DEVELOPMENT PERMITTING GUIDELINES

Developed by

TOWN AND COUNTRY PLANNING DEPARTMENT

In partnership with

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT

MINISTRY OF ENVIRONMENT SCIENCE TECHNOLOGY AND INOVATION

MINISTRY OF LANDS AND NATURAL RESOURCES

November, 2015
INTRODUCTION

Development permitting is the main instrument for controlling or managing physical

development. Effective development management promotes orderliness, convenience
of movement, public safety and enhanced economic development. Development
permit in this context refers to permits issued in relation to planning and building
applications. Effective planning combined with proactive development management is
also known to have enhanced aesthetics of human settlements and improved
environmental sustainability throughout the world. In recognition of this fact, the
Local Government Act, 1993 (Act 462) stipulates that “No physical development shall
be carried out in a district without prior approval in the form of written permit granted
by the District Planning Authority – Act 462, Section 49 (1)”

The law further requires that “every person shall, before constructing a building or
other structure or undertaking any work, obtain a permit from the District Planning
Authority which shall contain such conditions as the District Planning Authority may
consider necessary – Act 462, Section 64 (1)”.

In Ghana, the impact of development control is yet to be felt, judging from the result
of various research findings over the years. In the last decade the World Bank research
on “Doing Business in Ghana” indicate that it takes over 16 procedures, 200 days and
costs 560% of per capita income to obtain construction permit. In 2012, a study of
factors affecting Business Enabling Environment Reform in Ghana by Nathan
Associates London Ltd (2012) also observed that “Ghana scores very poorly in
obtaining construction permits. With a rank of 156 in the Doing Business (DB) index,
Ghana appears to be performing below the Sub-Saharan Africa (SSA) average.

A recent rapid assessment of permitting procedures by the Town and Country Planning
Department in four regions and twenty Metropolitan, Municipal and District
Assemblies (MMDAs) revealed that the procedure for permitting differed widely
across all these places and this seriously frustrated business, especially those that
transcend regional and district boundaries. There is also a rising phenomenon of non-
coordination among institutions involved in the permitting process, leading to process
overlaps, delays and high cost of service provision.
All of these fuelled developments that are largely unauthorised, haphazard and poorly
supervised, thus endangering lives and property and affecting the economic and social
lives of the citizenry.

As part of initiatives aimed at promoting orderly development of Ghanaian human

settlements and promoting sustainable development, these guidelines have been
prepared to guide MMDAs in their development management tasks. It also serves as
Business Processes Manual that will provide uniform guidance in the permitting
processes for all District Planning Authorities in the country.

It is recognized that permitting guidelines already exist for specific construction

activities in the area of communication towers, Liquefied Petroleum Gas filling Plants
and Fuel Service Stations. These guidelines shall be applied in conjunction with all of
these guidelines to ensure harmony and efficiency in the entire development
permitting process.
 SECTION ONE

1.0 GENERAL PROVISIONS

1.1 Pre-application Information

1.1.1 District Planning Authorities shall be the sole authorities for issuing Planning and
Development Permits.

1.1.2 The District Planning Authorities shall through appropriate medium make
available the procedure, requirement and general information for securing planning
and development permits. Such media shall include but not limited to:
 Websites
 Leaflets and posters in designated offices and notice boards
 One stop service centre
 Notice Board
 Radio and TV programs,
 Data rooms at the Physical Planning Department, Assembly and Community
 Notice boards at the Physical Planning Department, Assembly and Community
 Community durbars
 Newspapers etc.

1.1.3 The permitting information to be provided to the general public shall include
 Applications forms
 Guidelines for completing forms
 Full check list of documents required for various categories of developments
 Schedule of fees
 Duration for acquiring permits
 Designated office for submission and collection
 Contacts for further enquiries
 Zoning status
 Permitting procedure

1.1.4 A developer may request for an extract of the zoning status of a parcel of land at
a fee determined in the Fee Fixing Resolution of the District Assembly.
2.0 PERMIT TYPES AND REQUIREMENTS

A person who intends to undertake any physical development shall require a Planning
and/or Development Permit

2.1 Planning Permit

A Planning permit is a written permit issued for the purpose of fostering compliance of
activities with approved zoning regulations (e.g. heights, orientation, building line and
setbacks, plot coverage etc) and planning standards (e.g. geographic accessibility, size
and class of development)

2.1.1 All developments that are carried out on, under or over land, or cause material
change in the existing use of land, or building and includes sub-division or
consolidation of land, the disposal of waste on land, including the discharge of effluent
into a body of still or running water and the erection of advertisement or other
hoarding shall require Planning Permit.

2.1.2 A planning permit shall also be issued by the District Planning Authority with
respect to:
 Use or change of use of parcel of land
 Orientation of physical development
 Size and plot coverage
 Height of development
 Building densities
 Building lines and setbacks
 Colour schemes
 Sub-division of land
 Consolidation of land
 Temporary structures
 Physical accessibility to facilities
 Population threshold
 Facility size threshold
 Minimum facility requirements
 Land size requirement
  Any other issue of planning significance to the local authority

2.1.3 In situations where the proposed development does not conform to the
approved use or zoning, developers may apply for change of use or rezoning.

2.1.4 The basic requirements for a Planning Permit shall include the following:
a. Application form: (Attached as Appendix 1)
b. Evidence of good title to the land
c. Site Plan to the scale of 1:2500 or 1:1250 and conforming to the local plan of
the area
d. Block Plan to the scale of 1:20, 1:40
e. Zoning Assessment and Justification Report prepared by a Professional Planner
on behalf of applicant (if the application involves change of use or rezoning)

2.1.5 Application for Change of Use/Rezoning

2.1.5.1 In situations where the proposed development does not conform to the zoning
of the area, a Change of Use or Re-zoning justification report (prepared by a
Professional Planner) will be required (as the case may be) for a Planning permit in
accordance with the procedure prescribed in Appendix 2.

2.1.5.2 A person seeking change of use or Rezoning shall present a report of the area’s
zoning assessment and justification for the particular request. (Form attached as
appendix 3)

2.1.6 Application for Subdivision & Consolidation

2.1.6.1 Persons seeking to subdivide parcels of land into two or more sections or
consolidate same shall be required to apply for Planning Permit.

2.1.6.2 Applicants shall be required to complete an application form (attached as

Appendix 4)
2.1.6.3 The District Planning Authority through the Physical Planning Department may
request for justification report with respect to the change of use or rezoning. In
justifying the subdivision, applicants shall be required, among others to;
 a. Show proof of ownership of existing structure and/or vacant portions of the
plot.
b. Indicate existing and proposed access to the plot.
c. Undertake a zoning assessment and indicate the development profile of the
area.
d. Impact of subdivision on structure of the existing local plan
e. Attach Site Plan at a scale of 1:2500 or 1:1250 and conforming to the local plan
of the area and Block Plan to the scale of 1:20, 1:40 or 1:200
f. Evidence of stakeholder consultation

2.2 Development permit

All physical development involving the erection of any structure, making of
structural alteration or transformation of any structure, execution of any works
or installation of any fittings in connection with any structure shall require a
development permit.
A development permit is a written permission authorising a person to carry out
development in accordance with conditions specified in the permit. Such
development permit shall give due considerations to matters relating to
zoning, planning standards and structural conditions of the proposed
development

