The document discusses various forms and strategies for effective group communication. It describes group discussion as a systematic, purposeful, and interactive oral process involving many-to-many communication. Key aspects of successful group discussions are having a clear objective, motivated interaction among participants, logical presentation of views, a cordial atmosphere, effective communication skills, and participation from all members. Strategies for active participation include getting the discussion started, contributing systematically, promoting involvement, handling conflicts respectfully, and concluding effectively. Group discussions are used in organizations and selections processes to evaluate candidates' knowledge, communication, teamwork, and leadership abilities.
The document discusses various forms and strategies for effective group communication. It describes group discussion as a systematic, purposeful, and interactive oral process involving many-to-many communication. Key aspects of successful group discussions are having a clear objective, motivated interaction among participants, logical presentation of views, a cordial atmosphere, effective communication skills, and participation from all members. Strategies for active participation include getting the discussion started, contributing systematically, promoting involvement, handling conflicts respectfully, and concluding effectively. Group discussions are used in organizations and selections processes to evaluate candidates' knowledge, communication, teamwork, and leadership abilities.
The document discusses various forms and strategies for effective group communication. It describes group discussion as a systematic, purposeful, and interactive oral process involving many-to-many communication. Key aspects of successful group discussions are having a clear objective, motivated interaction among participants, logical presentation of views, a cordial atmosphere, effective communication skills, and participation from all members. Strategies for active participation include getting the discussion started, contributing systematically, promoting involvement, handling conflicts respectfully, and concluding effectively. Group discussions are used in organizations and selections processes to evaluate candidates' knowledge, communication, teamwork, and leadership abilities.
The document discusses various forms and strategies for effective group communication. It describes group discussion as a systematic, purposeful, and interactive oral process involving many-to-many communication. Key aspects of successful group discussions are having a clear objective, motivated interaction among participants, logical presentation of views, a cordial atmosphere, effective communication skills, and participation from all members. Strategies for active participation include getting the discussion started, contributing systematically, promoting involvement, handling conflicts respectfully, and concluding effectively. Group discussions are used in organizations and selections processes to evaluate candidates' knowledge, communication, teamwork, and leadership abilities.
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GROUP COMMUNICATION
Forms of Group Communication
Group Discussion and Its Principles Group discussion strategies GD as a Part of Selection Process Organizational GD Tips for success in GD Meeting: Purposes & Preparation Minutes of the Meeting 1
INTRODUCTION As against one-to-one communication and mass communication, group communication implies a many-to-many communication.
Major forms of Group Communication are:
Meeting Seminar Symposium Group Discussion Panel Discussion Conference
What is GD?
GD may refer to a communicative situation that
allows its participants to express views and opinions to other participants. It is a group process. It is systematic. It is purposeful and goal oriented. GD is a systematic and purposeful interactive oral process. GD is different from debate. in nature-approachprocedure
Characteristics of GD Having a clear objective: The participants need to
know the purpose of group discussion so that they
can concentrate during the discussion and contribute to achieving the group goal. An effective GD typically begins with a purpose stated by the initiator. Motivated Interaction: When there is a good level
of motivation among the members, they learn to
subordinate the personal interests to the group interest and the discussions are more fruitful. 5
Logical
Presentation: Participants decide how they will organise the presentation of individual views, how an exchange of the views will take place, and how they will reach a group consensus. If the mode of interaction is not decided, few of the members in the group may dominate the discussion and thus will make the entire process meaningless.
Cordial
Atmosphere: Development of a cooperative, friendly, and cordial atmosphere avoid the confrontation between the group members.
Effective Communication Skills: The success
of a GD depends on an effective use of
communication techniques. Like any other oral communication, clear pronunciation, simple language, right pitch are the prerequisites of a GD. Non-verbal communication has to be paid attention to since means like body language convey a lot in any communication.
Participation by all candidates: When all
the members participate, the GD
becomes effective. Members need to encourage each other in the GD. Leadership
Skills: Qualities like initiation, logical presentation, encouraging all the group members to participate, summarizing the discussion reflect the leadership qualities.
Anyone can take initiative and show leadership skills Opening lines should be assertive.
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Contributing Systematically The success of a GD depends on systematic contribution by each member of the group. The contributions must reflect the depth understanding and knowledge of the subject as well as participants ability to analyse it. Each participant must see the topic from his/her perspective so that his/her background give it a new interpretation.
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Creating a Friendly Atmosphere Creative
an atmosphere conducive to positive discussion is the responsibility of each member of the group. Although a GD is a serious and formal occasion, there is no need to make it too serious and boring. It is desirable to make it an enjoyable experience for all.
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Promoting Optimal Participation
No
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one should monopolise the discussion. No one should all the talking because the purpose of GD is to exchange views and not to listen to just one person. No one should stray from the topic. Talkative members should be controlled. Reticent members should be encouraged.
Handling Conflict Do not get entangled into web of words
and land into argument.
Maintain a friendly attitude. Avoid conflicts between persons and NOT between the ideas. Clarify conflicting statements given by group members so that they do not lead to personal differences.
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Effective Closure
In the absence of a designated leader,
the group is likely to continue until the
examiner announces that the time is over. If conclusion is not unanimous then it should be at least positive. Dont suggest/speak once the closure has been announced.
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GROUP INTERACTION STRATEGIES
Exchanging opinions
Asking for opinions, giving opinions, supporting
opinions, balancing points of view, agreeing, and disagreeing Exchanging suggestions & proposals
Requesting and making suggestions, accepting
and rejecting suggestions
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ORGANIZATIONAL GROUP DISCUSSION In organisation, GDs are mainly used for group
decision making. Members of the interacting group take the responsibility of explaining their ideas. Following techniques are used for organisational GD:
Brainstormi ng
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Nominal Group Technique
Delphi Technique
Brainstorming It is a method for generating a
variety of ideas and perspectives.
It is as uncritical as possible because criticism inhibits the free flow of ideas. The more diverse the group, the more likely it is to generate unexpected insights and ideas. 18
Nominal Group Technique
This
technique restricts discussion
during the decision making process and hence it is termed nominal group. All group members are physically present but they operate independently. All the members record their ideas separately and the decision begins. The final decision is determined by the idea with the highest aggregate ranking. 19
Delphi Technique It
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is a more complex and timeconsuming
alternative in group discussion making. It is similar to the nominal group technique except that it does not require the physical presence of the group members. The problem is identified and the members are asked to provide the potential solutions through questionnaires. The results are compiled at a central
GROUP DISCUSSION AS PART OF A
SELECTION PROCESS This process is used as a tool for judging the personality of candidates, their communication skills, knowledge, leadership, and their ability to work as a team. The four major components generally evaluated in GD are: Knowledge Communication skills Verbal/Nonverbal Team spirit Leadership skills Listening Skills 21
Tips for Success in a GD
Be thorough with current issues. Always enter the room with a piece of
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paper and a pen.
Listen to the topic carefully. Jot down as many ideas as possible in the first few minutes. Try to dissect the topic and explore the underlying causes or consequences. Organise the ideas before speaking.
Speaking first is a high-risk, high-
return strategy. Hence, speak first
only if there is something sensible and substantial to say. Try to contribute meaningfully and significantly every time you speak. Do not speak just for the sake of saying something. Identify supporters and opponents and allow the supporters to augment your ideas. 23
Maintain eye contact while speaking
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and listening. Do not indulge in parallel conversations. Use tact and wit. If you must use humour, do so judiciously so as not to hurt others or deviate from the topic. Display a spirit of cooperation. If things get chaotic, take the initiative to restore order by providing a fresh direction to the discussion.
