JP2003058467A - E-mail preparation apparatus and method, recording medium, and program - Google Patents

Abstract

(57) [Summary] [PROBLEMS] To improve the processing efficiency of e-mail generation when a large number of e-mails having different contents are created for each e-mail address. A system server receives template data created in a user terminal and embedded data corresponding to a destination mail address, and generates an e-mail based on the received template data and embedded data. The system server sends the generated e-mail to a mail address corresponding to each e-mail.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic mail generating device, an electronic mail generating method, a recording medium and a program, and more particularly to a technique for substituting the generation of electronic mail.

[0002]

2. Description of the Related Art Recently, information exchanged by mailing a document or making a phone call has been exchanged by electronic mail with the spread of the Internet. E-mail is now an essential means of communicating information. This e-mail can be sent by designating a plurality of e-mail addresses as the e-mail addresses of the recipients and by sending the same contents of the document to the plurality of e-mail addresses.

[0003]

By the way, when a large number of e-mails having different contents for each mail address are created, such as when a bill is sent by mail for each user, a mail document is created. It takes a lot of effort.

Therefore, the present invention has been made in view of the above-mentioned circumstances, and when a large number of e-mails having different contents for each mail address are created, the e-mail which improves the processing efficiency of the e-mail generation. An object is to provide a generation device, an electronic mail generation method, a recording medium, and a program.

[0005]

In order to solve the above-mentioned problems, an electronic mail transmitting device according to the present invention corresponds to a plurality of mail addresses, template data common to the plurality of mail addresses, and each of the mail addresses. A receiving unit that receives embedded data via a network, a generating unit that generates an email based on the template data and the embedded data, and the email via the network based on a corresponding email address. It is characterized in that it is provided with a transmitting unit for transmitting by transmitting.

With this configuration, it becomes possible to generate an electronic mail based on the template data common to a plurality of mail addresses received via the network and the embedded data corresponding to each mail address. It becomes possible to send the generated electronic mail based on the mail address received via the network.

In order to solve the above-mentioned problems, the electronic mail transmitting apparatus according to the present invention transmits a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A data transmission request unit for requesting an external device connected via a network, a receiving unit for receiving the transmitted mail address, template data and embedded data from the external device, the template data and the embedded data. It is characterized by including a generation unit that generates an electronic mail based on the embedded data and a transmission unit that transmits the electronic mail via the network based on the corresponding mail address.

According to this structure, it becomes possible to generate an electronic mail based on the template data common to a plurality of mail addresses received via the network and the embedded data corresponding to each mail address. It becomes possible to send the generated electronic mail based on the mail address received via the network.

In order to solve the above-mentioned problems, an electronic mail transmitting apparatus according to the present invention relates to a storage unit for storing a plurality of template data and an external device which is connected to a selection screen of the template data via a network. A data selection requesting unit that prompts the user to select one template data from the stored template data, selection information for identifying the selected template data, a plurality of mail addresses, and corresponding to each mail address A receiving unit that receives the embedded data from the external device, a generation unit that generates an email based on the template data corresponding to the selection information and the embedded data, and the email to a corresponding email address. It is characterized by including a transmitting unit for transmitting via the network based on.

With this configuration, it becomes possible to generate an electronic mail based on the selection information for identifying the template data received via the network and the embedded data corresponding to each mail address. It becomes possible to send the generated electronic mail based on the mail address received via the network.

Further, the electronic mail transmitting method according to the present invention is a method for receiving via a network a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A step of generating an e-mail based on the template data and the embedded data; and a step of transmitting the e-mail via a network based on a corresponding mail address. There is.

In the electronic mail transmitting method according to the present invention, a plurality of mail addresses, template data common to the plurality of mail addresses, and transmission of embedded data corresponding to the respective mail addresses are connected via a network. A step of requesting a data transmission to an external device, a receiving step of receiving the transmitted mail address, template data and embedded data from the external device, and an electronic device based on the template data and the embedded data. It is characterized by including a generation step of generating a mail and a transmission step of transmitting the electronic mail via a network based on a corresponding mail address.

Further, in the electronic mail transmitting method according to the present invention, a storage step of storing a plurality of template data and a selection screen of the template data are presented to an external device connected via a network, and the storage is performed. A data selection requesting stage that prompts the user to select one template data from the created template data,
Selection information for identifying the selected template data,
A receiving step of receiving a plurality of email addresses and embedded data corresponding to each email address from the external device; and a generating step of generating an email based on the template data corresponding to the selection information and the embedded data. And a step of transmitting the electronic mail via the network based on the corresponding mail address.

