4 Completing the

Accounting Cycle
Learning Objectives

1 Prepare a worksheet.

2 Prepare closing entries and a post-closing trial balance.

Explain the steps in the accounting cycle and how to

3 prepare correcting entries.

4 Identify the sections of a classified balance sheet.

4-1
LEARNING
OBJECTIVE
1 Prepare a worksheet.

Worksheet
 Multiple-column form used in preparing financial
statements.
 Not a permanent accounting record.
 May be a computerized worksheet using an electronic
spreadsheet program such as Excel.
 Prepared using a five step process.
 Use of worksheet is optional.

4-2 LO 1
 Steps in Preparing a Worksheet
Illustration 4-1

4-3
 Steps in Preparing a Worksheet Illustration 4-2

STEP 1: PREPARE A TRIAL BALANCE ON THE WORKSHEET

Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200
Supplies 2,500
Prepaid Insurance 600
Equipment 5,000
Notes Payable 5,000
Accounts Payable 2,500
Unearned Revenue 1,200
Owner's Capital 10,000
Owner's Drawings 500
Service Revenue 10,000

Salaries and Wages Exp. 4,000

Rent Exp. 900
Totals 28,700 28,700

Trial balance amounts come

directly from ledger accounts.
Include all accounts
with balances.

4-4 LO 1
 Steps in Preparing a Worksheet
Illustration 3-23
General journal
showing adjusting
entries

Adjusting
Journal
Entries
(Chapter 3)

4-5
LO 1
 Steps in Preparing a Worksheet Illustration 4-3

STEP 2: ENTER THE ADJUSTMENTS IN THE ADJUSTMENTS COLUMNS

Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200
Supplies 2,500 (a) 1,500
Prepaid Insurance 600 (b) 50
Equipment 5,000 Adjustments Key:
Notes Payable 5,000
Accounts Payable 2,500
(a) Supplies Used.
Unearned Revenue 1,200 (d) 400 (b) Insurance Expired.
Owner's Capital 10,000
Owner's Drawings 500
(c) Depreciation Expensed.
Service Revenue 10,000 (d) 400 (d) Service Revenue Recognized.
(e) 200
Salaries and Wages Exp. 4,000 (g) 1,200 (e) Service Revenue Accrued.
Rent Exp. 900 (f) Interest Accrued.
Totals 28,700 28,700
Supplies Expense (a)1,500
(g) Salaries Accrued.
Insurance Expense (b) 50
Accumulated Depreciation (c) 40
Depreciation Expense (c) 40
Accounts Receivable (e) 200
Interest Expense (f) 50
Enter adjustment amounts, total
Interest Payable (f) 50 adjustments columns,
Salaries and Wages Payable (g) 1,200 and check for equality.
Totals 3,440 3,440

Add additional accounts as needed.

4-6 LO 1
 Steps in Preparing a Worksheet Illustration 4-4

STEP 3: COMPLETE THE ADJUSTED TRIAL BALANCE COLUMNS

Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200
Supplies 2,500 (a) 1,500 1,000
Prepaid Insurance 600 (b) 50 550
Equipment 5,000 5,000
Notes Payable 5,000 5,000
Accounts Payable 2,500 2,500
Unearned Revenue 1,200 (d) 400 800
Owner's Capital 10,000 10,000
Owner's Drawings 500 500
Service Revenue 10,000 (d) 400 10,600
(e) 200
Salaries and Wages Exp. 4,000 (g) 1,200 5,200
Rent Exp. 900 900
Totals 28,700 28,700
Supplies Expense (a)1,500 1,500
Insurance Expense (b) 50 50
Accumulated Depreciation (c) 40 40
Depreciation Expense (c) 40 40
Accounts Receivable (e) 200 200
Interest Expense (f) 50 50
Interest Payable (f) 50 50
Salaries and Wages Payable (g) 1,200 1,200
Totals 3,440 3,440 30,190 30,190
Net Income
Totals Total the adjusted trial balance
columns and check for equality.
4-7 LO 1
 Steps in Preparing a Worksheet Illustration 4-5

STEP 4: EXTEND AMOUNTS TO FINANCIAL STATEMENT COLUMNS

Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200 15,200
Supplies 2,500 (a) 1,500 1,000 1,000
Prepaid Insurance 600 (b) 50 550 550
Equipment 5,000 5,000 5,000
Notes Payable 5,000 5,000 5,000
Accounts Payable 2,500 2,500 2,500
Unearned Revenue 1,200 (d) 400 800 800
Owner's Capital 10,000 10,000 10,000
Owner's Drawings 500 500 500
Service Revenue 10,000 (d) 400 10,600 10,600
(e) 200
Salaries and Wages Exp. 4,000 (g) 1,200 5,200 5,200
Rent Exp. 900 900 900
Totals 28,700 28,700
Supplies Expense (a)1,500 1,500 1,500
Insurance Expense (b) 50 50 50
Accumulated Depreciation (c) 40 40 40
Depreciation Expense (c) 40 40 40
Accounts Receivable (e) 200 200 200
Interest Expense (f) 50 50 50
Interest Payable (f) 50 50 50
Salaries and Wages Payable (g) 1,200 1,200 1,200
Totals 3,440 3,440 30,190 30,190 7,740 10,600 22,450 19,590
Net Income
Totals Extend adjusted trial balance amounts to
appropriate financial statement columns.
4-8 LO 1
 Steps in Preparing a Worksheet Illustration 4-6