2.2.1. Activities that shall require development permit include:

 Erection of any building or structure except those exempted by law

 Making structural alteration and or transformation (renovation) to a building
 Execution of works or installation of any fittings in a building
 Hoarding of a property

2.2.2 Basic requirements for Development Permit shall include;

a. Development Permit Application Form (Jacket)
b. Fully completed application form: TCP Form 1
c. Permit Application Form A, Regulation. 2
 d. Site Plan to the scale of 1:2500 or 1:1250 and conforming to the local plan
of the area
e. Block Plan to the scale of 1:50
f. Architectural drawings to the scale of 1:20 or 1:40
g. Structural drawings to the scale of 1:20 or 1:40
h. Evidence of ownership of the land
i. Report on stake holder consultation (where applicable)
j. Previous permit if any

2.2.3 Depending on the type, scope and complexity of the development, other
subsidiary requirements (certified reports/permits) relating to the following among
others shall apply:
a. Aviation safety
b. Radiation Protection
c. Environmental protection
d. Fire safety
e. Petroleum operations
f. Verification certificate
g. Traffic impact
h. Geo-technical report
i. Hydrological report
j. Structural integrity
k. Highway clearance
l. Stakeholder consultation report

Refer to appendix 5 for details on specific application requirements for various

categories of development. All reports submitted should include a prior consultation
and approval from relevant agencies.

2.3 Temporary Structure Permit

A temporary structure is any physical structure constructed, installed or placed on
spaces zoned for permanent uses and meant to facilitate the construction of a
permanent structure, serve short term emergency needs or facilitate small scale
business operations. The temporary permit shall be renewable every six months for a
period not exceeding five years.

2.3.1 Permits for Temporary structures shall be issued to developments that are not
permanent in nature.

2.3.2 Permits for Temporary structures shall be renewed every 6 months.

2.3.3 Temporary Structure Permit applications shall be presented on the form

attached as Appendix 6

2.3.4 The basic requirements for a temporary structure permit are:

a. Application form
b. Evidence of good title to the land or permission from relevant stakeholders
c. Site Plan to the scale of 1:2500 or 1:1250 and conforming to the local plan of
the area
d. Block Plan to the scale of 1:50
e. Designs of proposed temporary structures
An applicant shall be required to obtain all necessary approvals, permits and
licenses from relevant central and local government authorities.

2.4 Regularization of existing structures

Regularization of permit shall be undertaken for all structures that have been
developed without permits. Only structures that meet minimum condition for the
grant for regular development permit shall qualify for the grant of regularization
permit
All applications to regularize permits for existing structures shall be required to submit
all requirements listed for the category of such structures in addition to Structure
Integrity Report

2.5 Extension of existing building

The addition of a usable area or utility space to an existing structure shall constitute an
extension.
Applications for permit to extend existing structures which do not have prior permit
shall be treated solely as applications for regularization of permit. In this case the
request for extension of the structure shall be incorporated into the application for
extension and treated as one application.

2.6 Demolition Permit

2.6.1 All demolition works shall require permit from the District Assembly.
Sufficient precaution shall be taken to safeguard public safety, health, adjoining
properties and properties with heritage significance.

2.6.2 Pollution in relation to air, water, noise and soils shall be avoided or properly
mitigated

2.6.3 Details on the requirements and steps for carrying out demolitions shall be
contained in separate guidelines

2.6.4 Application for Demolition Permit

2.6.4.1 Persons seeking to apply for demolition permit shall complete the form
attached as Appendix 7 including information such as:
1. Ensure that the following basic requirements have been fully fulfilled:
2. Site plan
3. Block plan
4. Demolition plan and precautions outlined
a. Acknowledgment of utility services disconnection (electricity, water, sewer)
b. Air pollution
c. Noise pollution
d. Water
e. Handling of hazardous materials
f. Occupational health
g. Hoarding of site
h. Use of catch fans
i. Temporary support materials
j. Debris and waste handling
k. Protection of heritage sites
l. Traffic management
m. Pedestrian protection
n. Avoidance or mitigation of pollution relating to
 5. Method of Demolition
i. Top down manual method
ii. Top down by machines
iii. Mechanical method by Hydraulic crushers with long boom arm
iv. Wrecking ball
v. Implosion
vi. Other methods
i. Non explosive demolition agent
ii. Saw cutting
iii. Cutting and lifting
iv. Mechanical demolition
v. Thermal lance
vi. Weter jet
. 6. Timelines for demolition

2.7 Certificate of Completion for Habitation

2.7.1 Developers who have completed their building to the satisfaction of the District
Planning Authority shall be issued a “Certificate of Completion for Habitation”

2.7.2 Applicants shall be required to demonstrate that all conditions and requirements
of the Development and Building Permit issued have been fulfilled.

2.8.3 Application for Certificate of Completion for Habitation

2.8.3.1 For the purposes of issuance of “Certificate of Completion for Habitation” a
developer shall give to the District Planning Authority notice in writing (per the form
attached as Appendix 8) of:
a. The erection of a building not more than seven (7) days after completion or if a
building or part of a building is occupied before completion, not less than seven
(7) days after completion;
b. Any alteration or extension of a building, not more than seven (7) days after
completion; or
c. The execution of works or the installation of fittings in connection with a
building, not more than seven (7) days after completion.
2.8.3.2 The District Planning Authority shall within 7 days after inspection of the
development issue the Certificate of Completion for Habitation.

2.9 Hoarding of a Property

Any temporary structure or fence erected round a building or construction site shall
require a planning permit
3.9.1 Public safety shall be ensured and pollution in relation to air, water, noise and
soils shall be avoided or properly mitigated

2.10 Application for Extension of Time

2.10.1 Where the applicant fails to undertake (commence and complete) development
within the validity period of the permit (five years), the applicant shall apply for an
Extension of Time. The applicant shall attach the following;
a. Completed Application form (attached as Appendix 9)
b. Copy of previous permit with drawings
c. Architectural and Structural drawings if there are amendments
d. Site Plan to the scale of 1:2500 or 1:1250 and conforming to the local plan of
the area
e. Block Plan to the scale of 1:50
f. Applicants shall pay the processing fees and obtain a receipt as evidence of
submission of application.
 SECTION THREE
3.0 DEVELOPMENT PERMIT APPLICATION PROCESS
The detailed process for receiving and processing development applications is
discussed under this section. Figure 1 represents the summary of the development
permit application process. Details of the various stages are discussed under preceding
subsections
3.1 Development Permit Application Process Flow Chart

STEP 1: Submission of application to

Secretariat of SPC
New Application  Check submission for compliance &
provide technical guidance
Amended Application  Recommend for change of use, if
necessary
 Receive processing fees
 Create record database

Change of use advice

STEP 2: Vetting by Works STEP 2: Vetting by Physical Planning Dep’t STEP 2: Vetting by
Department  Zoning checks other relevant
 Structural assessments  Planning assessments Agencies
 Architectural  Further consultation Additional technical
assessments assessments
 Assess permit fees

STEP 3: Collation of Technical Findings

Secretariat collates technical findings for site inspection

STEP 4: Site Inspection

Physical Planning Officer and Works Engineer lead
conduct of site inspection with Applicant or his agent.

