Choosing tools for scaling design

Tools and processes are intertwined. A company or a department or an individual has a way of doing things—that’s the process. They also have software to carry out the process—those are the tools.

Ideally, they should be loosely coupled. You should be able to change your tools without necessarily changing your process. So swapping out, say, one framework or library for another shouldn’t involve fundamentally changing the way you work. Likewise, trying a new way of working shouldn’t require you to use unfamiliar tools.

When it comes to scaling design within organisations, the challenges are almost always around switching processes (well, really it’s about trying to change culture, but that starts with changing processes—any sufficiently advanced process is indistinguishable from culture). All too often, though, I see people getting hung up on the tools.

We need to get more efficient in how we deliver designs …so let’s switch over to this particular design tool.

We should have a design system …so let’s get everyone using this particular JavaScript framework.

I understand this desire to shortcut the work of figuring out processes and jump straight to production solutions. For one thing, it allows you to create an easy list of requirements when it comes to recruiting talent: “Join our company—you must demonstrate experience and proficiency in this tool or that library.”

But when tools and processes become tightly coupled like this, there’s a real danger of stagnation. If a process can be defined as “the way we do things around here”, that’s not something you want to tie to any particular tool or technology. Otherwise, before you know it, you’re in the frustrating situation of using outdated tools, but you can’t swap them out for newer or better-suited technologies without disrupting everyone’s work.

This is technical debt (although it applies just as much to design). You’re paying a penalty in the present because of a decision that somebody made in the past. The problem isn’t so much with the decision itself, but with the longevity of its effects.

I think it’s important to remember what a tool is: it’s a piece of technology that enables you to work faster or better. You should enjoy using your tools, but you shouldn’t be utterly dependent on any particular one. Otherwise, the tail starts wagging the dog—you are now in service to the tool, instead of the other way around.

Treat your tools like cattle, not pets. Don’t get too attached to any one technology to the detriment of missing out on others.

Mind you, if you constantly tried every single new tool or technology out there, you’d never settle on anything—I’m pretty sure that three new JavaScript frameworks have been released since you started reading this paragraph.

The tools you choose at any particular time should be suited to what you’re trying to accomplish at that time. In other words, you’ve got to figure out what you’re trying to accomplish first (the vision), then figure out how you’re going to accomplish it (the process), and only then figure out which tools are the best fit. If you jump straight to choosing tools, you could end up trying to tighten a screw with a hammer.

Alas, I’ve seen plenty of consultants who conflate strategy with tooling. They’re brought in to solve process problems and, surprise, surprise, the solution always seems to involve purchasing the software that their company sells. I’ve been guilty of this myself: I see an organisation struggling to systemise their design patterns, and I think “Oh, they should use Fractal!” …but that’s jumping the gun. They might be better served with something simpler, or something more complex (I mean, Fractal is very, very flexible but it’s still just one option—there are plenty of other pattern library tools out there).

Once you separate out the tools from the process, there’s an added benefit. Making the right technology choice is no longer a life-or-death decision. You can suck it and see. Try out the technology and see if it works. If it’s working, great! Carry on using it. If it’s not working, that’s okay too. Try something different.

I realise I’m oversimplifying things, but I honestly believe that the real challenge is not choosing the right tools, but figuring out the right process for your team.

Design tools are holding us back

My main concern about this new generation of tools is that they require a specific toolchain in order to function. “If you just use this version of React and just use this styling library and configure things in exactly this way, your designers can play around with coded components.” It worries me that teams would end up choosing (and subsequently holding onto) specific tools not because they’re the best choices for our users but because the designers’ and developers’ workflow depends on a specific toolchain to work properly.

Chaos Design: Before the robots take our jobs, can we please get them to help us do some good work?

This is a great piece! It starts with a look back at some of the great minds of the nineteenth century: Herschel, Darwin, Babbage and Lovelace. Then it brings us, via JCR Licklider, to the present state of the web before looking ahead to what the future might bring.

So what will the life of an interface designer be like in the year 2120? or 2121 even? A nice round 300 years after Babbage first had the idea of calculations being executed by steam.

I think there are some missteps along the way (I certainly don’t think that inline styles—AKA CSS in JS—are necessarily a move forwards) but I love the idea of applying chaos engineering to web design:

Think of every characteristic of an interface you depend on to not ‘fail’ for your design to ‘work.’ Now imagine if these services were randomly ‘failing’ constantly during your design process. How might we design differently? How would our workflows and priorities change?

Saving Your Web Workflows with Prototyping · Matthias Ott – User Experience Designer

A well-written (and beautifully designed) article on the nature of the web, and what that means for those of us who build upon it. Matthias builds on the idea of material honestly and concludes that designing through prototypes—rather than making pictures of websites—results in a truer product.

A prototyping mindset means cultivating transparency and showing your work early to your team, to users – and to clients as well, which can spark excited conversations. A prototyping mindset also means valuing learning over fast results. And it means involving everyone from the beginning and closely working together as a team to dissolve the separation of linear workflows.

Chesterton’s Fence: A Lesson in Second Order Thinking - Farnam Street

Unless we know why someone made a decision, we can’t safely change it or conclude that they were wrong.