CN100433776C - Network video and audio file facsimile device and synchronous classification filing operation method - Google Patents

Abstract

The invention relates to a network video file fax device and a synchronous classification filing operation method, which utilizes the scanner, printer or combined products of the prior art and the network video file fax synchronous filing software provided by the invention in a computer system, and can add video and handwriting instructions on a fax file through an image pickup device, a voice pickup device, a handwriting system and other peripherals connected with the computer system and send the fax file through the Internet, thereby achieving the fax function of saving cost, simple use and strong function.

Description

Network audio-visual file facsimile device and synchronous classification and filing operation method

technical field

The invention relates to a network audio-visual file facsimile device and a synchronous classification and archiving operation method, in particular to a network audio-visual file fax and synchronous archiving device that attaches audio-visual and handwritten instructions to the facsimile files and transmits them through the network.

Background technique

In an era where information transfer is increasingly about speed, digitization is an inevitable and environmentally friendly approach. However, no matter how advanced the working environment is, the result of digitization still causes some risks in data transfer and the possibility of file damage. Therefore, A lot of data still requires paper records, paper copies for filing, and fax (facsimile) is still considered the most secure way of transmission.

In order to replace the original fax machine, use the scanner (Scanner) and printer connected to the computer system, with email (Email) or connected to the modem (Modem) to achieve similar fax functions, except that ordinary scanners can only scan documents into Outside the computer, it can be sent to the other side's fax machine or printer through the modem through the fax synchronous filing software to print out, or it can be converted into an additional file through the computer's cumbersome operating procedures and steps to send it to others in the form of an email.

Prior art US Patent No. 5,862,202 (application date: April 10, 1997) as shown in FIG. 1 , which is a schematic block diagram of its fax implementation route and devices. A fax pointing device 16 is connected to the local facsimile machine 17 and the local computer 15 locally, and further connected to the public switched telephone network (PSTN) 18 through a telephone line, and the fax pointing device 16 and the local computer 15 are also connected to the Internet through a fax transmission device 14 ( Internet) 13, and then connected with remote equipment, such as remote computer 12 and remote printer 11. The local user of the above-mentioned equipment can reach multiple ways of transmitting documents by fax pointing device 16, such as: local facsimile machine 17 sends documents to remote facsimile machine 19 by fax pointing device 16 with public switched telephone network 18; local facsimile machine 17 passes The fax pointing device 16 guides the fax transfer device 14, and then the file is sent to the remote printer 11 connected to the remote computer 12 to print out through the Internet 13; 11 print and achieve the function of the fax machine.

Present prior art also has the multifunctional printer (Multifunction Printer, MFP) that combines the functions such as printing, facsimile, scanning and copying, but still is only the machine that combines known functions such as general printer, facsimile machine, copier and scanner, still utilizes The existing fax machine connected to the telephone system has the advantages of real-time, convenience and simple operation, but still has the following disadvantages:

1. Every fax is expensive.

2. Currently only black and white paper can be sent.

3. Most of the transmitted data can only be transmitted on paper with a size below A4.

4. The quality of fax reception is not guaranteed, and the handwriting on paper will become faded or distorted.

5. The fax machine is almost shared by everyone in the family or in the company, and it is impossible for everyone to use one independently.

6. The fax machine needs to occupy a telephone line.

So if there is a new transmission method to solve the above shortcomings, then the known existing methods can be subverted. The present invention aims at the shortcomings of traditional facsimile machines, and also combines the functions of commonly used scanners, printers and copiers, and cooperates with a dedicated The computer software, together with peripherals such as image capture device, voice capture device and handwriting system connected to the computer system, utilizes the existing Internet (Internet) broadband resources to provide an easy-to-use and simple fax and print device for network audio-visual files. Everyone has a multifunctional business machine with fax and printing, which can improve work efficiency, achieve the realm of real personal independent work and the goal of universal popularization.

Contents of the invention

The present invention is a network audio-visual file facsimile device and a method for synchronously classifying and archiving operations. It utilizes conventional scanners, printers or integrated products thereof, plus the network audio-visual file facsimile synchronous archiving software provided by the present invention in a computer system, through By connecting the multimedia peripherals of the computer system, audio-visual and handwritten instructions can be attached to fax documents, so as to achieve cost-saving, easy-to-use and powerful fax functions, and provide an easy-to-use and simple network audio-visual document fax printing device, which enables Everyone has a multifunctional business machine with fax and printing, which can improve work efficiency, achieve the realm of real personal independent work and the goal of universal popularization.

