Plant Maintenance – Master Data
User Manual
Effective from:
Prepared By Reviewed By Approved By
Kiran Nalawade
Version Reason
No. Date Changed By for Changes Made
Revision
1.0
1. Work Center
2. Functional Location
3. Equipment
4.Task List
5. Maintenance Plan
6. Characteristics
7. Measuring Point
8.Create Measurement Document
9.Create Maintenance Strategies
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1. Work Center: SAP PM work center are nothing but groups of people or
technicians or experts those who physically carry out the maintenance activity in
Plant Maintenance department on different areas like mechanical, electrical,
instrumentation etc.
Home Screen
Fiori Tile: Create Work Center
Enter Plant: 1010
Work Center: PMENG
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Work Center Category: 0005
• Click on Next Screen
• Enter Description: Engineering Team
• Select Person Responsible: Engineering Team
• Click on Usage and select usage as 004 (Only Maintenance task list)
• Click on Standard value key and select SAPO (No standard value)
• Click on Next Tab Default Value
• Click on Control Key and select control key YBM1(Plant Maintenance-
Internal)
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• click OK
• Click on Next Tab Capacities
• Click on Capacity Category and select 002 (person) and OK
• Click on Next Tab Scheduling
• Click on Capacity Responsible and select as planner A and OK
• Select Capacity base unit H and OK
• After enter Standard available capacity details
• Start time:00:00:01 ( e.g.)
• End Time:23:59:59 (e.g.)
• Length of break:03:00:00(e.g)
• Capacity Utilization :100
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• No.Ind.Capacities:3(e.g)
• Then Press enter.
• Click on Next Tab Scheduling
• Select scheduling capacity category 002(Person) and OK
• Click on next Tab Costing
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• Select Cost Center as per Company Code and Plant .
• After Click on SAVE Button
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• Work Center Created.
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2. Functional location: A functional location represents system area at which an
object can be installed. Objects that can be installed at functional locations are
called pieces of equipment in the SAP System.
Fiori Tile: Create Technical Object
Home Screen
• Open App Create Technical Object app to Create functional location.
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• Select Object type Function location.
• Click on Structure Indicator and select Structural indicator
• Enter Technical Object BG-SLSPL-PRD-PKG1 (e.g.)
• Select Technical Object Category M
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• Click On Continue
• Enter Description UTILITY
• Enter Plant :1010
• Cost Center:1010ASBD01
• Work Center: PMENG
• Click on Structure Tab and Verify Functional location structure.
• Click On Save Button
• Functional location Created.
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3. Equipment:
Equipment
Sr. No Category Use for
1 M Machines
2 P Tools
3 C Instrument
Home screen
• Open App Create Technical Object.
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• Select Technical Object Type Equipment.
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• Select Equipment Category M for Equipment
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• Click On Continue
• Enter Equipment Master details.
• Description: AUTOMATIC INNER PARTING
• Object type: Hydraulic Press
• Manufacturer:,Etc...
• Click on Location Tab
• Enter below Details
• ABC Indicator: A (e,g)
• Plant:1010
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• Sort Field: Equipment ID,Etc
• Click On Organization Data Tab
• Enter Details:
• Planner Group: PM (e.g.)
• Maintenance Work center: PMENG(e.g.)
• Planning plant:1010(e.g.)
• Work center plant:1010(e.g.)
• Company code :1000(e.g.)
• Cost center: 1010ASAD01 (e.g.) Etc.
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• Click On Structure Tab
• Enter Technical ID :TEST-01(e.g)
• Click on SAVE
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• Click on Change Structure and select Install
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• Assign Functional location, Click on OK
• Equipment 10000004 Created.
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4. Task List:
A) General maintenance task list: task lists that are used for general
maintenance tasks. They do not refer to a specific technical object. Using
general maintenance task lists, you can define and manage sequences of
maintenance tasks centrally and use them for work scheduling.
App: Create Task list.
• Select General Maintenance Task List
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• Enter Details: Planning plant, Overall Status →Released.
• Enter Task list Description: AMC By External Vendor
• Work Center: PMENG
• Strategy: MON
• System Condition: In Operation
• Usage: Plant Maintenance
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• Click on Tab Operational Data
• Enter Operation Description: AMC By External Vendor
• Control key: YBM1
• Operation no :0010 as per operation no.
• Capacities:1 no of Capacity
• Duration:10min. activity Duration
• Click on Tab Maintenance Package.
• Select Frequency
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• Click on SAVE.
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B) Technical Object task list: A structured document that details the steps
involved in performing a specific maintenance task on a technical object.
App: Create Task list
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• Select task list type: Technical Object Type.
• Enter Technical Object
• Overall Status: Released
• Click on Enter
• Enter Description: PM of ROD GUIDE SEAL PRESSING
• Work center: PMENG
• Plant:2020
• Usage:4
• Strategy: MON
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• Click on Operational data
• Enter Operations with operation number, capacity, duration, Control key etc.
