CN104572637A - Form approval method and instant messaging device - Google Patents
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Abstract
The invention discloses a form approval method. The form approval method comprises the following steps: after receiving a form generation command, generating a form to be approved according to multimedia data input in an instant messaging device input box; sending the form to be approved to an approval side through the instant messaging tool, and approving the form to be approved through the approval side. Moreover, the invention also discloses an instant messaging device. Through the adoption of the technical scheme, the form approval process is simplified, the form approval efficiency is improved, and the office resources are saved.
Description
Technical Field
The present invention relates to an instant messaging technology and a form approval technology, and in particular, to a form approval method and an instant messaging device.
Background
The form approval process belongs to a part of workflow, and the form approval process is processed by the current small and medium-sized enterprises, and the following two methods are generally adopted: one is to fill in a form through paper, and then a leader performs visa examination and approval on the form; if the leaders in multiple levels exist, the forms are respectively examined and approved by the leaders in multiple levels from low to high. Another is to implement a specific workflow by developing or purchasing a workflow system, such as Office Automation (OA), to further implement a more complicated form approval process. However, the form approval process is realized in the above manner, the process is complex, the efficiency is low, and office resources are wasted.
Disclosure of Invention
In view of the above, the main objective of the present invention is to provide a form approval method and an instant messaging device, which can simplify the form approval process, improve the form approval efficiency, and save office resources.
In order to achieve the purpose, the technical scheme of the invention is realized as follows:
a method of form approval, the method comprising:
after receiving a form generation instruction, the instant communication tool generates a form to be examined and approved according to input multimedia data;
and the instant communication tool sends the form to be approved to an approval side and receives the approved form sent by the approval side.
Preferably, before a form generation instruction is received, a database of keywords and keywords associated with the keywords is preset; the method further comprises the following steps:
the instant communication tool matches instant input multimedia data with the database, and displays the matched keywords with the instant input multimedia data through prompt information for the matched keywords/keywords;
preferably, when a selection operation of a keyword is received, the current multimedia data is replaced by the selected keyword.
Preferably, the generating a to-be-approved form according to the multimedia data input in the input box of the instant messaging tool includes:
analyzing the multimedia data to obtain keywords and determining that the examination and approval side of the form to be examined and approved has examination and approval rights, and selecting associated dates for the form to be examined and approved through a date list;
and generating a form to be examined and approved according to the associated date and the multimedia data.
Preferably, the method further comprises: and when the instant communication tool sends the form to be approved to an approval side, the instant communication tool also sends the multimedia data to the approval side.
Preferably, when the approval side includes at least two levels of approval sides divided according to a level, the method further includes:
the instant messaging tool sends the form to be examined and approved to a lowest-level examination and approval side, and after the lowest-level examination and approval side examines and approves the form to be examined and approved, the form to be examined and approved is sent to a second-highest-level examination and approval side until the form to be examined and approved is sent to a last-level examination and approval side.
Preferably, after the form to be approved is approved by the approval side, the method further includes:
and storing the form after approval.
An instant messaging device, the instant messaging device comprising: a generation unit and a transmission unit; wherein,
the generating unit is used for generating a form to be examined and approved according to the input multimedia data after receiving the form generating instruction;
the sending unit is used for sending the form to be approved to an approval side and receiving the approved form sent by the approval side.
Preferably, the apparatus further comprises: the device comprises a preset unit, a matching unit, a display unit and a replacement unit; wherein,
the preset unit is used for presetting a keyword and a database of keywords related to the keyword;
the matching unit is used for matching the instant input multimedia data with the database;
the display unit is used for displaying the matched keywords/keywords with the keywords matched with the instant input multimedia data through prompt information;
the replacing unit is used for replacing the keywords with the selected keywords when the keywords are selected.
