JP2008186239A - Data processing device and data processing system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a data processing device which easily sets an access right even to a newly generated folder. <P>SOLUTION: The data processing device is provided with; a communication means which transmits and receives electronic mails; a storage means which stores information relating to the electronic mails received by the communication means; and a control means which automatically generates a folder for storing information on the received electronic mails in the storage means. In this case, the control means automatically generates an identifier which identifies the folder. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a data processing device and a data processing system, and more particularly to a data processing device and a data processing system capable of transmitting and receiving electronic mail.

Conventionally, there is known an information management system that manages information accessible to a plurality of users. For example, an information management system that sets, changes, adds, or deletes access authority for a document or folder stored in an image memory is known. (For example, refer to Patent Document 1).
JP 2006-85617 A

  However, the access authority setting method of the image forming apparatus described in Patent Document 1 is a method of granting access authority to an originally created folder in accordance with the description contents of a setting file describing access authority given to a user or a group. Therefore, there is a problem in that it cannot handle a newly generated folder, and there is a troublesome task for creating an access right setting file.

  In view of the above problems, an object of the present invention is to provide a data processing apparatus capable of easily setting an access right even for a newly created folder.

  1. A communication unit capable of transmitting and receiving an e-mail, a storage unit that stores information related to an e-mail received by the communication unit, and a folder that stores information about the received e-mail are automatically generated in the storage unit. A data processing apparatus, wherein the control means automatically generates an identifier for identifying the folder and access right information for enabling access to the folder.

  2. Acquire at least sender address information, subject information, and receiver address information among information related to the received e-mail, and set a sender address folder based on the acquired sender address information and receiver address information. 2. The data processing apparatus according to claim 1, further comprising the control unit that generates and transmits the access right information based on the sender / receiver address folder.

  3. The data processing apparatus according to item 2, wherein the identifier is composed of a plurality of digits, numbers, characters, or a combination of numbers and characters.

  4. The control unit that automatically generates, in the storage unit, the folder for storing information of a first electronic mail that is a trigger for a topic among the received electronic mails. 4. The data processing device according to any one of items 3.

  5. The data processing apparatus according to item 4, further comprising the control unit that automatically generates the access right information by adding at least the subject information to the identifier.

  6. The data processing apparatus according to claim 4, further comprising the control means for automatically generating the access right information by adding at least the subject information and the sender address information to the identifier. .

  7. The control unit according to item 4, wherein the access right information is automatically generated by adding at least the subject information, the sender address information, and each recipient address information to the identifier. The data processing apparatus described.

  8. The method according to any one of 4 to 7, further comprising the control unit that automatically generates a subfolder in which information related to an electronic mail having the same subject information is stored in the folder. Data processing equipment.

  9. The data processing apparatus according to claim 8, further comprising the control unit that automatically generates the first subfolder in the folder based on the information of the first electronic mail.

  10. The above-mentioned control means for acquiring the transmission date / time information of the e-mail information, and if the newly acquired e-mail transmission date / time information is different from the already acquired transmission date / time information, the newly acquired transmission date / time information 10. The data processing apparatus according to claim 9, further comprising the control unit that automatically generates the new subfolder based on the information.

  11. If the sender address information or the receiver address information of the newly received e-mail information is different from the already acquired sender address information or the receiver address information, the newly acquired sender address information or the receiver address 11. The data processing apparatus according to claim 9, further comprising the control unit that automatically generates a new subfolder based on information.

  12. When the new subject information is acquired, the control unit generates a new folder in the storage unit and generates new identifier information corresponding to the new folder and new access right information corresponding to the new folder. The data processing device according to any one of 4 to 11 above.

  13. The control device according to any one of 5 to 12, further comprising the control unit that causes the communication unit to automatically transmit the access right information according to at least attendance information of a reply email of the first electronic mail. The data processing apparatus according to item 1.

  14. The control device according to any one of 5 to 12, further comprising the control unit that causes the communication unit to automatically transmit the access right information according to at least receiver address information and sender address information. The data processing apparatus described in 1.

  15. It has the control means that enables browsing of information stored in the folder or addition of information to the information stored in the folder when an electronic mail including the access right information is received by the communication means. 15. The data processing apparatus according to any one of 5 to 14 above.

