City of Spokane
Fleet Services
Gene Jakubczak Director
Paul Van Sickle Fleet Analyst
Fleet Services Department
OVERVIEW
Fleet Services serves a city of 206,500 encompassing
58.4 square miles.
The Department purchases and maintains all City
owned fleet and communications equipment with the
exception of Fire apparatus.
The Facilities Maintenance Section maintains the
majority of city buildings.
The Communications Section supports the
communications infrastructure and radio equipment.
The annual departmental budget is $12 Million.
Equipment Maintained
1456 - TOTAL FLEET ASSETS
685 - Light vehicles (cars, motorcycles, and trucks up to 3/4 ton)
175 - Medium/Large Trucks (1+ ton trucks, dump trucks, flushers)
116 - Refuse collection assets (front, rear, and side loaders, container
carriers, transfer tractors and trailers)
92 - Construction equipment (backhoes, graders, street sweepers,
compressors)
388 - Miscellaneous (trailers, snow plows, sanders, jackhammers, generators)
5000+ - Communications equipment (two way radios,
repeaters, etc.)
241 - Buildings, offices, and other structures
EMPLOYEES
Equipment Maintenance Section
8 Equipment Servicers
4 Auto Mechanics
11 Heavy Equipment Mechanics
4 Equipment Maintenance Forepersons
1 Automotive Body Specialist
28 TOTAL
EMPLOYEES
Facilities Maintenance Section
1 Electrician
1 Shop Foreperson
2 TOTAL
EMPLOYEES
Communications Maintenance Section
1 Electronics Tech. Aid
2 Communications Technicians
3 TOTAL
EMPLOYEES
Administrative, Clerical & Support
3 Managerial
2 Clerical
4 Parts Technicians
1 Custodian
10 TOTAL
43 TOTAL DEPARTMENT EMPLOYEES
FACILITIES
Normandie Facility - Operates 7 days a week, 20 hours
per day. This site services Police, Transportation, Parks,
Sewer Maintenance and miscellaneous departmental
vehicles and equipment. The Communications, Body
and Facilities Maintenance Shops are located at this site.
Foothills Facility - Operates 5 days a week, 17 hours a
day. This location services the vehicles and equipment
used by the Department of Water and Hydroelectric
Services and the Solid Waste Management Department.
FUELING
The primary fueling facility is the Broadway Fuel/Wash
Facility. Built in 2005, this is a state of the art facility that
includes fueling for gasoline, diesel fuel, E-85 (future), CNG
and propane and facilities for cleaning all city equipment.
The secondary fueling facility is at the Normandie shop site.
These facilities are equipped with an automated fuel control
system. On certain equipment an on-board computer
communicates with the fuel system through the fuel nozzle.
The equipment number and current meter reading is
automatically transmitted prior to fuel authorization.
Fuel is purchased through a cooperative city/county contract.
PARTS
Parts inventories are maintained at both
garages, and also at the Communications and
the Facilities Maintenance Shops.
Some high volume items such as automotive
filters, tires, batteries and lubricants are on
contract. Many of these contracts are joint
city/county contracts.
FLEET MANAGEMENT
INFORMATION SYSTEM
Fleet Services utilizes the Asset Works, M5 FleetFocus
and FuelFocus Systems. These systems perform all
functions related to fleet operations including work
forecasting, producing shop work orders, parts and
fuel issue and inventory control, billing and reporting.
This system was purchased jointly with the county.
INTERNAL SERVICES OR
ENTERPRISE FUNDING
The fleet budget is recovered through labor rates
and mark-ups on commodities charged to other city
departments and outside agencies.
We operate like a business except our goal is to
break even (cover our overhead), not make a profit.
Rates and other costs are comparable to the private
sector to ensure competitiveness.
CURRENT CHALLENGES
BUDGET As of this moment, we are revising our
budget for 2011 to include a 9% overall reduction.
New Operations Complex Shops were built in
the early 1900s, including the still-in-use original
horse barns for the first Spokane fleet. The City
of Spokane intends to build a new complex that
would combine both shops and most Public Works
operations. Funding is the major issue.
The future of fuel????
