JP2003063182A - Electronic clip and network system of electronic clip - Google Patents

Abstract

PROBLEM TO BE SOLVED: To put the management of documents into practice in various aspects by adopting an electronic clip as a clip for holding documents. SOLUTION: This network system of an electronic clip is equipped with a storage device (k) for storing a clip number, documentary information and information on a circulator, a display device (a) for displaying data stored in the storage device (k), an input device (b) for inputting data and a data sending/receiving device (d) for sending/receiving data. Documentary information such as the title of a held document, its contents, its circulation deadline and the like is displayed in the electric clip. Also a color liquid crystal (i) is provided in the electronic clip and each electronic clip per the held document is made to develop any optional color on display instructions from an information terminal or operating instructions from an electronic clip body. Various sets of data from the electronic clip are transferred to the information terminal and the information terminal displays a table of the sets of data from a plurality of the electronic clips and controls the data.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic clip or clipboard provided with a data transmitting / receiving device, a display device, an input device, a storage device, a color developing device, a sounding device, and a network system for electronic clips.

[0002]

2. Description of the Related Art In the conventional clip or clipboard, it is premised that the clip or clipboard is used alone. Therefore, it is only possible to pinch the sheets and put them together, or to know how many sheets the pinched sheets are.

When a document sandwiched by the clip or clipboard is to be circulated, information such as the name of the reader, the department name, the date of browsing, and the deadline is written on a separate piece of paper and attached to the clip or clipboard. There was a need.

Further, there is no way to easily know where this clip or clipboard is located during circulation, and it is necessary to ask each person who intends to circulate the information one by one.

As a prior art, Japanese Patent Laid-Open No. 11-3
As described in Japanese Patent No. 01156, Japanese Utility Model Laid-Open No. 5-53982, and Japanese Utility Model Laid-Open No. 5-53983, only a single clip can be operated.

[0006]

In the prior art, when a document is circulated while being sandwiched between a clip or a clipboard, the information of the document such as who to circulate, the circulation deadline, etc. is written on another paper and is sandwiched together with the document. It was necessary, time consuming, and wasted resources. Therefore, in the present invention, it is possible to display the information of the required document without using the unnecessary resources. In addition, the information of the displayed document can be changed without collecting the document.

Further, in the prior art, when the documents sandwiched by clips or clipboards are piled up, it is not possible to discriminate what kind of document by looking at the piled up documents, and each of the documents is piled up. Had to take out. Therefore, in the present invention, it is possible to know what kind of document it is without touching the pile of documents.

Further, in the prior art, when a clip or clipboard sandwiching a document is circulated, in order to know the location of the clip, it is necessary to ask each person to be circulated one by one. Moreover, it was impossible to know who was looking at the document or not at the moment without it. Therefore, in the present invention, the position of the document, clip or clipboard can be easily and quickly known. It also allows anyone to see who viewed the document and who did not, even without the document, clip, or clipboard.

Further, in the prior art, when circulating a document by sandwiching it in a clip or clipboard, the deadline of the circulation is written on the document or another paper, and the document is clipped together with the document in the clip or clipboard for circulation. In this case, if the deadline is overlooked or the document is forgotten, it will be left unexpired. Therefore, in the present invention, even if the document is forgotten or hidden somewhere, it is notified that the time limit has expired.

Further, the conventional technique has the biggest problem that it can be used only as a single clip. In order to manage a large number of documents, a clip that is used only by sandwiching it cannot tell the user where and what kind of document it is, and it is great for the user to find and understand them. It takes a lot of trouble, time and labor. Therefore, in the present invention, by communicating information in real time between the electronic clip and the personal computer, all of them can be managed without looking at the clip or the document.

An object of the present invention is to implement a document management system for solving various problems in the prior art as described above by adopting an electronic clip as a clip for holding a document. Especially.

[0012]

To solve the above problems, the present invention mainly adopts the following configurations.

[0013]

BEST MODE FOR CARRYING OUT THE INVENTION Regarding an electronic clip and an electronic clip network system according to an embodiment of the present invention,
The following is a description with reference to FIGS. The technical meanings shown in FIGS. 1 to 17 are as described in the brief description section of the drawings described later.