  16. A data processing system comprising the data processing device described in any one of 1 to 15 above.

  A folder and an identifier for identifying the folder are automatically generated in the storage unit based on the information of the first e-mail that triggers the topic among e-mails received by the communication unit, and further, the e-mail is transmitted to the identifier. By generating access right information that enables access to a folder to which recipient address information and the like are added, and transmitting the access right information according to at least the recipient address information, the user can also create a newly created folder. It is possible to provide a data processing apparatus that can easily set an access right regardless of the number.

  The best mode for carrying out the present invention will be described below with reference to the drawings. In addition, the structure of this invention is not limited to the following embodiment, It can change suitably in the technical scope of this invention.

  Hereinafter, the case of e-mail information related to a series of meetings held on a topic will be described as an example.

The data processing apparatus of the present invention is based on the information of the e-mail notifying the opening of the first meeting that triggers the topic,
(1) Automatically generating a folder storing the information related to the e-mail, that is, the first meeting holding notice information,
(2) automatically generating an identifier (identification code) for identifying the folder;
(3) Obtain the address information of the person related to the first meeting from the header part of the email,
(4) Create an access right that allows access to the folder with the identifier added to the address,
(5) By transmitting the access right according to the address information, a person related to the first meeting that has received the access right can view the first meeting holding notification information.

  This solves the problem that the access right is automatically assigned and the conventional access right is troublesome.

  This will be described in detail below.

  FIG. 1 is an explanatory diagram for explaining the flow of information according to the data processing apparatus.

  The data processing device 1, the mail server 2, and the plurality of information terminals 3 constitute a data processing system.

  In order to facilitate understanding of the data processing apparatus, the flow of information related to generation of a folder storing e-mail information and generation of the access right thereof in a data processing system centered on the data processing apparatus will be described.

  The data processing apparatus 1 is connected to a mail server 2 and a plurality of information terminals 3 (for example, PC1, PC2, PC3,...) Via a LAN or the like.

  Each user of the plurality of information terminals 3 is assigned a mail address in advance, and information is transmitted by e-mail between the plurality of information terminals 3 (PC1, PC2, PC3,...) Via the mail server 2. It is possible to give and receive.

  A mail address is also allocated in advance to the data processing apparatus 1, and information on the conference opening notification is transmitted from the information terminal 3 to the data processing apparatus 1 by transmitting an e-mail addressed to the mail address from the information terminal 3. It is possible to do.

  In FIG. 1, the flow lines of e-mail and the like via the mail server 3 are omitted for easy viewing of the drawing.

  1. The data processing apparatus 1 receives a first e-mail DM1 (for example, a meeting holding notification related to theme A) that triggers a topic transmitted by one of the information terminals 3 (for example, information terminal PC1).

  2. The data processing apparatus 1 automatically generates the first folder h1 related to the first electronic mail DM1 based on the received first electronic mail DM1, and stores it in the storage means M.

  Here, the first e-mail DM1 includes at least sender address information J1, recipient address information J2, and subject information J3 of the first e-mail DM1.

  In the present embodiment, the recipient address information J2 includes the mail address of the data processing apparatus itself (for example, MFP.No1000@kaigi.konicaminolta.jp), but the recipient information J2 to be managed is data processing. The device's own mail address does not necessarily have to be included.

  3. The data processing apparatus 1 automatically generates the identifier a1 for the generated first folder h1 and stores it in the storage means M.

  4. At any one of the information terminals 3 (for example, the information terminal PC2), one of the recipients described in the recipient address information J2 receives the first e-mail DM1 (for example, a meeting notification related to the theme A). To do.

  5. The recipient described in the recipient address information J2 sends the second e-mail DM2 describing the attendance information J6 for the first e-mail DM1 (for example, the notice of the meeting related to theme A) to the data processing device 1. send.

  6. The data processing apparatus 1 receives the second e-mail DM2 from the recipient described in the recipient address information J2, acquires the attendance information of the recipient described in the recipient address information J2, The attendance information for each recipient is stored in the storage means M.