The network audio-visual file fax synchronous archiving device includes: a computer connected to the Internet in a wired or wireless manner; an image capture device connected to the computer to capture user images; a voice capture device connected to the computer to capture user images. voice; a scanning device; and installed in a computer, it is a combination of an image capturing device, a voice capturing device and a scanning device connected to the computer's network audio-visual file fax synchronous archiving software, through which the network audio-visual file fax synchronous archiving software records a Audio-visual information is attached to the file to generate an audio-visual facsimile file.

The operation method includes: starting the computer and connecting to a network; executing the network audio-visual file fax synchronous archiving software; scanning the file, scanning through the scanning device; receiving the file, and receiving it by the network audio-visual file fax synchronous archiving software in a wired or wireless manner; recording an audiovisual content, and record when opening the file; preview the audiovisual content and the file; select one or more recipients; and transmit the file with additional audiovisual content.

Description of drawings

FIG. 1 is a schematic block diagram of conventional facsimile implementation routes and devices;

FIG. 2A is one of the schematic diagrams of the architecture of the embodiment of the present invention;

FIG. 2B shows the second schematic diagram of the structure of the embodiment of the present invention;

FIG. 2C shows the third schematic diagram of the structure of the embodiment of the present invention;

Fig. 3 is a schematic diagram of a network audio-visual file facsimile synchronous archiving device of the present invention;

Figure 4A is a schematic diagram of the archiving/classification system in the network audio-visual file fax synchronous archiving software of the present invention;

FIG. 4B is a schematic diagram of the operation screen of the network audio-visual file fax synchronous archiving software of the present invention;

Fig. 5 is the step flow chart of the operation method embodiment of the synchronous archiving of network audio-visual file facsimile of the present invention;

Figure 6 shows the flow chart of member user receiving.

Explanation of reference signs

11 Remote Printers

12 remote computers

13 Internet

14 Fax transmission device

15 local computer

16 Fax pointing device

17 local fax machine

18 Public Switched Telephone Network

19 remote fax machines

20 Internet

A First Company

B Second Company

21 first server

23 second server

22a, 22b, 22c, 24a, 24b, 24c, 26a, 26b, 26c computer equipment

25 remote servers

20'Internet Service Provider (ISP)

27 computer equipment

31 computer

310 network audio-visual file fax synchronization archiving software

32 image capture device

33 voice capture device

34 scanning device

35 handwriting device

36 servers

360 list

37 Peer Computer

38 Video player

41 files and images

43 functional constituencies

45 video recording program

47 handwritten content

42File preview area

44 Automatic filing area

46 classification index area

Detailed ways

The present invention combines the video system, utilizes the scanner and the dedicated network audio-visual file fax synchronous archiving software in the personal computer, attaches audio-visual and handwritten instructions to the fax file, and sends them out through the Internet to achieve cost saving, easy use and powerful functions Audio-visual fax function.

The present invention allows existing computer users connected to the Internet to install special-purpose network audio-visual file fax synchronous archiving software in the personal computer, and utilizes the original peripheral device to achieve the fax function using the network transmission method. If the equipment at the other end is not equipped with the proper equipment of the present invention, it can receive fax files with audio-visual or handwritten instructions through traditional e-mail. If the other end has the proper equipment of the present invention installed, two-way sending and receiving can be achieved. For facsimile documents with audio-visual or handwritten instructions attached, the device of the present invention can achieve the following functions:

1. Add audio and video instructions to fax documents.

2. The report file can be printed remotely and completely.

3. All files, pictures, and faxes are automatically saved in the process.

4. Fax documents (and audio-visual processing) can be listened to and viewed by computer in real time.

5. Real-time audio and video processing instructions for fax documents, and reply to the system immediately.

6. Paperless transmission, document signature transmission.

Please refer to FIG. 2A for a schematic diagram of the structure of the embodiment of the present invention. The embodiment shows that two companies A and B achieve the purpose of synchronous archiving of network audio-visual files and faxes of the present invention through the Internet 20 . Wherein the employees of the first company A use computer equipment 22a, 22b, 22c respectively, and connect it to the first server 21 in a wired or wireless manner, and thereby connect to the Internet 22, wherein a router (router), a hub (hub) etc. are connected The method is not repeated here. And the employees of the second company B use the computer equipment 24a, 24b, 24c to connect to the second server 23 in a wired or wireless way, and then connect to the Internet 20 in a wireless or wired way.

