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The Project Management Knowledge
Areas PMI has divided the large field of project management into 10 more digestible parts, which it calls the 10 project management knowledge areas
04/11/2024 Project management knowledge areas coincide with the project life
Ismael Nkambwe cycle, which are project initiation, project planning, project execution, monitoring and controlling, and project closing. The project management knowledge areas include; Project risk management
Project cost management
Project integration management
The Project Management Knowledge Areas Project time management
04/11/2024 Project human resource management
Ismael Nkambwe Project communication management
Project quality management
Project procurement management
Project stakeholder management
PROJECT RISK MANAGEMENT
Risk management plans will identify how the risks
will be itemized, categorized and prioritized. This involves identifying risks that might occur during the
04/11/2024 execution of the project by making a risk register.
Ismael Nkambwe Inputs to project risk management Project charter (is a crucial document in project management as it lays out the project's purpose, objectives, stakeholders, risks, resources, and dependencies during the project planning stage)
Organization's risk management policies
Defined roles and responsibilities
Template for the organization's risk
management plan
04/11/2024 Stakeholder risk tolerances
Ismael Nkambwe Cost management plan
Schedule management plan
Communication management plan
Outputs from Risk Management planning Methodology (Risk Mgt Plan)
Ismael Nkambwe Risk avoidance List of potential Prioritised risk Risk and contingency risks list assessment plans Project scope management Project scope management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project
04/11/2024 successfully.
Ismael Nkambwe A project scope management can help you to understand what the client or the customer is looking for as deliverable.
In other words, It is primarily concerned with defining and
controlling what is or is not included in the project. Scope management process Collect Requirements TOOLS TECHNIQUES (Planning) o Interviews
04/11/2024 Define scope (Planning) o Focus groups/
Ismael Nkambwe Create WBS (Planning) workshop
Verify scope (Monitoring & o Expert judgment
Controlling)
Control scope o Brain storming
(Monitoring & Controlling) o Decomposition INPUTS TO PROJECT SCOPE MANAGEMENT
Project management plan
Enterprise environment factors
04/11/2024 Organizational process assets
Ismael Nkambwe Outputs Scope management plan
Requirement management plan
PROJECT COST MANAGEMENT This area involves the project budget, which means
04/11/2024 having good estimating tools to make sure that the funds cover the extent of the project and are being monitored
Ismael Nkambwe regularly to keep stakeholders or sponsors informed. COST MANAGEMENT PROCESS
Estimate Costs: The process of TOOLS AND
developing an approximation of TECHNIQUE the monetary resources needed to o Performance Reviews
04/11/2024 complete project activities
Determine Budget; The process o Trend analysis
Ismael Nkambwe of aggregating the estimated costs of individual activities or work packages to establish an o Use of experts authorized cost baseline
Control Costs The process of
monitoring the status of the project to update the project budget and managing changes to the cost baselines PROJECT COST MANAGEMENT INPUTS TO PROJECT COST OUTPUTS FROM PROJECT MANAGEMENT COST MANAGEMENT Scope baseline Activity cost estimates
04/11/2024 Project schedule Bases of estimates
Ismael Nkambwe Human resource plan Project document updates Risk register
Enterprise environmental factors
Organizational process assets
PROJECT COMMUNICATION MANAGEMENT
All areas of project management are important, but
communication management might be paramount as it informs every aspect of the project.
04/11/2024 Communications inform the team and stakeholders,
Ismael Nkambwe therefore the need to plan communications management is a critical step in any project.
It is at this point that the dissemination of
communications is determined, including how it’s done and with what frequency COMMUNICATION MANAGEMENT PROCESS Identify Stakeholders TOOLS AND TECHNIQUES (Initiating) o Stakeholder analysis
04/11/2024 o Expert judgment Plan Communications (Planning) o Communication methods
Ismael Nkambwe Distribute Information o Information communication tools (Executing)
Manage Stakeholder Expectations (Executing)
Report Performance (Monitoring & Controlling) INPUTS TO PROJECT COMMUNICATION MANAGEMENT
Project charter
Procurement documents
04/11/2024 Enterprise environmental factors
Ismael Nkambwe Organizational process assets
Output to PCM Stakeholder register
Stakeholder management strategy
PROJECT TIME MANAGEMENT Project time management is, no surprise, time consuming. The project is divided into tasks, which are scheduled with start dates and deadlines, as well as budgets for each task.
04/11/2024 And things are constantly changing over the phases of any project, which means revising these things often.
Ismael Nkambwe This involves plan schedule management, which involves creating a schedule for the project and determining who is responsible for what. That means defining activities, which is not the same as making a WBS, but similar. So, you create a task list that touches on every aspect of the project. These tasks are then put in an order that makes sense, and any dependencies between them is noted.
04/11/2024 Ismael Nkambwe These dependencies are then determined to be either finish-to-start (FS), finish-to-finish (FF), start-to-start (SS) or start-to-finish (SF). This is mostly for larger projects. PROJECT TIME MANAGEMENT PROCESS Define Activities (Planning) TOOLS AND TECHNIQUES
Ismael Nkambwe Output to project time management Schedule management plan Defined Activities Sequenced Activities Estimated Activity Resources Estimated Activity Duration PROJECT HUMAN RESOURCE MANAGEMENT Before any project can proceed, the project team needs to be defined.