  7. The data processing apparatus 1 automatically generates an access right that enables access to the first folder h1, and stores it in the storage means M.

  8. The data processing apparatus 1 sends the third e-mail DM3 describing the generated access right to the recipient who returned the attendance information.

  Note that a third e-mail DM3 describing access rights may be sent to the sender and each recipient.

  9. The recipient who returned the attendance information, or the sender and each recipient can access the first folder h1 of the data processing apparatus 1 by inputting the received access right, and the contents of the first folder h1 can be browsed. It becomes possible.

  FIG. 2 is a block diagram relating to transmission / reception of electronic mail information of the data processing apparatus.

  The data processing apparatus includes a CPU (Central Processing Unit) 101, a RAM (Random Access Memory) 102 and a ROM (Read Only Memory) 103 which are storage means capable of temporarily storing various types of information. An HDD (hard disk drive) 104, HDD control means 105 for controlling the HDD 104, an e-mail transmission / reception unit 106 (hereinafter also referred to as an e-mail transmission / reception unit) as communication means, and management of e-mail information An information management (processing) means 107 for (processing) and a bus 108 for connecting them to each other are provided.

  The CPU 101, the RAM 102, the ROM 103, the HDD 104, and the bus 108 correspond to the control unit 100.

  The ROM 103 stores in advance a program for controlling the entire data processing apparatus. The CPU 101 sequentially stores the program in the RAM 102 and reads it out to control the data processing apparatus.

  The RAM 102 is backed up by the battery, and the CPU 101 stores and reads out various types of information including information related to electronic mail.

  The HDD control means 105 controls the HDD 104 under the control of the CPU 101 to store and read various information such as information related to electronic mail.

  An external mail server 201 and a plurality of information terminals 3 which are PCs (personal computers) PC1 to PCn are connected to the e-mail transmitting / receiving unit 106.

  The plurality of information terminals 3 may be, for example, mobile terminals or multi-function terminals as long as they can exchange e-mails.

  The e-mail transmission / reception unit 106 transmits / receives e-mails by a mail client (for example, Outlook Express (registered trademark)) that transmits / receives e-mails.

  Note that even if the IMAP (Internet Message Access Protocol) method extracts mail information, it is preferable because the e-mail information remains in the server.

  The information management (processing) means 107 manages (processes) information relating to the electronic mail such as the first electronic mail DM1 received by the electronic mail transmitting / receiving unit 106 under the control of the CPU 101.

  Further, character recognition means (not shown) may be provided, and for example, a meeting opening notice read by a scanner (not shown) may be converted into digital data under the control of the CPU 101.

  FIG. 3 is a diagram showing an example of the first electronic mail DM1 that triggers a topic.

  The first e-mail DM1 includes a sender mail address (for example, HANAKO@tizaibu.konicaminolta.jp) as the sender address information J1 and a receiver mail address (for example, TAROU @ tizabubu) as the receiver address information J2. .Konicaminolta.jp, IWAO@tizaibu.konicaminolta.jp, SABUROU@kaihatu.konicaminolta.jp, YUKIKO@kaihita.konicaminolta.jp, MFP.No1000@kapi. ), Text information J4 (for example, a patent application review meeting will be held on December 12), and transmission date / time information J5 (for example, hursday, it is included Decembar07,2006 9:20) and is.

  Hereinafter, the control of the data processing apparatus 1 will be described with reference to a flow chart, but what is not specified is performed by the information management (processing) means 107 under the control of the control means 100 of the data processing apparatus 1.

  The function of the information management (processing) means 107 may be programmed, stored in the ROM 102, and executed by the CPU 101 without providing the information management (processing) means 107.

  FIG. 4 is a flowchart relating to a method of creating a folder based on the received information related to the first e-mail DM1 that triggers a topic.

  Hereinafter, a method of creating the first folder h1 that stores information related to the first electronic mail DM1 received by the electronic mail transmitting / receiving unit 106 will be described with reference to FIG.

  1. Receive email DM1 (step S101).

  When the e-mail DM1 transmitted from any of the information terminals 3 (for example, from the information terminal PC1) by inputting the URL of the data processing apparatus 1 is received by the e-mail transmitting / receiving unit 106 (Yes), information on the e-mail DM1 Is stored in the storage means M.

