|
| 1 | +============= |
| 2 | +Pay by Checks |
| 3 | +============= |
| 4 | + |
| 5 | +Once you decide to pay a supplier bill, you can select to pay by check. |
| 6 | +Then, at the end of the day, the manager can print all checks by batch. |
| 7 | +Finally, the bank reconciliation process will match the checks you sent |
| 8 | +to suppliers with actual bank statements. |
| 9 | + |
| 10 | +Configuration |
| 11 | +============= |
| 12 | + |
| 13 | +Install the required module |
| 14 | +--------------------------- |
| 15 | + |
| 16 | +To record supplier payments by checks, you must install the **Check |
| 17 | +Writing** module. This module handle the process of recording checks in |
| 18 | +Odoo. Others modules are necessary to print checks, according to the |
| 19 | +country. As an example, the **U.S. Check Printing** module is required to |
| 20 | +print U.S. checks. |
| 21 | + |
| 22 | +.. note:: |
| 23 | + |
| 24 | + According to your country and the chart of account you use, those |
| 25 | + modules may be installed by default. (example: United States users have |
| 26 | + nothing to install, it's configured by default). |
| 27 | + |
| 28 | +Activate checks payment methods |
| 29 | +------------------------------- |
| 30 | + |
| 31 | +In order to allow payments by checks, you must activate the payment |
| 32 | +method on related bank journals. From the accounting dashboard (the |
| 33 | +screen you get when you enter the accounting application), click on your bank |
| 34 | +account on :menuselection:`More --> Settings` option. On the |
| 35 | +**Payment Method** field, set **Check**. |
| 36 | + |
| 37 | +.. image:: ./media/check01.png |
| 38 | + :align: center |
| 39 | + |
| 40 | +Compatible check stationery for printing checks |
| 41 | +=============================================== |
| 42 | + |
| 43 | +United States |
| 44 | +------------- |
| 45 | + |
| 46 | +For the United States, Odoo supports by default the check formats of: |
| 47 | + |
| 48 | +- **Quickbooks & Quicken**: check on top, stubs in the middle and bottom |
| 49 | +- **Peachtree**: check in the middle, stubs on top and bottom |
| 50 | +- **ADP**: check in the bottom, and stubs on the top. |
| 51 | + |
| 52 | +It is also possible to customize your own check format through customizations. |
| 53 | + |
| 54 | +Pay a supplier bill with a check |
| 55 | +================================ |
| 56 | + |
| 57 | +Paying a supplier with a check is done in three steps: |
| 58 | + |
| 59 | +1. registering a payment you'd like to do on the bill |
| 60 | +2. printing checks in batch for all registered payments |
| 61 | +3. reconcile bank statements |
| 62 | + |
| 63 | +Register a payment by check |
| 64 | +--------------------------- |
| 65 | + |
| 66 | +To register a payment on a bill, open any supplier bill from the menu |
| 67 | +:menuselection:`Purchases --> Supplier Bills`. Once the supplier bill is |
| 68 | +validated, you can register a payment. Set the **Payment Method** to **Check** |
| 69 | +and validate the payment dialog. |
| 70 | + |
| 71 | +.. image:: ./media/check02.png |
| 72 | + :align: center |
| 73 | + |
| 74 | +Explanation of the fields of the payment screen: |
| 75 | + |
| 76 | +.. demo:fields:: account.action_account_payments |
| 77 | +
|
| 78 | +.. demo:action:: account.action_account_payments |
| 79 | + |
| 80 | + Try paying a supplier bill with a check |
| 81 | + |
| 82 | +.. _PrintChecks: |
| 83 | + |
| 84 | +Print checks |
| 85 | +------------ |
| 86 | + |
| 87 | +From the accounting dashboard, on your bank account, you should see a |
| 88 | +link "X checks to print". Click on this link and you will get the list |
| 89 | +of all checks that are not printed yet. From this screen, you can print |
| 90 | +all checks in batch or review them one by one. |
| 91 | + |
| 92 | +If you want to review every payment one by one before printing the |
| 93 | +check, open on the payment and click on **Print Check** if you accept it. A dialog |
| 94 | +will ask you the number of the check. It automatically proposes you the |
| 95 | +next number, but you can change it if it does not match your next check |
| 96 | +number. |
| 97 | + |
| 98 | +To print all checks in batch, select all payments from the list view and |
| 99 | +Print Check from the top "print" menu. |
| 100 | + |
| 101 | +.. image:: ./media/check03.png |
| 102 | + :align: center |
| 103 | + |
| 104 | +.. _ReconicleBankStatements: |
| 105 | + |
| 106 | +Reconcile Bank Statements |
| 107 | +------------------------- |
| 108 | + |
| 109 | +Once you process your bank statement, when the check is credited from |
| 110 | +your bank account, Odoo will propose you automatically to match it with |
| 111 | +the payment. This will mark the payment as **Reconciled**. |
| 112 | + |
| 113 | +.. tip:: |
| 114 | + |
| 115 | + to review checks that have not been credited, open the list of |
| 116 | + payments and filter on the Sent state. Review those payments that have a |
| 117 | + date more than 2 weeks ago. |
| 118 | + |
| 119 | +Pay anything with a check |
| 120 | +========================= |
| 121 | + |
| 122 | +You can register a payment that is not related to a supplier bill. To do |
| 123 | +so, use the top menu :menuselection:`Purchases --> Payments`. Register your |
| 124 | +payment and select a payment method by check. |
| 125 | + |
| 126 | +If you pay a specific supplier bill, put the reference of the bill in |
| 127 | +the **Memo** field. |
| 128 | + |
| 129 | +.. image:: ./media/check04.png |
| 130 | + :align: center |
| 131 | + |
| 132 | +Once your payment by check is registered, don't forget to **Confirm** it. |
| 133 | +Once confirmed, you can use **Print Check** directly or follow the preceding |
| 134 | +flow to print checks in batch: |
| 135 | + |
| 136 | +- `Print checks <PrintChecks_>`_ |
| 137 | + |
| 138 | +- `Reconcile bank statements <ReconicleBankStatements_>`_ |
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