04/11/2024 The main part of this initial planning step involves identifying the number of people that are required and
Ismael Nkambwe writing out their job descriptions.
Also, the Project Human Resource Management Plan, a
component of the overall Project Management Plan, contains human resource issues like how performance will be assessed, where the project team will work, how to handle conflicts, and so forth HUMAN RESOURCE MANAGEMENT PROCESS
Develop Human Resource Plan (Planning) TOOLS AND TECHNIQUES • Organizational charts
04/11/2024 Acquire Project Team • Organizational theory (Executing) • Networking
Ismael Nkambwe Develop Project Team • Negotiation (Executing) • Training • Interpersonal skills Manage Project • Team building (Executing) activities INPUTS TO PROJECT HUMAN RESOURCE MANAGEMENT
Project management plan
04/11/2024 Activity resource requirements
Ismael Nkambwe Enterprise environmental factors
Organizational process assets
Output from project HRM
Human resource management plan PROJECT PROCUREMENT MANAGEMENT This deals with outside procurement, which is part of most projects, such as hiring subcontractors. This will obviously have an impact on the budget and schedule.
04/11/2024 Planning procurement management starts by identifying the outside needs of the project and how those contractors will be involved.
Ismael Nkambwe Procurements are done through hiring the contractors. This follows are given process which includes a statement of work, terms of reference, request for proposals and choosing a vendor.
There is need to control the procurement process by managing and
monitoring, and then closing the contracts once the work has been done to everyone’s satisfaction. PROJECT PROCUREMENT MANAGEMENT PROCESS
(Closing) • Record management system INPUTS & OUTPUTS FROM PROJECT PROCUREMENT MANAGEMENT
INPUTS OUTPUTS Scope baseline o Procurement management Requirements documentation plan
04/11/2024 Teaming agreements Risk register o Procurement statements of work
Ismael Nkambwe Risk-related contract decisions Activity resource requirements o Make-or-buy decisions Project schedule Activity cost estimates o Procurement documents Cost performance baseline Enterprise environmental factors o Source selection criteria Organizational process assets o PROJECT QUALITY MANAGEMENT A project can come in on time and within budget, but if the quality is not up to the standard set, then the project is a failure.
04/11/2024 Plan quality management is part of the overall project management plan, though it can be a standalone document if it contains the quality specs for the product or service.
Ismael Nkambwe The process needs to include quality assurance, which is just a way to make sure that quality standards are being met.
Therefore, to control quality, the deliverables must be inspected to make
sure that those standards outlined in the quality management plan are being met. PROJECT QUALITY MANAGEMENT PROCESS
Plan Quality (Planning) TOOLS AND TECHNIQUES
• Cost benefit analysis
04/11/2024 Perform Quality • Control charts Assurance (Executing) • Benchmarking
• Inspection INPUTS & OUTPUTS FROM PROJECT QUALITY MANAGEMENT
INPUTS OUTPUTS Scope baseline o Quality management plan Risk register
04/11/2024 Schedule baseline o Quality metrics
Ismael Nkambwe Stakeholder register o Quality checklists
Cost performance baseline
o Process improvement plan Enterprise environmental factors
Organizational process assets o Project document
PROJECT INTEGRATION MANAGEMENT What holds a project together? That would be project integration management, which includes such fundamental plans as developing a project charter that is created during the initiation phase. This is the document that sets up the project and assigns the project manager.
04/11/2024 Another aspect of this area is the project management plan, which is
Ismael Nkambwe developed as a project roadmap for the project to reach a successful end. Once created, the project plan is approved by stakeholders and/or sponsors, and then it’s monitored and tracked through a change log as the project progresses.
The project integration area also includes the directing and managing of the project work, which is the production of its deliverables. This process is monitored, analysed and reported on to identify and control any changes or problems that might occur. PROJECT INTEGRATION MANAGEMENT PROCESS Develop project charter TOOLS AND TECHNIQUES • Tool and technique used Develop project management during project life cycle plan
04/11/2024 i.e. stakeholder analysis, WBS, Expert Direct and manage project judgement etc.
Ismael Nkambwe execution
Monitor & control project work
Perform integrated change
control
Close project or phase
INPUTS AND OUTPUTS FROM PROJECT INTEGRATION MANAGEMENT
INPUTS OUTPUTS Project charter Project management plan
04/11/2024 Outputs from other processes
Ismael Nkambwe Enterprise environmental factors
Organizational process assets
PROJECT STAKEHOLDER MANAGEMENT The stakeholders must be happy, as the project has been created for their needs. Therefore, they must be actively managed like any other part of the project. To start one must identify the stakeholders through stakeholder analysis. It’s not always easy, but it’s a crucial part of
04/11/2024 starting any project, so find out who they are and what concerns they have.
Ismael Nkambwe Now plan stakeholder management, which means listing each stakeholder and prioritizing what their concerns are and how they might impact the project. This will lead to managing stakeholders’ expectations to make sure their needs are met and that you’re in communication with them.
Throughout the project, control stakeholder engagement. Do this by
determining if the stakeholders’ needs are being addressed. If not, figure out what changes need to be made to either satisfy those needs or adjust the expectations. Inputs to Project Stakeholder Management List of project stakeholders
Organizational process assets
04/11/2024 Project charter
Ismael Nkambwe Output from project stakeholder management