  If not received (No), step S101 is repeatedly executed.

  Here, the e-mail DM1 includes at least sender address information J1, e-mail address information J2 (one or more) and subject information J3 of the e-mail DM1.

  Note that text information J4 and transmission date information J5 may be included.

  By including the text information, for example, it becomes possible to know the content of the conference related to theme A.

  Further, by including the transmission date and time information, it becomes possible to know the transmission time of various information related to the conference related to theme A or the stored theme A, for example.

  2. Acquisition of sender address information J1, receiver address information J2, subject information J3, text information J4, and outgoing date information J5 (step S102).

  The stored information of the e-mail DM1 is read out, and the From: address of the header part He of the e-mail DM1 is acquired as the sender address information J1, and To: the receiver described after The address is acquired as the recipient address information J2, Subject: the subject described after is acquired as the subject information J3, and Date: the transmission date / time described after is acquired as the transmission date / time information J5. The mail text is acquired as text information J4 and stored in the storage means M.

  3. Comparison of the subject of the past mail and the acquired subject (step S103).

  The subject in the past e-mail information stored in the storage means M is compared with the subject information J3 acquired in step S102.

  4. If the subject of the past e-mail matches the acquired subject (Yes), it is determined as e-mail information related to the already registered topic, and the process jumps to step S150. If they do not match (No), for example, it is determined that the e-mail DM1 is the first e-mail (for example, a meeting notification related to theme A) that triggers the topic, and a new first folder is generated. Advance to the next step (step S104).

  5. Create a folder corresponding to the new subject (step S105).

  A new first folder h1 corresponding to an e-mail having a new subject is generated in the storage means M.

  6. Generation of the identifier of the first folder h1 (step S106).

  The identifier a1 of the first folder h1 is automatically generated.

  The identifier includes at least a plurality of digits, and is set by a number that is continued from the identifier generated in the past.

  The storage means M stores an identifier list file (not shown) in which identifiers for folders generated in the past are stored.

  When the identifier is generated, the identifier list file is read and an unused number is assigned as the identifier a1 of the first folder h1.

  The identifier a1 only needs to be distinguishable from an identifier generated in the past, and may be a multi-digit number with subject information J3 added (for example, a conference holding notification related to 00123 theme A). To which the subject information J3 and the sender address information J1 are added (for example, the conference notification HANAKO related to the theme 00123 theme A).

  7. Generation of a subfolder corresponding to the first e-mail DM1 (step S107).

  In the first folder h1, a subfolder h1-1 corresponding to the first email DM1 having a new subject is generated.

  8. Store the received e-mail information in the subfolder h1-1 (step S108).

  The sender address information J1, the recipient address information J2, the subject information J3, the body information J4, and the transmission date information J5 stored in step S102 are read out and stored in the subfolder h1-1.

  Further, a sender / receiver address folder (not shown) in which the sender address information J1 and the receiver address information J2 are stored may be generated.

  Note that an attachment file reading means for reading the information of the attached file attached to the e-mail may be provided. When the attached file is attached to the received e-mail, the attached file is read by the attachment file reading means (not shown). Information may be read out and stored in the subfolder h1-1.

  Thereby, for example, even when the meeting minutes and the like are attached to the attached file, the meeting minutes can be added to the subfolder h1-1.

  9. The subfolder h2-2 is added to the past folder h2 whose subject is matched (step S150).

  A folder stored in the past is read, a folder with a matching subject is searched, and a subfolder h2-2 is added to the folder h2 with a matching subject.

  This makes it possible to add information to a folder that has already been stored.

  In addition, the transmission date / time information stored in step S102 is read out, and compared with the read transmission date / time information and the already acquired e-mail transmission date / time information, if different, a new subfolder based on the newly acquired transmission date / time information is obtained. May be automatically generated.

  Further, the sender address information and the recipient address information stored in step S102 are read, and the read sender address information and the recipient address information are compared with the sender address information or the recipient address information of the already acquired e-mail. If they are different, a new subfolder may be automatically generated based on newly acquired sender address information or receiver address information.

