DE19528619A1 - Automatic processing of sales transaction - has all relevant sales transaction in form of machine readable bar code entered into computer - Google Patents

Abstract

A supplier of goods uses a computer based system for process ing all relevant details of a transaction and of the purchaser, such as cost centre, bank or credit card details and account numbers. The data is computer processed and allows written data to be produced in coded form for both supplier and receiver. In particular all relevant data is presented in the form of a bar coding that is machine read for entry into the computer system.

Description

The present invention relates to a method for detecting the relevant Da ten of an invoice received by a recipient according to the generic term of Claim 1.

From an exhibitor who delivered goods to a recipient or for whom services rendered, the invoice issued contains a whole Set of data of different importance. In addition to names and addresses Both the exhibitor and the recipient contain the booking booking invoice note, an invoice text specifying the goods and services, ei invoice amount, often separately shown sales tax, an invoice date, details of the exhibitor's bank and telecommunications connections, Information on the discount and the payment period, etc. Is such an invoice at a recipient who uses an electronic data processing device location (EDP), it is first "earned", that is, by hand into the EDP entered. To do this, the accounts receivable accountant must check and handle the invoice put written notes on it, e.g. B. the appropriate account numbers or the Cost centers to which the invoice is to be posted. For collective invoices All items on the invoice must be checked accordingly and with handwriting notes. Then a data typist can hand written invoices in the electronic data processing system enter. This process is time-consuming and error-intensive, because there are a lot of them Data to be read and entered and on the other hand this data becomes a big one Part consist of numbers and letter codes, whereby when reading and typing due to the poor noticeability, a high error rate is recorded.

Barcode readers, which are connected to computers, are known in particular in retail are closed and serve when cashing or in storage  to assign certain goods to a certain price. For example, the bar reads a barcode reader reads the printed barcode, compares it with a List of barcodes and determines the associated article price from which is then automatically displayed and calculated at the checkout. Such device However, only serve to assign a price to a product.

There is therefore the task of a method for collecting the relevant data to further develop an invoice received by a recipient so that the entry solution is largely automatic and very fast and the errors are likely speed is greatly reduced.

This object is achieved with the characterizing features of claim 1. Advantageous refinements and a corresponding calculation are the Unteran sayings removable.

The invention will be described in the following using an exemplary embodiment wrote.

First, a recipient orders from a provider, in the following with regard to the invoice is called "exhibitor", the delivery of goods or the Er bringing a service. This is done in writing, with the recipient Exhibitor with the written order for the accounting of the recipient relevant data. This can be done either in plain text or coded The relevant data of the recipient are, for example, the recipient's name and Address, its booking code, which e.g. B. can identify cost centers, its bank details or credit card numbers in the case of electronic Debiting procedure, its telecommunication connections, its taxes customers, requests for invoicing, discounting and terms of payment or general information or inquiries.

The exhibitor first issues an order confirmation, on which he next to his own information repeated the recipient information of the order. This again  can be either in plain text or in coded form, for example by means of Barcode, or in both forms.

The recipient who receives the order confirmation has the opportunity to check whether the data of its operation and the present operation be correct data stored correctly in the computer of the supplier and exhibitor are. If this is the case, a reaction by the recipient is not necessary; just if an error has crept in, this will be the recipient of the exhibitor complain.

After providing the service or delivering the goods, the exhibitor provides to the recipient a corresponding invoice, which in addition to his own Anga ben, e.g. his name and address, a subject their booking code, a list of the calculated goods and services conditions, the invoice amount, the sales tax details, the bank details, the Telecommunication connections, tax numbers, possible discounting information and payment deadlines as well as other general information, including the contains the above-mentioned details of the recipient in coded form. Preferably the invoice contains both the details of the recipient and the details of the Exhibitor both in coded form and in plain text. This enables one visual control of the correctness without adding evaluation devices. In an alternative embodiment of the invention, the calculation can only consist of a barcode and no longer contain any plain text.

The coding is done by, for example, from the food sector barcode, i.e. a sequence of bars of different thicknesses that represent data animals and can be read by scanning using an optical reader can. The implementation of this image data in numbers or letters or further Processable codes are carried out by a program within the reader or the Computers to which this is connected.

The data read from the barcode with the reader can be in the computer  or at the terminal of a large computer, which is in the area of the operator is displayed, which enables the correct input to be checked. In addition, this data is the accounting program for further Ver work in which an automatic booking takes place can.

The present invention has the advantage that the acquisition of incoming calculations in a matter of seconds and with great reliability.

Claims (9)

1. A method for capturing the relevant data of an incoming bill at a recipient by reading the bill and entering the data into a computer, characterized in that the reading of the bill by means of optical scanning of a barcode on the bill encoding the relevant data of a barcode reader and the input is made by a direct connection between the barcode reader and the computer. 2. The method according to claim 1, characterized in that the relevant Data in addition to data from the issuer of the invoice and data from the recipient included in the invoice. 3. The method according to claim 2, characterized in that the data of the Recipient to the issuer before creating the invoice, for example in underlying order were communicated. 4. The method according to any one of the preceding claims, characterized net that the coded data of the exhibitor and / or the coded data of the recipient to the recipient before sending the invoice, for example wise with the order confirmation or the delivery note, for control purposes be communicated. 5. The method according to any one of the preceding claims, characterized net that the data of the exhibitor's name and address and / or ei subject and / or one or more booking characters and / or a list the calculated goods and services and / or the invoice amount and / or sales tax details and / or its bank details and / or its telecommunications connections and / or its tax numbers and / or discount details and / or payment deadlines and / or include general information.   6. The method according to any one of claims 2 to 4, characterized in that the recipient's name and address and / or an or several booking signs and / or his bank details and / or the sen telecommunications connections and / or their tax numbers and / or include general information. 7. The method according to any one of the preceding claims, characterized net that the invoice also contains the content of the barcode in plain text. 8. The method according to any one of the preceding claims, characterized net that the computer or a terminal in the area of the barcode reader after reading and entering at least part of the data for control purposes indicates an operator in plain text. 9. Invoice, characterized by the imprint of a machine-readable, the relevant data of the barcode coding the invoice.