If the personnel of the first company A use the scanner of the computer equipment 22a to make an electronic file to be faxed, it will be received by the network audio-visual file fax synchronous archiving software in the computer, and a section of audio-visual content can be recorded along with the file to explain the content of the file or to The video and audio of the reminder can be marked on the electronic file with the handwriting device. The fax synchronous filing software can also record the track status of the handwriting so that the receiver can easily know the content expressed by the sender. When the file to be faxed in the computer equipment 22a is sent out with audio-visual and handwritten instructions, it will be delivered to the recipient at the other end through the Internet 20, such as the employee of the second company B, this employee can receive by the computer equipment 24a, with email software ( Such as outlook) receive, play its audio-visual facsimile file with multimedia playing software (such as Media Player etc.) and picture browsing software in the computer, also can receive by network audio-visual file fax synchronous archiving software of the present invention, obtain additional audio-visual explanation and handwritten content in real time Fax documents.

The server proposed by the present invention, such as the first server A and the second server B, includes the list of employees of the company to which the server belongs. If the fax files between employees can be delivered only by the list in the server, if other companies or personnel use Registering on the list can also provide a simple transmission method by looking up the table, not limited to the commonly used e-mail. When the fax file is sent out, all audio-visual content and file content are reserved (queue) in the server first, and the fax file is downloaded when the recipient connects to the server.

Fig. 2B shows the second schematic diagram of the structure of the embodiment of the present invention. If the user is a single member user and does not share the internal server shown in Fig. 2A with others, he can log in (requires membership) to connect to the remote server of Internet 20 25. Multiple single member users can connect to the Internet 20 through the Internet service provider (ISP) 20', and then connect to the remote server 25. Their computer equipment 26a, 26b, and 26c can be synchronized with the network audio-visual file fax in this framework. The archiving software sends and receives the audio-visual facsimile file of the present invention. Further, it can also be sent to other non-member users by ordinary e-mail. When other users receive the e-fax mail, they can automatically start multimedia software in the computer, such as Media Player, RealPlayer and other audio-visual software, or other picture browsing programs, etc. .

FIG. 2C shows that when a single user is not a member user who has logged into a specific server, users in the local area network connect to a specific audio-visual fax server 21 through computer equipment 22a, 22b, 22c, and transmit audio-visual fax files to remote use. Or, its computer equipment 27 connects to Internet 20 through Internet Service Provider (ISP) 20', just can receive this audio-visual facsimile file, or receive with common e-mail, automatically starts the multimedia software in the computer when receiving, or other picture browsing programs are watched The document.

The above facsimile file connection architecture can be equivalently expanded and implemented, and can be implemented by those familiar with this technology.

The present invention utilizes the Internet to achieve the free audio-visual facsimile function, and needs to include the schematic diagram of the device shown in FIG. 3 . Wherein computer 31 is provided with integrated audio-visual, handwriting and scanning function network audio-visual file fax synchronous archiving software 310, and computer 31 is further also connected with interface equipment, as the image of network camera (webcam), video camera (DV, D8, V8 etc.) Capture device 32, voice capture device 33 such as a built-in or external microphone of computer 31, such as a scanner or a scanning device 34 containing a multifunction machine, such as a handwriting device 35 such as handwriting input or drawing, and such as a screen The computer 31 is also connected to the Internet 20, and can transmit black and white or color files to the computer 37 at the other end by email. All of the above connection methods can be achieved in a wired or wireless manner.

Another embodiment of the present invention needs a server 36 connected to the Internet 20, which can be set at the local end (local) or remote (remote). A list 360 including all users or members is stored in the server 36. When the user When transmitting black-and-white or color files including audio and video, it is stored in the memory against the member list stored in the list 360. When the receiver is online, the file can be downloaded in various authentication or identification methods, and can be received by corresponding software and hardware. And watch the audio-visual file, it will not affect its operation function because the computer is shut down. Moreover, the transmission method of the present invention can have multiple recipients at one time, and does not limit the transmission to a single recipient.

The combination of the computer 37 and the scanning device 34 of the present invention is to utilize the network audio-visual file fax synchronous archiving software 310 in the computer 37 to achieve the effect. In another embodiment, the computer functions can be combined in the scanning device, and all functions are built-in ( embedded) in the scanning device, you can achieve the function of network fax documents through simple function keys.

