Netiquettes

& E- mail
By Navya Sinha 6B
 Introduction
The Term “Netiquette” is a combination
of 2 words-
Net(Internet) and etiquette(Good
Manners).It is a special set rules that
governs the behaviour of a user
communicating online or In short
behaving the same standards online like
we follow in real life.

Ex:- Emails, Forums, Blogs, Social

Networking sites etc
 Rules of communicating via internet
● Use proper Salutation and Signature

● Include a Subject line , Be precise and catchy.

● Treat others like the way you want to be treated by others.Do not include sarcastic or insulting comments.Always respect other’s
views and be courteous while posting your views.Be tolerant and careful.

● Respect other’s Privacy, Do not Read or forward someone’s messages , personal information with seeking their permission.Do not go
through the documents and work without his/her will.

● Obey Copyright laws,Do not copy or post someone’s content from the Internet and claim it as your own.If an information is picked
up from the internet the sources must be mentioned in your document.

● Do not Spam, Spamming refers to flooding the user’s inbox with same or unwanted advertisements and messages.

● Do not use Foul language , Remember to check your spellings and grammar before posting your message, Make sure your writing
makes sense

● Use appropriate emoji’s and acronyms like LOL for laugh out loud, but use of any abbrevation or emoji’s in formal emails is
considered inappropriate.

● Do not give out sensitive, personal information online such as passwords, ATM pin, Credit card number, Locker number etc to
minimise cyper threat and hacking, Be alert while making online payment.
 Email & Its Features
One of the most popular ways to
communicate is Email
(Electronic Mail). It is a facility to send and
receive messages anywhere, anytime. It is
instant and convenient.
The best part of e-mail is that a single mail
can be sent to many or certain number of
persons at a time. We can also attach photos,
Videos, Documents or important data along
our mail. These Extra files are called
“Attachments”

Sample of e-mail . Source – Google.

Creating an E-Mail account
To use the email facility on the internet, we need to
first create our personal e-mail account. We have to
select a username and provide a password along with
particulars like Name, Address, DOB etc. There are
many websites which provide us facility of free e-mail
accounts like www.gmail.com, www.yahoo.co.in and
www.rediffmail.com.

To make an e-mail account

• Open the website www.gmail.com
• Click on Create an account link.
• A registration Form will appear, Fill the form ,
choose a username and password
• Accept the agreement(Terms of conditions)
Sample of creating an e-mail account . Source – Google.
 What is an E-Mail address?

An e-mail address consist of a username and a Domain name. A username is the

name of a person’s account by which the server identifies he/she on the website,
Whereas, a domain name is a unique name that identifies a website on the web.
Whenever we create an e-mail account, we get a Unique e-mail address on which
people send e-mails, which means that no two individuals in the world can have the
same e-mail address.

Kipspublishingworld @ gmail.com

Username “At” Domain name

 What is an Inbox?

An inbox displays information about

all received mails. Each message
header displays the sender’s name,
subject line, Time and date when the
mail is received. To read any mail,
click on it, the mail will be displayed
in a new window.
 Compose/Write a Mail
First, one has to click on the compose option. It will open a new window with following parts-

To
Here, We can type the email address of the person to whom we want to send the mail.

Cc
Cc stands for Carbon Copy. Here, Once can specify the address of the people to whom one wants to send a copy of the
mail. The e-mail addresses mentioned in this field are visible to all the recipients of the mail.

Bcc
Bcc or Blind Carbon copy it’s same like Cc but the e-mail addresses mentioned are not visible to other recipients of the
mail.

Subject & Message

Subject is a brief description of the mail, which give an idea about the content of the message. A message however, is just
like a normal letter with greetings, one or more paragraphs and your name in the bottom. You can also format the text using
the available features.
 Sending an e-mail

After composing an e-mail click

on the send button on the bottom.
The mail will be sent to its
recipients.
 Attaching a File
To attach a file to an e-mail Follow these steps:

• Click on Attach a file icon on the toolbar at the bottom of the compose
window
• The open dialog box will appear
• Browse through your files and select the files you would like to attach.
• Click on the Open button. The file gets attached to your mail. Now click on the
send button
• You cannot send executable files or messages larger Than 25 MB as an
attachment.
• Nowadays, The internet provides some technologies that enable us to transfer
files over 25 MB some of them are WeTransfer and Sendspace.
 WeTransfer
WeTransfer is free online file transfer service which enables you to send
files up to 2 GB.
Steps to Transfer a file through WeTransfer

• Open link www.wetranfer.com

• Click on add your files and select the
files from the open dialog box.
• Add the recipient’s email to text box.
• Add your e-mail id in your email inbox
• Type a message in the message text
box, if required.
• Click on Transfer button
 Replying and Forwarding e-mail

The reply option is displayed when

we open a mail, Click on Reply
button, the text and click on the
send button.

The forward option is used to send

any received mail to other e-mail
addresses.
 Adding a signature to e-mail
A signature is a bit of personalised text (such as contact information or a favourite quote)

Steps to create a signature –

• Click on setting icon in the upper

right corner of the window and
select the settings option
• Locate the signature section and
enter your signature text in the box
next to the signature field.
• Click on the save changes button.
 Managing Contacts
Address Book
To add a contact follow the steps:
• Click on google apps icon present on the
top right side of the window
• From the drop-down menu select
Contacts
• The contact preview appears. Click on
the Add new contact at the bottom right
corner. The create contact window will
appear.
• Add the contact info of this form and
click on the save button
 Managing Contacts - Groups
To create a group of e-mail contacts follow the steps:
• Click on the contacts option from the google app drop-down menu

• Contact preview window appears

• In the left pane, click on the labels option and select create label from the
drop-down menu

• A create label dialog box appears. Enter the new group name in the
provided space

• Click on OK. You will find the new group added in the left pane. To add
contacts, click on the Add new contact button.
 Logout/Signout
Once You have finished
Reading/sending mails. Click on the
sign out button. This option brings you
out from your e-mail account, If you
are always singed-in, any miscreant
can interfere with your account
settings, mislead recipients, send
abusive messages to the members of
your contact list etc.
 Thanks!
By template
CREDITS: This presentation Navya wasSinha 6B by Slidesgo, and includes
created
Source
icons by Flaticon, By Google
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and infographics & images by Freepik
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