acquired by the latest version acquisition means A document response, a document acquisition unit that acquires from the document information storage unit, the newest version of a document obtained by the document obtaining means, that and a document data transmission means for transmitting to be printed to the image forming apparatus It is characterized by.

The present invention, even for the same document, in response to a user to be printed, it is possible to print a document appropriate version.

Claims (11)

A document management server capable of communicating with a client device and an image forming device via a network,
Receiving means for receiving user identification information transmitted from the image forming apparatus, and document identification information including at least a document ID for identifying a document scanned by the user and a version of the document;
Document information storage means for storing the document ID, the storage location of the document corresponding to the document ID, and the version managed in correspondence with the document ID as document information in association with each other;
User information storage means for storing the user identification information and the processing authority for the document corresponding to the document ID in association with each other;
A version list acquisition unit that acquires, based on the user information storage unit, a version list that can be printed by a user corresponding to the user identification information among the versions corresponding to the document ID stored in the document information storage unit;
Latest version determination means for determining whether the version included in the document specifying information is the latest version of the printable version list when the printable version list is acquired;
When the printable version list cannot be acquired, the image forming apparatus is notified that the document data corresponding to the corresponding document does not exist in the document management server, and the printable version list can be acquired. A document information acquisition result notifying unit for notifying, as a document information acquisition result, whether or not the document scanned by the user is the latest version corresponding to the document ID based on the latest version determining unit; ,
Request accepting means for accepting a request for acquiring which version of the printable version list of the document ID transmitted from the image forming apparatus;
A document data transmitting unit that acquires the version of the document data received by the request receiving unit from the list of printable versions of the document ID, and transmits the document data to the image forming apparatus;
A document management server comprising: The document information acquisition result notification means includes:
Request whether to obtain the latest version or the same version when the same version as the scanned document included in the document identification information is included in the printable version list of the document ID The document management server according to claim 1, wherein the document management server is a server that accepts. The document data transmission means includes
When the version of the scanned document included in the document identification information is not the latest version, and the request received by the request receiving unit is designated to acquire the latest version, The document management server according to claim 1, wherein a difference between a version included in the document specifying information and a latest version is acquired and transmitted to the image forming apparatus. When registering the document information in the document information storage unit, a first difference between a document stored in the storage location specified by the document information and a previous version having the same document ID as the document is extracted. Difference extraction means;
First difference transmission means for transmitting information on the difference extracted by the first difference extraction means to a mail address of a user associated with the document;
The document management server according to any one of claims 1 to 3, further comprising: When the latest version determination unit determines that the document identification information scanned by the user and received by the reception unit is not the latest version, the received version of the document identification information and a version of a version newer than the version A second difference extracting means for extracting a difference of document data;
Second difference transmission means for transmitting information related to the difference extracted by the second difference extraction means to the image forming apparatus so as to be displayed on the display unit of the image forming apparatus;
The document management server according to any one of claims 1 to 4, further comprising:   The document management server according to claim 4, wherein the information relating to the difference is acquired based on history information of the document data.   The information regarding the difference includes a page number where the difference exists and a total number of pages where the difference exists when there is a difference of each page by comparing the document data. The document management server according to any one of claims 4 to 6. A document management system in which an image forming apparatus and a document management server can communicate via a network,
The image forming apparatus includes:
User information receiving means for receiving user specifying information for specifying a user who scans a paper medium in the image forming apparatus;
Document information receiving means for receiving document specifying information including at least a document ID for specifying a document scanned by the user and a version of the document;
Transmitting means for transmitting the user specifying information and the document specifying information to the document management server;
A document information acquisition result receiving means for receiving the document information acquisition result transmitted from the document management server, and a display for displaying a screen for allowing the user to specify which version to print based on the document information acquisition result Screen control means;
Instruction accepting means for accepting a user instruction corresponding to the screen displayed by the display screen control means;
A document requesting means for transmitting the designation by the user to the document management server as a request;
Document data receiving means for receiving document data transmitted from the document management server based on the request transmitted to the document management server by the document request means;
Printing means for printing the document data;
With
The document management server
