JP2004110630A - Information integration/provision system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information integration/provision system of which work efficiency of an organization administrator, etc. is enhanced by enhancing communication among members of an organization and laying down a fixed rule in transmitting information in the organization. <P>SOLUTION: The information integration/provision system has a function for arranging, integrating pieces of information to be inputted from a plurality of terminals, for extracting and providing pieces of the information corresponding to types of the terminals. The information terminal has a program server 1 which sorts pieces of the information inputted from the terminals by every information type, a database which stores pieces of the information sorted by every information type by the program server 1, and a program server 2 which extracts pieces of the information corresponding to the types of the terminals from the database. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a system for integrating and providing information. In particular, a person who operates an organization such as a company can share information such as sales, how to prepare a pseudo-financial report, division of roles of individual persons, The present invention relates to an information integration / provision system that can efficiently provide information related to management, discretionary ranges, and the like, and activate organization management.
[0002]
[Prior art]
In recent years, in the sense of recession that has been increasing, the tendency of “unemployed person in the company” and “too many people” has become remarkable, and organizations, especially companies, are required to have means for activating the organization. In such an organization, the operation of the organization has been stiffened, employees are more likely to be unclear about their discretionary scope, and communication with vertical, horizontal and horizontal organizational members has been reduced. Organizations that are stuck with the solution often see poorer performance, resulting in “dismissals” and “temporary leave”. In particular, large corporations have missed business opportunities because of the large number of members, the variety of operations, and the wide variety of products and services they handle, making it difficult for companies to communicate smoothly. is the current situation.
[0003]
[Problems to be solved by the invention]
The problem to be solved by the present invention is to solve the above-mentioned problems, enhance communication between members of the organization, and provide certain rules for information transmission within the organization, thereby enabling the organization administrator and intermediate managers to The purpose of this system is to provide a system for integrating and providing information to dramatically improve business efficiency and activate the entire organization.
[0004]
[Means for Solving the Problems]
In order to solve the above problems, the invention according to claim 1 of the present invention
An information integration and provision system having a function of organizing and integrating information input from a plurality of terminals and extracting and providing information corresponding to the type of the terminal,
A first program server that sorts information input from the terminal for each information type;
A database for storing information sorted by the information type by the first program server;
A second program server for extracting information corresponding to the type of the terminal from the database; and a system for integrating and providing information.
[0005]
According to the first aspect of the present invention, using a terminal such as a personal computer or a mobile phone, efficiently collect information possessed by members of an organization and efficiently provide information possessed by the organization to each member. Is also possible. In addition, this information is organized and stored according to the type of information so that the information can be shared and utilized throughout the organization, and information corresponding to each member is extracted and provided to terminals used by the members. Since the information flow can be automatically processed by the two program servers and the database, an extremely efficient organizational operation can be realized.
[0006]
The invention according to claim 2 is
The information integration / provision system according to claim 1,
Information input from the terminal,
It is characterized in that it is configured to be input in accordance with an input format having at least one item from among product information, industry information, visit destination, sales, expected delivery date, and tomorrow's schedule.
[0007]
According to the second aspect of the present invention, the information input by the members of the organization inputs numbers and characters in a uniform format according to conventional software or programs specially created for database recording. Unlike input items, this is an input format in which only large items such as product information, industry information, places to visit, sales, expected delivery date, and tomorrow's schedule are determined, and characters and numbers can be freely entered in this input format. Therefore, various information possessed by the members can be collected.
[0008]
The invention described in claim 3 is:
The information integration and provision system according to claim 1 or 2,
The first program server,
An information code preset for each information content is added to the input information, and the input information is sorted according to the information code or the combination of the information codes.
[0009]
According to the invention according to claim 3, the first program server, in the processing of information required by the organization, sets an information code for the information, assigns an information code to the input information, and, based on the information code, Since the input information is sorted, it is possible to efficiently organize the information in the organization. In addition, since the input information can be sorted by the combination of the information codes, it is possible to efficiently extract and arrange even high value-added information satisfying various conditions.
[0010]
Further, the invention described in claim 4 is:
The information integration / provision system according to claim 1,
The information type of the information stored in the database is:
It is characterized by having at least one or more types from among product information, industry information, instructions / advice for information, and financial statements for each team.