  In these cases, new identifier information corresponding to the new folder and new access right information corresponding to the new folder are generated.

  10. Store the received e-mail information in the subfolder h2-2 (step S151).

  The sender address information J1, the recipient address information J2, the subject information J3, the body information J4, and the transmission date / time information J5 stored in step S102 are read and stored in the subfolder h2-2.

  As a result, new information can be added to the already stored folder.

  Further, the first folder h1 may have a hierarchical structure. For example, a subfolder for each caller is provided in the lower layer of the first folder h1, and a subfolder for outgoing date / time is provided in the lower layer, and information on the e-mail is stored in each subfolder. You may let them.

  As described above, it is possible to prevent a folder corresponding to the first e-mail DM1 from being mixed with a folder of e-mail information having a different subject, that is, an unrelated e-mail information related to the first e-mail DM1 related to another topic. Can be prevented.

  In addition, one folder can be automatically generated for each e-mail having the same subject, and an identifier can be automatically generated for each generated folder, eliminating the troublesomeness of creating folders and identifiers, You can prevent mistakes related to creation.

  Further, in the folder storing the information related to the first e-mail that is the subject of the topic, another e-mail having the same subject as the subject information of the first e-mail (for example, the sender, the transmission date and time, etc. By providing a subfolder storing information of (different e-mails), centralized management of information based on e-mails having the same subject can be easily performed without trouble.

  In addition, it is possible to automatically add e-mail information of the same topic sent from another sender at a later date to the folder h1 storing the first e-mail information that triggers the topic. (Accumulation) becomes possible, and unified management of information can be easily performed without bothering people.

  FIG. 5 is a diagram showing an example of a reply mail to the first electronic mail DM1.

  The second e-mail DM2 is a reply e-mail with respect to the first e-mail DM1 (for example, a conference notification related to theme A).

  The recipient (for example, TAROU) described in the recipient address information J2 of the first email DM1 (for example, the meeting notification related to theme A) is the second email in which the attendance information for the first email DM1 is described. The mail DM2 is transmitted to the data processing device 1.

  Note that it may also be sent to the sender (for example, HANAKO) of the first electronic mail DM1 via the mail server 3.

  The second e-mail DM2 includes sender information J6 (for example, TAROU@tizaibu.konicaminolta.jp) and receiver information J7 (for example, HANAKO@tizaibu.konicaminolta.jp, MFP.No1000@kaigi.konicaminolta.jp). , Subject J8 (for example, Re: patent application review meeting), text information J9 (attendance information, for example, attendance), and transmission date and time information J10 (for example, Friday, Decembar08, 2006 10:20).

  FIG. 6 is a flowchart relating to a method for setting an access right based on received information related to the first e-mail DM1 that triggers a topic.

  Hereinafter, a method for setting the access right for the first folder h1 related to the first e-mail DM1 will be described with reference to FIG.

  1. E-mail reception monitoring (step S201).

  When an e-mail transmitted from any of the information terminals 3 (for example, from the information terminal PC1) is received (Yes), the e-mail transmitting / receiving unit 106 receives the e-mail and receives the e-mail content [sender information J6 (for example, TAROU @ tizaibu.konicaminolta.jp), recipient information J7 (for example, HANAKO@tizaibu.konicaminolta.jp, MFP.No1000@kaigi.konicaminolta.jp), subject information J8 (for example, Re: Patent application review meeting), and text information J9 (attendance information, for example, attendance) and transmission date and time information J10 (for example, Friday, Decembar08, 2006 10:20)] are stored in the storage means M.

  If it is not received (No), it waits for reception.

  2. Judgment of reply mail (step S202).

  The subject information J3 (for example, patent application study meeting) of the first e-mail DM1 stored in the storage means M in step S102 described above is read, and the subject information (for example, Re: patent application study meeting) stored in step S201 and Compare.

  Then, if “Re:” is included in the stored subject information J8 (for example, Re: Patent Application Review Meeting), it is determined as a reply mail, and further subject information J3 (for example, Patent Application Review Meeting) is stored. If the information after “Re:” is the same (for example, “Patent Application Review Meeting”), it is determined that the received e-mail is the second e-mail DM2 of the reply e-mail to the first e-mail DM1.

