Pharmacy Management

System

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: Contents
Introduction ………........................................(s3) -
Purpose ………...............................................(s4) -
Objectives ……..............................................(s5) -
Overview ………………………………….……………...(s6) -
: System Analysis
..............................………… s8,9))- Current system
current system …………(s10,11) - Drawbacks of the
Proposed system …………………………………..(s12 ,13) -
Overview for proposed system ………….....(s14) -
Advantages of the proposed system ……..(s15,16,17) -
ER Diagram …………………………………………….(s18) -
: System Development
DFD – Data Flow Diagram…....…………..(s20) -
Use Case Diagram…....……………………..(s21) -
Class Diagram…....………………….………..(s22) -
Data Dictionary………………………………..(s23) -
The End

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 : INTRODUCTION
 
Now a day’s computers have great relevant on storing data’s securely and ease
.access on them in short period of time
To exploit the ICT in health care system, Pharmacy management system is being
build. Pharmacy management system is robust, integrated technology. Pharmacy
management system deals with the maintenance of drugs and consumables in the
pharmacy unit. The set-up of this pharmacy management system will ensure
availability of sufficient quantity of drugs and consumable materials for the patient.
This will enhance the efficiency of clinical work and ease patient’s convenience. In
addition, Pharmacy management system will be able to process drug prescription
with ease. PMS (Pharmacy Management System) will design to detect drug
.interaction
In general, The Pharmacy management system is based on computer technology
that gives service for users, managed by the pharmacist who give implementation
of function relatively in effective times as well as will design for removing time
wasting, saving resources, easy data access of the medicine, security on data input
  .and data access by removing almost manual based system
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: PURPOSE
The pharmacy management system is built for the sake of ensuring
effective and clear data saving and manipulating as well as neat work on
the pharmacy medical products. This refers the pharmacy management
system project highly minimize time and resource by which, searching the
medicine data you can get the data in quickest time. And almost the
resources are wise used since most actions are done on the pharmacy
system. Some of the resources minimized include paper, manpower and
.related things. The other thing is for storing data’s in secure way
A summarized list of drugs dispensed to patient can be viewed for
monitoring purposes. Also, PMS will be able to generate report on the list
of drugs dispensed in the polyclinic for a given time. And there is a
message alert for the user if the stock holding quantity reaches a low
.level. Thus, the pharmacist will need to replenish the drugs

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 : Objectives
It is the user-friendly application for Pharmacist which
reduces the burden and helps to manage all sections
of Pharmacy like Medicine management and Billing
etc., which improve the processing efficiency. It deals
with the automating tasks of maintaining of Bills. In
Pharmacy, Billing management is the key process.
Including safe data store about medicine as well as
fast searching, delete and update of medicines. The
pharmacy management system is easy for use so the
   .user can do pharmacy actions without ambiguities

The main Objectives of the PMS is making the pharmacy organizations computerized
by creating neat work through minimizing or eliminating wasting of time as well as
removing the resources such as papers for data saving since know a day is paper based,
decrease malfunctioned works on the medical usage by giving correct information on
.each medicine

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 : Overview
The pharmacy management system is built to replace manual
based system to computerize. Here system is expected to be
efficient, useful and affordable on implementing tasks that is
.order by the pharmacy manager

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System Analysis

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 Current System
The current Pharmacy system were manually base system which is almost all
works on the pharmacy organization is accomplished by papers. Among thus
Medicine data search to buy, and other related works. And the other one is data
security, the data’s can be accessed anyone who entered to the pharmacy
.house as friends, other Humans without the volunteer of the pharmacist
The pharmacists work in tedious situation because of the
upper reasons. Not efficient on arrange medicine on the
shelf meaning arrangement method is difficult to take in
.mind
In current system almost, all pharmacies do not use
computerized system but use computer for giving bills only
for the sold medicine to the user. And use manual
searching of medicine on shelf because of manual based
system and there is nothing which gives alarm for the
.finished or sold medicine

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The pharmacy system will implement by the pharmacy unit of the organization.
At present, manual system is being utilized. This system requires the pharmacist
to manually monitor each drug that is available in the pharmacy shelf. This
involves manually entry up on arrival of batches of drugs and upon drugs’
movement out of the unit, for example, dispensing to patients or product recall
or loan to other clinics/hospitals. Upon a certain period, such as month, the
pharmacist is required to generate reports on the movement of drugs. This is to
.monitor the justification of ordering to replenish the already diminishing stocks
In addition, ordering of drugs is also being
done manually. Significant amount of time
is allocated for writing order as one needs
to go through the stocks’ balance and rough
estimate of the amount to order. This
usually led to mistakes as one May over or
under-order. Thus, in this aspect, the
workload of a pharmacist increases. As a
result, sometimes, patient care, in terms of
counseling, is compromised due to time
.constraints
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 : Drawbacks
Labor-Intensive)1:
A disadvantage of manual inventory systems is that they can be highly labor-
intensive to operate. They require continuous monitoring to ensure that each
transaction is accounted for and that products are maintained at the appropriate
stocking levels. It is also more difficult to share inventory information throughout
because the lack of computerization makes accessing inventory records a more
troublesome process. The time spent monitoring inventory levels could be used
.on more productive activities
:Human Error)2
A manual inventory system relies heavily on the actions of people, which
increases the possibility of human error. People might forget to record a
transaction or simply miscount the number of goods. This results in needless
additional orders that increase the inventory carrying costs and use up precious
storage space. Inaccurate physical counts could also result in not ordering enough
of a product, meaning the pharmacy could run out of a crucial item at the wrong
.time
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 .… Continue
:Lack of security)3
Another obvious disadvantage is the likelihood of damage to the records
themselves. It might seem an obvious downside, but the records in a paper
.based accounts system are susceptible to damage by water and fire etc
Quality)4:
Quality of output is less consistent and often not well-designed. At worst, hand
written records may be illegible and so completely useless. Poorly presented
.information may fail to communicate key points
Alterations)5:
It is difficult to make corrections. If a manual document contains errors or need
updating it is often necessary to recreate the whole documents from scratch,
.rather than just a new version with the relevant details changed
Less accessible)6:
Information is generally less accessible. Access to information is often restricted
to one user at a time, paper files can easily be misled or buried in trays, in
.which case the information they contain is not available at all
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 Proposed system
The pharmacy management system is design based on computer science students
to illuminate the problem of the current system which provided by the system
involved all the pharmaceutical employees of the pharmacy. This accessibility of
the information will be great advantage as it reduced further medical errors
.associated with physicians and nurses