In the recording medium according to the present invention, a computer receives via a network a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A program for causing a receiving unit, a generating unit that generates an electronic mail based on the template data and the embedded data, and a transmitting unit that transmits the electronic mail via a network based on a corresponding mail address It is characterized by storing.

The recording medium according to the present invention connects a computer to a plurality of mail addresses, template data common to the plurality of mail addresses, and transmission of embedded data corresponding to each of the mail addresses via a network. Based on the template data and the embedding data, a data transmission requesting unit for requesting the external device, a receiving unit for receiving the transmitted mail address, template data and embedding data from the external device It is characterized by storing a generation unit for generating an electronic mail and a program for causing the electronic mail to function as a transmission unit for transmitting the electronic mail via a network based on a corresponding mail address.

Further, the recording medium according to the present invention presents a computer with a storage unit for storing a plurality of template data and a selection screen of the template data to an external device connected via a network, A data selection requesting unit that prompts selection of one template data from the stored template data,
Selection information for identifying the selected template data,
A plurality of mail addresses, and a receiving unit for receiving embedded data corresponding to each mail address from the external device,
A generation unit that generates an email based on the template data corresponding to the selection information and the embedded data; and a transmission unit that transmits the email via the network based on the corresponding email address. It is characterized by storing programs.

Further, the program according to the present invention causes a computer to receive via a network a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. Section, a generation unit that generates an electronic mail based on the template data and the embedded data, and the electronic mail,
It is characterized in that it functions as a transmission unit for transmitting via the network based on the corresponding mail address.

Further, the program according to the present invention is connected to a computer via a network to transmit a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A data transmission requesting unit for requesting an external device, a receiving unit for receiving the transmitted mail address, template data and embedded data from the external device, and an electronic device based on the template data and the embedded data. It is characterized in that it functions as a generation unit that generates a mail and a transmission unit that transmits the electronic mail via a network based on a corresponding mail address.

The program according to the present invention causes a computer to present a storage unit for storing a plurality of template data and a selection screen of the template data to an external device connected via a network, and to store A data selection requesting section that prompts the user to select one template data from the selected template data, selection information for identifying the selected template data, a plurality of mail addresses, and embedded data corresponding to each mail address. A receiving unit for receiving from an external device, a generating unit for generating an electronic mail based on the template data corresponding to the selection information and the embedded data, and the electronic mail via a network based on a corresponding mail address. The feature is that it functions as a transmitting unit for transmitting.

[0020]

BEST MODE FOR CARRYING OUT THE INVENTION Next, a preferred embodiment of the present invention will be described with reference to the drawings. [1] Configuration of the embodiment [1.1] Configuration of a mail generation system. Form of mail generation system 1
Shows the configuration of. The user terminals 10-1, ..., 10-n of the mail generation system 1 shown in FIG. 1 (hereinafter, referred to as the user terminal 10 unless it is necessary to distinguish each user terminal) are included in this system. Each user terminal 10-1, ..., 10-n is a terminal device owned by each user company.
Connects to the Internet 50 via the corporate LAN to which each terminal device belongs.

The delivery destination terminals 20-1, ..., 20-n (hereinafter, referred to as the delivery destination terminal 20 unless it is necessary to distinguish each delivery destination terminal) are provided by the company. It is a terminal device owned by a corporate user who enjoys services and the like. Here, the delivery destination terminals 20-1, ..., 2 shown in FIG.
0-n is a terminal device owned by a company-side user who enjoys the service provided by the company that owns the user terminal 10-1. Note that the other user terminals 10-2 to 10-n also correspond to a plurality of delivery destination terminals (not shown), as in the user terminal 10-1. In addition, the delivery destination terminals may partially overlap among a plurality of user terminals. The proxy server 40 includes other terminal devices 10-1 to 10-n, 20-1 housed in the system server 30 and the Internet 50.
20-n and other server devices, the server device relays data.

The system server 30 also generates an electronic mail based on the template data and the embedded data, which will be described later, received from each user terminal 10, and the company side user who receives the generated electronic mail from each user terminal 10. This is a server device for sending to the e-mail address of.

Here, the template data is data corresponding to the template document when a plurality of mail documents are generated, and the embedded data is corresponding to each mail address of the corporate user who is the transmission destination among the template documents. It is data corresponding to the information (name, billing amount, etc.) to be embedded. The template data is generated by each user terminal 10, stored in the template data file, and transmitted to the system server 30. The embedded data is generated in each user terminal 10, stored in the embedded data file, and transmitted to the system server 30.