Preferably, the generating unit includes: the device comprises an analysis subunit, a selection subunit and a generation subunit; wherein,
the analysis subunit is configured to analyze that the multimedia data contains the keyword, and notify the selection subunit when it is determined that the approval side of the to-be-approved form has the approval right;
the selecting subunit is configured to select, after receiving the notification from the analyzing subunit, an associated date for the to-be-examined and approved form through a date list;
and the generating subunit is used for generating the form to be examined and approved according to the associated date and the multimedia data.
Preferably, the sending unit is further configured to send the multimedia data to an approval side when the to-be-approved form is sent to the approval side.
Preferably, the sending unit is further configured to send the form to be approved to a lowest-level approval side, and after the lowest-level approval side approves the form to be approved, the form to be approved is sent to a next-highest-level approval side until the form to be approved is sent to a last-level approval side.
Preferably, the apparatus further includes a storage unit, configured to store the form after approval after the form to be approved is approved by the approval side.
According to the form approval method and the instant messaging device, after a form generation instruction is received, a form to be approved is generated according to multimedia data input in an input box of an instant messaging tool; and sending the form to be examined and approved to an examination and approval side through the instant communication tool, and examining and approving the form to be examined and approved through the examination and approval side. Therefore, the form approval process is simplified, the form approval efficiency is improved, and office resources are saved.
Drawings
FIG. 1 is a schematic diagram illustrating an implementation flow of a form approval method according to an embodiment of the present invention;
FIG. 2 is a schematic diagram illustrating an implementation flow of a form approval method according to an embodiment of the present invention;
FIG. 3 is a schematic flow chart of an implementation of a three-form approval method according to an embodiment of the present invention;
fig. 4 is a schematic structural diagram of an instant messaging device according to an embodiment of the present invention;
fig. 5 is a schematic diagram illustrating a generating unit in an instant messaging device according to an embodiment of the present invention.
Detailed Description
So that the manner in which the features and aspects of the present invention can be understood in detail, a more particular description of the invention, briefly summarized above, may be had by reference to embodiments, some of which are illustrated in the appended drawings.
The embodiment of the invention discloses a form approval method, which comprises the following steps of:
step 101: and after receiving the form generation instruction, the instant communication tool generates a form to be examined and approved according to the input multimedia data.
Here, the instant messenger may be: and any instant messaging tool such as a microblog, a WeChat, a strange, an internal social communication system of an enterprise and the like.
Here, the form to be approved may be any form, for example: leave orders, job summary orders, end-of-business exam orders, and the like.
Here, the multimedia data may be a combination of any of the following: chinese characters, english, symbols, icons, pictures, etc. For example, the instant messenger enters: "lead, because today's body is uncomfortable, please leave half a day", correspondingly, the form to be examined and approved is a leave request form.
Here, the instant messenger input box is a multimedia data editing box used for a messenger session, a message transmission, or the like in the instant messenger.
When the form is approved through the instant messaging tool, firstly, an applicant of the form needs to input relevant information of the form in an input box of the instant messaging tool, for example, leadership, and people are not fit today, so people please take a half day, and then an approver is selected for the relevant information of the form through a function of selecting a friend in the instant messaging tool. Finally, the applicant positions a form generation icon on an instant messaging tool interface by clicking or cursor to enable the instant messaging tool to generate a form to be examined and approved according to multimedia data input in an input box of the instant messaging tool; namely: and after the instant communication tool receives the form generation instruction, generating a form to be examined according to the multimedia data input in the input box of the instant communication tool.
Step 102: and the instant communication tool sends the form to be approved to an approval side and receives the approved form sent by the approval side.
When applying for clicking or positioning a sending icon on an instant messaging tool interface by a cursor, the instant messaging tool sends the form to be examined and approved to an examination and approval side, and the examination and approval side examines and approves the form to be examined and approved; namely: and after receiving the sending instruction, the instant communication tool sends the form to be examined and approved to an examination and approval side, and the examination and approval side examines and approves the form to be examined and approved.