When the present invention scans documents, fax documents are automatically stored in a filing/classification system, which can be used to search for documents or classify them. As shown in Fig. 4A, when the file to be faxed is selected or scanned, it will be displayed in the file preview area 42 of the filing/classification system. This system screen also includes an automatic filing area 44. After the file is scanned, it will be synchronized Automatic filing according to date and time can save the complicated procedures of saving and filing, and includes functions such as filing and deleting, so as to manually file and build a classification index, or delete the scanned file; and the classification index area 46 provides functions different from automatic filing With the manual classification and archiving function, users can create a classification index according to the attributes of scanned documents for future query operations. In addition, audio and video descriptions can be added to the filing/categorization system, and video and audio can be recorded in archived files through a video recording program to strengthen reminders for future users.

FIG. 4B is a schematic diagram of the operation screen of the network audio-visual file fax synchronous archiving software. When the file to be faxed is scanned by the scanning device to generate a digital file map file 41, it will be received by the network audio-visual file fax synchronous archiving software 310 of the present invention and displayed on the computer screen. Function selection area 43 is designed in the software, which at least includes Add multiple function options such as audio and video, re-recording, discarding, saving, etc., and this description is not limited, and different functions can be added as needed. The user can add audio and video instructions as needed, that is, click the button of "Add Video and Video", and the computer screen will appear the video and video recording program 45 attached to the network video and audio file fax synchronization and archiving software 310. The user can record a section of video and video, and at the same time Can borrow the handwriting device to write down the content that wants to mark arbitrarily on the file map file 41, as the handwritten content 47 of illustration, file after finishing or directly click the transmission key, send recipient with network server or email mode. When the recipient at the other end receives the audio-visual fax file, the audio-visual or handwritten content will appear simultaneously while viewing the fax content.

And Fig. 5 shows the operation method step flow of the network audio-visual file facsimile synchronous archiving device of the present invention. One of the embodiments is: when a computer connected with peripherals such as various audio-visual, handwriting, scanning, etc. wants to transmit a file, the steps include:

Step S501: At the beginning, start the computer and connect to the network. An embodiment of the present invention needs to use the network to connect to an audio-visual fax server including users who use the device of the present invention. Various methods such as traditional password account numbers and hardware identity chips can be used. To achieve identity verification, it is also necessary to ensure that all audio-visual peripherals and software are installed correctly;

Step S502: Execute the special-purpose network audio-visual file fax synchronous archiving software of the present invention, this software combines the audio-visual equipment and the handwriting device connected to the computer, one of which embodiment can be included in the receiver's email list, another embodiment can be connected to the Internet from the steps The server mentioned in S501 downloads the user list;

Step S503: Put the file to be scanned into the scanning device connected to the computer to create an electronic file; or select an archived electronic file in a filing/classification system, and this file can be simply rotated and adjusted to suit various situation;

Step S504: The file is received by the network audio-visual file fax synchronous filing software in a wired or wireless manner, and opened on the computer screen, and can be printed as an original; after that, the file can be placed in the filing/classification system, and the file can be used as Simple rotation adjustment, and then filing;

Step S505: At this time, determine whether to add audio and video description? You can use the function options in the software, such as rotating, rescanning, sending, discarding, adding audio-visual descriptions or handwriting, etc., or edit pictures to make modifications before transmission. If you do not add audio-visual descriptions, you can directly modify them Carry out the action of step S508;

Step S506: If it is necessary to insert audio-visual or handwritten instructions into the file, when the file is opened, a video-audio content can be recorded through the network audio-visual file fax synchronous archiving software combined with the image capture device and voice capture device connected to the computer, and can be recorded during the process. use handwriting devices to mark documents;

Step S507: After the recording is completed, preview the audio-visual content and files to determine whether to re-record the audio-visual content. At this time, you can choose whether to store the audio-visual fax file in the archiving/classification in the network audio-visual file fax synchronization archiving software System (S510) for future use and inquiry;

Step S508: After confirming, select a transmission method and recipients, and after selecting one or more recipients, you can select from the list connected to the server, or select from the email list;

Step S509: Press the transfer function, that is, perform the action of facsimile of the network audio-visual file of the present invention, and end this embodiment.

Figure 6 shows the process of member user receiving. Member users start the computer and connect to the network, and need to start the network fax synchronous archiving software (step S601), and use it to log in to a server. Embodiments of the present invention use various methods such as traditional password account numbers, hardware identity chips, etc. to achieve identity confirm;

Receive audio-visual facsimile file (step S603) on this server, at this moment, this file is processed synchronously, is classified and archived by filing/classification system (S610);

Users can decide whether to read the processing information file immediately? (step S605);

If the processing information file is not read immediately, it can be stored in the filing/classification system;

When you want to read and process the document immediately, read the audio-visual fax document, or take out the document from the filing/classification system to read (step S607), and you can add actions such as forwarding and replying, and you can also forward and reply the fax here Add audio and video instructions;

After the file is processed, it can be archived, deleted, replied to the sender or forwarded to others (step S609), and can be stored in the filing/classification system (S610).