STEP 5: Technical Consideration of application by

Technical Sub Committee
Assess application and make recommendations to
Statutory Planning Committee

STEP 6: Statutory Consideration of application by

Statutory Planning Committee
Meets and make recommendations to SPC
 Approval
 Refusal
 Queries/deferment

Step 7: Processing of SPC decisions

 Notify applicant
 Prepare Permit certificate
 Sign certificate jointly by Secretary to SPC and
Works Engineer
 Receive payment

STEP 8: Discussion of STEP 8: Issuance of

STEP 9: Appeal to Queries and Appeals Development Permit
Regional Coordinating
Council
3.2 Submission of Application
3.2.1 The completed permit application forms and relevant material requirements shall be
submitted to the Physical Planning Department of the District Planning Authority in a set of
four (4). All relevant material requirements shall be endorsed by accredited professionals

Applications received after 15th of November shall be processed as part of applications for the
succeeding year

All recommendation made at the technical subcommittee level shall be subject to final
consideration at the SPC meeting. Applications can be referred back only at the point of
submission by the receiving officer or after the considerations of the SPC.

3.2.2 Applicants and/or receiving officer shall ensure that all requirements specified in section
3.2 and other checklists have been met before receiving.
Receiving officers shall also be required to:
a. Undertake initial zoning checks
b. Assign application number to each application
c. Enter the application in the database.
d. Circulate application to the works department and other relevant institutions for
review.
3.2.3 where a person submits an application for a development permit the district planning
authority shall notify the applicant of the receipt of application within 72 hours from the time
of submission

3.2.4 Applicants shall pay the processing fees and obtain a receipt as evidence of submission of
application.

3.2.5 Fees shall be paid in accordance with the guidelines for Fee Fixing Resolutions issued by
the Ministry of Local Government and Rural Development as well as the fees stipulated in the
Fee Fixing Resolution of the District Planning Authority.

13
3.2.6. Applicants may be required to pay Development Charges, which amount will be used for
specific infrastructure development to benefit the applicant directly

3.3 Processing of Permit Application

3.3.1 Circulation of Application Documents
3.31.1 Upon receipt of the Permit Application, the Physical Planning Department is required to
forward copies of the building drawings and relevant reports to the Works Department using
the Checklist attached as Appendix 11.

3.3.1.2 Other technical reports such as Transport Impact Assessment, Geo-technical Report and
hydrological Report may be sent to the relevant institutions for further review and advice.

3.3.2 Site Inspection

3.3.2.1 A Joint Site Inspection shall be undertaken by members of the Technical Sub-Committee
to ascertain the veracity and feasibility of all issues and proposals indicated in the developer’s
submission.

3.3.2.2 The following, among other issues shall be verified;

a. Plot size
b. Plot location
c. Whether the land has been covered by hazardous, faecal matter or any other offensive
matter
d. Access size and alignment
e. Whether development has started or not
f. Adjoining development-type, size and scope
g. Adjoining uses
h. The coordinates of the parcel (for purpose of lupmis operations)
i. Any other relevant consideration
a. issues of outright incompatibility caused or suffered by the proposed
development
b. Fire safety issues
c. General environmental concerns
3.3.3 Vetting and Consideration of Application Materials

14
3.4.3.1 The Secretariat of the Statutory Planning Committee (SPC) shall convene in
collaborations with the Chairman meetings for both the Technical Sub-committee and the
Statutory Planning Committee to review applications from developers.

3.4.3.2 The meeting of the Statutory Planning Committee shall be preceded by that of the
Technical Sub-committee.

3.4.3.3 The Technical Sub-committee shall make recommendations in respect of each

development application for consideration by the Statutory Planning Committee.

3.4.3.5 The SPC after considering each application will decide whether a developer’s application
is approved, refused or deferred for further information and assessment. The SPC decision shall
be taken with 30 working days of submission of the application.

Notification on SPC decision

An applicant shall be notified through appropriate media of SPC decision within 3 working days
after the SPC meeting indicating whether the application has been approved, queried or
refused.

Approval and issuance of permits

3.5.1 Approved application shall be processed and written permit issued within 14 days of the
SPC decision.

3.5.2 Requisite assessment for fees shall be made (in accordance with the published Fee Fixing
Resolution of the District Planning Authority).

3.5.3 Applicant shall pay the requisite Permit Fees and Development Charges and issued with a
receipt before Permit is delivered.

15
3.6 Queries and deferment
3.6.2 A developer whose application has been queried shall be notified through appropriate
media, within 3 working days of the SPC decision to come over for discussion and correction of
the shortfalls in their application.

3.6.1 The Head of the Physical Planning Department shall write to affected applicants queries
on their applications and explain how to resolve them.

3.6.3 Applicants whose application has been queried shall not be required to pay Permit fees to
the District Planning Authority.

Refusals and Appeals

3.6.4 The Head of the Physical Planning Department shall provide guidance to applicants whose
application have been refused and intend to appeal.

3.6.5 A developer whose application has been refused has up to 6 months after the decision of
the District Planning Authority to appeal against the Authority’s decision.

3.6.6 The appeal shall in the first instance be made to the Regional Minister
3.6.8 A decision of the appeal body in respect of an appeal is subject to review by the High
Court.

16
 SECTION FOUR

4.0 REQUIREMENTS OF VARIOUS PERMITTING AGENCIES

The following institutions are in charge of the key requirements for development permit.

Town and Country Planning Department

The Town and Country Planning Department is mandated to issue Planning Permit on behalf of
the district planning authority

Environmental Protection Agency (EPA) – Environmental Permit

Ghana National Fire Service – Fire permit

Ghana Civil Aviation Authority - Air Safety Permit

National Petroleum Authority - Petroleum License

Ghana Tourism Authority - Tourism License

Department of Urban Roads - Traffic Impact Assessment
Radiation Protection Institute - Radiation protection permit
Ghana standards Authority – verification certificate
Water resources commission – hydrological report
Architectural and Engineering Services Limited - structural integrity
Geological survey department - Geotechnical and soil test report,

17
 SECTION FIVE
5.0 STATUTORY PLANNING COMITTEE (SPC)/ DISTRICT SPATIAL PLANNING COMMITTEE
(DSPC)
5.1 The District Planning Authority shall delegate to the Statutory Planning Committee (SPC)/
District Spatial Planning Committee (DSPC) all or any of the powers and duties conferred upon
it by law to consider development and building permit applications.

Statutory Planning Committee (SPC)/ District Spatial Planning Committee (DSPC) shall be
responsible for the consideration and approval of all development and building permit
applications.