Specifically, when the form to be examined and approved is received by the examination and approval side, the form to be examined and approved is examined and approved and replied in a message replying mode.
The embodiment of the invention also discloses a form approval method, as shown in fig. 2, the method comprises the following steps:
step 201: the instant communication tool collects input multimedia data, matches the instant input multimedia data with the database, and displays the matched keywords with the instant input multimedia data through prompt information for the matched keywords/keywords.
Before step 201, the method further comprises: and presetting a database of keywords and keywords related to the keywords.
Here, the instant messenger may be: and any instant messaging tool such as micro-blogs, WeChats, strange family, enterprise social contact system and the like.
Here, the form to be approved may be any form, for example: leave orders, job summary orders, end-of-business exam orders, and the like.
Here, the multimedia data may be a combination of any of the following: chinese characters, english, symbols, icons, pictures, etc. For example, the instant messenger enters: "lead, because today's body is uncomfortable, please leave half a day", correspondingly, the form to be examined and approved is a leave request form.
Here, the instant messenger input box is a multimedia data editing box used for a messenger session, a message transmission, or the like in the instant messenger.
Here, the keyword is preset in a keyword/keyword database inside the instant messaging tool, the preset keyword/keyword database includes a keyword of a form and a keyword associated with the keyword, for example, when the form is a leave request, the keyword/keyword database of the leave request is as shown in table 1, and the keyword of the leave request is: please, adjust, stop, batch; the keywords associated with the keywords are all: please leave, please XX vacation, adjust vacation, leave, batch vacation, please/leave vacation, please/leave sick, please/leave married vacation, please/leave deceased vacation, please/leave parturient vacation.
| Key word | Keyword |
| Please note that | Please leave |
| Regulating device | Please XX false |
| Rest on the table | False adjustment |
| Batch of | Vacation |
| False marking | |
| Please note | |
| Please/rest the affairs | |
| Please/rest the sick | |
| Please/holiday | |
| Please/lie vacation | |
| Please/lie vacation | |
| Please/lie parturient |
TABLE 1
Here, the displaying of the keywords associated with the keywords by the hint information is: and displaying all keywords related to the keywords in a list form of a pull-down menu so as to prompt which related keywords are related to the keywords.
Step 202: and when the keyword is selected, replacing the keyword with the selected keyword.
Here, the keyword is replaced with the selected keyword in order to identify the property of the form by the keyword, for example, the property of the form is identified as "leave list" by the keyword "leave list". And by analyzing the keywords, the collected multimedia data can be identified to be the multimedia data of the form to be examined and approved in the future, but not the common multimedia data.
Step 203: and after receiving the form generation instruction, the instant communication tool generates a form to be examined and approved according to the input multimedia data.
Step 204: and the instant communication tool sends the form to be approved to an approval side and receives the approved form sent by the approval side.
The description of step 203 in the embodiment of the present invention can be understood with reference to the description of step 101 in fig. 1, and the description of step 204 can be understood with reference to the description of step 102 in fig. 1. And will not be described in detail herein.
The embodiment of the invention also discloses a form approval method, which comprises the following steps of:
step 301: the instant communication tool collects input multimedia data, matches the instant input multimedia data with the database, and displays the matched keywords with the instant input multimedia data through prompt information for the matched keywords/keywords.
Before step 301, the method further comprises: and presetting a database of keywords and keywords related to the keywords.
Here, the instant messenger may be: and any instant messaging tool such as micro-blogs, WeChats or strange people.
Here, the form to be approved may be any form, for example: leave orders, job summary orders, end-of-business exam orders, and the like.
Here, the multimedia data may be a combination of any of the following: chinese characters, english, symbols, icons, pictures, etc. For example, the instant messenger enters: "lead, because today's body is uncomfortable, please leave half a day", correspondingly, the form to be examined and approved is a leave request form.
