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1 | 1 | ====================================================== |
2 | 2 | When should I use supplier bills or purchase receipts? |
3 | 3 | ====================================================== |
| 4 | + |
| 5 | +Purchase receipts are different than vendor bills. Vendor bills are |
| 6 | +requests for payment. If I issue a Purchase Order my vendor will in most |
| 7 | +business cases send me a Vendor Bill. Depending on his invoice policy I |
| 8 | +then have a defined amount of time to pay the Bill. A Purchase receipts |
| 9 | +are confirmations of received paiements. They are my day-to-day ticket |
| 10 | +receipts. |
| 11 | + |
| 12 | +From an accounting point of view this makes a difference as a Vendor |
| 13 | +Bill will first credit a debt account before reconciling with the bank |
| 14 | +account. On the other hand we usually immediately pay the purchase |
| 15 | +receipts, which means no debt account is necessary. |
| 16 | + |
| 17 | +Moreover purchase receipts can have a different tax amount per product |
| 18 | +line, as vendors bills apply one taxe amount over the entire bill. |
| 19 | + |
| 20 | +If my company's bank account is used to pay for goods were only a |
| 21 | +purchase receipt are issued I should use the purchase receipts function |
| 22 | +in Odoo to handle them in accounting. |
| 23 | + |
| 24 | +Let's take the following example: we need to buy foreign tea for our |
| 25 | +customers from a local tea store that doesn't issue bills. We go every |
| 26 | +week buy 50 euros worth of tea and a teapot worth 20 euros. We pay with |
| 27 | +the company's bank account. |
| 28 | + |
| 29 | +Configuration |
| 30 | +============= |
| 31 | + |
| 32 | +To handle purchase receipts in Odoo one module and one app has to be |
| 33 | +installed. Go into the app module and install the accounting app. |
| 34 | + |
| 35 | +.. image:: ./media/bill01.png |
| 36 | + :align: center |
| 37 | + |
| 38 | +Then, go in the search bar, delete the default module search, and search |
| 39 | +for "purchase". Install the **Sale & Purchase Vouchers** module. |
| 40 | + |
| 41 | +.. image:: ./media/bill02.png |
| 42 | + :align: center |
| 43 | + |
| 44 | +Register a receipt |
| 45 | +=================== |
| 46 | + |
| 47 | +By installing the **Sale & Purchase Vouchers** I've made the new |
| 48 | +**Purchase Receipts** drop down menu visible in the accounting app. |
| 49 | + |
| 50 | +To import our 50 euros worth of tea purchase receipt, enter the |
| 51 | +accounting app, select :menuselection:`Purchases --> Purchase Receipts`. |
| 52 | + |
| 53 | +Create a new Purchase Receipt and fill in all the necessary information. |
| 54 | +Note that you have the choice in the Payment field between **Pay Later** |
| 55 | +or **Pay Now**. It's a significant difference as Pay Later, will generate |
| 56 | +a debt accounting entry whereas Pay Now will immediately credit the Bank |
| 57 | +account. |
| 58 | + |
| 59 | +In most cases you immediately pay, we will thus select the Pay Directly |
| 60 | +option. Add the products, the related account and the appropriate taxe. |
| 61 | +For the example we suppose the tea is a 12% taxe and the Tea Pott 21%. |
| 62 | + |
| 63 | +.. image:: ./media/bill03.png |
| 64 | + :align: center |
| 65 | + |
| 66 | +Validate the Purchase Receipt to post it. Don't forget you need to |
| 67 | +:doc:`reconcile payments <../../bank/reconciliation/use_cases>` in order to completely close the transaction in your |
| 68 | +accounting. |
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