The electronic clip according to the embodiment of the present invention is
As shown in FIGS. 1, 15 and 16, a display device (a)
(H), input device (b), sounding device (c), data transmitting / receiving device (d), lock switch (e), main body (f), clip (g), coloring device (i), clock (j), It is composed of a storage device (k) and a CPU (l), and when information of a document to be sandwiched between electronic clips is input by the input device (b), the data is stored in the document information storage of the storage device (k). . Here, the clip N is stored in the storage device (k).
O. , Document information storage, circular information storage, location information storage,
Date and time memory, color information memory, etc. are stored, and the storage contents of each storage unit are as shown in FIG.

By displaying the stored data or information on the display device (a) (see FIG. 7), the information (content, title, contents, etc.) of the document to be sandwiched can be formed by the clip alone without using other paper. You can display the readers and deadlines. At this time, by turning on the lock switch or the lock key (e) of the electronic clip body (f), the input operation of the input device (b) is locked, and when the document is circulated,
Prevents erroneous input and prevents stored data from changing. FIG. 2 shows that the electronic clip can be input, stored and displayed when the lock switch is OFF.
It also indicates that the electronic clips cannot operate when the lock switch is ON.

The display device (h) on the side surface of the main body (f)
Also (see FIG. 16), by displaying the same data (information) as the display device (a) on the front of the main body, even when the documents sandwiched by the electronic clips are piled up (see FIG. 6),
The side of this electronic clip is always visible from the outside, and it is possible to identify at a glance where the content and title of the document are.

Further, the color forming device (i) of the present embodiment is made of a color liquid crystal, and the color generated from the input device (b) of the electronic clip can be registered in advance and the color can be generated. This makes it possible to distinguish a plurality of electronic clips by color when a stack of documents sandwiched by electronic clips (see FIG. 6) is used, and which document is combined with the display device (h) on the side surface of the main body to determine which document and where. It becomes possible to know more quickly if there is one.

The data transmission / reception device (d) of the present embodiment receives data from a personal computer or PDA, stores the data in a storage device, and displays the data on the display device (a).
The data (information) can be displayed in (h).
As a result, even when the electronic clip is circulated along with the document and the electronic clip cannot be directly operated, it is possible to send arbitrary data to the electronic clip, receive the electronic clip, store and display the data (see FIG. 2). ). As a result, when the electronic clip is circulated together with the document, even if the content of the electronic clip is changed from the information initially stored in the storage device (k), any information can be electronically transmitted from the personal computer or PDA at any time. Can be stored and displayed in clips.

Further, even if the whereabouts of the document or the electronic clip sandwiched by the electronic clips is lost during circulation, the present invention makes it possible to immediately find the electronic clip by the following method.

The first method is a personal computer or PD
Clip No. of the electronic clip you want to search from A to the electronic clip. And send a pronunciation signal. The electronic clip that has received this signal is the clip No. stored in the storage device (k). And if they match, a sound is emitted from the sounding device (speaker) (c) of the electronic clip. By producing a sound from the electronic clip, the location of the electronic clip can be known from the sound.

In the second method, the clip No. of the electronic clip to be searched for from the personal computer or PDA is searched. And send a light emission signal. The electronic clip that received this signal
Clip No. stored in the storage device (k). If they match, the color-developing device (i) of the electronic clip emits light, and it becomes possible to visually recognize the location of the electronic clip.

The third method is to equip the electronic clip of the present embodiment with the GPS device of the prior art and install the transmitter in the room where the electronic clip is circulated. Receive and identify your position. This position information is sent to a personal computer, and the M of the room targeted for circulation of the electronic clip registered in advance is
The AP is displayed on the personal computer, and the position of the electronic clip is displayed therein (see FIG. 10).

By the above three kinds of search methods, it becomes possible to reliably find the electronic clip whose disappearance is unknown.

FIG. 3 shows the names of a plurality of persons who circulate the document in the electronic clip storage device (k), the codes assigned to each person (person code), and the message to each person (person message). To make a record. When the person stored in the storage device inputs the code using the input device (b) of the electronic clip, the data “completed” is added to the data of the person in the storage device.

As a result, as shown in FIG. 4, when a person stored in advance browses a document held by an electronic clip while the document is being circulated, the code assigned to the person is input, Information that the person has viewed the document will be stored in the electronic clip. As a result, the document is divided into those who have read the document and those who have not, and the information is displayed on the display devices (a) and (h) to identify the person who should circulate the document at a glance. It becomes possible (see FIGS. 12 and 13).