Here, the instant messenger input box is a multimedia data editing box used for a messenger session, a message transmission, or the like in the instant messenger.
Here, the keyword is preset in a keyword/keyword database inside the instant messaging tool, the preset keyword/keyword database includes a keyword of a form and a keyword associated with the keyword, for example, when the form is a leave request, the keyword/keyword database of the leave request is as shown in table 1, and the keyword of the leave request is: please, adjust, stop, batch; the keywords associated with the keywords are all: please leave, please XX vacation, adjust vacation, leave, batch vacation, please/leave vacation, please/leave sick, please/leave married vacation, please/leave deceased vacation, please/leave parturient vacation.
| Key word | Keyword |
| Please note that | Please leave |
| Regulating device | Please XX false |
| Rest on the table | False adjustment |
| Batch of | Vacation |
| False marking | |
| Please note | |
| Please/rest the affairs | |
| Please/rest the sick | |
| Please/holiday | |
| Please/lie vacation | |
| Please/lie vacation | |
| Please/lie parturient |
TABLE 1
Here, the displaying of the keywords associated with the keywords by the hint information is: and displaying all keywords related to the keywords in a list form of a pull-down menu so as to prompt which related keywords are related to the keywords.
Step 302: and when the keyword is selected, replacing the keyword with the selected keyword.
Here, the keyword is replaced with the selected keyword in order to identify the property of the form by the keyword, for example, the property of the form is identified as "leave list" by the keyword "leave list". And by analyzing the keywords, the collected multimedia data can be identified to be the multimedia data of the form to be examined and approved in the future, but not the common multimedia data.
Step 303: and after receiving a form generation instruction, analyzing the multimedia data to obtain the keywords and selecting associated dates for the form to be examined and approved through a date list when the examination and approval side of the form to be examined and approved has the examination and approval right.
Here, the approval side has approval authority of: the relation between the approval side and the form applicant meets the leader relation of the upper level and the lower level, or the approval side has the authority of approving the form; thus, the form to be approved is valid.
Here, if the keyword is contained in the multimedia data, the multimedia data is multimedia data of a form to be examined and approved.
Here, the relevant date is selected for the form to be examined and approved through the date list, for example, if the form to be examined and approved is a leave request form, then the date of leave request needs to be selected for the leave request form; of course, the associated date of the form selection to be examined and approved can also be input in the input box of the instant messaging tool in an editing mode.
Step 304: and generating a form to be examined and approved according to the associated date and the multimedia data.
For example, when the association date is Monday 13:00-18:00 and the multimedia data is "lead, please assume half a day because of the discomfort of today", the form to be examined and approved is shown in Table 2.
TABLE 2
Step 305: and the instant communication tool sends the form to be examined and approved to an examination and approval side, and the examination and approval side examines and approves the form to be examined and approved.
When applying for clicking or positioning a sending icon on an instant messaging tool interface by a cursor, the instant messaging tool sends the form to be examined and approved to an examination and approval side, and the examination and approval side examines and approves the form to be examined and approved; namely: and after receiving the sending instruction, the instant communication tool sends the form to be examined and approved to an examination and approval side, and the examination and approval side examines and approves the form to be examined and approved.
Specifically, when the form to be examined and approved is received by the examination and approval side, the form to be examined and approved is examined and approved and replied in a message replying mode.
Preferably, the method further comprises: and when the instant communication tool sends the form to be approved to an approval side, the instant communication tool also sends the multimedia data to the approval side.
Preferably, when the approval side includes at least two levels of approval sides divided according to a level, the method further includes:
and sending the form to be examined and approved to a lowest-level examination and approval side through the instant communication tool, and sending the form to be examined and approved to a second-highest-level examination and approval side after the lowest-level examination and approval side examines and approves the form to be examined and approved until the form to be examined and approved is sent to a last-level examination and approval side.