[0011]
According to the invention of claim 4, since the information is stored in conformity with the form of information that is constantly required in the operation of the organization, such as product information and industry information, the information is stored and added. There is no need to provide a complicated system, and one of the members of the organization can always keep the database up-to-date by simply adding or modifying information in the corresponding information type in the database. Become.
[0012]
The invention described in claim 5 is
The information integration / provision system according to any one of claims 1 to 4,
The second program server,
Information corresponding to the type of terminal is extracted from a database by an information code or a combination of information codes preset for each information content, and can be provided to the terminal.
[0013]
According to the fifth aspect of the present invention, in the extraction of information required by the user of each terminal, the second program server extracts only necessary information based on the information code attached to the information. The information can be easily selected and obtained, and the information to be provided in advance can be automatically extracted and provided only by specifying the corresponding information code or the combination of the information codes.
[0014]
The invention described in claim 6 is
The information integration / provision system according to claim 3 or 5,
An information code preset for each information content, and an information code or a combination of information codes,
It is characterized in that it can be set from a specific terminal among the plurality of terminals.
[0015]
According to the invention of claim 6, an information code for determining an information flow collected from a terminal (or a terminal to which a specific ID is input) that can be used by a specific user, such as an organization operator and an intermediate administrator In addition, since a combination of information codes can be set, an organization administrator and an intermediate manager extract necessary information, or a member (a plurality of members may be used) for the purpose of giving necessary instructions and advice. It is possible to perform business operations extremely efficiently, for example, by providing information to members.
[0016]
In the invention according to claim 7,
The information integration / provision system according to any one of claims 1 to 6,
At least a part of the plurality of terminals,
It is a portable terminal.
[0017]
According to the invention of claim 7, even when there is a member such as a salesperson who works outside the company, it is possible to input and inquire information from outside the company by using a portable terminal, which is efficient. Business processing becomes possible.
[0018]
The invention described in claim 8 is
The information integration / provision system according to any one of claims 1 to 7,
At least a part of the connection between the plurality of terminals and the first or second program server includes:
It is characterized by using an Internet line.
[0019]
According to the invention of claim 8, it is possible to access information from various regions around the world at low cost by using the Internet line widely used at home and abroad, and to further improve business efficiency. It becomes possible.
[0020]
The invention according to claim 9 is
The information integration / provision system according to any one of claims 1 to 8,
In the information communication between the plurality of terminals and the first or second program server,
An electronic mail is used at least in part.
[0021]
According to the ninth aspect of the present invention, it is possible to perform information communication utilizing the convenience and low cost of the electronic mail, and in particular, when providing information, one-way or plural Can be transmitted simultaneously, and the transmission of information can be maintained more reliably.
[0022]
Further, the invention according to claim 10 is
The information integration / provision system according to any one of claims 1 to 9,
In the information communication between the plurality of terminals and the first or second program server,
A web site is used at least in part.
[0023]
According to the tenth aspect of the present invention, even when inputting information while referring to a large amount of information, or when browsing a large amount of information such as an image, etc., simply storing the information on the WEB site makes it easy. Information will be accessible. In addition, by providing a dedicated web site to necessary members, it is possible to transmit information at higher density.
[0024]
Still further, the invention according to claim 11 provides:
The information integration / provision system according to any one of claims 1 to 10,
The type of the terminal is:
In addition to being defined by the information on the user of the terminal, the user is divided into at least two or three layers, and a part of a lower part of the layer is set to form a team having three people as a minimum unit. It is characterized by having.
[0025]
According to the invention of claim 11, in the information exchange related to the operation of the organization, the organization is composed of only two or three layers which are close to the minimum when communicating information by layer, which is particularly frequently used, Even when providing a wide variety of information, such as product information, industry information, and business partners, by hierarchy, it is possible to suppress the information processing burden on the system for integrating and providing information such as sales.
[0026]
In addition, since there is no extra hierarchy, it is possible to sufficiently communicate from the top layer to the lower layers. In addition, a team with three members as the minimum unit is formed at a part of the lower rank of the hierarchy, so that members' independent actions and judgments are suppressed, organizational activities can be maintained as a member of the team, and Even when responding to changes in the environment surrounding the organization, it is possible to respond promptly by performing the minimum necessary recombination, such as a change in work on a team basis.
[0027]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, a system for integrating and providing information according to the present invention will be described in detail using preferred examples.
