UNIT-2

MANAGING
PHARMACEUTICAL OHS
INFORMATION AND
RECORDS
2.1. Legal requirements and
work place procedures
According to ILO ( International
Labor Organization), Labor act 1992
“ Every person has the right to
work under safe and healthy
conditions.”
The labor act also places a duty on
the employer ( private/ government)
to ensure that every worker
employed should work under
satisfactory, safe and healthy
Thus the employer shall:
 Provide and maintain at the work place ,
plant & system of work that are safe & with
out risk to health.
 Ensure the safety & absence of risk to health
in connection with use, handling, storage &
transport of articles & substances.
 provide the necessary
 Information ,
 Instructions
 Training and supervision.
Take steps to prevent contamination of the
work places and protect the workers from
toxic gases noxious substances, vapors, dusts
& other substances likely to cause risk to
safety or health.
Supply and maintain at no cost to the worker
adequate safety appliances
Suitable fire- fighting equipment
Personal protective equipment
Instruct the worker in the use of the
appliances and equipment
Provide separate , sufficient and suitable
toilet and washing facilities.
Provide adequate supply of clean drinking
water at the work place.
Prevent accidents and injury to health by
minimizing the cause of hazards inherent in
the working environment.
2.2. Types of OHS records and
reports
 2.2.1 Hazard, incident and investigation reports
 A critical link in the health and safety program is the
ability of supervisors to investigate hazard and
incidents.
 The ultimate objective is to review all unsafe
conditions to determine whether there are any control
measures in place and whether they are performing
as they should.
 Documentation/records of hazards and accident
investigations should be done on forms appropriately
designed for that purpose.
 It is also obligatory that the accidents should be
reported to the appropriate authorities with in 24 hrs.
2.2.2 work place inspection
reports
 Inspection – refers to critical examination
 At least two (2) workplace inspection per year must be
completed (one every 6-months).
 Prior to the workplace inspection, managers/supervises
must determine the number of people to be involved in
the inspection and notify these people.
 A workplace inspection checklist is to be developed for
each workplace
 The workplace inspection checklist for the workplace is
to be used during the workplace inspection and should
guide hazard identification and facilitate a systematic
review of the physical workplace and work practices.
 A workplace inspection report consists of a completed 'Workplace
 Inspection Checklist' and
 Workplace Inspection Action Sheet'.
 All unsatisfactory items identified during the workplace inspection
must be indicated on the
 Workplace Inspection Checklist.
 the hazards identified must be indicated on a‘ Workplace Inspection
Action Sheet corrective action necessary to eliminate or control the
risk associated wit that hazard.
 A risk assessment of all hazards must be recorded on the
'Workplace
 Inspection Action Sheet' to assist with and inform the prioritizing of
actions required.
 The Workplace inspection reports will be under the control of the
person incharge of each workplace.
 Things to consider in an investigation include: who was
involved in the incident?
 where and when did it occur?
 what task was being performed?
 how did the incident occur?
 what were the events leading up to the incident?
 Analyze the factual information gathered
 Make conclusion about why the incident occurred based
on the findings
 Recommend appropriate corrective actions.
 Report investigations of the incident to appropriate
authority
2.2.4 First aid records
First aiders must record all treatment on the
First Aid Injury Report form.
Reporting Procedure for First Aid Injuries:
Injury/illness occurred and treated by First
Aider.
First aid injury report is completed by First
Aider.
Completed first aid injury report is sent to the
responsible authority
2.2.5 Minutes of meeting
 Refers to an official record of what is said or done
during a meeting
 The Purpose of Meeting Minutes:
 serve as an official record of the organization/office.
 Record to highlight procedures, traditional activities,
etc.
 Tool for informing members not in attendance at a
meeting
 Tool to assist in follow-up of assignments and decisions,
and the organizing of the next agenda
 Can assist when selecting members for award
nominations, special programs, etc.
 What to Include in Meeting Minutes:
 Name of the organization or committee
 Type of meeting (regular, special, etc.)
 Date, time, and place of meeting
 Name of presiding officer and minute-taker
 Notation of reading of previous minutes
 All major meeting agendas and points of order or
appeals
 Names of committee chairpersons, their reports and
statement of committee assignment with due date.
 Adjournment(appointment for debate) time, along with
date, time, and place of next meeting
2.2.6. Job safety Analyses
(JSAs) and risk assessment
Job safety analysis:- Is the process of
breaking down a job into its constituent
steps, listing the hazards associated with
those steps and developing procedures to
reduce those hazards.
Job safety analysis (JSA), sometimes called
job hazard analysis (JHA), has long been a
safety program building block.
The form for this analysis may contain three
columns
• 1st column –sequence of basic job steps
• 2nd column- potential hazards
• 3rd column- recommended action or
procedure
 1st column:- Sequence of basic job steps
 Examining a specific job by breaking it down into a series of
steps or tasks, will enable you to discover potential hazards
employees may encounter.
 Each job or operation will consist of a set of steps or tasks.
 For example: the job might be to remove a box from a
conveyor in the receiving area to a shelf in the storage area.
 To determine where a step begins or ends
 look for a change of activity change in direction or movement.
 -icking up the box from the conveyor and placing it on a hand
 truck is one step.
 - The next step might be to push the loaded hand truck to the
 storage area.
 - Moving the boxes from the truck and placing them on the shelf is
 another step.
 -The final step might be returning the hand truck to the receiving
 area.
  Be sure to list all the steps needed to perform the job.
 2nd column:- Potential hazards
  A hazard is a potential danger.
  The purpose of the Job safety analysis is to identify all hazards
both
 those produced by the environment or conditions and those
connected
 with the job procedure.
  To identify hazards, ask yourself these questions about each
step:
 - Is there a danger of the employee striking against?
 - Is there potential for slipping, tripping or falling?
 - Could the employee suffer strains from pushing, pulling,
 lifting, bending, or twisting?
  Close observation and knowledge of job is important .
  Examine each step carefully to find and identify hazards;
the actions,
 conditions & possibilities that could lead to an accident
  Compiling an accurate & complete list of potential
hazards will allow to
 develop the recommended safe job procedures needed to
prevent
 accidents.
3rd Column- Recommended action or
procedure
 Using the first two columns as a guide , decide
that actions or
procedures are necessary to eliminate or
minimize the hazards
that could lead to an accident, injury or
occupational illness.
 Begin by trying to : -1. engineer the hazard out
2. administrative control &
3. personal protective equipment.
 Risk Assessment
 Risk: - is an activity that has the potential to cause harm, injury or damage to
equipment,
 environment or personal.
 A risk can be either low risk level or high risk level .
 Low risk level task:- is an activity of negligible risk that is planned to be
performed in a work
 area such that:
 it has a procedure that has been updated and reviewed which includes the
risks, hazard
 and controls.
 is within hand rails
 does not have the potential to make contact with moving parts or hazardous
 substances
 does not require isolation.
 eg -opening / closing a valve
 -lubrication
  
o o o o o o
 High /medium risk level task:- is the task/activity that
has the potential to cause harm, injury and damage.
 Irrespective of frequency there are tasks involving
specific hazards deemed to represent high risk.
 These tasks include : Work Requiring Isolation Work
at Height Hot Work
 Installing and/or Removing Scaffoldings Application
of a Crane
 Ground /or Wall Penetration