A template document represented by template data will be described with reference to FIG. In the template document illustrated in FIG. 3, the embedding mark indicating the embedding position of the embedding data is 4
It is described in one place and "$" is used as an embedding mark. Then, a continuous three-digit number from "001" to "004" is assigned to each embedded position as an embedded position identification number. The embedding position identification number does not necessarily have to be three digits, and the setting of the number of digits may be changed appropriately according to the number of embedding positions. Also,
It does not necessarily have to be a serial number. In short, any code can be used as long as the embedded positions can be distinguished from each other.

As described above, the template document according to the present embodiment describes the embedding mark for indicating the embedding position, and the embedding position identification for identifying the embedding position succeeding the embedding mark. The number is described. Then, the mark stored in the header record of the embedded data file described later is used for this embedding mark, and the embedding position identification number is a sequence of three consecutive digits from "001" to "999". A number is assigned.

Here, the embedded data file is composed of two types of embedded records, a header record and a data record. The header record is a record created one by one for each embedded data file, and the data record is one or more records created corresponding to a mail address to which an electronic mail is sent. Next, the record format of the header record will be described with reference to FIG. Information indicating a header record is stored in the record identification area 4a shown in FIG. 4, and in the present embodiment, "01" is stored as information indicating a header record.

The delimitation mark area 4b shown in FIG.
When embedding data corresponding to a plurality of embedding positions provided in a template document is stored in a data record, a mark to be inserted to separate each embedding data is stored. Figure 6
More specifically, with reference to "01" stored in the record identification area 4a of the header record 6a, a mark "," is inserted as a mark for separating embedded data corresponding to a plurality of embedded positions. Is stored.

The embedding mark area 4c shown in FIG. 4 stores the embedding mark described in the template document. More specifically with reference to FIG. 6, a delimiter mark “,” stored in the header record 6a is followed by “$” as an embedded mark described in the template document. Information indicating the end of the header record is stored in the line feed code area 4d shown in FIG. More specifically, referring to FIG. 6, a line feed mark (line feed code) is stored as information indicating the end of the header record following the embedded mark “$” stored in the header record 6a.

Next, the record format of the data record will be described with reference to FIG. The record identification area 5a shown in FIG. 5 stores information indicating that it is a data record, and in the present embodiment, "10" is stored as information indicating that it is a data record.

Destination mail address area 5 shown in FIG.
A mail address to which the electronic mail is sent is stored in b. More specifically, referring to FIG. 6, in the transmission mail address area 5b of the data record 6b in which “10” is stored in the record identification area 5a, for example, “aaa@mm.ne.j” is used as a mail address.
p "," bbb @ xx. ne. jp "is stored. Note that the transmission destination mail address area 5b has an area of 256 bytes as a storage area.
When storing a mail address less than the number of bytes in the destination mail address area 5b, a blank (space code) is added after the mail address to make it 256 bytes.

The embedded data areas 5c, 5d shown in FIG.
The embedding data to be embedded in a plurality of embedding positions described in the template document are stored in 5e and 5f. Here, the embedded data areas 5c, 5d, 5e, and 5f are set according to the number of embedded positions described in the template document. In this embodiment, since there are four embedding positions (see FIG. 3), four embedding data areas for storing embedding data corresponding to the respective embedding positions are also provided. There is.

The embedded data stored in the embedded data area will be specifically described with reference to FIG. The following description is for the case of generating a usage charge notification email. In the embedded data area 5c of the data record 6b shown in FIG. 6, for example, “Taro Yamada” as corporate user name data to be embedded at the embedded position corresponding to the embedded position identification number “001” of the template document shown in FIG. “, Ichiro Suzuki” are stored. In addition, the embedded data area 5
In the d, for example, "12" is stored as usage month data to be embedded in the embedding position corresponding to the embedding position identification number "002" of the template document. In the embedded data area 5e, the embedding position identification number “003” of the template document is set.
For example, “3675” and “5040” are stored as the usage charge data to be embedded in the embedded position corresponding to. Further, in the embedded data area 5f, for example, "175" and "240" are stored as consumption tax data to be embedded in the embedded position corresponding to the embedded position identification number "004" of the template document.

The delimitation mark area 5g shown in FIG.
The same mark as the mark stored in the delimiter mark area 4b of the header record is stored as a mark to be inserted to delimit the plurality of embedded data areas 5c, 5d, 5e, 5f. More specifically, referring to FIG. 6, “,” is inserted in the data record 6b to delimit each embedded data.

