JP2002073919A - Business traveler confirmation method and employee management network system therefor - Google Patents

Abstract

(57) [Summary] [Problem] To ensure security when a business traveler enters and exits a business establishment from the same business establishment to another business establishment without having to wait. SOLUTION: When an employee of a business establishment A travels to a business establishment B, an employee management system 1 of the business establishment A relates to an employee management system 2 of the business establishment B, which is a business trip destination, with respect to a business trip of a business traveler. Information (business trip information) is transmitted, and the employee management system 2 of the business B stores the business trip information in the temporary registration area 22.
-2 is temporarily registered. When the business traveler comes to the B-office and the ID card 17 carried by the business traveler is read at the entrance gate 26, the employee management system 2 of the B-office checks whether or not the information of the business traveler is registered and registers. If so, the entrance gate 26 is opened to allow entry.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a business entity having a plurality of business establishments and automatically confirming at an entrance gate or the like when a person at one business establishment (hereinafter referred to as an employee) travels to another business establishment. A method and an employee management network system therefor.

[0002]

2. Description of the Related Art A large business entity in which a plurality of business establishments are dispersed in remote locations, for example, a large company, holds and manages information for its activities and employee information for each business establishment. There are many. Even if it is one business place, if there is a certain advantage if the information of the employees of the company is retained and managed in the information processing system for that business place, there are some advantages, but daily information processing,
For example, since the salary calculation is performed for each office, even if the employee information of another office is stored and managed, it is useless. Conversely, holding personnel information at other business sites
The disadvantage is greater because it requires an almost unnecessary storage area increase and extra management time.

[0003] Therefore, information for activities of business establishments is generally held and managed on a business establishment basis. Information on the employees who work there is also owned and managed only by the employees who belong to the establishment. Each person at the business office is provided with an ID card that is also used as an employee ID card, to facilitate entry into and exit from the business office and use of the employee cafeteria.

[0004] By the way, in conjunction with the recent advancement of technology, it has become increasingly important to ensure security of goods and information at business establishments. Therefore, management of people entering and exiting business establishments is basically important. Problem.

Conventionally, for a visitor from outside the company, a so-called visitor, information about the visitor is usually not stored in a computer system for employee management. Perform prescribed procedures at the counter. For example, on the visitor form, enter the visitor's company name, name, visitor, business requirements, etc., enter the time stamp stamped by the person at the counter, and after the business is completed, Have the visitor's form stamped and submit it to a window such as a guardhouse to exit.

On the other hand, it is often the case that business travelers from other offices in the company are requested to present an employee ID card, and if they are presented, they are allowed to enter without special procedures.

[0007]

As described above, when entering a business traveler from another office in the company, entry is possible only by presenting an employee ID card, but it is difficult to ensure security. In particular, you may not be able to see your employee ID card, especially when the gates of the guardhouse are crowded. Therefore, in such a case, you can enter with almost free pass. If you want to make sure that the check is done, you have to wait until the person at the counter waits for a while, or if you want to service quickly without waiting, you need to increase the number of counters. However, these days, the level of labor costs is at a high level, and it is impossible to increase the number of people in a situation where reductions are required.

Therefore, a method of installing a terminal device for reading an employee ID card and an ID card, connecting the terminal device to an information processing system of a business office, and checking the system can be considered.
Only the employees belonging to the business establishment are registered in the information processing system of the business establishment, and business travelers from other business establishments cannot check.

As described above, in the conventional method / mechanism, there is a case where a check of a business traveler between offices of the same business entity is insufficient, and there is a problem that sufficient security cannot be ensured.

[0010] An object of the present invention is to provide a system in which a plurality of business establishments constituting one business establishment manage employees belonging to the business establishment. It is an object of the present invention to provide a method and a system for ensuring security by making sure checks without waiting.

[0011]

According to the present invention, there is provided an employee management system in which a plurality of business establishments constituting one business entity manage information (employee information) of employees belonging to the business establishments. Each employee carries his / her office and an ID recording medium on which personal identification information (personal ID) is recorded, and
The following functions are provided in an employee management network system in which a network is constructed so that the employee management systems of each office can mutually transmit information.