5.2 The composition of the SPC/DSPC shall be as follows:

a. District Chief Executive - Chairman
b. Head of PPD - Secretary
c. District development planning officer
d. Head of Works Department
e. Head of Road Agencies (DFR/DUR/GHA)
f. Head of Department of Transport
g. Regional Director of Environmental Protection Agency (EPA)
h. Head of Health Department
i. One rep from Lands Commission in the district
j. Head of customary lands secretariat
k. Assembly Members nominated by members as follows
I. In the case of metropolitan assembiles three representatives
II. In the case of municipals assemblies two representatives
III. In the case of a district assembly one representative
l. The chairperson of sub committee on
i. Development planning of the district assembly
ii. Works of the district assembly
m. A Statutory Planning Committee may co-opt or invite any other qualified person as a
consultant for the purpose of the specific subject matter being considered by the
Statutory Planning Committee

18
 5.2.1 where a proposed development transcends beyond the boundary of one district a Joint
Statutory Planning Committee involving the affected district assemblies shall be composed

Where a proposed development impacts more than one district, a multi district Statutory Planning
Committee shall be setup by the RCC to consider such applications.

a regional Spatial Planning committee shall be setup to consider the application

5.3 The following institutions may be co-opted to assist with the work of the SPC/DSPC.
a. Ghana National Fire Service (GNFS)
b. Hydro Department
c. National Disaster Management Organization (NADMO)
d. Representatives from institutions in charge of water, electricity and telecommunication
e. Ghana Tourism Authority
f. Ghana Highway Authority

5.4. The Statutory Planning Committee or District Spatial Planning Committee (SPC/DSPC) may
defer consideration of some permit applications to a Technical Sub-committee to review.
a. Head of PPD - Secretary
b. District Development Planning Officer
c. Head of Works Department
d. Head of Road Agencies (DFR/DUR/GHA)
e. Head of the Disaster Prevention Department of the District Assembly
f. Regional Head of Environmental Protection Agency (EPA)
g. Head of the District Health Department
h. One representative from Lands Commission in the District
i. The District fire Officer
j. Two co-opted members at least one of whom is the chairperson of a sub-metro or
urban council as appropriate

5.5 The Head of TCPD/PPD shall at all times serve as the Secretary to both the SPC/DSPC and
the Technical Sub-committee.

19
5.6 All decisions of the Technical Sub-committee shall be subject to further consideration by
the SPC/DSPC.

20
REFERENCES

1. GIA (2014): Review of the National Building Regulations, (LI 1630): Key
Recommendations and Final Draft Report, April 2014. (GIA/BUSAC Fund Advocacy
Programme)

2. Town and Country Planning Ordinance, 1945 (Cap 84)

3. Local Government Act, 1993 (Act 462)

4. Land Use and Spatial Planning Bill, 2015

5. National Building Regulations, 1996 (L.I. 1630)

6. Local Government (Departments of District Assemblies) (Commencement) Instrument,

2009 (LI 1961).

7. Guidelines for the Establishment and Operation of LPG Filling Plants in Ghana,
September 2010

8. Guidelines for the Deployment of Communication Towers in Ghana

21
 APPENDICES

Appendix 1: Application form for Planning/Development Permit

THE ……………………………………………………………………..PLANNING AUTHORITY

APPLICATION FOR PLANNING/DEVELOPMENT PERMIT

Spatial Planning LIXXXXXXXXXX

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...
Queried No………………………………………………………

TO:

THE SECRETARY

..................................................................................................................................DISTRICT/MUNICIPAL/
METROPOLITAN

PLANNING AUTHORITY
E-MAIL ADDRESS OF PLANNING
ADDRESS OF PLANNING AUTHORITY
AUTHORITY

I/WE
…………………………………………………………………………………………………………………………
……....................

OF………………………………………………………………………………………………………………………
………................

PERSONAL DETAILS OF APPLICANT ONLY

Residential Address E-Mail Address Nationality

22
 Postal Address
Femal Neute
Gend Male
e r
er
()   

PERSONAL DETAILS OF AGENT ONLY

Residential Address E-Mail Address Nationality

Postal Address
Male Female Neuter
Gender
()   

DETAILS OF APPLICATION

TO:

THE SECRETARY

..................................................................................................................................DISTRICT/MUNICIPAL/
METROPOLITAN

PLANNING AUTHORITY
ADDRESS OF PLANNING AUTHORITY E-MAIL ADDRESS OF PLANNING
AUTHORITY

I/WE
…………………………………………………………………………………………………………………………
……....................

OF………………………………………………………………………………………………………......…………
………..…….......

23
BEING THE OWNER OF THE (LAND KNOWN AS/BUILDING SITUATED)

………………………………………………………………………………………………………………….............
..........

APPLY TO THE PLANNING AUTHORITY FOR PERMISSION TO:

1.
DEVELOP LAND KNOWN
AS............................................................................................................................................................
...........................
AND/OR

DETAILS OF APPLICATION
2
. CONSTRUCT A BUILDING
AT…………………………………………………………………………………………..................................
..........................

FOR THE PURPOSES

OF………………………………………………………………………………………………….......................
..........................
AND/OR
3 (a) Demolish
. (b) Extend
(c) Alter
(d) Repair
(e) Rehabilitate

The building at
…....................................................................................................................................................................

In accordance with the Plan of the scale of 1/1250 attached in four copies

And under the National Building Regulations and in accordance with the particulars attached
including the relevant

drawings. The Land Title Certificate No…………………………………………………………………………………… is

attached.
Date of Application Signature of Applicant
(Witness to Signature of applicant if illiterate )

____/____/__________

dd/mm/yyyy

24
Appendix 2: Application for change of use or request for re-zoning

1. (1) Where a person seeks to change the zoning of the whole or part of a piece of
land, that person shall apply in writing to the District Spatial Planning Committee of the district to which the
change relates in the form prescribed in the zoning regulations and planning standards.

(2) The request for re-zoning or change of use of land shall be accompanied with a report
prepared by a professional planner.

(3) A District Spatial Planning Committee shall not grant a request for change of the existing
zoning or land use unless the request is intended to make the zoning of the land comply with the structure
plan or zoning scheme or local plan.

(4) Where the request for change is for a purpose other than compliance and there is
evidence that

(a) a special circumstance has arisen that necessitates the change requested;

(b) a notice of the special circumstance has been brought to the attention of the
community in which the land affected by the request is located and an objection
has not been raised by that community; and

(c) details of the special circumstance have been made available at the Public Data
Room for a period of at least twenty-one days after the request,

the District Spatial Planning Committee shall grant the request.

(5) Where an application for re-zoning relates to a change of use and the address of the
owners of land abutting the land to which the application relates are not known, the District Planning Officer
shall

(a) require the applicant concerned to

(i) give notice in the manner prescribed by Regulations to the owners of land
abutting the land to which the application relates; and

(ii) advertise the application in the manner prescribed by the Regulations;

and

(iii) post the notice in the immediate vicinity of the land concerned subject to
Regulations made under this Act;

(b) where an objection against the application is received submit the objection to the
applicant for comment and the comment shall be submitted to the District
Assembly through the District Spatial Planning

Committee within fourteen days;

25
 (c) request for comment from any person who in the opinion of the Head of the
Physical Planning Department of the District Assembly has an interest in the
application;

(d) submit the application and relevant documents to the District Spatial Planning
Committee;

(e) give notice to the applicant of the decision of the District Spatial Planning
Committee and, where applicable, furnish the applicant with a copy of the
conditions imposed by the local authority;

(f) give notice to an objector in the manner prescribed by Regulations, of the decision
of the District Spatial Planning Committee; and

(g) record the re-zoning in accordance with this Act.

Change of use or zoning by district assemblies

2. Where there is an application to re-zone land or to change the land use, the Physical Planning
Officer shall give notice of the proposed change of use or re-zoning to

(a) the owners of the abutting lands if their addresses are known or can be
ascertained and give the owner an opportunity to comment on or to make
representations in respect of the re-zoning; and

(b) the public through a newspaper of national circulation and the Gazette.