Information indicating the end of the data record is stored in the line feed code area 5h shown in FIG. More specifically with reference to FIG. 6, a line feed mark (line feed code) is inserted as information indicating the end of the data record after the last embedded data stored in the data record 6b.

Here, in the present embodiment, it is assumed that a template editing application for creating template data and embedded data is installed in advance in each user terminal 10. In this template editing application,
Based on the function to display the template data input screen for entering template data and the embedded data input screen for entering embedded data on the display, and the template data and embedded data input from these screens A function for creating a template data file and an embedded data file and a function for transmitting the template data file and the embedded data file to the system server 30 are provided.

[1.2] Hardware Configuration of System Server Next, the hardware configuration of the system server 30 will be described with reference to FIG. CPU (Central Processing Uni
t) 31 is a ROM (Read Only Memory) 32, a RAM
(Random Access Memory) 33 or HDD (Hard D
By executing various programs stored in the isk Drive), each unit of the device connected via the bus 36 is controlled. The communication control unit 35 includes a connection interface with the proxy server 40 and a communication control circuit, and controls data communication with the user terminal 10 or the delivery destination terminal 20 via the Internet 50 and the proxy server 40.

The ROM 32 stores various programs executed by the CPU 31, control data, and the like. The RAM 33 is used as a work area for the CPU 31. For example, the RAM 33 temporarily stores an execution part of the application program stored in the HDD 34, data used when the application program is executed, and the like. The HDD 34 stores various application programs executed by the CPU 31, a template data file and an embedded data file received from the user terminal 10.

By the way, when a large amount of electronic mails are temporarily generated and the electronic mails are transmitted with a certain short waiting time, the electronic mails transmitted from the system server 30 are transmitted to the mail server 60 on the Internet 50. It is expected that the processing load of the proxy server 40 that relays and transmits will be temporarily increased. However, since the proxy server 40 relays all communication processing performed by the system server 30 via the Internet 50,
If the process is occupied by the e-mail transmission process, it may affect other communication processes performed by the proxy server 40.

Therefore, in this embodiment, the HDD
34, spool file 341 and standby time table 3
41 and the spool file 34
Based on the data volume of the email stored in 1, the waiting time until the email is sent is set appropriately. Here, the spool file 341 is a file that temporarily stores the generated electronic mail until the generated electronic mail is transmitted to the mail server 60 via the proxy server 40.

Also, the waiting time table 341 waits for transmission of each electronic mail according to the disk usage rate calculated as the ratio of the total capacity of each electronic mail stored in the spool file 341 to the total capacity of the spool file 341. It is a table that stores time. The standby time table 341 will be described with reference to FIG. 7 using a specific example. In this embodiment, when the disk usage rate 7a of the spool file 341 is 0% or more and less than 50%, the waiting time 7b is set to 3 seconds and the disk usage rate 7a is 50%.
If it is 75% or more and less than 75%, the standby time 7b is set to 10 seconds, and if the disk usage rate 7a is 75% or more and less than 90%, the standby time 7b is set to 20 seconds and the disk usage rate 7a is When it is 90% or more, the transmission process is set to be interrupted.

As described above, in the present embodiment, as the disk usage rate of the spool file 341 increases, the waiting time from the generation of each electronic mail to the actual transmission of the electronic mail is lengthened. did. As a result, even if a large amount of e-mails to be sent have to be generated, it is possible to prevent the load from being temporarily concentrated due to the relay process of the e-mails performed by the proxy server 40.

[2] Operation of Embodiment [2.1] Outline Operation in Mail Generation System Next, an outline operation example in the mail generation system will be described with the user terminal 10-1 as an example with reference to FIG. First,
Template data and embedded data are created in the user terminal 10-1 (step S1), and the template data file storing the created template data and the embedded data file storing the embedded data are the Internet 50 and the proxy server. It is transmitted to the system server 30 via 40 (step S2).

Next, the CPU 31 of the system server 30
Receives the template data file and the embedded data file, and stores each received file in the HDD 34 (step S3). The CPU 31 divides the template data stored in the template data file into data for each row, and generates a template table in which the data of each divided row is one record (step S4). CPU31
One embedded record is read from the embedded data file (step S5). Then, the CPU 31 determines whether or not "01" indicating a header record is stored in the record identification area 4a of the read embedded record (step S6).

The result of the judgment in step S6 is "N
If it is "O", the CPU 31 terminates the process and sends a message to that effect to the user terminal 10. On the other hand, if the result of the determination in step S6 is "YES", the CPU 31 determines that the header record The delimiter mark stored in the delimiter mark area 4b and the embedding mark stored in the embedding mark area 4c are set to the respective working variables (step S7).