When an employee at a certain business site travels to another business site, the employee management system at the business site from which the business trip originated is sent to the employee management system at the business site at the business trip destination in advance. Information such as personal ID and business trip date (business trip information) is transmitted, and when the employee management system of the business trip destination receives the business trip information, it temporarily registers the information.

At a business trip destination, for example, an ID recording medium reading mechanism installed at an entrance gate or in the vicinity thereof reads an ID recording medium carried by a business traveler, thereby managing the employee of the business trip destination. The system checks the contents of the ID recording medium carried by the business traveler with the business person information temporarily registered in advance to identify the business traveler. Then, when it is confirmed that the business traveler is correct, the entrance gate is opened to allow entry.

At the business trip destination, an ID recording medium reading mechanism installed in an employee cafeteria or a shop reads an ID recording medium carried by a business traveler, thereby similarly setting the business trip destination. The employee management system checks the contents of the ID recording medium carried by the business traveler with the business person information temporarily registered in advance, and when it is confirmed that the information is correct, allows the postpayment of the usage amount. At this time, the employee management system of the business trip destination office additionally records the amount used by the business traveler in the temporarily registered business traveler information of the business traveler.

The employee management system of each business office checks, for example, daily registered business trip information every day, and deletes business trip information whose business trip date has passed. At this time, if the amount used by the traveler is added to the traveler information, the traveler information with the amount is transmitted to the employee management system of the former business location, and the information of the former business location is transmitted. The employee management system stores the amount of money used at the business trip destination in the employee information.

[0016] When an employee of a certain business site goes on a business trip to another business site, it is possible to input necessary business trip information from an arbitrary location via a network using a portable terminal. Upon receiving the information from the mobile terminal, the employee management system of the former business trip checks the password information and the mobile terminal registration information of the mobile terminal. It is determined that the employee is an employee, receives the business trip information from the mobile terminal, and transmits the information to the employee management system of the business office at the business trip destination.

[0017]

An embodiment of the present invention will be described below in detail with reference to the drawings. FIG. 1 shows a system configuration of an embodiment of the present invention. In the figure, an employee management system 1 of a business establishment A of one company (one business entity) and an employee management system 2 of a business establishment B are connected via the Internet 3. If there are other business establishments, the employee management system is similarly connected, but is omitted in FIG. A mobile phone network 4 is connected to the Internet 3 via a gateway (not shown), and information can be exchanged between various mobile terminals 18 such as mobile phones and the Internet. Since the systems 1 and 2 have the same configuration, the employee management system 1 of the office A is taken as an example here.

The employee management system 1 of the office A is a main server 1 that executes various programs to perform employee management tasks.
1, a storage device 12 connected to a main server (central processing unit) 11 and having a registration area 12-1 for employees belonging to the office and a temporary registration area 12-2 for employees belonging to other offices. Input / output devices 13-1, 13-2,... For input / output of member registration / addition / deletion and related various input / output, application for business trip / prepayment of travel expenses, input / output of travel expense settlement, etc. A server 14 for input / output control of the devices 13-1, 13-2,... And exchange of information with the Internet 3; a reading function of an ID card 17 distributed to employees of each business office; Gate control unit 1 with functions
And 5.

The main server 11 has a business trip support program 11-1 as a program related to the present invention. Various employee information including the identification information (hereinafter referred to as ID) of the employee belonging to the business A is registered in the registration area 12-1 of the employee belonging to the business in the storage device 12 in advance. . In the temporary registration area 12-2 of an employee belonging to another office, employee information (business person information) of an employee (business person) belonging to another office who has traveled to the office is temporarily registered. .

The gate control section 15 includes a sensor 15-1 and a sensor control section 15-2 for detecting that a person appears at a predetermined position. When a person is detected by the sensor 15-1, the person The card reader 15-3 that generates an electromagnetic wave and wirelessly reads the contents of the ID card 17, an opening / closing controller 15-4 that controls the opening and closing of the gate 16, and a prerecorded voice Is provided from the speaker 15-6 in response to an instruction from the main server 11.