  3. If it is determined that the received e-mail is a reply e-mail (second e-mail DM2) to the first e-mail DM1, the process proceeds to the next step, and a reply e-mail to the first e-mail DM1. If it is determined that it is not (second e-mail DM2) (No), the process jumps to step S209 (step S203).

  In order to create a new folder, the process jumps to step S101 of “flow for creating a folder based on received information related to first email DM1 that triggers a topic (see FIG. 4)” (step S209).

  4. Acquisition of attendance information (step S204).

  In step S102, the text information J9 (attendance information) stored in the storage means M is read out and the text information of “attendance” or “absence” is searched. If any of the text information is searched, “attendance” or “ Judge that there is "absent" information.

  5. Store attendance information (step S205).

  The “attendance” or “absence” information (for example, attendance) retrieved in step S204 is stored in the storage means M in association with the sender information J6 or the receiver information J7.

  6. Set access rights (step S206).

  Jumping to the detailed flow (subroutine) of the access right setting method shown in FIG. 7 or 8 below, an access right that enables access to the folder h1 related to the first electronic mail DM1 is generated.

  FIG. 7 is a detailed flow chart of the first access right setting method for the first electronic mail DM1.

  This flow, as the access right setting subroutine of step S206 described above, generates an access right for the respondent of attendance information, and will be described below.

  1. Reading the identifier of the folder h1 (step S301).

  The identifier of the first folder h1 composed of a multi-digit serial number (eg, 00123) generated in step S108, or the subject information J3 and the sender address information J1 added to the serial number (eg, 00123 theme) A conference holding notification HANAKO related to A) The identifier of the first folder h1 is read.

  2. Name part (for example, TAROU) sandwiched between “From:” and “@” of the reply mail (second e-mail DM2) of the sender or receiver determined to have the “attendance” information in step S204 ) Is extracted (step S302).

  3. The name (eg, TAROU) extracted in step S302 is added to the identifier (eg, conference holding notification HANAKO related to 00123 theme A) read out in step S301 (eg, conference holding notification related to 00123 theme A) A password that enables access to the HANAKOTAROU) folder h1, that is, an access right is set and stored in the storage means M (step S303).

  As a result, access rights can be set only for attendees, for example, access rights can be set only for those directly involved in the meeting.

  FIG. 8 is a detailed flow chart of the second access right setting method for the first electronic mail DM1.

  This flow, as the access right setting subroutine in step S206 described above, generates access rights for all the first e-mail DM1, and whether the first access right setting method described above is used or not. Whether to set the access right is set in advance by an operation panel (not shown) or a program.

  1. Reading the identifier of the folder h1 (step S311).

  The identifier of the first folder h1 composed of a multi-digit serial number (eg, 00123) generated in step S108, or subject information J3 and sender address information J1 are added to the serial number (eg, 00123 theme A). (Conference holding notification HANAKO) The identifier of the first folder h1 is read.

  2. The sender address information J1 (for example, the mail address “HANAKO@tizaibu.konicaminolta.jp”) acquired in step S102 and the receiver address information J2 (for example, the mail address “TAROU @ tizabu. KO, the name of ‘@’, before ‘@’, ‘A’ of ‘@’, ‘A’, ‘A’, ‘ Is extracted (step S312).

  In addition, the sender / receiver address folder stored in step S108 is read, and the name part (for example, TAROU, IWAO,...) Before “@” of the address information stored in the sender / receiver address folder is extracted. You may make it do.

  3. Access to the folder h1 by adding the name part (eg, TAROU, IWAO,...) Extracted in step S302 to the identifier read out in step S301 (eg, the conference notification HANAKO related to 00123 theme A). (For example, “Conference holding notification HANAKOTAROU related to“ 00123 theme A ”,“ Conference holding notification HANAKOIWAO related to “00123 theme A” ”,...) (Step S313).

  As a result, it is possible to set access rights not only for attendees but also for absentees. For example, it is possible to set access rights for the folder h1 even for those who have not been able to attend.

  FIG. 9 is a diagram showing an example of an access right list subfolder storing access right information.