The system handles all aspects of the inventory control function. It allows the
pharmacist to receive new batches of drugs, delete obsolete drugs and modify the
current dosage and identification of drug in the database. Furthermore, the
.system eases the process of stock replenishment
.On the other hand, PMS enables dispensation process
It stores all the physicians’ prescription of the
.patients
A summarized list of drugs dispensed to the
.patient can be viewed for monitoring purposes

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 .… Continue
With the proposed system, the pharmacist will be able to monitor the movement
of the drugs with ease. The system is designing to track the entry of refresh
batches of drugs, be it upon orders from manufacture or loan from the
hospital/clinics. It also monitors the drug’s movement history, thus leads to better
.inventory management of money allocated for the purchase of drugs

Compared to the current manual system, the implementation of Pharmacy

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 : Overview
The pharmacy management system provides functions on identify medication
usages instruction, minimize human errors in medication safety, facilitate
accessibility of drugs’ information and information management among
employees, providing optimal drugs movement in pharmacy unit, enable reports
with in significantly short period of time, despite simultaneous usage of database
.for the purpose stated above
The system will solve the problem of the current system by minimizing time
wastage and reduce resources which simply change manual based system to
  .computerized system

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 Advantages
:Generate report)1
The pharmacy management system generates report weakly on information
.about the drugs and it exports the information as output document
:Store the necessary information of the drugs)2
The PS (pharmacy system) stores the detail information about each medicine
including Actual name, formula of medicine and how it is importance and for
which diseases is required. Since the information for each drug were required in
.some cases like the use of drugs, when use drugs and for whom is given
:Searching Medicine and other Data’s)3
The PS has easily searching of medicine which shows in which shelf is put and
the behavior of the medicine. The searching process is based on the name of the
give data or the identification of the item. Here when the user searches the item
on search bar the related things were displayed in the screen and can select the
.actual item that the user needs

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.… Continue
:Alerting pharmacy Data’s in the system)4
,Changing medicines to another because of medicine outdated
modifying the saved medicine data for incorrect data, deleting of
.data of the pharmacy can be done on the system
:Support multi languages)5
The system supposed work on primarily in English and Arabic. So, the user can use
one of these languages. the purpose of the languages was when the user is
unfamiliar for the system he/she may change the language that he/she understood,
.simply it serves as a translator
: The function what the system do is
.Store Medicine ‘s data -
.Search Medicine data effectively -
.Update, delete, and Edit medicine information -
.Generate report on medicine -
.Prepare bill for the medicine -
.Gives navigation or information for pharmacy organization -
.Have the system document how to use the system -
.Give alert for the user when medicine item is low -
.Changing login password - 16
.… Continue
:Usability)6
Anyone familiar with windows can operate the system since it has user
friendly user interface. Which have the instruction menu’s how to use it
.which self-directive application then can be used the system without ambiguity
:Reliability)7
The pharmacy system is available based on the user needs, can work properly, and
do transactions efficiently including safe data management of the pharmacy. For
invalid and malfunctioned operation, the system will restart to prevent data loose
as well as safe operation within 5 seconds. The pharmacy system is password
protected to change things on the system. Here the pharmacist manager control
over the system by login to the pharmacy system. Any user can’t use the system
but the guest user can see on general properties of the pharmacy and medicines
without password. As result data is protected and controlled by only the
.administrator
:User interface)8
The user interface is friendly which is easy to use. And having attractive frame
structure which is prepared in assumption with other related systems. Also, the
.user can change him/her user favorite interfaces that Is available in the system
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ER Diagram

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System Development

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DFD – Data Flow Diagram

Second Level DFD – Pharmacy Management System

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Use Case Diagram

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Class Diagram

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 : Data Dictionary
Medicine: Medicine is an entity in which recorded, deleted, updated in the
Pharmacy management system and finally saved into the system Disk for
.re-access the data what done

Pharmacy Manager: the user of the system that have higher privilege to
.control over it
Record, delete, update, and get report and other actions that Implemented
.by the system is done by the pharmacy manager

Patient: the customers in pharmacy who buy medicine from the doctor
.Prescription. And get bill for that medicine
Report: the generated document for medicines which store or include
Necessary information about the medicine that is sold in the week
.End by indicating date and time

Bill: the piece of paper which store information about single medicine
In which printed or saved into the system
Notification: An alerting message which notify to the user to take action for
.Unavailable or low medicine in items

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 : Supervised By
Dr. Ali Al-ibrahim

: Done By
Noor Ghanayem 3170605090
Raya Al-jbour 317065086
Aya Abed 3170605065
&
Doha Hamed 3170605076
Farah Mustafa 3170605027
Mohammad Zayed 3170605178