In the present invention, the reading method of the ID card 17 does not matter.
7 receives the inquiry signal from the card reading unit 15-3 of the gate control unit 15, and returns the ID card data 5 shown in FIG. ID card data 5
It is composed of a code part (office division) 5-1 indicating the office to which the employee belongs, and a part of the personal number 5-2 which is unique in the office.

The gate control unit 15 needs to be installed in the immediate vicinity of the gate 16, but at least the sensor 15-1
The card reading unit 15-3 and the speaker 15-6 may be installed in the immediate vicinity of the gate 16, and the other parts may be separated housings installed behind.

The gate 16 is of an automatic opening / closing type using an ID card, and has a separate entrance for general visitors.

The employee management system 2 at the office B has the same configuration as that of the employee management system 1 at the office A.
-1 is the identification information (I
D) is registered in advance, and the temporary registration area 22-2 of the employee belonging to another office is registered in the temporary registration area 22-2 of the employee belonging to another office. ) Is temporarily registered.

Hereinafter, the operation of the employee management system network system shown in FIG. 1 will be described by taking as an example a case where an employee of the business establishment A travels to the business establishment B.

First, prior to a business trip, necessary information (business trip information) of the employee (business person) belonging to business A is transmitted from the employee management system of business A to the employee management system of business B. Then, an operation of temporarily registering the employee B in the employee management system 2 will be described.

In the main server 11 of the personnel management system 1 at the office A, the input / output devices 13-1, 13-2,... When the schedule or application information (traveler information) concerning the business trip is input, the business trip support program 11-
1 starts. In particular, if you are suddenly on a business trip to another office when you are not at the employee home office,
This is convenient because the business trip support program 11-1 can be started directly from the mobile terminal 18 via the Internet 3 to input business trip information.

Note that the employee management system is generally a processing system related to a business trip centering on the main server. System for registering each person's schedule and mutually viewing each person's schedule b. System for applying for and permitting business trip c. A prepayment system for travel expenses is constructed and operated, and the main server 11 of the personnel management system 1 at the office A acquires indirectly travel information from subsystems related to such travel. The business trip support program 11-1 may be started.

FIG. 3 shows the processing flow of the business trip support program of the employee management system at the business establishment (business establishment A in this case) on the side where the business trip information has been input. The business trip support program 11-1 of the employee management system 1 of the office A is
Business trip information is received (step 301), and it is determined whether or not the business trip destination is another office in the company (step 302). ID of business traveler to the employee management system
A temporary registration request is transmitted with data such as (affiliated office, personal number), name, business trip date (step 303).
The processing when the business trip destination is not another office in the company is omitted. In addition, when the business trip information is input from the mobile terminal 18, the password information of the mobile terminal and the mobile terminal registration information are checked, and if there is no problem, the mobile terminal user can check with the employee belonging to the business office. After making the determination, the business trip information is received from the mobile terminal 18 and transmitted to the employee management system 2 of the B office.

FIG. 4 shows a processing flow of the business trip support program of the employee management system in the business establishment (business establishment B in this case) to which the temporary registration request for business trip information has been sent.
When receiving the business trip registration request, the conventional worker management system 2 of the business B starts the business trip support program 21-1. The business trip support program 21-1 receives the data of the business traveler registration request (step 401), and stores the ID and name of the business traveler, the business trip date, etc. Register business traveler information (Step 4
02).

Next, the flow of processing of the employee management system of this business office (business office B in this case) when a business traveler comes to the business office at the business trip destination will be described with reference to FIG.

When a business traveler carries his or her ID card 17 and comes to a predetermined position of the gate 26 of the office B, in the gate control unit 25, the sensor 25-1 detects the person.
According to the detection signal, the card reading unit 25-3 outputs
An electromagnetic wave for reading the D card is generated, and the ID card 17
Is read and sent to the main server 21. As shown in FIG. 2, the ID card data 5 includes a business establishment section 5-1 and a personal number 5-2.