26
 Appendix 3: FORMAT FOR CHANGE OF USE /REZONING REPORT

1. GENERAL INTRODUCTION
2. PROJECT OBJECTIVES
3. SITE APPRAISAL
a. Location and Size
b. Topography and Drainage
c. Site analysis
d. Zoning analysis
e. Accessibility
f. Utilities
g. Summary of Findings
4. PROJECT SCOPE AND PROPOSED CHANGE OF USE
Description of project components
Details of change of use request
5. STAKEHOLDER CONSULTATIONS
6. JUSTIFICATION FOR THE PROPOSED CHANGE OF USE
7. PROPOSED MITIGATION MEASURES

8. RECOMMENDATIONS AND CONCLUSIONS

9. REFERENCES
10. APPENDICES

27
 Appendix 4: Application for Subdivision & Consolidation

THE ……………………………………………………………………..PLANNING AUTHORITY

APPLICATION FOR SUBDIVISION & CONSOLIDATION

Spatial Planning LIXXXXXXXXXX

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...

……………………………………………………. DISTRICT/MUNICIPAL/METROPOLITAN
ASSEMBLY

REQUIREMENT FOR SUB-DIVISION

Name of Applicant Address Phone Number

Email

Gender Others (specify) Date of Application

() Male Female

 

REQUIREMENT FOR SUB-DIVISION (contd)

Existing Land Use from Approved Local Plan Proposed Land Use of the created parcel

28
Brief description of Current Development on site Brief description of Proposed Development

Signature of Applicant

Justification Report ()

Yes  No 
Office Use Only
Evidence of Title to Land ()
Yes  No  Size of Parcel/s (acres)

Type of Document (title)

Any other relevant information

Name of Officer Signature of Officer

29
Appendix 5: Details on Specific Application Requirements for Categories of Development

Undertakings for which Air Safety Permits is required

(a) A developer who proposes the construction or alteration of a structure within an Airport
Zone (Approach Zone, Transitional Zone, Horizontal Zone, Conical Zone, Clear Zones and
Accident Potential Zones), shall apply to the Director General of the GCAA (in the form and
manner prescribed by the GCAA) if:

(1) Any construction or alteration shall result in an overall height of the structure above
ground level as follows:

(i) more than 10 meters at its site and within a 5000 meters radius of an existing or
proposed

aerodrome; or

(ii) 46 meters or more at its site beyond 10nm radius of an existing or proposed
aerodrome.

Note: 1nm=6076ft, or 1853m

(2) Any construction or alteration of greater height than any obstacle limitation surface
in accordance with the criteria specified in the Manual of Standards (GCAA).

(3) Any highway, railroad, or other traverse way for mobile objects, of a height which, if
adjusted upward by 5 meters for any highway where over crossings are designed for a
minimum of 5 meters vertical distance, 4 meters for any other public roadway, 3 meters
or the height of the of the highest mobile object that would normally traverse the road,
whichever is greater, for a private road, 7 meters for a railroad and for any other
traverse way not previously mentioned, an amount equal to the height of the highest
mobile object that would normally traverse it, would exceed a standard of
subparagraph (a) (1) or (2) of this section.

(4) The object, construction or alteration would be in an instrument approach area.

(5) The object would be on designated low-level flying routes or close to major
highways

(6) The object is located within an IFR en-route obstacle clearance area, including
evaluated routes on enroute and area charts but excluding charted routes as published
in the AIP instrument flight guide, and would necessitate an increase in an existing or
planned minimum obstacle clearance altitude; or

30
 (7) The object exceeds the general tree height in the area by 18 m and is located in an
area of low level aerial activity or other low flying activity, or in a low flying zone or low
level route.

(8) Any object, construction or alteration would be on any of the following airports;

(i) an airport that is available for public use.

(ii) an airport under construction, that is the subject of an application or proposal on file
with the Authority at the time of application.

Ref. GHANA CIVIL AVIATION AUTHORITY (GCAA) Technical Directives, 2012, Erection of Masts in
Navigable Air Space and Aerodrome Design, Development, Maintenance & Safeguarding (Part 27)

1. Undertakings for which Environmental Permit is required

2. Agriculture

Livestock farms

Community pastures-

(a) Involving the clearing of land of greater than 40 hectares in area; or

(b) Involving the clearing of land located in an environmentally sensitive area

Fruit and vegetable farms

Management areas-

(a) Involving the clearing of land of greater than 40 hectares in area, or

(b) Involving the clearing of land located in an environmentally sensitive area

3. Fishing and Trapping

Fishing –

(a) Fish or shellfish farming is salt water, brackish water or fresh water, where the
proposal includes the construction of shore-based facilities other than wharves;
(b) Permanent traps or weir fisheries, salt water.

Fish or shellfish breeding and propagating services, or fish or shellfish hatchery services, where
the proposal includes the construction of shorebased facilities other than wharves.

4. Logging and forestry

31
 Logging-

Management of forested land for the primary purpose of harvesting timber in a contract area

5. Forestry Services

Forestry Services-

(a) Application of pesticides;

(b) Introduction of exotic species of animals, plants or mictobial agents;
(c) Establishment of forest in previously forested and unforested areas

Mining (including milling), quarrying and oil wells

6. Mining
(a) non-metalic mines
(b) metallic mines

7. Crude oil and Natural Gas

(a) crude oil or petroleum production facilities;
(b) natural gas production facilities.

8. Quarries and Sand Pits

Stone quarries-

(a) Where the total area is greater than 10 hectares, or

(b) Where any portion is to be located within an environmentally sensitive area.

Manufacturing

9. Food

Meat and poultry products –

(a) Abattoirs;
(b) Meat, fat or oil processing facilities;
(c) Poultry processing facilities.

Fish Products –

Flours, prepared cereal foods and feeds –

Feed mills.

10. Beverages
(a) Distillery products; (distilleries)
(b) Brewery products (Breweries)
(c) wines
32
11. Rubber Products
(a) Rubber hoses and belting;
(b) Tyres and tubes;
(c) Other rubber products

12. Plastic products

(a) Foamed and expanded plastic products;
(b) Plastic pipes and pipe fittings;
(c) Plastic films and sheetings;
(d) Other plastic products

13. Leather and Allied Products

Leather and allied products
Leather tanneries

14. Primary Textiles

(a) Man-made fibres and filament yarns;
(b) Spun yarns and woven clothes;
(c) Broad knitted fabrics

15. textile products

(a) natural fibres processing and felt products;
(b) carpets, mats and rugs;
(c) canvas and related products
(d) other textile products

16. Wood
(a) sawmill, planing mill and shingle mill products industries;
(b) veneers and plywoods;
(c) other wood products;
(d) wood preservation facilities which use hazardous chemicals or similar chemicals
processes;
(e) particle board or wafer board production

17. Paper and Allied Products

(a) Pulp and paper;
(b) Asphalt roofing;
(c) Other converted paper products

18. Primary Metals

19. Fabricated metal products
20. Transportation equipment
Shipbuilding and repair –
33
 Facilities engaged in building and repairing all types of ships above 4ooo tonnes
displacement including marine production platforms for petroleum, natural gas or
mineral resource extraction

NON-METALIC MINERAL PRODUCTS

21. Refined petroleum products

22. Chemicals and chemical products
(a) Industrial chemicals;
(b) Agricultural chemicals;
(c) Plastic and synthetic resins;
(d) Paints and varnishes;
(e) Soaps and cleaning compounds;
(f) Other chemical products

23. Other Manufacturing

Scientific and Professional equipment-

(a) Photographic films and plates manufacturing;

(b) Floor tiles, linoleums and coated fabrics manufacturing;
(c) Other manufactured products

24. Construction

Industrial construction (other than buildings)

(a) Construction of pipelines for the transmission of oil, natural gas and other related
products form soucrce to the point of distribution, where –
i. Any portion of the pipeline is to be located at a distance greater than 500 meters
from an existing right-of-way; or
ii. Any portion of the pipeline is to be located in an environmentally sensitive area;
(b) Diesel electric power generating plants having a capacity greater than 1 megawatt;
(c) Gas turbine electric power generating plants having a capacity greater than 1 megawatt;
(d) Nuclear electric power generating plants.