Next, the CPU 31 reads one embedding record from the embedding data file, generates a mail document based on this embedding record and the model record of the model table, and sends this generated mail document as an electronic mail. Is output to the spool file 341 (step S
8). The detailed operation when generating this mail document will be described later.

Here, FIG. 10 illustrates a mail document generated based on the template data shown in FIG. 3 and the embedded data shown in FIG. As shown in FIG. 10, “Taro Yamada” is embedded as the company user name in the embedded position corresponding to the embedded position identification number “001” shown in FIG. 3, and the embedded position identification number “002” is set. "December" is embedded in the corresponding embedding position as the usage month, and the embedding position identification number "00"
At the embedding position corresponding to "3", the usage charge is "3,67
"5 yen" is embedded, and "175 yen" is embedded as a consumption tax at the embedding position corresponding to the embedding position identification number "004".

Next, the CPU 31 causes the spool file 3
The disk usage rate of 41 is acquired from the system information managed in the system server 30 (step S9).
The CPU 31 refers to the waiting time table 142 based on the obtained disk usage rate of the spool file 341, and determines the waiting time from when the generated e-mail is generated to when it is actually transmitted (step S10). In the above example, when the disk usage rate of the spool file 341 is 60%, the waiting time until transmission is determined to be 10 seconds (see FIG. 7).

The CPU 31 transmits the electronic mail stored in the spool file 341 after the waiting time has elapsed (step S11). The sent e-mail is once received by the proxy server 40. Then, the proxy server 40 transmits the received e-mail to the mail server 60 according to the operating status of the mail server 60 that is the destination of the e-mail, the congestion of the line, and the like. More specifically, for example, when the mail server 60 is stopped or the line is congested and the mail server 60 cannot be connected, the proxy server 40 sets the predetermined time set for the resend process. After the lapse of time, the e-mail is transmitted again to the mail server 60. The delivery destination terminal 20 sends the email sent from the system server 30 to the mail server 6
It is received from 0 (step S12).

[2.2] Detailed Operation when Generating Mail Document Next, a detailed operation example when generating a mail document will be described with reference to FIG. First, the CPU of the system server 30
31 reads one embedded record from the embedded data file (step S21). The CPU 31 determines whether or not “10” indicating a data record is stored in the record identification area 5a of the read embedded record (step S22).

The result of the judgment in step S22 is "N".
When it is “O”, the CPU 31 ends the generation process. On the other hand, the result of the determination in step S22 is “YE”.
If S ”, the CPU 31 sets the mail address stored in the destination mail address area 5b of the data record as the destination of the electronic mail (step S23).

Next, the CPU 31 determines whether reading of all the template records has been completed (step S24). When the result of the determination in step S24 is "NO", the CPU 31 reads one model record from the model table (step S2).
5). Then, the CPU 31 determines whether or not the embedding mark is included in the read template record (step S26). When it is determined in step S26 that the embedding mark is not included in the template record (step S26; NO), the CPU 31 temporarily stores the template record in the RAM 33 as a part of the data forming the mail document. It is stored (step S27). Then, the process shifts to step S24 again.

On the other hand, when it is determined in step S26 that the embedding mark is included in the template record (step S26; YES), the CPU 31 outputs the data corresponding to the embedding position identification number of the embedding mark. The embedded data is taken out from the embedded data area of the record and embedded in the embedded position (step S28). More specifically, when the embedding position identification number is "001", the embedding data stored in the embedding data area 5c which is the first area of the embedding data areas of the data record is Take it out and embed it in the embedding position. When the embedding position identification number is "002", the embedding data stored in the embedding data area 5d which is the second area of the embedding data area of the data record is extracted and embedded. Embed in position. Thereafter, similarly, the embedded data stored in the embedded data area of the data record corresponding to the embedded position identification number is extracted and embedded in the embedded position.

Next, the CPU 31 temporarily stores the data after embedding the embedding data in the template record in the RAM 33 as a part of the data forming the mail document (step S29). Then, the process is performed again in step S
Move to 24.

On the other hand, if it is determined in step S24 that all template records have been read (step S24; YES), the information corresponding to the embedded data is embedded in the template document, and the e-mail data is converted. Since it has been generated, the CPU 31 outputs the mail document stored in the RAM 33 to the spool file 341 as an electronic mail (step S30). Then, the process proceeds to step S21.