STEP 5: TOTAL COLUMNS, COMPUTE NET INCOME (LOSS)

Adjusted Income
Trial Balance Adjustments Trial Balance Statement Balance Sheet
Account Titles Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr.
Cash 15,200 15,200 15,200
Supplies 2,500 (a) 1,500 1,000 1,000
Prepaid Insurance 600 (b) 50 550 550
Equipment 5,000 5,000 5,000
Notes Payable 5,000 5,000 5,000
Accounts Payable 2,500 2,500 2,500
Unearned Revenue 1,200 (d) 400 800 800
Owner's Capital 10,000 10,000 10,000
Owner's Drawings 500 500 500
Service Revenue 10,000 (d) 400 10,600 10,600
(e) 200
Salaries and Wages Exp. 4,000 (g) 1,200 5,200 5,200
Rent Exp. 900 900 900
Totals 28,700 28,700
Supplies Expense (a)1,500 1,500 1,500
Insurance Expense (b) 50 50 50
Accumulated Depreciation (c) 40 40 40
Depreciation Expense (c) 40 40 40
Accounts Receivable (e) 200 200 200
Interest Expense (f) 50 50 50
Interest Payable (f) 50 50 50
Salaries and Wages Payable (g) 1,200 1,200 1,200
Totals 3,440 3,440 30,190 30,190 7,740 10,600 22,450 19,590
Net Income 2,860 2,860
Totals 10,600 10,600 22,450 22,450
Compute Net Income or Net Loss.
4-9 LO 1
 Steps in Preparing a Worksheet

Question
Net income is shown on a worksheet in the:
a. income statement debit column only.
b. balance sheet debit column only.
c. income statement credit column and balance sheet
debit column.
d. income statement debit column and balance sheet
credit column.

4-10 LO 1
 Preparing Financial Statements from a
Worksheet

 Income statement is prepared from the income statement

columns.
 Balance sheet and owner’s equity statement are
prepared from the balance sheet columns.
 Companies can prepare financial statements before they
journalize and post adjusting entries.

4-11 LO 1
 Preparing Statements from a Worksheet

Illustration 4-7
Financial statements
from a worksheet

4-12 LO 1
 Preparing Statements from a Worksheet

Illustration 4-7
Financial statements
from a worksheet

4-13 LO 1
 Illustration 4-7

4-14 LO 1
 Preparing Adjusting Entries from a
Worksheet

 Adjusting entries are prepared from the adjustments

columns of the worksheet.
 Journalizing and posting of adjusting entries follows the
preparation of financial statements when a worksheet is
used.

4-15 LO 1
 DO IT! 1 Worksheet

Susan Elbe is preparing a worksheet. Explain to Susan how she

should extend the following adjusted trial balance accounts to the
financial statement columns of the worksheet.

Cash Balance sheet (debit column)

Accumulated Depreciation Balance Sheet (credit column)
Accounts Payable Balance Sheet (credit column)
Owner’s Drawings Balance sheet (debit column)
Service Revenue Income statement (credit column)
Salaries and Wages Expense Income statement (debit column)

4-16 LO 1
 LEARNING Prepare closing entries and a post-
2
OBJECTIVE closing trial balance.

At the end of the accounting period, the company makes

the accounts ready for the next period.

Illustration 4-8
Temporary versus permanent accounts
4-17 LO 2
 Preparing Closing Entries

Closing entries formally recognize in the ledger the transfer of

 net income (or net loss) and
 owner’s drawings
to owner’s capital.

Companies generally journalize and post closing entries only at

the end of the annual accounting period.
Closing entries produce a zero balance in each temporary
account.

4-18 LO 2
 Preparing Closing Entries

Illustration 4-9
Diagram of closing
process—proprietorship

Owner’s Capital is a
permanent account. All
other accounts are
temporary accounts.

4-19 LO 2
 Preparing Closing Entries

CLOSING
ENTRIES
ILLUSTRATED

Illustration 4-10
Closing entries
4-20 journalized
 Posting
Closing
Entries

Illustration 4-11

4-21 LO 2
 Preparing a Post-Closing Trial Balance

Purpose is to prove the equality of the permanent account balances

carried forward into the next accounting period. Illustration 4-12
Post-closing trial balance

4-22 LO 2
 DO IT! 2 Closing Entries

The worksheet for Hancock Company shows the following in the

financial statement columns:
Owner’s Drawings $15,000
Owner’s Capital $42,000
Net income $18,000
Prepare the closing entries at December 31 that affect owner’s
capital.