25. Highways and Heavy construction

(a) Roads
(b) Water works and sewage system –
i. Construction of truck pipelines for transmission of water from the source to the
point of distribution
ii. Construction of truck sewer pipelines
iii. Construction of trunk sewer pipeline outfalls

34
 26. Utilities
(a) Establishment of waste disposal sites;
(b) Establishment of facilities for the collection, storage and disposal of hazardous waste
materials

WHOLESALE TRADE

27. Petroleum Products

Petroleum Products, wholesale –

Establishment of petroleum products storage facilities

28. Other products, wholesale

Waste materials, wholesale –

Establishment of facilities of the purpose of assembling, breaking up sorting or wholesale trading of

scrap, junk or waste material of any type.

29. services

Economic services administration –

(a) Resource conservation and management programmes involving introductions of exotic

species of animals or plants for any purpose;
(b) Resource conservation and management programs involving introductions of native
species of animals or plants into areas where those species do not occur at the time of the
proposed introduction;
(c) Designation of land of cottage development or other recreational development

ACCOMODATION, FOOD AND BEVERAGE SERVICES

30. Accommodation Services

Establishment of recreation and vacation camps

31. Amusement and Recreational Services

Commercial spectator sports –

(a) Establishment of horse racetrack operations;

(b) Establishment of racetrack operations for motorized vehicles sports and recreation clubs
and services;
(c) Establishment of facilities, including trails;
(d) Establishment of outdoor firearm ranges;
(e) Establishment of marina operations
(f) Establishment of facilities, including trails, for motorized recreational vehicles;
(g) Other amusement and recreational services
35
UDERTAKINGS FOR WHICH ENVIRONMENTAL IMPACT ASSESSEMENT (EIA) IS MANDATORY

1. Agriculture
(a) Land development for agriculture purpose not less than 40 hectares;
(b) Agricultural programmes necessitating the resettlement of 20 families or more

2. Airport

Construction of all airports or airstrips as well as the enlargement of existing airports or airstrips

3. Drainage and Irrigation

(a) Construction of dams and man-made lakes;
(b) Drainage of wetland;
(c) Irrigation schemes

4. Land Reclamation
(a) Coastal land reclamation
(b) Dredging of bars, estuaries

5. Fisheries
(a) Construction of fishing harbours;
(b) Harbour expansion;
(c) Land based aquaculture undertaking

6. Forestry
(a) Conversion of hill forest land to other land use;
(b) Logging or conversion of forest land to other land use within catchment area of
reservoirs used for water supply, irrigation or hydro-power generation or in areas
adjacent to forest, wildlife reserves;
(c) Conversion of wetlands for industrial, housing or agricultural use

7. Housing
(a) Human settlement development undertaking;
(b) Housing development

8. Industry
(a) Chemical – where production capacity of each product or combined products is greater
than 100 tonnes/day;
(b) Petrochemicals8izes or raw materials requirements of 100 tonnes/day or greater;
(c) Non-ferrous – smelting
I. Aluminium – all sizes
II. Copper –all sizes
III. others – producing 50 tonnes/day and above product;
36
(d) Non-metalic –cement – lime – 10 tonnes/day and above burnt lime rotary kiln of 50
tonnes/day and above vertical kiln
(e) Iron and steel
(f) Shipyards
(g) Pulp and paper

9. Infrastructure
(a) Construction of hospitals
(b) Industrial estate development
(c) Construction of roads and highways
(d) Construction of new townships
(e) Construction of railways

10. Ports
(a) Construction of ports
(b) Port expansion involving an increase of 25percent or more in handling capacity per
annum

11. Mining
(a) Mining and processing of minerals in areas where the mining lease covers a total area in
excess of 10 hectares;
(b) Quarries-
Proposed quarrying of aggregate, limestone, silica, quartzite, sandstone , marble and
decorative building stone within 3 kilometres radius of any existing village, residential,
commercial or industrial areas or any area earmarked for residential, commercial or
industrial development
(c) Sand dredging

12. Petroleum
(a) oil and gas fields development
(b) construction of off-shore pipelines
(c) construction of oil and gas separation, processing, handling and storage facilities
(d) construction of oil refineries
(e) construction of product depots for the storage of petrol, gas or diesel which are
located within 3 kilometres of any commercial, industrial or residential areas

13. Power Generation and Transmission

(a) Construction of steam generation power stations
(b) Dams and hydroelectric power schemes
(c) Construction of combined cycle pwer stations
(d) Construction of nuclear-fueled power station
(e) Erection of power transmission lines

14. Resort and Recreational Development

(a) Construction of coastal resort facilities or hotels with more than 40 rooms

37
 (b) Hill top resort or hotel development
(c) Development of tourist or recreational facilities in national parks
(d) Development of tourist or recreational facilities on islands in surrounding waters

15. Waste treatment and disposal

(a) Toxic and hazardous waste-
i. Construction of incineration plant
ii. Construction of recovery plant (off-cite)
iii. Construction of waste water treatment plant (off-cite)
iv. Construction of secure land fills facility
v. Construction of storage facilities (off-cite)
(b) Municipal solid waste-
i. Construction of incineration plant;
ii. Construction of composting plant;
iii. Construction of recovery/recycling plant
iv. Construction of municipal solid waste landfill facility
v. Construction of waste deposts
(c) Municipal sewage
i. Construction of wastewater treatment plant
ii. Construction of marine outfall
iii. Night soil treatment
16. Water Supply
(a) Construction of dams impounding reservoirs
(b) Groundwater development for industrial, agricultural or urban water supply

17. Environmental Conservation and Management

(a) Activity to remove “designated” status from an area designated for wildlife conservation
and management
(b) Activities relating to
i. Wildlife conservation and management
ii. Forest conservation and management
iii. Watershed conservation and management
iv. Commercial exploitation of fauna and flora

Ref: Environmental Assessment Regulations, 1999 (L1 1652) Arrangement of Regulations

EPA

Undertakings for which Hydrological Report is required

38
Hydro report will usually be requested based on observation from site visit. However, if there
are indications from a geotechnical study that the location for a particular development has a
shallow water table a hydrological study may be requested.