Preferably, after the form to be approved is approved by the approval side, the method further includes: and storing the form after approval. In this way, the operation flow of the related business can be judged by counting and analyzing the stored form, for example, the attendance of the applicant can be counted by counting and analyzing the stored leave list.
An embodiment of the present invention further discloses an instant messaging device suitable for the form approval method, as shown in fig. 4, the device includes: a generation unit 41 and a transmission unit 42; wherein,
the generating unit 41 is configured to generate a to-be-examined and approved form according to input multimedia data after receiving a form generating instruction;
the sending unit 42 is configured to send the form to be approved to an approval side, and receive the approved form sent by the approval side.
Preferably, the apparatus further comprises: a presetting unit 43, a matching unit 44, a display unit 45 and a replacing unit 46; wherein,
the preset unit 43 is configured to preset a database of keywords and keywords associated with the keywords;
the matching unit 44 is configured to match the multimedia data with a preset keyword library;
the display unit 45 is configured to display, for the matched keywords, the keywords associated with the keywords through the prompt information;
the replacing unit 46 is configured to replace the keyword with the selected keyword when the keyword is selected.
Preferably, as shown in fig. 5, the generating unit 41 includes: an analysis subunit 411, a selection subunit 412, and a generation subunit 413; wherein,
the parsing subunit 411 is configured to parse the multimedia data to obtain the keywords, and notify the selecting subunit when it is determined that the approval side of the to-be-approved form has the approval right;
the selecting subunit 412 is configured to select, after receiving the notification from the analyzing subunit, an associated date for the to-be-examined and approved form through a date list;
the generating subunit 413 is configured to generate a to-be-examined and approved form according to the associated date and the multimedia data.
Preferably, the sending unit 42 is further configured to send the multimedia data to an approval side when sending the to-be-approved form to the approval side.
Preferably, the sending unit 42 is further configured to send the form to be examined and approved to a lowest-level examination and approval side, and after the lowest-level examination and approval side approves the form to be examined and approved, send the form to be examined and approved to a next-highest-level examination and approval side until the form to be examined and approved is sent to a last-level examination and approval side.
Preferably, the apparatus further includes a storage unit 47, configured to store the form after approval after the form to be approved is approved by the approval side.
Those skilled in the art will understand that the functions of the units and their sub-units in the instant messaging devices shown in fig. 4 and 5 can be understood by referring to the related description of the form approval method. The functions of the units and their sub-units in the instant communication devices shown in fig. 4 and 5 can be implemented by a program running on a processor, or by specific logic circuits.
The above description is only a preferred embodiment of the present invention, and is not intended to limit the scope of the present invention.
Claims (12)
1. A form approval method, the method comprising:
after receiving a form generation instruction, the instant communication tool generates a form to be examined and approved according to input multimedia data;
and the instant communication tool sends the form to be approved to an approval side and receives the approved form sent by the approval side.
2. The form approval method of claim 1, wherein a database of keywords associated with the keywords is preset before a form generation instruction is received; the method further comprises the following steps:
the instant communication tool matches instant input multimedia data with the database, and displays the matched keywords with the instant input multimedia data through prompt information for the matched keywords/keywords;
and when the selection operation of the keywords is received, replacing the current multimedia data with the selected keywords.
3. The form approval method according to claim 1 or 2, wherein the generating of the form to be approved from the multimedia data inputted in the input box of the instant messenger comprises:
analyzing the multimedia data to obtain keywords and determining that the examination and approval side of the form to be examined and approved has examination and approval rights, and selecting associated dates for the form to be examined and approved through a date list;
and generating a form to be examined and approved according to the associated date and the multimedia data.
4. The form approval method of claim 1, further comprising:
and when the instant communication tool sends the form to be approved to an approval side, the instant communication tool also sends the multimedia data to the approval side.