Income Summary 18,000

Owner’s Capital 18,000
Owner’s Capital 15,000
Owner’s Drawings 15,000
4-23 LO 2
 LEARNING Explain the steps in the accounting cycle
3
OBJECTIVE and how to prepare correcting entries.

Illustration 4-15
1.
1. Analyze
Analyze business
business transactions
transactions

9.
9. Prepare
Prepare aa post-closing
post-closing 2.
2. Journalize
Journalize the
the
trial
trial balance
balance transactions
transactions

8.
8. Journalize
Journalize and
and post
post 3.
3. Post
Post to
to ledger
ledger accounts
accounts
closing
closing entries
entries

7.
7. Prepare
Prepare financial
financial 4.
4. Prepare
Prepare aa trial
trial balance
balance
statements
statements

6.
6. Prepare
Prepare an
an adjusted
adjusted trial
trial 5.
5. Journalize
Journalize and
and post
post
balance
balance adjusting
adjusting entries
entries

4-24
LO 3
 Correcting Entries—An Avoidable Step

 Unnecessary if accounting records are free of errors.

 Made whenever an error is discovered.
 Must be posted before closing entries.

Instead of preparing a correcting entry, it is possible to

reverse the incorrect entry and then prepare the correct
entry.

4-25 LO 3
 Correcting Entries—An Avoidable Step

CASE 1: On May 10, Mercato Co. journalized and posted a $50 cash
collection on account from a customer as a debit to Cash $50 and a
credit to Service Revenue $50. The company discovered the error on
May 20, when the customer paid the remaining balance in full.

Incorrect Cash 50
entry
Service Revenue
50
Correct Cash 50
entry
Accounts Receivable
50
Correcting Service Revenue 50
entry Accounts Receivable
50
4-26 LO 3
 Correcting Entries—An Avoidable Step

CASE 2: On May 18, Mercato purchased on account equipment

costing $450. The transaction was journalized and posted as a debit to
Equipment $45 and a credit to Accounts Payable $45. The error was
discovered on June 3.

Incorrect Equipment 45
entry
Accounts Payable
45
Correct Equipment 450
entry
Accounts Payable
450
Correcting Equipment 405
entry Accounts Payable
405
4-27 LO 3
 LEARNING Identify the sections of a classified
4
OBJECTIVE balance sheet.

 Presents a snapshot at a point in time.

 To improve understanding, companies group similar
assets and similar liabilities together.

Standard Classifications Illustration 4-20

Assets Liabilities and Owner’s Equity

Current assets Current liabilities
Long-term investments Long-term liabilities
Property, plant, and equipment Owner’s (Stockholders’) equity
Intangible assets

4-28 LO 4
 The Classified Balance Sheet
Illustration 4-21

4-29 LO 4
 The Classified Balance Sheet
Illustration 4-21

4-30 LO 4
 Current Assets

 Assets that a company expects to convert to cash or

use up within one year or the operating cycle, whichever
is longer.
 Operating cycle is the average time that it takes to
purchase inventory, sell it on account, and then collect
cash from customers.

4-31 LO 4
 Current Assets
Illustration 4-22

Usually listed in the order they expect to convert them into cash.

4-32 LO 4
 Current Assets

Question
The correct order of presentation in a classified balance sheet
for the following current assets is:
a. accounts receivable, cash, prepaid insurance, inventory.
b. cash, inventory, accounts receivable, prepaid insurance.
c. cash, accounts receivable, inventory, prepaid insurance.
d. inventory, cash, accounts receivable, prepaid insurance.

4-33 LO 4
 Long-Term Investments

 Investments in stocks and bonds of other companies.

 Investments in long-term assets such as land or buildings
that is not currently being used in operating activities.
 Long-term notes receivable.
Illustration 4-23

4-34 LO 4
 Property, Plant, and Equipment

 Long useful lives.

 Currently used in operations.
 Depreciation - allocating the cost of assets to a number
of years.
 Accumulated depreciation - total amount of
depreciation expensed thus far in the asset’s life.

4-35 LO 4
 Property, Plant, and Equipment

Illustration 4-24

4-36 LO 4
 Intangible Assets

 Long-lived assets that do not have physical substance.

Illustration 4-25

4-37 LO 4
 Current Liabilities

Illustration 4-26

4-38 LO 4
 Long-Term Liabilities

 Obligations a company expects to pay after one year.

Illustration 4-27

4-39 LO 4
 Owner’s Equity

 Proprietorship - one capital account.

 Partnership - capital account for each partner.
 Corporation - Common Stock and Retained Earnings.

Illustration 4-28

4-40 LO 4