All developments which are located within the following riparian buffer zones policy for
managing fresh water bodies may be required to submit hydrological report;

 Municipal reservoir shoreline protective buffer: 60 to 90 meters (e.g. Weija Dam and
Lake Bosomtwe)
 Major perennial streams: 10 to 20 meters
 Important seasonal streams: 10 to 15 meters
 Streams within forest reserves: 10 to 50 meters; and
 Wetlands: 30-meters around the perimeter as defined from the high water elevation

National Petroleum Authority Permit

Undertakings for which National Petroleum Permits are required

 Fuel service stations

 Fuel filling stations
 Reseller outlets/premix operators
 LPG Filling Plants
 Depots(Storage tanks)
 Pipeline operators
 Manufacturers of Lubricating Oil
 Waste Oil Recycling Plant
 Petroleum Refinery

Wharf and Tank farms

TRAFFIC IMPACT ASSESSMENT

Undertakings for which Traffic Impact Assessment is required

Table A2 Typical threshold values

Land use description Possible criteria Possible

low threshold
middle high
s
All Vehicle movements per day 100 500 1000
All Vehicle movements per peak hour 10 50 100
All Heavy goods vehicles (7.5 t+)/day 5 20 40
All Heavy goods vehicle movements Any Any Any
between 10pm and 6am.
39
All Car parking spaces proposed. 10 50 100

Office+Business sq m GFA 500 2500 5000

Food retail sq m GFA 100 500 1000
Non-food retail sq m GFA 500 2500 5000
Take-away restaurant sq m GFA, or 50 250 500
Sit-down restaurant seats 20 100 200
Industrial sq m GFA 500 2500 5000
(manufacturing)
Warehouses +distribution sq m GFA 1000 5000 10000
Hotel beds 20 100 200
Conference centre sq m GFA 100 500 1000
Education/health centre sq m GFA 500 2500 5000
Hospital/nursing homes beds 20 100 200
Residential dwelling units 20 100 200
Entertainment person capacity 50 250 500

Undertakings for which fire certificates are required

Public residential accommodation

 premises providing sleeping accommodation for temporary or permanent residents; for

example: hotels, motels, inns, residential clubs, hostels (including nurses homes etc),
 boarding houses,
 lodging houses,
 holiday camps,
 boarding schools and
 living accommodation in colleges and universities;
(b) Premises for entertainment, recreation, or as a club

 places where people resort, whether as members of the public, members of a club or
otherwise: for example,
 theatres,
 cinemas,
 public boxing and wrestling halls,
 conference halls,
 dance halls,
 exhibition halls,
 galleries,
 museums,
 public libraries,
 enclosed public swimming pools,

40
  billiard halls,
 enclosed premises at zoos,
 clubs,
 bingo halls,
 bowling alleys,
 amusement arcades,
 piers,
 football stands and
 indoor sports centres;
(c) Premises as a place of work

 premises used as factory,

 shop,
 office and
 storage.

(d) Premises used as institution providing health treatment or care for infants, disabled or aged
persons;

 Hospitals,
 Nursing Homes,
 Probation Homes,
 Remand Homes,
 Community Homes and Nurseries,
 prenatal and
 post natal,
 clinics,
 child welfare clinics,
 mental health clinics and
 day care nurseries;
(e) Premises for the purpose of teaching, training or research and

 schools,
 universities, and colleges including laboratories and workshops
 lecture rooms and
 classrooms,
 drama schools, and
 dancing tuition centres.
(f) Premises for a purpose which involves access to the premises by members of the public,
whether on payment or not

 court buildings
41
  Theatres
 Sports stadia
 Places of worship
 Vehicle terminals
 Public parking spaces

BRIEF ON FIRE CERTIFICATE AND APPROVAL-IN-PRINCIPLE (FIRE PERMIT)

FIRE CERTIFICATE

Regulation 1(1) Unless exempted by Fire Precaution (Premises) Regulations, 2003

(LI 1724) a fire certificate issued by the Ghana National Fire Service shall be
required for public premises put to a use or premises which involve members of the
public being present in any numbers.

The designating premises fall within the following classes of use:

a. Use as public residential accommodation (hotels, motel, inns, hostels, boarding

houses, guesthouses, lodges etc.);
b. Use for entertainment, recreation, or as a club (theatre, bingo hall,
cinemas, conference halls, museums, public library, sport stadia);
c. Use as place of work (offices, shops, factories, banks warehouses, restaurants,
chop bars, drinking spots);
d. Use for teaching, training or research purposes (schools, colleges,
universities and research centres);
e. Use as an institution providing health treatment or care for infants, physically
challenged persons (hospitals, clinics, care centres);

f. Use for a purpose which involves access to the premises by members of the
public, whether on payment or not (car park, fuel filling stations, churches,
mosque etc.).

The classification of premises stated above is more of emphasis on the use to which
premises are put regardless of their description. Whether a building or part of a building
is covered by the LI 1724, is determined by the use to which it is being put. The
Fire Precaution (Premises) Regulations, 2003 is concerned with buildings as
occupied and used, rather than with new buildings which are under construction.

Approval-in-Principle (Fire Permit)

The Legislative Instrument (LI 1724) mandates Ghana National Fire Service to issue
approval-in-principle permit for proposed projects so that those responsible for the
design and construction of public buildings will factor fire safety measures at the design
and construction stages.

Usually, approval-in-principle is granted so that appropriate agencies allow the project

to go on if the zoning status/planning scheme and/or other requirements support the
42
development but in compliance with what have been stated in the conceptual report
(Fire protection installation proposal).

The approval-in-principle is valid for twenty-four (24) months from the date of issue and
subject to renewal for a fee if the project is still under construction. This permit is not
transferable and it is location (site) specific.

The proponent (property owner or his/her agent) is required to make copies of the
drawings and report available to the contractor(s) and project management team
for compliance.

To ensure that requirements relating to life safety and fire defense arrangement in
general are not compromised for other facilities, an authorized Inspector is appointed to
monitor and ensure that the conditions mentioned in the permit are complied with.

SOURCE: FIRE PRECAUTION (PREMISES) REGULATIONS, 2003 (LI 1724)

43
 Appendix 6: Application form for Temporary Structure Permit

THE ……………………………………………………………………..PLANNING AUTHORITY

Application Form for Temporary Structure Permit

The Land Use and Spatial Planning Bill, 20xx

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...

……………………………………………… DISTRICT/MUNICIPAL/METROPOLITAN ASSEMBLY

APPLICATION FOR TEMPORARY STRUCTURE PERMIT

Personal Details
Name of Applicant Residential Address Phone Number

Email

Postal Address Nationality

Gender Male Female Neuter
()
  
APPLICATION FOR TEMPORARY STRUCTURE PERMIT
ID
ID Type () Passport  
Driver’s License Voter’s IDNHIS 
Number
Application details
Information on the current use
Use of particular parcel
Date of Application ____/____/__________
dd/mm/yyyy

Zoning of the area

44
Location of site Size

Attach site plan () Yes  No  Nature of accessibility

Adjoining uses

Information on the proposed use

Proposed use Project component

Block plan() Yes  No 

Designs of proposed temporary
structure () Yes  No 
Evidence of Title to Land or permission
() Yes  No 

Type of Document Land Certificate  Deed Certificate  Noted proposal  Allocation Note 

Executed Indenture  Consent/permission note 

(title) ()

Outline of likely effects if any and proposed mitigation measures (TIA, EIA, etc)

Name of Receiving Officer Signature of Officer

45
 Appendix 7: Application form for demolition permit

THE ……………………………………………………………………..PLANNING AUTHORITY

Application Form for Demolition Permit

Spatial Planning LI xxxx, 20xx

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...