[0028]
FIG. 1 is an explanatory diagram of an organization chart schematically shown in connection with the hierarchy of each member of the organization. In FIG. 1, the organization is composed of three layers, and a person who performs top management from the top (hereinafter referred to as “top management”). , Simply referred to as "top management"), a person who performs middle management (also called "middle management"), and a member who performs on-site operations such as sales staff.
[0029]
In particular, in the lowest layer, a team composed of three members at the core (hereinafter, also simply referred to as “trinity team”) is formed, and among them, the illustrated member 1 is a leader (also referred to as “trinity leader”). )), And has the role of coordinating the team.
The middle management supervises a plurality of trinity teams, and the top management supervises the plurality of middle managements and performs organization management.
[0030]
The structure at each level of the organization is not limited to that shown in FIG. 1, but as shown in FIG. 2, even in middle management, a trinity team consisting of three people is formed and a plurality of teams are controlled. It is also possible to arrange top management as described above.
[0031]
Next, an information flow between members of the organization will be described.
Members of the Trinity Team (hereinafter, also simply referred to as "Trinity Members")
Uses a personal terminal such as a personal computer or a mobile phone to input personal information such as business information.
[0032]
The input screen is a format in which only large items such as “product information”, “industry information”, “visit”, “sales”, “scheduled delivery date”, and “tomorrow's schedule” are determined. It is possible to freely write various types of information as shown in FIG.
[0033]
Management layers such as top management, middle management, etc., use a dedicated mobile terminal used for each management or a dedicated personal computer in the office, etc., to provide information such as product information, industry information, visit information, etc. to the program server 1 or 2. The input / output information flow is controlled by setting an information code corresponding to the content of the information code and by using the set information code or a combination of the information codes. In addition, roles, authority registration, instructions, and advice items are input to the program server 1 or 2 for the Trinity Leader and the other two members.
[0034]
Examples of information codes are:
"Product A", "Customer B", "Sale Date C"
For the character
"SA""TB""HC"
A program is set in the program server 1 so as to automatically add information codes to various types of input information.
[0035]
Also, codes such as "T1,""T2," and "TR1" are automatically assigned to the members 1 and 2 constituting the trinity team and the trinity leader 1, and are information relating to any member of the organization. Is set so that the program server can easily perform the determination process.
[0036]
Next, in order to control the information flow by focusing on specific information, it is possible to easily set the information flow by using the information code described above and using the information code alone or in combination. It becomes possible.
[0037]
Examples of combinations are:
"When SA, TB, HC, and T1 match,
The instruction "Operation A ..."
"Authority A ..." and "Advice A ..."
The management layer registers in advance in the program server 1 so that the instruction is issued.
[0038]
It is desirable that such a registration be performed only by a personal computer in the office having a dedicated password and ID, and set so that a person without authority cannot inadvertently access the personal computer.
[0039]
The point is that there are only two types of instructions for those who make up the Trinity Team: members and leaders.
[0040]
In order to manage activities in the organization, a huge number of keyword words are required for products and other items, and by keeping each hierarchy in the organization at two or three levels, the instruction side In addition to reducing the labor of the management layer, it is possible to reduce the burden of information processing, such as sorting of data by information codes and tagging, using a program in the server.
[0041]
In other words, the management layer does not need to divide the instructions into “XX instructions for XX section manager” and “△△ instructions for □□ -kun”. Prepare and provide advice / instructions by considering, for example, six patterns combining three information codes focusing on products, business partners, and conditions (eg, due date, sales, etc.) and the above two. You just have to do it. Alternatively, it may be only the instruction to the trinity leader.
[0042]
Next, the Trinity member does not need to type in a complicated format, but simply sends characters including numbers to the program server 1 in the form of a business daily report by using an e-mail of a mobile terminal (mobile phone). Then, the program server 1 reads an information code (tag) preliminarily associated with the character (word).
[0043]
By multiplying the tags, the information is automatically sorted into three pieces of information such as "sharing information", "sharing values", and "clarifying roles / authorities", and accumulated in the database server 1. At this time, the program server 1 assigns a predetermined information code (tagging) to all information.
[0044]
In the database server 1, information that needs to be constantly accessed in the operation of the organization, such as "product information", "instructions and advice for information", "industry information", and "financial statement of each team", is used as an information type database. Since the information is accumulated in an aggregated form, addition and correction for each information type can be easily performed.
[0045]
Trinity members and management can browse a variety of information using a personal computer in the office. At this time, since the program server 1 associates all the input information with the words constituting the information by tags, for example, {SA1 × TB1 ×... ) Is also possible.