The main server 21 sends the I
When the D card data 5 is received (step 501), the business division 5-1 is checked (steps 502 and 50).
6) If it is another establishment (here A establishment),
The personal number 5-2 of the ID card data 5 and the storage device 22
It is compared with the business trip ID in the temporary registration area 22-2 of the employee belonging to another office (step 508). Then, if there is a match, and if the date is within the business trip date, it is determined that "the ID card carrier is a business traveler from Business A" and a command to open the gate 26 is issued to the gate control unit 25 ( Step 509), the gate control unit 25 sets the opening / closing control unit 25-4.
The gate 26 is opened by the function of. This gives A
The business traveler belonging to the business can enter the business B smoothly without any special procedure.

If it is determined in step 508 that there is no ID number corresponding to the personal number 5-2 in the ID card data 5, the main server 21 transmits a "no registration" signal to the gate control unit 25 (step 510). In response to this, the gate control unit 25 outputs a voice message “No ID registration. Please proceed at the general visitor window” from the speaker 25-6 by the function of the voice control unit 25-5, for example.

In step 502, when the business division 5-1 of the ID card data 5 is the business establishment (here, the business B), the main server 21 stores the storage unit 22 of the existing member belonging to the business establishment. It is checked whether or not there is any personal number registered in the registration area 22-1 (step 503).
If there is a match, a command to open the gate 26 is issued to the gate control unit 25 (step 504), and the gate control unit 2
5 opens the gate 26. This is our establishment (B establishment)
This corresponds to the case of normal entry of the member.

If the sensor 25-1 detects a "person" and the card reader 25-3 attempts to read the ID card but cannot receive the data, the gate controller 2
A message "Please present your ID card." Is sent to the speaker 25- through the voice control unit 25-5.
6 to output. When this state is continued for a certain period of time, the gate control unit 25 reports "abnormality" to the main server 21. The main server 21 transmits "abnormality occurrence" to a terminal of a guard station (not shown), and the guard station can take necessary measures such as checking the vicinity of the gate. If it is determined in step 503 or 506 that the card holder is not a member of the business entity, the main server 21 performs error processing (steps 505 and 507), and similarly reports the occurrence of an abnormality to the gate control unit 25. .

The main servers 11 and 21 of the employee management systems 1 and 2 of the A / B office store the storage devices 12 and 22 respectively.
Temporary registration area 12-2, 22-
Check the information of 2 every day and delete the data after the business trip period.

In the present embodiment, the explanation has been given of the configuration in which each business office is connected to the Internet, but the present invention is not limited to this. For example, a network connected by a dedicated line may be used. In this case, the network is connected to the Internet via a gateway.

The present system can also be applied to a case where a business traveler uses an employee cafeteria or a stand at a business office of a business trip destination after payment (payment of salary, etc.). For example, when an employee belonging to the office A travels to the office B and uses the employee cafeteria of the office B, the employee presents the ID card 17 and the card reader installed in the cafeteria has the ID card 17. The contents are read and sent to the main server 21. The main server 21 performs the same processing as in FIG. 5, and if it is determined in step 508 that “the ID card carrier is a business traveler from the office A”,
The use of the employee cafeteria by the D card is permitted, and the amount used by the business traveler is added to the information of the business traveler in the temporary registration area 22-2 of the employee belonging to the business office in the storage device 22.
Then, when the business trip date has passed and the data of this business traveler in the temporary registration area 22-2 of the storage device 22 is to be deleted, the main server 21 performs, prior to the deletion, the ID, name,
The information such as the amount of use of the card at the business establishment B (referred to as business trip user information) is transmitted to the employee management system 1 of the business establishment A to which the business traveler belongs. When the main server 11 of the employee management system 1 of the office A receives the above-mentioned business traveler use information, the main server 11 of the employee
Add the amount of money used at the business trip destination to the employee's information in -1.

[0040]

As described above, according to the present invention, when a person at a certain business site travels to another business site of the same business entity, a check can be made without waiting when entering or leaving the business site at the business trip destination. To ensure security. Also,
Security can be ensured at cafeterias and stalls in business offices where business trips can be made, and can be used by cash postpayment.

