CN108763467B - An electronic document intelligent processing management system suitable for the archives industry - Google Patents

Abstract

The invention discloses an electronic document intelligent processing management system suitable for the archives industry. The invention is suitable for intelligent restoration, automatic disassembly and scanning, and intelligent compilation and research of archives, and is suitable for digital processing of paper archives in various archives rooms. used when. The digital collection of archives is to remove the archives from the archives entity library, firstly dismantle the archives, proofread them, collect the data through the scanner, and then restore the archives binding and archiving the electronic data. Provide accurate and reliable data information for the use of archives. In the whole process, each link cooperates with each other and cooperates to complete the collection, restoration, review, compilation and research of information in an assembly line. The archives of the traditional carrier are processed into the form of digital archives by high-tech technology. In order to meet the challenges of the new environment of archives information services, improve the management level, improve efficiency, enhance the service level of the archives business department, and provide high efficiency for the internal management of archives and customer-oriented services. comprehensive service.

Description

An electronic document intelligent processing management system suitable for the archives industry

technical field

The invention relates to a file management system, in particular to an electronic file intelligent processing management system suitable for the archives industry.

Background technique

Archives digitization is to convert archives resources of various carriers into digital archives information, use computer system for management, form an orderly structured archives information database, provide and utilize them in time, and realize resource sharing. As far as the current situation is concerned, the archives use manual operations when digitizing paper-based archives, and the existing problems are as follows:

(1) The archives are highly damaged, especially for archives with historical collection purposes. Repeated use will cause irreversible damage to them, and due to the particularity of paper materials, the handwriting will be distorted to varying degrees.

(2) The office efficiency is low, and the disassembly and assembly of files has high requirements on the professional level of the operators. The difference in the professional quality of the personnel makes the operation relatively slow. In addition, the human error rate is relatively high, resulting in a large amount of rework.

(3) The archives cannot be used very well. It is necessary to search for a large amount of information when compiling and researching, which consumes strength and cannot guarantee the comprehensiveness and integrity of the information search.

Contents of the invention

The purpose of the present invention is to provide an electronic document intelligent processing management system suitable for the archives industry, so as to solve the problems raised in the above-mentioned background technology.

To achieve the above object, the present invention provides the following technical solutions:

An electronic document intelligent processing management system suitable for the archives industry, including a dismantling area, a scanning channel, a stapling area, a conveyor belt and an archive room compact shelf, one end of the conveyor belt is located next to the archive room compact shelf, and a position sensor is installed on the conveyor belt. The other end of the conveyor belt passes through the binding area and the scanning channel in sequence and then arrives at the dismantling area. The binding area is equipped with identification camera 2, identification camera 2 and mechanical arm assembly 2, and the dismantling area is equipped with identification camera 1 and mechanical arm component one.

As a preferred solution of the present invention: multiple position sensors are provided.

As a preferred solution of the present invention: the scanning channel is a semi-closed channel located on the conveyor belt, and its interior is composed of transmission parts and scanning components, driven by an intelligent high-speed motor.

As a preferred solution of the present invention: the first recognition camera, the second recognition camera and the third recognition camera are all connected to the background computer.

As a preferred solution of the present invention: it also includes a method of intelligent disassembly and assembly of files: the operator puts the completely packaged paper file box into the pipeline transmission entrance, and after being identified by the intelligent recognition camera, the background computer automatically generates the file box package through the collected information After the operator clicks the execution button, the robotic arm disassembles the paper file box, and the disassembled files are placed on the conveyor by the robotic arm and enter the digital scanning channel.

As a preferred solution of the present invention: the parameters of the file box packaging include file box size and binding method.

As a preferred solution of the present invention: it also includes a method for automatically compiling and researching archives, and the specific steps are as follows: 1) by the compiling and researching module of the archives, according to the compiling and research conditions and themes input by the user, the corresponding archive catalog and the catalog database in the volume are retrieved and inquired about; 2) After the web server executes the operation, the corresponding database server sends a data processing request, and uses the intelligent adjustment mechanism optimized by the intelligent algorithm to retrieve and analyze the summary results in right 1, and sort through the simple file weight (file output unit, time) , and information clustering (recurrence times and content of query topics or conditions), statistical analysis and summary of key content, and generation of archive compilation and research results; 3) The database server submits the generated archive compilation and research results to the Web server, and the Web server transmits to the client and displayed on the screen; 4) Save the archive compilation and research results in the form of Word documents or Excel reports or print them out to form paper documents for preservation, realizing automatic archive compilation and research.

As the preferred scheme of the present invention: also include the method for archives intelligent restoration: 1) the program order of preset fuzzy reason and corresponding solution in background computer; 2) add intelligent electronic chip in scanner, connect background computer, scanning process Automatically detect the cause of blurred handwriting, and send the generated electronic version of the file to the background computer and store it in the corresponding type of folder; 3) After the computer receives the scanned file, it will be sent to the image processing software in sequence according to the scanning completion time, Call the solution corresponding to this type to process the image; 4) After the processing is completed, the restored file will be displayed on the monitor. If you are not satisfied, manually start the processing program again until you are satisfied; 5) Print and save the paper copy Or use OCR recognition technology to save as an electronic file.