In the method for realizing various functions of the system server according to the above-described embodiment, a program for executing various functions performed in this system server in the operation example of the embodiment is stored in advance in the system server. It is not limited to the realization. For example, it may be a case where the program is read from a recording medium in which the program is recorded and then installed and realized, or a case where the program is downloaded to a system server through a telecommunication line and then installed and realized.

[3] Effect of Embodiment As described above, in the mail generation system according to the embodiment, the system server 30 generates a mail document based on the template data file and the embedded data file received from the user terminal 10. Then, this mail document is sent as an electronic mail to many corporate users. Therefore, a company that is a user of this system can quickly and easily send a mail document described with individual contents for each company user without burdening the system owned by the company. .

Since the system server 30 performs processing based on the template data file and the embedded data file received from the user terminal 10, the system server 3
In 0, it is not necessary to continuously manage the template data file and the embedded data file. Therefore, the configuration of the system server 30 can be simplified.

Further, in this embodiment, the waiting time for sending an electronic mail is determined by the waiting time table and the processing amount in the proxy server 40 is limited, so that a large amount of electronic mail to be sent is sent. Even if it has to be generated, it is possible to prevent the load from being temporarily concentrated due to the relay processing of the electronic mail performed in the proxy server 40. As a result, other processing performed in the proxy server 40 can be executed without delay.

Further, in the present embodiment, the system server 30 performs the generation processing and the transmission processing of many mail documents.
Therefore, the processing can be performed quickly regardless of the performance of the in-company system including the user terminal 10.

[4] Modification of Embodiment [4.1] First Modification In the above-described embodiment, a template editing application for creating template data and embedded data is installed in the user terminal 10 in advance. However, the present invention is not limited to this. For example, the display data for the template data input screen for allowing the system server 30 to input the template data to the user terminal 10 that has accessed the system server 30 without installing the template editing application in the user terminal 10. And a function for sending display data for the embedded data input screen for inputting embedded data,
A function to receive the template data and embedded data input from the input unit according to these screens, and a function to create a template data file and an embedded data file based on the received template data and embedded data. May be provided.

With reference to FIG. 11, a schematic operation example of the mail generation system in this modification will be described by taking the user terminal 10-1 as an example. The same steps as those in the operation example of the embodiment shown in FIG. 8 are designated by the same reference numerals and the description thereof will be omitted. First, the user terminal 10-1 transmits an access request signal to the system server 30 (step S3).
1). System server 30 that received the access request signal
Transmits the display data for the template data input screen and the display data for the embedded data input screen to the user terminal 10-1 (step S32).

Next, the user terminal 10-1 displays the template data input screen and the embedded data input screen on the display according to the received display data for the template data input screen and the received display data for the embedded data input screen. Thereafter, the template data and the embedding data input from the input unit according to the template data input screen and the embedding data input screen are transmitted to the system server 30 (step S3).
3). The CPU 31 of the system server 30 generates a template data file and an embedded data file based on the received template data and embedded data, and stores each generated file in the HDD 34 (step S34).
After that, the same processing as that of step S4 and later described in the operation example of the embodiment is performed.

Since the user terminal 10 according to this modification does not need to install the template editing application, it is possible to reduce the memory capacity. Further, since the user terminal 10 does not need to install a special application for using the system, if the user terminal 10 is connectable to the system server 30,
It is possible to configure the mail generation system.

[4.2] Second Modification In the above-described embodiment, the case where the template editing application for creating the template data and the embedded data is pre-installed in the user terminal 10 has been described. However, the present invention is not limited to this. For example, an editing application for creating embedded data may be installed in the user terminal 10, and the template data may be arbitrarily selected from the template data registered in the system server 30 in advance. Good. The editing application in this modified example has a function for displaying an embedded data input screen for inputting embedded data on the display, and the embedded data based on the embedded data input from the input unit according to this screen. A function for creating a file and a function for sending an embedded data file to the system server 30 are provided.

Further, the system server 30 displays the display data for the template selection screen for allowing the user terminal 10 accessing the system server 30 to select the desired template data from the template data registered in advance. A function to send, a function to receive the model data file corresponding to the model data selected according to the model selection screen, and the embedded data input from the input unit according to the embedded data input screen, and receive And a function for creating an embedded data file based on the embedded data.

In this modification, the user terminal 10 registers the template data in the system server 30 in advance, and then requests the system server 30 to generate and send an electronic mail. Therefore, first, an operation example when the template data is registered in the system server 30 will be described using the user terminal 10-1 as an example. CP of system server 30
U31 transmits the display data for the template data input screen to the user terminal 10-1 that has accessed the system server 30. The user terminal 10-1 displays a model data input screen on the display based on the received display data. The CPU 31 of the system server 30 receives the model data input from the input unit according to the model data input screen, and generates the model data file based on the model data and stores it in the HDD 34 to register the model data. .