According to the flow shown in FIG. 4, when the circulated person inputs the person-in-charge code with the input device, the browsing completion time and the browsing time are stored. Next, if there is data, a responsible message is displayed. Further, when the list of viewers is viewed, a list of all data, a “completed” list, or an “not yet” list is selected and each list is displayed on the display device.

Furthermore, a message stored in advance for the person is displayed on the electronic clip display devices (a) and (h). This makes it possible to give different instructions to a plurality of people even when circulating a document with an electronic clip held between them (see FIG. 8). Here, instead of the person-in-charge code of the storage device (k), a plurality of switches may be provided in the electronic clip and a reader may be assigned to each switch. In this case, the reader presses the assigned switch instead of inputting the person-in-charge code.

Further, the timepiece function (j) of the present invention enables the sounding device (speaker) (c) to sound at the time previously stored in the storage device (k) of the main body (f). As a result, the deadline of the document being circulated can be notified by sound, and it is possible to prevent the document that has passed the deadline from being circulated to notify erroneous information (see FIG. 9).
Further, as shown in FIG. 9, by using a clock mechanism, the display message can be changed when the circulation deadline of the document is imminent.

Further, by the functions or actions of the present invention described above, it becomes possible to display a list of information stored in electronic clips on a personal computer and also a list of information of a plurality of electronic clips. As shown in FIG. 5, the clip No. And a data collection signal are sent, the electronic clip that receives the signal receives the received clip number.
And clip No. of storage device (k). To compare. If they match, all the information stored in the electronic clip storage device (k) is transmitted to the personal computer.

At this time, the personal computer can send a data collection signal to a plurality of electronic clips and receive information to be stored in the storage device (k) of the electronic clips from the plurality of electronic clips. Information received from a plurality of electronic clips is displayed on the screen of the personal computer as shown in FIG.
As a result, it is possible to see what kind of information the plurality of electronic clips currently hold, and the status of the electronic clips in a list.

When it is desired to change the information displayed in FIG. 11, the information is corrected by a personal computer and then clip No. is added to each electronic clip. Send with. The electronic clip that has received this signal is the clip No. stored in the storage device (k). If the result of the comparison is the same, the received data is rewritten in the storage device (k).

As described above, the personal computer and the electronic clip are connected by the network, and the information of each electronic clip is concentrated on the personal computer, so that the status of all the electronic clips can be grasped.

As described above, the embodiments of the present invention include those having the following configurations, functions and operations. That is, the electronic clip according to the embodiment of the present invention includes a data transmission / reception device, a display device, an input device, a storage device, a color-developing device, and a sounding device. Information is input, the information is stored in the storage device, and displayed on the display device. Further, the data input by the external device of the personal computer or PDA is received by the data transmitting / receiving device of the electronic clip, stored in the storage device, and the information is displayed on the display device of the electronic clip.

With this electronic clip data transmitter / receiver, a personal computer or PDA is used when the electronic clip cannot be input while the electronic clip is being circulated.
By transmitting the data and updating the data stored in the storage device of the electronic clip, the information displayed on the display device can be updated.

When data is transmitted from this personal computer or PDA, a sounding signal is sent to a specific electronic clip, and the electronic clip receiving the sounding signal causes the sound to recognize the location of the electronic clip. A warning can be issued to the person holding the electronic clip. Further, it is possible to send a color-developing signal to cause the color-developing device of the electronic clip to develop color.

By transmitting the information held by the electronic clip to the personal computer or PDA with this data transmission / reception device, information and status of single and plural electronic clips can be displayed as a list on the personal computer or PDA to manage the electronic clip. You can

Further, if the reader stores an arbitrary code in the storage device and the reader inputs the code assigned to the reader using the input device, the data indicating that the circulation has been completed is stored in the storage device. At this time, names of people who have been circulated and names of people who have not been circulated are displayed on the display device. Further, the information can be sent to the personal computer or PDA by the data transmitting / receiving device, and can be displayed and managed as a list on the personal computer or PDA.

[0038]

According to the present invention, by providing a function of displaying on the electronic clip body, wasteful work such as writing the information of the document held in the clip on a new paper,
It is possible to save useless resources.

Further, the contents displayed on the electronic clip can be updated by remote control, and the clip can be managed at any time and place, so that it is possible to deal with multimedia from things such as just pinching paper. Can produce clips.