……………………………………………………. DISTRICT/MUNICIPAL/METROPOLITAN
ASSEMBLY

APPLICATION FOR DEMOLISHING PERMIT

Personal Details
Name of Applicant Residential Address Phone Number

Email

Postal Address Nationality

Gender Male Female Neuter
()
  
APPLICATION FOR DEMOLISHING PERMIT
ID Type
() Passport  Driver’s License Voter’s ID  NHIS  ID Number

Application details
Information on the current use
Use of particular parcel
Date of Application ____/____/__________
dd/mm/yyyy
Zoning of the area

46
Location of site Size

Attach site plan () Yes  No  Nature of accessibility

Age of Structure
Adjoining uses
Evidence of good title ()

Land Certificate  Deed Certificate 

Demolishing Details
Precautionary Measures ()
Handling of
Air pollution Noise pollution Water
hazardous materials
   
Occupational health Traffic management Pedestrian protection Debris and waste
   handling 
Methods of Demolishing
Top down manual top down by Mechanical method with

method  machines  Hydraulic crushers  Long boom arm 

wrecking ball Implosion Non explosive
  demolition agent  Saw cutting 
Cutting and lifting Mechanical
 demolition  Thermal lance  Water Jet 
Acknowledgment of utility services
disconnection Electricity  Water  Sewer 
Timelines for demolition
Name of Receiving Officer Signature of Officer

47
 Appendix 8: Application for certificate of completion for habitation

THE ……………………………………………………………………..PLANNING AUTHORITY

APPLICATION FORM FOR CERTIFICATE OF COMPLETION FOR HABITATION

Spatial Planning LI XXX

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...
Queried No..........................................................................

DETAILS OF APPLICANT ONLY

Personal Details
Name of Applicant Residential Address Phone Number

Email

Postal Address Nationality

Gender Male Female Neuter
()
  
DETAILS OF AGENT ONLY
Personal Details
Name of Applicant Residential Address Phone Number

Email

Gender Postal Address Nationality

48
 () Male Female Neuter

  

DETAILS OF APPLICATION

Description of Development Type

Description of Building

(a) Erection of a building Yes  No 

Yes  No 
Alteration or extension of a
(b)
Description of works executed at building
Execution of works or the
(c) installation of fittings in Yes  No 
connection with a building

Development Permit Number

Development Permit Issue Date

____/____/__________
dd/mm/yyyy
Address to which Development
Permit applies(Location)

Date of commencement of ____/____/__________

Development dd/mm/yyyy

Date of Completion of
Development ____/____/__________
dd/mm/yyyy

Is building Occupied? Yes  No 

If yes, indicate date of
occupancy ____/____/__________
dd/mm/yyyy
Date of Application Signature of Applicant/Agent

____/____/__________
dd/mm/yyyy

49
 Appendix 9: Application Form for the Extension of Time

THE ……………………………………………………………………..PLANNING AUTHORITY

APPLICATION FORM FOR THE EXTENSION OF TIME

Spatial Planning LI xxx, 20xx

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...

……………………………………………………. DISTRICT/MUNICIPAL/METROPOLITAN
ASSEMBLY

APPLICATION FOR EXTENSION OF TIME

Personal Details
Name of Applicant Residential Address Phone Number

Email

Postal Address Nationality

Gender Male Female Neuter
()
  

APPLICATION FOR CHANGE OF USE/REZONING

ID
ID Type () Passport  
Driver’s License Voter’s ID 
NHIS 
Number
Application details
Information on the current use

Date of Application ____/____/__________ Previous Permit Attached ()

dd/mm/yyyy

Stage of development Sub structure  Yes  No 

50
(if commenced) ()
Super structure  Below lintel  Up to lintel 
Roofing 
Attach site plan () Yes  No 
Revised drawings if change in
designs () Yes  No 
Outline of likely effects if any and proposed mitigation measures (TIA, EIA, etc)

Name of Receiving Officer Signature of Officer

51
Appendix 10: Development permit extract (Jacket form)

THE ………………………………………………………………..PLANNING
AUTHORITY

APPLICATION FOR DEVELOPMENT PERMIT EXTRACT

Spatial Planning LIXXXXXXXXXX

Personal Details
Name of Applicant Residential Address Phone Number

Email

Postal Address Nationality

Gender Mal Fem Neut
() e ale er
  
Development
____/____/________ Sector Area
Application No:
Date __
Received
dd/mm/yyyy

General Classification
Zoning

Specific
Building Line (s) Fence Line (s)
Classification
more

Not……………..than…………stor
Height ey’s

less
Approved(Dat
Previous e)
Applications Refused(Date)

52
 Deferred
(Date)

Notes
Records..............................................................................................................
..

Recommend
ations of the
Physical
Planning
Officer PPO.....................................................................................................................
..

Statutory
Planning
Committees
Decision

Appeal Considered by Committee Reference to Appeals Committee

53
Appendix 10: Checklist for Submission of permit application (Sample from AMA)

CHECK LIST FOR DEVELOPMENT APPLICATIONS

Application No ……………………………………………………………………………………..

Name of Applicant ……………………………………………………………………………………..

Proposed Development ………………………………………………………………………………….…

Location ……………………………………………………………………………………..

Document to submit

B.P.A. Form No. ……………………………………

Title Search Form No. ……………………........................

Architectural Drawings No. ……………………........................

Structural Drawings No. ……………………........................

Electrical and Plumbing Drawings No. ……………………........................

Fire Report No. ……………………........................

Geotechnical Report No. ……………………........................

Structural Integrity Report No. ……………………........................

Structural Calculation Report No. ……………………........................

Environmental Permit No. ……………………........................

Traffic Impact Assessment (T.I.A) No . ……………………........................

Indenture/Land Title Certificate No. ……………………........................

Soft copy of drawing (PDF on CD) No. ……………………........................

Property Rate No. ……………………........................

Business Operating Permit No. ……………………........................

Old Permit No. ……………………........................

Waste Management Plan No. ……………………........................

Air Safety Permits

54
Hydrological Report

National Petroleum Authority Permit

Issued by …………………………………………

Signed ………………………………………… Date………………………

55
 THE ……………………………………………………………………..PLANNING AUTHORITY

REQUEST FOR FURTHER PARTICULARS)

Spatial Planning LIXXX ,20xx

For office use only

Appn. No. ……………………………………………………......

Date Recd. …………………………..……………………...…..
Permit No. ………………...……………………..…………..…..
Refusal No. …………………………………..…………..……...
Queried No………………………………………………………

REQUESTED DETAILS

THE……………………………………………………………………………………..PLANNING AREA

REQUISITION FOR FURTHER PARTICULARS OF PROPOSED DEVELOPMENT

The District Planning Authority hereby

requires..................................................................................................................

......................................................................................................................................................................
...........................

Of………………………………………………………………………………………………………………….........
..........................

To furnish particulars, plans and drawings of the proposed:

1.
DEVELOP LAND KNOWN
AS............................................................................................................................
AND/OR
2.
CONSTRUCT A BUILDING
AT…………………………………………………………………………………………...................

FOR THE PURPOSES

OF………………………………………………………………………………………………….................
AND/OR

56
 REQUESTED DETAILS
3. (a) Demolish
(b) Extend
(c) Alter
(d) Repair
(e) Rehabilitate

the building at
…....................................................................................................................................................................
...........................

as
follows...........................................................................................................................................................
..........................

......................................................................................................................................................................
............................

......................................................................................................................................................................
...........................

......................................................................................................................................................................
...........................

......................................................................................................................................................................
...........................

57