Compared with the prior art, the beneficial effect of the present invention is that the present invention is suitable for intelligent restoration, automatic disassembly and scanning, and intelligent compilation and research of archives, and is suitable for digital processing of paper archives in various archives. The digital collection of archives is to remove the archives from the archives entity library, firstly dismantle the archives, proofread them, collect the data through the scanner, and then restore the archives binding and archiving the electronic data. Provide accurate and reliable data information for the use of archives. In the whole process, each link cooperates with each other and cooperates to complete the collection, restoration, review, compilation and research of information in an assembly line. The archives of the traditional carrier are processed into the form of digital archives by high-tech technology. In order to meet the challenges of the new environment of archives information services, improve the management level, improve efficiency, enhance the service level of the archives business department, and provide high efficiency for the internal management of archives and customer-oriented services. comprehensive service.

Description of drawings

Figure 1 is a schematic diagram of the overall structure of the present invention.

In the figure: 1-Background computer, 2-Disassembly area, 3-Binding area, 4-Secret archive rack, 5-Conveyor belt, 6-Robot arm component 1, 7-Camera 1, 8-Camera 2, 9-Mechanism Arm assembly two, 10-camera three, 11-position sensor.

Detailed ways

The following will clearly and completely describe the technical solutions in the embodiments of the present invention with reference to the accompanying drawings in the embodiments of the present invention. Obviously, the described embodiments are only some, not all, embodiments of the present invention. Based on the embodiments of the present invention, all other embodiments obtained by persons of ordinary skill in the art without making creative efforts belong to the protection scope of the present invention.

Please refer to Figure 1, an electronic document intelligent management system suitable for the archives industry, including intelligent restoration of paper archives, intelligent disassembly and assembly of archives, and intelligent editing and research of archives;

The file intelligent repair module, for the repair of some faded documents, first digitizes the original, and then uses image processing technology such as increasing the contrast between paper and handwriting to make the file writing clear, restore the original image as much as possible, and retain the original image. version and restored version. Need image scanning equipment, software, image processing equipment, software: scanner, computer, scanning software equipped with scanner, special image processing software:

1. The reasons for blurred handwriting and the program commands for the corresponding solutions are preset in the background computer;

2. Add an intelligent electronic chip to the scanner, connect it to the background computer, automatically detect the cause of blurred handwriting during the scanning process, and send the generated electronic version of the file to the background computer and store it in the corresponding type of folder;

3. After the computer receives the scanned file, it will be sent to the image processing software in sequence according to the scanning completion time, and the corresponding solution of this type will be called to process the image;

4. After the processing is completed, the recovered files will be displayed on the monitor. If you are not satisfied, start the processing program again manually until you are satisfied;

5. Print and save paper copies or use OCR recognition technology to save as electronic files.

The intelligent disassembly of the files refers to the automatic disassembly and scanning of the paper files. Specifically, the packaged files are automatically disassembled when the paper files are digitally processed, and then digitally scanned, and then packaged into the original state after completion. , the whole process adopts machine automation processing, intelligent adjustment mechanism optimized by intelligent algorithm, and high-tech such as artificial intelligence, machine intelligent learning, big data mining analysis, etc., automatic disassembly and assembly of paper files includes mechanical parts and used to control mechanical work components of the software. For the mechanical device part, the device is deployed in the archives room to process the physical files. The software is installed in the control computer to send and receive instructions to the machine.

1. There are physical image recognition cameras, sensors and other devices installed on the robotic arm assembly line. The equipment is implanted with intelligent electronic chips, which can accept instructions sent by the computer and control the mechanical arm to disassemble the packaged file box. At the same time, it can also receive mechanical The feedback data information is analyzed and adjusted.

2. When the operator puts the fully packaged paper file box into the conveyor belt entrance of the dismantling area, and after being recognized by the physical image recognition camera 1, the background computer-specific operating software automatically generates the parameters of the file box package (including the file box) through the collected information. Box size, binding method) After the operator clicks the software execution button, the mechanical arm component 1 disassembles the paper file box, and the disassembled files are placed in the transfer device by the mechanical arm and enter the digital scanning channel in sequence.

3. The scanning channel is a semi-enclosed channel located on the conveyor belt. It is composed of transmission parts and scanning components inside. It is driven by an intelligent high-speed motor, and the paper documents are scanned and imaged and then sent out from the exit.

4. After scanning, it is sent out from the scanning channel to the binding area to recognize the data recorded by the camera 2 when it is disassembled, and then the mechanical arm assembly 2 binds the dismantled file according to its original state, and restores the box to its original state.

5. The restored file box files are collected by the identification camera 3 on the box side, and the back-end computer judges the category of the file according to the data analysis, and is transported to the corresponding area of the compact shelf by the conveyor belt according to the position sensor positioning information.

6. The back-end software part first integrates various standards of file binding methods, which can accurately disassemble and bind file files according to the prescribed method, and automatically feedback and prompt the terminal screen when encountering abnormal files, which is convenient for inspectors to timely deal with. Secondly, the software design integrates a number of advanced artificial intelligence technologies such as machine learning, computer vision, and cloud computing, and automatically conducts research and analysis on the generated data during use, thereby helping the later system upgrades.