If the recipient is a non-member or a member who has not logged in to the host, it will be received by traditional e-mail. When receiving audio-visual fax files, it will trigger the reading of multimedia audio-visual software in the computer system.

In summary, the present invention is a synchronous archiving device and operation method for network audio-visual file facsimile, which utilizes existing scanners, printers or a combination thereof, plus the network audio-visual file facsimile provided by the present invention in a computer system Synchronous archiving software, which can add audio-visual and handwritten instructions to fax documents, to achieve cost-saving, easy-to-use and powerful fax functions. It is a rare invention and has great industrial practicability, novelty and creativity. , fully complies with the requirements of the invention patent application, so the application is filed in accordance with the law, please check carefully and grant the patent of this case to protect the rights and interests of the inventor.

The above description is only a preferred feasible embodiment of the present invention, and does not limit the scope of protection of the present invention. Therefore, all equivalent structural changes made by using the description of the present invention and the contents of the accompanying drawings should be included in the rights of the present invention. within the scope of protection.

Claims (14)

1. network audio-video file fax device, this device includes:

One computer connects an internet in wired or wireless mode;

One Image intake device connects this computer, with picked-up user image;

One voice capture device connects this computer, with acquisition user's voice;

The one scan device connects this computer, to scan a file;

One handwriting device connects this computer; And

One network audio-video document facsimile is filed software synchronously, is installed in this computer, is a computer software of Image intake device, voice capture device, handwriting device and scanning means that is connected computer;

Filing software synchronously by the network audio-video document facsimile is described document recording one audio and video information, is additional to and produces an audio-visual fax paper behind this document;

Wherein, utilize this handwriting device mark in addition on the file that the scanning of this scanning means obtains, and utilize this network audio-video document facsimile to file software synchronously hand-written track state is recorded.

2. network audio-video file fax device as claimed in claim 1, wherein said computer store the server of user's list by internet connection one.

3. network audio-video file fax device as claimed in claim 1, wherein said network audio-video document facsimile are filed software synchronously and are comprised an audio-visual program of recording.

4. network audio-video file fax device as claimed in claim 1, wherein said network audio-video document facsimile is filed software synchronously and is comprised a filing/categorizing system.

5. network audio-video document facsimile and synchronous classification archive job method, wherein file an Image intake device, a voice capture device, a handwriting device and the one scan device that combination of software connects a computer synchronously by a network audio-video document facsimile and reach the network audio-video document facsimile purpose of filing synchronously, this method step includes:

Start this computer and connect a network;

Carry out this network audio-video document facsimile and file software synchronously;

Choose or scan a file, choose or scan with scanning means from a filing/categorizing system;

Receive this document, file software synchronously by the network audio-video document facsimile and receive in wired or wireless mode;

Record a video content, file Image intake device and the voice capture device that combination of software connects this computer synchronously by the network audio-video document facsimile and reach, and when opening this document, record and be additional in this document;

Utilize this handwriting device mark in addition on this document, and utilize this network audio-video document facsimile to file software synchronously hand-written track state is recorded, be additional in this document;

This video content of preview and this document;

A selected load mode and one or more recipient; And

Transmit the file of additional this video content and this handwriting tracks.

6. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method wherein when this network audio-video document facsimile of execution is filed the step of software synchronously, connect the server that includes recipient's list by network.

7. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method, wherein in selected one or more recipients' step, wherein recipient's list is to connect in the server of this network by one to download.

8. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method wherein after the step that receives file, if do not add video content, then directly transmit this document.

9. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method wherein can be selected in the Email list in selected one or more recipients' step.

10. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method, wherein said network audio-video document facsimile are filed software synchronously and are comprised an audio-visual program of recording.

11. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method wherein when the step of preview video content and file, can be selected this video content and file are deposited in described filing/categorizing system.

12. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method, wherein when choosing or scanning the step of this document, rotatable adjustment this document.

13. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method in described filing/categorizing system, add an audio-visual explanation by an audio-visual program of recording.

14. network audio-video document facsimile as claimed in claim 5 and synchronous classification archive job method, after the step of scanning means scanning, synchronous immediately automatic archiving.

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