  In the access right list subfolder h1-4, the generated access right information J11 (for example, the conference opening notification HANAKOTAROU related to 00123 theme A) is stored.

Returning to the flowchart for the method of setting access rights in FIG.
7. Generation of access right list subfolder h1-4 storing access right information (step S207).

  An access right list subfolder h1-4 (FIG. 9) is generated in the folder h1, and the access right set therein in step S303 or step S313 (for example, HANAKOTAROU of the conference holding notification related to 00123 theme A,... -The notification of the holding of the conference relating to the 00123 theme A (HANAKOYUKIKO) is sequentially stored.

  FIG. 10 is a diagram showing an example of the contents of an access right distribution mail for the first electronic mail DM1.

  The e-mail (third e-mail DM3) shown in FIG. 10 that distributes the access right to the first folder h1 for the first e-mail DM1 is a password description part PW (for example, the password of the folder related to the e-mail DM1). And a URL portion URL (for example, http://www.konicaminolta.thema.h1.jp) describing the URL indicating the location information of the folder related to the patent application review meeting. ing.

Returning to the flowchart for the method of setting access rights in FIG.
8. Distribution of access right (step S208).

  The data processing apparatus 1 automatically generates an e-mail (third e-mail DM3: FIG. 10) for distributing the access right, and sends the mail server 3 to the person who set the access right in step S206. Distribute via

  It should be noted that an e-mail for distributing access rights may be distributed to all (sender and receiver) related to the first e-mail DM1.

  Further, the image information for displaying the third e-mail DM3 is stored in the storage means M, and is distributed to the portion corresponding to “***” of “HANAKO ***” in the password description part PW. "TAROU" before @ of the sender information (for example, TAROU@tizaibu.konicaminolta.jp) of the sender is inserted.

  FIG. 11 is a flowchart of a browsing method of the folder h1 related to the first electronic mail DM1.

  Hereinafter, a method for browsing the information stored in the folder h1 will be described.

  1. Wait for reception of electronic mail (No), and if received (Yes), store the information of the electronic mail in the storage means M and proceed to the next step (step S401).

  2. Read access right list subfolder h1-4 (step S402).

  The access right information stored in the access right list subfolder h1-4 is read.

  3. Access right list subfolder h1-4 is compared with the access right information identical to the access right information of the received mail (step S403).

  Access right information is read from the e-mail information stored in step S401, and the access right information stored in the access right list subfolder h1-4 includes the same access right information as the extracted access right information. To do.

  4. If the same access right information is present (Yes), the process proceeds to the next step, and if not (No), the process jumps to Step S406 (Step S404).

  5. Acknowledgment of access to the first folder h1 (step S405).

  The information stored in the first folder h1 is read, and the information in the first folder h1 can be browsed.

  6. Access to the first folder h1 is prohibited (step S406).

  The access to the first folder h1 is prohibited by judging that the access is from a person who does not have the access right.

  For example, an announcement such as “access to the first folder h1 is prohibited” may be automatically returned to the sender of the e-mail.

  By setting the access right to the folder h1, access to the folder h1 from a person who does not have the access right can be prohibited, and security can be improved (information leakage prevention).

  Further, by automatically setting and distributing access rights, it is possible to prevent mistakes related to creation of access right setting files and to reduce the troublesome manual operation related to access right setting and distribution.

  In addition, if the person has an access right, the e-mail information of the other person stored in the folder h1 storing the first e-mail information that triggers the topic can be browsed. Share various information about

  In addition, by the data processing system centering on the data processing apparatus described above, all the information stored in the folder h1 storing the first electronic mail information that is the subject of the topic is input to which information terminal 3 Can be browsed even from the beginning, and various information related to the first electronic mail information can be shared.

  As described above, e-mail information related to a series of meetings held on a topic has been described as an example. For example, e-mail information related to a series of medical history related to a certain disease or a series of maintenance (repair) related to a certain device or vehicle Needless to say, the electronic mail information and the like according to the above can be suitably applied.