The specific steps are:

1. The archives compilation and research module searches and inquires the corresponding archives catalog and in-volume catalog database according to the editing and research conditions and topics input by the user;

2. After the web server executes the operation, the corresponding database server sends a data processing request, and uses the intelligent adjustment mechanism optimized by the intelligent algorithm to retrieve and analyze the summary results in step 1, and sort through simple file weights (file output unit, time) , and information clustering (query topics or condition recurrence times and content), conduct statistical analysis and summary of key content, and generate archive compilation and research results;

3. The database server submits the generated archive compilation and research results to the Web server, and the Web server transmits them to the client and displays them on the screen;

Save the results of file compilation and research in the form of Word documents or Excel reports or print them out as paper documents to realize automatic compilation and research of files.

The working principle of the present invention is: Figure 1 is a layout diagram of intelligent disassembly and assembly of archives, the packaged archives enter the system assembly line from the disassembly area, the disassembly position is positioned by sensors and intelligent recognition cameras, and the file size, binding position and binding method are measured and other information, uploaded to the software database for archiving. The mechanical arm components must include mechanical pliers, mechanical scissors, mechanical clips, etc. Each part is implanted with a chip that can be uniquely identified by the system. The chip is loaded with a series of program commands that can be coordinated with the system. According to the file box and For the judgment of document identification information, the binding line is cut by mechanical scissors, and the documents in the box are taken out by mechanical clamps, and placed one by one on the paper tray of the scanning channel according to the document unit.

When the detector detects the paper, the wheel set must start to work, and the document is brought into the scanning table page by page. The optical CCD1 is fixed under the optical glass to scan the bottom of the document, and the optical CCD2 is driven by the pulley to scan the document. The picture data is uploaded to the storage device through the signal line, and the scanned document is taken out to the conveyor belt through the second paper guide wheel group and enters the binding area.

Claims (5)

1. An electronic document intelligent processing management system suitable for the archives industry, characterized in that it includes a dismantling area, a scanning channel, a stapling area, a conveyor belt and an archives compact shelf, and one end of the conveyor belt is located next to the archives compact shelf, The conveyor belt is equipped with a position sensor, and the other end of the conveyor belt passes through the binding area and the scanning channel in sequence and arrives at the dismantling area. The binding area is equipped with recognition camera 2, recognition camera 3 and mechanical arm assembly 2, and the dismantling area is equipped with Identify camera one and robot arm component one; It also includes the method of intelligent disassembly and assembly of files: the operator puts the fully packaged paper file box into the entrance of the assembly line conveyor belt, and after being recognized by the intelligent recognition camera, the background computer automatically generates the parameters of the file box package through the collected information, and the operator clicks to execute After the button is pressed, the robotic arm disassembles the paper file box, and the disassembled files are placed on the transfer device by the robotic arm and enter the digital scanning channel; It also includes a method for automatically compiling and researching files, and the specific steps are as follows: According to the compilation and research conditions and topics input by the user, the archives compilation and research module searches and inquires the corresponding archive catalog and the catalog database in the volume; After the web server executes the operation, the corresponding database server sends a data processing request, and uses the intelligent adjustment mechanism optimized by the intelligent algorithm to retrieve and analyze the summary results. Through simple file weight sorting and information clustering, the key content is statistically analyzed and summarized. Generate archives compilation and research results; The database server submits the generated archive compilation and research results to the Web server, and the Web server transmits them to the client and displays them on the screen; Save the results of file compilation and research in the form of Word documents or Excel reports or print them out to form paper documents to save, and realize automatic compilation and research of files; It also includes the method of file intelligent repair: Program commands for reasons of blurred handwriting and corresponding solutions are preset in the background computer; Add an intelligent electronic chip to the scanner, connect it to the background computer, automatically detect the cause of blurred handwriting during the scanning process, and send the generated electronic version of the file to the background computer and store it in the corresponding type of folder; After the computer receives the scanned file, it will be sent to the image processing software in sequence according to the scanning completion time, and the corresponding solution of this type will be called to process the image; After the processing is completed, the recovered files will be displayed on the monitor. If you are not satisfied, start the processing program again manually until you are satisfied; Print and save paper copies or use OCR recognition technology to save as electronic files. 2. An electronic document intelligent processing management system applicable to the archival industry according to claim 1, characterized in that there are multiple position sensors. 3. An electronic document intelligent processing management system suitable for the archives industry according to claim 1, characterized in that, the scanning channel is a semi-closed channel located on the conveyor belt, and its interior is composed of transmission parts and scanning components , driven by a high-speed motor. 4. An electronic document intelligent processing management system applicable to the archives industry according to claim 1, characterized in that, the recognition camera 1, the recognition camera 2 and the recognition camera 3 are all connected to the background computer. 5. An electronic document intelligent processing management system applicable to the archives industry according to claim 1, characterized in that, the parameters of the archive box package include file box size and binding method.

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