[Brief description of the drawings]

FIG. 1 is a diagram showing a system configuration according to an embodiment of the present invention.

FIG. 2 is a diagram showing a data format of an ID card.

FIG. 3 is a flowchart relating to a business trip information registration request according to the present invention.

FIG. 4 is a flowchart relating to temporary registration of business trip information according to the present invention.

FIG. 5 is a flowchart relating to business trip confirmation according to the present invention.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 Employee management system of establishment A 2 Employee management system of establishment B 3 Internet 4 Mobile phone network 11, 21 Main server 11-1, 21-1 Business trip support program 12 Storage device 12-1, 22-1 This business Registration area of employees belonging to the office 12-2, 22-2 Temporary registration area of employees belonging to other offices 14 Server 15 Gate control unit 7 ID card 18 Mobile terminal

Claims (8)

[Claims] 1. An employee management system that manages information of employees belonging to each business establishment (hereinafter referred to as employee information) is connected to a plurality of business establishments constituting one business entity via a network. This is a method for confirming when an employee belonging to a certain business site (hereinafter referred to as a business trip source) travels to another business site (hereinafter referred to as a business destination) in the employee management network system. From the employee management system to the employee management system at the business trip destination, at least the office to which the business traveler belongs, personal identification information (hereinafter, individual ID), and information that only includes the business trip date (hereinafter, business traveler information) And the employee management system at the business trip temporarily registers the business traveler information. At the business office at the business trip, at least the office to which the business traveler belongs and the record of the personal ID are recorded. A method of reading a medium and checking the legitimacy of the business traveler by comparing the read content with the temporarily registered business traveler information. . 2. The business trip confirmation method according to claim 1, wherein the employee management system checks the temporarily registered business trip information and deletes the business trip information whose business trip date has passed. Confirmation method. 3. The business trip confirmation method according to claim 1, wherein the employee management system of the business trip originator receives employee information from an arbitrary place via a network by a mobile terminal, and receives the received business trip. A method for identifying a business traveler, comprising comparing business person information with employee information managing the business person information to determine whether or not to send business person information from a mobile terminal to an employee management system at a business trip destination. 4. The business trip confirmation method according to claim 1, wherein the employee management system at the business trip confirms that the business traveller is legitimate, and enters the entrance installed at the business office. A method for confirming business travelers, characterized by controlling opening and closing of gates. 5. The business trip confirmation method according to claim 2, wherein the employee management system of the business trip destination, when confirming that the business traveller is legitimate, permits the cash post-payment in the business establishment. When the amount used by the traveler is added to the temporarily registered traveler information of the traveler, and the traveler information is deleted, the traveler information added with the amount is transmitted to the employee management system of the travel source. A business traveler confirmation method characterized by transmitting. 6. An employee in which an employee management system for managing information (employee information) of employees belonging to each of said business establishments is connected to each of a plurality of business establishments constituting one business entity via a network. In the employee management system network, the employee management system at each business establishment must provide at least a business traveler with the employee management system at the business trip when the employee belonging to the business establishment travels to another business establishment. Means for transmitting information including the affiliated business office, personal identification information (personal ID), and business trip date (business trip information); means for temporarily registering business trip information received from the employee management system of another business office , Installed at or near the entrance gate of the establishment,
Means for reading at least the affiliated business office carried by the employee, the recording medium on which the personal ID is recorded, and comparing the contents of the read recording medium with the temporarily registered business trip information, and An employee management network system comprising: means for confirming the legitimacy of a business traveler; and means for controlling opening and closing of an entrance gate in accordance with the result of the verification of the business traveler. 7. The employee management network system according to claim 6, wherein the employee management system of each business establishment comprises:
An employee management network system comprising means for checking temporarily registered business trip information and deleting the business trip information for which the business trip date has passed. 8. The employee management network system according to claim 6, wherein the employee management system of each business site receives business trip information from an arbitrary place via a network using a portable terminal, Employee management comprising means for comparing the received traveler information with the employee information being managed and determining whether or not to transmit the traveler information to an employee management system at the destination. Network system.