• Click on Maintenance packages
• Select Frequency
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• Click on SAVE.
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5. Maintenance Plan:
1. Single Cycle performance-based use for Performance base maintenance e.g.
PRT maintenance on stroke base.
App: Create Maintenance plan
• Maintenance plan for: Maintenance order
• Maintenance plan type: single Cycle (Performance-Based)
• Item Description: PM of Power Press
• Technical Object:10000543
• Order Type: Proactive Maintenance
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• Select maintenance activity type Y18
• Click on Do not release immediately
• Priority:high
• Click on Task list assign
• Select task list and click on OK
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• Click on Planning Data
• Enter Description
• Sort Field : MAINTENANCE
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• Enter start Counter Reading o.
• Schedulling period:5 Years-Period of Planner
• Call Horizon:90%-Call date before plan date
• Cycle Unit:15000 EA-Cycle of count
• Assign Counter:1008 -Measuring counter
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• Click on SAVE.
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2. Strategy base: use for AMC, PM, PDM, etc.
App Name: Create maintenance plan
• Maintenance plan for: Maintenance order
• Maintenance plan type: Strategy
• Maintenance Strategy: MON
• Click on Continue
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• Enter Maintenance Plan Item Description: PM OF END CAP
• Enter Equipment number
• Order type: Proactive maintenance
• Select maintenance activity type: YA01 (Preventive maintenance)
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• Click on Do Not Release immediately
• Priority: High
• System Condition: not in Operation
• Click on assign task list
• Select created task and click on OK
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• Click on Planning Data
• Select sort Field MAINTENANCE
• Enter start date of scheduling:22.07.2025
• Scheduling period:5 Years
• Call horizon:92%
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• Click on SAVE.
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6. Create Characteristics
• Create characteristics through App Name: Manage Characteristics
• Give Name for characteristics: liter
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• Click on Create
• Description: LITER
• Data Type: NUM -Single Value
• Number of char:15
• Decimal Places:3
• Unit of measurement: l
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• Click on SAVE
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7. Measuring Point
• Enter App name: Create Measuring Point for measurement point creation.
• Select Measuring point: Measuring point for maintain reading and select
Counter for counter Reading
• Reference Object type: technical Object
Measuring Points
Sr.No Category Use For
1 Duroshox General Entries
A Predictive Maintenance Predictive Readings
C Counter Base Tool Maintenance
M Means General General Daily Readings
V Calibration Calibration Readings
• Enter Technical object number
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• Click ON continue
• Enter Description
• Measuring point category M
• Select Created characteristics
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• Note: If Required maintain Upper Limit, Lower Limit and Target Limit.
• Click on SAVE
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8. Create Measurement Document to create measurement document
• Enter measuring point number and press enter
• Record Daily Reading e.g. Diesel Consumption, Power Generation etc.
Note: For Performance base maintenance (tool maintenance) measurement counter
Reading “0” Enter initially.
• Enter measuring value and click on save button.
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• For reading checking open app name: Change Measurement Documents
• Enter Measurement point number and click on run.
• Data view by using Multiple Filter to Run report
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▪ Assignment of Instrument to Equipment.
App: Find Technical Object
▪ Enter Equipment Number.
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Select Equipment number to assign Instrument.
• Click on Manage Structure.
• Click On Install Subordinate Equipment.
• Click On Add.
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• Select Instrument Number.
• Click on OK
• Click on Install.
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• To View Assigned Instrument, Click on Display Technical Object.
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• Click On Structure Tab
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Equipment Deletion:
• App: Change Technical Object
• Enter Equipment/Instrument Number.
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• Click on Additional Functions→Select for Deletion.
• Click Select for Deletion.
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• slick on Additional Functions→Show Change Documents.
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Find Technical Object: Deletion Report.
• Enter Plant
• System Status: DLFL
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9. Create Maintenacne Stratergies.
• APP:Maintain Maintenance Stratergies.
• Enter Name: DSPL
• Enter Descriptions Maintenance Strategies
• Enter Strategies Unit: D
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• Click On SAVE.
• Click on Packages Tab.
• Click on New Entries
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• Package:1
• Cycle Length:60
• Unit :D
• Maintenance Cycle Text: Monthly
• Cycle Hierarchy:1M
• Hirarchy:1
• Hierarchy Text:1H
• Click on SAVE.
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Sr. No APP
1 Create Work Center
2 Change Work Center
3 Display Work Center
4 Create technical Object
5 Change Technical Object
6 Display Technical Object
7 Create Task list
8 Change Task List
9 Display Task List
10 Create Maintenance Plan
11 Change Maintenance Plan
12 Manage Characteristics
13 Create Measuring Point
14 Change Measuring Point
15 Create Measurement Document
16 Maintain Maintenance Strategies
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