It is explanatory drawing explaining the flow of the information which concerns on a data processor. It is a block diagram concerning exchange of electronic mail information of a data processor. It is a figure which shows one example of 1st electronic mail DM1 used as a cause of a topic. It is a flowchart which concerns on the method of producing a folder based on the received information concerning the 1st electronic mail DM1 used as a trigger of a topic. It is a figure which shows an example of the reply mail with respect to 1st electronic mail DM1. It is a flowchart which concerns on the method of setting an access right based on the received information which concerns on the 1st email DM1 used as a cause of a topic. It is a figure of the detailed flow of the setting method of the 1st access right with respect to 1st electronic mail DM1. It is a figure of the detailed flow of the setting method of the 2nd access right with respect to 1st electronic mail DM1. It is a figure which shows an example of the access right list subfolder which stored the access right information. It is a figure which shows an example of the content of the distribution mail of the access right with respect to 1st electronic mail DM1. It is a flowchart of the browsing method of the folder h1 which concerns on 1st electronic mail DM1.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Data processing apparatus 2 Mail server 3 Information terminal 100 Control means 106 Electronic mail transmission / reception part 107 Information management (processing) means a1 Identifier DM1 1st electronic mail DM2 2nd electronic mail DM3 3rd electronic mail h1 1st folder h1 -1 Subfolder J1 Caller information J2 Recipient information J3 Subject information J4 Text information J5 Call date information J11 Access right information M Storage means

Claims (16)

Communication means capable of sending and receiving electronic mail, storage means for storing information related to the electronic mail received by the communication means, and control means for automatically generating a folder for storing information of the received electronic mail in the storage means The data processing apparatus is characterized in that the control means automatically generates an identifier for identifying the folder and access right information for enabling access to the folder. At least caller address information, subject information, and receiver address information are acquired from information related to the received e-mail, and a caller address folder is generated based on the acquired caller address information and receiver address information. 2. The data processing apparatus according to claim 1, further comprising the control means for transmitting the access right information based on the sender / receiver address folder. 3. The data processing apparatus according to claim 2, wherein the identifier is composed of a plurality of digits, numbers, characters, or a combination of numbers and characters. 4. The apparatus according to claim 1, further comprising: a control unit that automatically generates, in the storage unit, the folder for storing information on a first electronic mail that is a trigger for a topic among the received electronic mails. The data processing device according to any one of the above. 5. The data processing apparatus according to claim 4, further comprising the control unit that automatically generates the access right information by adding at least the subject information to the identifier. 5. The data processing apparatus according to claim 4, further comprising the control unit that automatically generates the access right information by adding at least the subject information and the sender address information to the identifier. 5. The control means for automatically generating the access right information by adding at least the subject information, the sender address information, and each recipient address information to the identifier. Data processing device. The said control means which produces | generates automatically the subfolder which memorize | stored the information which concerns on the electronic mail which has the same subject information in the said folder is described in any one of Claims 4-7 Data processing device. 9. The data processing apparatus according to claim 8, further comprising: the control unit that automatically generates the first subfolder in the folder based on the information of the first electronic mail. When the transmission date and time information of the newly acquired e-mail is different from the already acquired transmission date and time information, the control means for acquiring the transmission date and time information of the e-mail information is based on the newly acquired transmission date and time information. The data processing apparatus according to claim 9, further comprising the control unit that automatically generates a new subfolder. If the sender address information or the recipient address information of the newly received e-mail information is different from the already acquired sender address information or the recipient address information, the newly acquired sender address information or the recipient address information 11. The data processing apparatus according to claim 9, further comprising the control unit that automatically generates a new subfolder based on the control unit. When the new subject information is acquired, the control unit generates the new folder in the storage unit, and generates new identifier information corresponding to the new folder and new access right information corresponding to the new folder. The data processing apparatus of any one of Claims 4-11. The control means for automatically transmitting the access right information by the communication means according to at least attendance information of a reply mail of the first electronic mail. The data processing device according to item. The control means for automatically transmitting the access right information by the communication means according to at least receiver address information and sender address information. The data processing apparatus described. When the communication unit receives an e-mail including the access right information, the control unit includes the control unit that enables browsing of information stored in the folder or addition of information to the information stored in the folder. The data processing apparatus according to any one of claims 5 to 14. A data processing system comprising the data processing device according to claim 1.

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