[0046]
In the past, it was a search for numbers and sentences.However, since conditional expressions can be easily set in this way, instructions for information, such as setting time of conditional expressions, information codes related to setters, etc., are also recorded. It is possible to easily search and display when, who, and what kind of content the advice was given to.
[0047]
Next, the program server 2 extracts information from the stored database in accordance with the conditional expression specified by the management layer, and processes the information for a mobile-only terminal (mobile phone).
[0048]
The processing method is an information code or an information code, such as instruction advice (operation A ...) (authority A ...) (advice A ...) transmitted by the Trinity members and the Trinity leader. The information to be transmitted is generated by setting information to be extracted, and adding additional information as needed, by combining the above.
[0049]
When sending information, a web site is provided as shown in Fig. 4 so that specific members of the organization can view the information by e-mail or in order to handle large amounts of information such as images. It can also be configured as follows.
[0050]
In addition, when using the e-mail, the convenience of the e-mail, such as simultaneous transmission to a plurality of members, can be utilized to help more efficient organization management.
[0051]
Furthermore, at the same time that the Trinity member browses the information on the mobile terminal (mobile phone), the "notification of information reception" is automatically input to the mobile terminal (mobile phone) of the management layer, which is the sender. In addition, when the received information is closed, the Trinity members can respond by attaching information codes (tags) such as "Request more advice" and "Request a review of authority". Various techniques known in the art can be applied in connection with sites and the like.
[0052]
【The invention's effect】
ADVANTAGE OF THE INVENTION According to the information integration / provision system of this invention, while improving the communication between the members of an organization in a company etc., and establishing a certain rule in the information transmission in an organization, the business of an organization administrator and an intermediate administrator It is possible to dramatically increase efficiency and activate the entire organization.
[Brief description of the drawings]
FIG. 1 is an explanatory diagram showing an example of an organization chart schematically connected to the hierarchy of each member of an organization in an information integration / providing system according to the present invention.
FIG. 2 is an explanatory diagram showing another example of an organization chart schematically connected to the hierarchy of each member of the organization in the information integration / provision system according to the present invention.
FIG. 3 is an explanatory diagram showing an information flow in the information integrating / providing system according to the present invention.
FIG. 4 is an explanatory diagram in which an information flow and a web site are added in the information integration / providing system according to the present invention.
[Explanation of symbols]
None

Claims (11)

An information integration and provision system having a function of organizing and integrating information input from a plurality of terminals and extracting and providing information corresponding to the type of the terminal,
A first program server that sorts information input from the terminal for each information type;
A database for storing information sorted by the information type by the first program server;
And a second program server for extracting information corresponding to the type of the terminal from the database. Information input from the terminal,
2. The information processing apparatus according to claim 1, wherein the information is input in accordance with an input format having at least one item from among product information, industry information, visit destination, sales, expected delivery date, and tomorrow's schedule. Information integration and provision system. The first program server,
An information code preset for each information content is added to the input information, and the input information is sorted according to the information code or a combination of the information codes. Information integration and provision system described in. The information type of the information stored in the database is:
4. The information integration / provision system according to claim 1, wherein the system has at least one type from among product information, industry information, instructions / advice for information, and a financial statement for each team. . The second program server,
The information corresponding to the type of the terminal is extracted from a database by an information code preset for each information content or a combination of the information codes, and can be provided to the terminal. Information integration and provision system described in any of the above. An information code preset for each information content, and an information code or a combination of information codes,
The information integration / provision system according to claim 3 or 5, wherein the setting can be performed from a specific terminal among the plurality of terminals. At least a part of the plurality of terminals,
7. The information integration / provision system according to claim 1, wherein the system is a portable terminal. The connection between the plurality of terminals and the first or second program server includes:
The information integration / provision system according to any one of claims 1 to 7, wherein an Internet line is used at least in part. In the information communication between the plurality of terminals and the first or second program server,
9. The information integration / provision system according to claim 1, wherein an electronic mail is used at least in part. In the information communication between the plurality of terminals and the first or second program server,
10. The information integration / provision system according to claim 1, wherein a web site is used at least in part. The type of the terminal is:
In addition to being defined by the information on the user of the terminal, the user is divided into at least two or three levels, and a part of the lower level of the level is set so as to form a team having three people as a minimum unit. The information integration / provision system according to any one of claims 1 to 10, wherein:

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