Next, with reference to FIG. 12, a schematic operation example of the mail generation system in this modification will be described by taking the user terminal 10-1 as an example. The same steps as those in the operation example of the embodiment shown in FIG. 8 are designated by the same reference numerals and the description thereof will be omitted. The user terminal 10-1 transmits an access request signal to the system server 30 (step S4).
1). System server 30 that received the access request signal
Transmits the display data for the template selection screen to the user terminal 10-1 (step S42).

Next, the user terminal 10-1 displays the template selection screen on the display according to the received display data for the template selection screen, and then identifies the template data selected according to the template selection screen. The selection information is transmitted to the system server 30 (step S43). Upon receiving the selection information, the system server 30 transmits the display data for the embedded data input screen to the user terminal 10-1 (step S44). Next, the user terminal 10-1 displays the embedded data input screen on the display according to the received display data for the embedded data input screen, and then the embedded data input from the input unit according to the embedded data input screen. The embedded data is transmitted to the system server 30 (step S4)
5).

The CPU 31 of the system server 30 determines the template data file to be used this time from among the template data files registered in advance based on the received selection information, and the embedded data based on the received embedded data. A file is generated and stored in the HDD 34 (step S46). After that, the same processing as that of step S4 and later described in the operation example of the embodiment is performed.

In the mail generation system according to this modification, once the template data is registered, it is not necessary to register the same template data again, so that it is possible to save the trouble of repeatedly inputting the same template data. Therefore, it becomes possible to shorten the data input time.

[4.3] Third Modification In the above-described embodiment, the case where the electronic mail is transmitted from the user terminal 10 to the distribution destination terminal 20 has been described as an example. The receiving terminal is not limited to this combination. For example, it can be applied to a case where an electronic mail is transmitted from the user terminal 10 in the present embodiment to the user terminal 10.

[4.4] Fourth Modification In the above-described embodiment, the disk usage rate is calculated as the ratio of the total capacity of each electronic mail stored in the spool file 341 to the total capacity of the spool file 341. However, the method for calculating the disk usage rate is not limited to this. For example, the disk usage rate may be calculated as a ratio of the total capacity of each e-mail to the total capacity of the HDD 34.

[4.5] Fifth Modification Further, in the above-described embodiment, the waiting time is determined based on the ratio of the amount of electronic mail data to the capacity of the spool file 341, but it is not always based on the ratio. It is not necessary to determine the waiting time by For example, the waiting time may be determined based on the amount of data of electronic mail.

[4.6] Sixth Modification In the above-described embodiment, the waiting time is determined based on the ratio of the amount of electronic mail data to the capacity of the spool file 341. It does not necessarily have to be the waiting time. For example, the transmission time when the electronic mail is actually transmitted may be determined.

[0075]

As described above, according to the present invention, when a large number of electronic mails having different contents for each mail address are created, the processing efficiency of the electronic mail generation can be improved.

[Brief description of drawings]

FIG. 1 is a diagram showing a schematic configuration of a mail generation system according to an embodiment.

FIG. 2 is a block diagram showing a hardware configuration of the system server shown in FIG.

FIG. 3 is a diagram showing an example of template data.

FIG. 4 is a diagram showing a format of an embedded record.

FIG. 5 is a diagram showing a format of an embedded record.

FIG. 6 is a diagram showing an example of embedded data.

FIG. 7 is a diagram illustrating a standby time table.

FIG. 8 is a flowchart showing an operation example of the mail generation system according to the embodiment.

FIG. 9 is a flowchart showing an operation example of the mail generation system according to the embodiment.

FIG. 10 is a diagram illustrating an example of a generated mail document.

FIG. 11 is a flowchart showing an operation example of the mail generation system according to the first modified example.

FIG. 12 is a flowchart showing an operation example of a mail generation system according to a second modified example.

[Explanation of symbols]

10-1 to 10-n ... User terminal (terminal device), 20-1 to 20-n ... Delivery destination terminal, 30 ... System server, 31 ... CPU (reception unit, generation unit, transmission unit, data transmission request unit, Storage unit, data selection requesting unit, storage unit, setting unit), 32 ... ROM, 33 ... RAM, 34 ... HDD, 341 ... Spool file, 342 ... Standby time table, 35 ... Communication control unit, 36 ... Bus, 40 ... Proxy server, 50 ... Internet.