5. The form approval method of claim 1, wherein when the approval side comprises at least two levels of approval sides divided by a level, the method further comprises:
the instant messaging tool sends the form to be examined and approved to a lowest-level examination and approval side, and after the lowest-level examination and approval side examines and approves the form to be examined and approved, the form to be examined and approved is sent to a second-highest-level examination and approval side until the form to be examined and approved is sent to a last-level examination and approval side.
6. The form approval method of any one of claims 1 to 5, wherein after approving the form to be approved by the approval side, the method further comprises:
and storing the form after approval.
7. An instant messaging device, the instant messaging device comprising: a generation unit and a transmission unit; wherein,
the generating unit is used for generating a form to be examined and approved according to the input multimedia data after receiving the form generating instruction;
the sending unit is used for sending the form to be approved to an approval side and receiving the approved form sent by the approval side.
8. The instant messaging device of claim 7, wherein the device further comprises: the device comprises a preset unit, a matching unit, a display unit and a replacement unit; wherein,
the preset unit is used for presetting a keyword and a database of keywords related to the keyword;
the matching unit is used for matching the instant input multimedia data with the database;
the display unit is used for displaying the matched keywords/keywords with the keywords matched with the instant input multimedia data through prompt information;
the replacing unit is used for replacing the keywords with the selected keywords when the keywords are selected.
9. The instant messaging device according to claim 7 or 8, wherein the generating unit comprises: the device comprises an analysis subunit, a selection subunit and a generation subunit; wherein,
the analysis subunit is configured to analyze that the multimedia data contains the keyword, and notify the selection subunit when it is determined that the approval side of the to-be-approved form has the approval right;
the selecting subunit is configured to select, after receiving the notification from the analyzing subunit, an associated date for the to-be-examined and approved form through a date list;
and the generating subunit is used for generating the form to be examined and approved according to the associated date and the multimedia data.
10. The instant messaging device of claim 7, wherein the sending unit is further configured to send the multimedia data to an approval side when sending the to-be-approved form to the approval side.
11. The instant messaging device according to claim 7, wherein the sending unit is further configured to send the form to be examined to a lowest-level examination side, and after the lowest-level examination side examines the form to be examined, the form to be examined is sent to a next-higher-level examination side until the form to be examined is sent to a last-level examination side.
12. The instant messaging device according to any one of claims 7 to 11, wherein the device further comprises a storage unit for storing the form after approval after the form to be approved is approved by the approval side.
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| CN107122956A (en) * | 2017-04-27 | 2017-09-01 | 北京中云微迅信息技术有限公司 | Workflow checking method and system |
| CN107122955A (en) * | 2017-04-27 | 2017-09-01 | 北京中云微迅信息技术有限公司 | Method for approving workflow and system |
| CN107357913A (en) * | 2017-07-19 | 2017-11-17 | 微鲸科技有限公司 | Multiple terminals collaboration list filling method and for realizing its terminal |
| CN107465705A (en) * | 2016-06-03 | 2017-12-12 | 腾讯科技（深圳）有限公司 | A kind of data processing method and terminal |
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| CN106600218A (en) * | 2016-12-01 | 2017-04-26 | 湖南英富莱网络技术有限公司 | Processing method and system of data in examination and approval flow |
| CN106600218B (en) * | 2016-12-01 | 2020-04-21 | 湖南英富莱网络技术有限公司 | Method and system for processing data in approval process |
| CN107122956A (en) * | 2017-04-27 | 2017-09-01 | 北京中云微迅信息技术有限公司 | Workflow checking method and system |
| CN107122955A (en) * | 2017-04-27 | 2017-09-01 | 北京中云微迅信息技术有限公司 | Method for approving workflow and system |
| CN107357913A (en) * | 2017-07-19 | 2017-11-17 | 微鲸科技有限公司 | Multiple terminals collaboration list filling method and for realizing its terminal |
| CN109241245A (en) * | 2018-09-03 | 2019-01-18 | 国家电网公司 | A kind of official document is handled seperately method and computer equipment automatically |
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