Receiving means for receiving the user specifying information and the document specifying information transmitted from the transmitting means of the image forming apparatus;
Document information storage means for storing the document ID, a storage location of the document corresponding to the document ID, and a version managed corresponding to the document ID;
User information storage means for storing the user identification information and the processing authority for the document corresponding to the document ID in association with each other;
A version list acquisition unit that acquires, based on the user information storage unit, a version list that can be printed by a user corresponding to the user identification information among the versions corresponding to the document ID stored in the document information storage unit;
Latest version determination means for determining whether the version included in the document specifying information is the latest version of the printable version list when the printable version list is acquired;
When the printable version list cannot be acquired, the image forming apparatus is notified that the document data corresponding to the corresponding document does not exist in the document management server, and the printable version list can be acquired. A document information acquisition result notifying unit for notifying whether or not the document scanned by the user is the latest version corresponding to the document ID based on the latest version determining unit. When,
A request accepting means for accepting a request for obtaining which version of the printable version list of the document ID transmitted by the document requesting means of the image forming apparatus;
A document data transmitting unit that acquires the version of the document data received by the request receiving unit from the list of printable versions of the document ID, and transmits the document data to the image forming apparatus;
A document management system comprising: A method for controlling a document management server capable of communicating with an image forming apparatus via a network,
A receiving step for receiving user identification information transmitted from the image forming apparatus, and document identification information including at least a document ID for identifying a document scanned by the user and a version of the document;
Document information registration means for registering the document ID, the storage location of the document corresponding to the document ID, and the version managed corresponding to the document ID in the document information storage means in association with each other Steps,
A user information registration step in which the user information registration means associates the user identification information with the processing authority for the document corresponding to the document ID and registers it in the user information storage means;
A version list acquisition unit acquires, based on the user information storage unit, a version list printable by a user corresponding to the user identification information among the versions corresponding to the document ID stored in the document information storage unit. A version list acquisition step;
Latest version determination means for determining whether or not the version included in the document specifying information is the latest version of the printable version list when the printable version list is acquired. Steps,
Document information acquisition result notifying means notifies the image forming apparatus that the document data corresponding to the corresponding document does not exist in the document management server when the printable version list cannot be acquired. When a printable version list is acquired, based on the latest version determination step, whether or not the document scanned by the user is the latest version corresponding to the document ID is notified as a document information acquisition result. A document information acquisition result notification step,
A request accepting step for accepting a request as to which version of the printable version list of the document ID is acquired, which is received by the request accepting unit;
A document data transmitting unit that acquires the document data of the version received by the request receiving step in the printable version list of the document ID, and transmits the document data to the image forming apparatus;
A method for controlling a document management server, comprising: A program for causing a computer to function as a document management server capable of communicating with an image forming apparatus via a network,
The computer,
Receiving means for receiving user identification information transmitted from the image forming apparatus, and document identification information including at least a document ID for identifying a document scanned by the user and a version of the document;
Document information storage means for storing the document ID, the storage location of the document corresponding to the document ID, and the version managed corresponding to the document ID in association with each other,
User information storage means for storing the user identification information and the processing authority for the document corresponding to the document ID in association with each other;
Version list acquisition means for acquiring, based on the user information storage means, a version list that can be printed by the user corresponding to the user identification information among the versions corresponding to the document ID stored in the document information storage means;
Latest version determining means for determining whether or not the version included in the document specifying information is the latest version of the printable version list when the printable version list is acquired;
When the printable version list cannot be acquired, the image forming apparatus is notified that the document data corresponding to the corresponding document does not exist in the document management server, and the printable version list can be acquired. A document information acquisition result notification means for notifying as a document information acquisition result whether or not the document scanned by the user is the latest version corresponding to the document ID based on the latest version determination means;
Request accepting means for accepting a request for obtaining which version of the printable version list of the document ID transmitted from the image forming apparatus;
A program for obtaining a version of the document data received by the request receiving unit from the list of printable versions of the document ID, and for functioning as a document data transmitting unit that transmits the document data to the image forming apparatus.   A computer-readable recording medium on which the program according to claim 10 is recorded.

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