Claims (13)

[Claims] 1. A receiving unit for receiving via a network a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective email addresses, the template data and the embedded data. An electronic mail generation device comprising: a generation unit that generates an electronic mail based on data; and a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 2. A data transmission requesting an external device connected via a network to transmit a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A request unit, a reception unit that receives the transmitted mail address, template data, and embedded data from the external device; a generation unit that generates an electronic mail based on the template data and the embedded data; An electronic mail generation device comprising: a transmission unit that transmits an email via a network based on a corresponding email address. 3. A storage unit for storing a plurality of template data, a template data selection screen is presented to an external device connected via a network, and one template data is stored from the stored template data. A data selection requesting part for prompting selection, selection information for identifying the selected template data,
A plurality of email addresses and a receiving unit that receives embedded data corresponding to each email address from the external device; a generation unit that generates an electronic mail based on the template data corresponding to the selection information and the embedded data; An electronic mail generation device, comprising: a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 4. The electronic mail generation device according to claim 1, wherein the electronic mail generation device stores the generated electronic mail in a storage device prior to transmission, and the generated electronic mail. Of the emails stored in the storage device prior to the storage of the emails, and the waiting time or the transmission time from the generation of the generated emails to the transmission is calculated according to the calculated data volume. A setting unit configured to set for each e-mail, wherein the transmission unit sequentially transmits the e-mail for which the set waiting time has elapsed, or the e-mail for which the set transmission time has been reached. E-mail generator. 5. A receiving step of receiving, via a network, a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective email addresses, the template data and the embedded data. An electronic mail generating method comprising: a generating step of generating an electronic mail based on data; and a transmitting step of transmitting the electronic mail via a network based on a corresponding mail address. 6. A data transmission requesting an external device connected via a network to transmit a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A request step, a receiving step of receiving the transmitted mail address, template data and embedded data from the external device; a generating step of generating an electronic mail based on the template data and the embedded data; A sending step of sending a mail via a network based on a corresponding mail address, and a method of generating an electronic mail. 7. A storage step of storing a plurality of template data, presenting a selection screen of the template data to an external device connected via a network, and selecting one template data from the stored template data. A data selection requesting step for prompting selection, selection information for identifying the selected template data,
A receiving step of receiving a plurality of email addresses and embedded data corresponding to each email address from the external device; a generating step of generating an email based on the template data corresponding to the selection information and the embedded data And a step of transmitting the electronic mail via a network based on a corresponding mail address, and a method of generating an electronic mail. 8. A receiving unit for receiving, via a network, a computer with a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to each of the mail addresses; A generation unit that generates an electronic mail based on the embedded data, and a recording medium that records a program that causes the electronic mail to function as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 9. A computer requests an external device connected via a network to transmit a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A data transmission requesting unit, a receiving unit that receives the transmitted mail address, template data, and embedded data from the external device; and a generation unit that generates an email based on the template data and the embedded data. A recording medium recording a program for causing the electronic mail to function as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 10. A computer is provided with a storage unit for storing a plurality of template data and a selection screen of the template data to an external device connected via a network, and one of the stored template data is displayed. A data selection requesting part for prompting selection of template data, selection information for identifying the selected template data,
A plurality of email addresses and a receiving unit that receives embedded data corresponding to each email address from the external device; a generation unit that generates an electronic mail based on the template data corresponding to the selection information and the embedded data; A recording medium recording a program for causing the electronic mail to function as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 11. A receiving unit for receiving, via a network, a computer with a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses, and the template data and A generation unit that generates an electronic mail based on the embedded data, and a program that functions as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 12. A computer requests an external device connected via a network to transmit a plurality of mail addresses, template data common to the plurality of mail addresses, and embedded data corresponding to the respective mail addresses. A data transmission requesting unit, a receiving unit that receives the transmitted mail address, template data, and embedded data from the external device; and a generation unit that generates an email based on the template data and the embedded data. A program for causing the electronic mail to function as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address. 13. A storage unit for storing a plurality of template data, and a selection screen for the template data are presented to an external device connected via a network by a computer, and one of the stored template data is displayed. A data selection requesting part for prompting selection of template data, selection information for identifying the selected template data,
A plurality of email addresses and a receiving unit that receives embedded data corresponding to each email address from the external device; a generation unit that generates an electronic mail based on the template data corresponding to the selection information and the embedded data; A program for causing the electronic mail to function as a transmission unit that transmits the electronic mail via a network based on a corresponding mail address.