Division Updates

Facility Access for Service Centers

In order to comply with division guidelines for safely reopening facilities, please observe the updated instructions on how to access the service centers.

Facility Access Guidelines of Service Centers

Updated June 23, 2020.

CCE Return to Research Building Guidance

In All CCE Buildings:

• Elevators usage will be limited to one person at a time.
• Restroom usage will be limited to one person at a time.
• Single entry and exit points will not be identified.
• Hallway traffic will not be limited to a single direction. Researchers' foot traffic may need to be guided to the right side of the hallways in the direction of movement with the understanding that masks are to be worn at all times in the hallways and six feet of distance is to be maintained as much as possible.
• Stairwell Signs will be posted to indicate which stairwells should be used to go UP and DOWN.
• Break Rooms: There is to be no food consumption in any building. Campus is beautiful right now; enjoy it while you have your lunch. Also, all break rooms are closed (these are rooms with refrigerators, microwaves …).
• Office Usage: There has been some uncertainty about student offices. The overarching policy for restarting has been that "any work that can be done remotely, should be done remotely". Because of this policy, all workers in theoretical groups are expected to work from home. To be consistent, then, for now all student offices and group conference rooms are to remain off limits.

Recommended Stairway Paths of Travel

Braun (Proposed)

• The north staircase will be designated as an UP staircase;
• the south staircase will be designated as a DOWN staircase.

Crellin

• The Crellin staircase will be designated as an UP staircase,
• The East Church staircase will be designated DOWN staircase.

Church

• The east staircase of Church will be designated as a DOWN staircase.
• The staircase located closest to the elevator shall be designated as an UP staircase
• As the hallway doors in Church are not fireproof, these can remain open to limit unnecessary contact.
• Note: BBE has designated this as "Church center" in their current plans). BBE's current plans indicate individuals will be instructed to stay to the right side of hallways in their direction of travel rather than utilizing a plan that designates a singular direction per floor. The link to BBE's current plan is here: https://docs.google.com/document/d/1khjrislW6KwURwC-fHkqmj_kJGW4gnKnlwVG9CXj9RU/edit?usp=sharing

Noyes

• The north and east staircases will be designated as an UP staircase.
• The south staircase will be designated as a DOWN staircase.

Schlinger

• The west staircase will be designated as an UP staircase.
• The east staircase will be designated as an DOWN staircase.
• Stairwell travel between the first floor and basement will be multi-directional

Spalding

• The east staircase of Spalding will be designated as an UP staircase exclusively.
• The west staircase of Spalding will be designated as a DOWN staircase.
• The west staircase between the basement and subbasement levels will be multi-directional.

April 6, 2020

Division and Institute Support of Essential Research

Changes and Reminders

1. Although US Mail is suspended, Joe Drew arranged to have CCE mail delivered each Monday. The stockroom staff will distribute to mailboxes. Package receipts will be coordinated with recipients.
2. Due to volume, Airgas deliveries will be made once per week. This replaces the current twice per week schedule.
3. Safer-At-Home Reminder: This is a reminder that Caltech is still following the guidance from the state of California's Safer-At-Home order. This means that the following guidelines are in effect.

Continuing Essential Research Support:

• Mail delivery to campus remains suspended. Mail can be picked-up at Post Office (weekdays 10am-2pm) or arrangements can be made for essential needs. Rebecca Fox can help coordinate.
• Routine dry ice delivery remains: Joe is coordinating with a couple of faculty on a work-around. Please contact Joe Drew if you have urgent needs or concerns.
• New guest and volunteer appointments remain suspended: Exceptions need to be approved by the Chair.
• There continues to be no planned disruption of on campus utilities, and the Institute is not experiencing shortages obtaining gas cylinders.
• The CCE stockroom remains open with reduced staffing levels. There is no disruption in the delivery of packages.
• There is no disruption of orders of dewars and cylinders. Essential staff are coordinating with the Division for deliveries.
• Essential personnel access continues. Essential Personnel letters have been issued. If letters were not received, please contact Kerry Gomez and Grace Liang-Franco.
• The Glass and Machine Shop remain closed.
• The EPR, NMR, Solid State NMR and Mass Spec facilities remain closed.
• PPE Donations: On behalf of the Infectious Diseases Task Group (IDTG) and the teams that are working together to procure, maintain, and utilize PPE and cleaning supplies to protect the health and safety of our students and essential staff who remain on campus, please defer any planned donations of such items to hospitals or other non-Caltech entities until the extent of the on-campus need is determined. This will be particularly important in the event that we need to isolate, quarantine, or transport potentially infected individuals. Our teams will continue to project the need and availability of such supplies.
• We continue to have minimal on-site administrative staff working alternating four hour shifts.

• Some limited availability or delay for PPE and cleaning supplies.
• Facilities stockroom has suspended delivery of hand sanitizer and is experiencing some limited availability or delay for other cleaning supplies.

Reminders for Maintaining a Safe Environment

• When lab spaces are not occupied, we recommend lights be turned off and the doors to labs and offices be locked.
• In addition to security, Joe and Grace continue to walk buildings each day to make sure labs are secure. We are reporting concerns directly to faculty.