Further, it is possible to easily find a clip that tends to be lost, convey a lot of information to a plurality of persons, and greatly improve the troublesome document circulation work.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of an electronic clip according to an embodiment of the present invention.

FIG. 2 is a flow chart showing a function of a lock switch and an operation of an input device and a display device in the electronic clip according to the present embodiment.

FIG. 3 is a diagram showing an example of contents of a name, a person-in-charge code, and a message in charge stored in the reader information storage in the storage device of the electronic clip.

FIG. 4 is a diagram showing a flow of displaying a list of readers by a reader inputting browsing during circulation.

FIG. 5 is a diagram showing a flow of transmitting the entire contents of the electronic clip storage device to a personal computer and displaying a list of information transmitted from a plurality of electronic clips on the personal computer.

FIG. 6 is a view of a plurality of electronic clips being sandwiched, showing a state in which documents sandwiched by a plurality of electronic clips are piled up.

FIG. 7 is a view showing information of a document to be held, in which information of the document to be held is displayed on the display device of the electronic clip.

FIG. 8 is a message display diagram for an arbitrary specific person, and only when the specific person inputs his / her person code with an input device when circulating the electronic clip between documents, It is a figure which shows the example of a display of the displayed message.

FIG. 9 is a display diagram when the alarm function is operating, and is a display diagram of a message displayed on the display device of the electronic clip when the alarm function is operating.

FIG. 10 is a diagram showing a position where an electronic clip exists on a personal computer.

FIG. 11 is a diagram showing a list display of information of a plurality of electronic clips on a personal computer.

FIG. 12 is a view showing an unviewed person of a document stored in reader information storage in a storage device of an electronic clip.

FIG. 13 is a diagram showing a person who has viewed the document stored in the reader information storage in the storage device of the electronic clip.

FIG. 14 is a diagram illustrating a network system of electronic clips according to an embodiment of the present invention.

FIG. 15 is an external view (perspective view from the front) of the electronic clip according to the present embodiment.

FIG. 16 is an external view (perspective view from the rear) of the electronic clip according to the present embodiment.

FIG. 17 is a view of holding an electronic clip, in which a document is held by the electronic clip according to the present embodiment.

[Explanation of symbols]

Display device (front) b Input device c Sound generator (speaker) d Data transmitter / receiver e Lock key f body g clip h Display device (side) i Coloring device j Clock function k storage device l CPU A electronic clip B documents C personal computer

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Claims (7)

[Claims] 1. A storage device for storing clip numbers, document information, and reader information, a display device for displaying data in the storage device, an input device for inputting the data, and a data transmitting / receiving device for transmitting / receiving the data. And an electronic clip including the document information including the title of the document to be sandwiched, the content of the document, the deadline for circulating the document, and the issuer of the document transferred from the information terminal of the personal computer or PDA. An electronic clip characterized by being displayed on. 2. The electronic clip according to claim 1, wherein the electronic clip is provided with a color-developing device including a color liquid crystal, and for each document sandwiched by a display instruction from the information terminal or an operation instruction of the electronic clip body. An electronic clip characterized by coloring each electronic clip in an arbitrary color. 3. The electronic clip according to claim 1, wherein the clip number and the sounding signal or the light emission signal transmitted from the information terminal are received, and the received clip number and the electronic clip storage device. An electronic clip that emits or emits light by comparing the electronic clip having the same clip number with that of the electronic clip. 4. The electronic clip according to claim 1, wherein when the document sandwiched by the electronic clip is circulated to a plurality of persons, it has been circulated by the circulator by inputting a person code assigned by the circulator information. Data is created, the created circulation-completed data is transferred to the information terminal through the data transmitting / receiving device, and a list display of circulation or uncirculation of documents can be displayed on the information terminal. Electronic clip to do. 5. The electronic clip according to claim 4, wherein when the person-in-charge code is input, a preset message addressed to each reader can be displayed on each electronic clip. 6. The electronic clip according to claim 4, wherein the electronic clip is provided with a sounding device, and the sounding device notifies the document circulation deadline stored in the storage device. 7. A storage device for storing clip numbers, document information, and reader information, a display device for displaying data in the storage device, an input device for inputting the data, and a data transmitting / receiving device for transmitting / receiving the data. And various kinds of data of an electronic clip provided with are transferred to an information terminal such as a personal computer or a PDA, and the information terminal displays or manages data from a plurality of electronic clips as a list. system.