GOVERNMENT OF MEGHALAYA

PERSONNEL & ADMINISTRATIVE REFORMS DEPARTMENT

CHAPTER –XII

DISTRICT SELECTION COMMITTEES

Setting up of District Selection Committees

1.1. District Selection Committee for each District has been set up for
No.PER.307/
71/72, dtd,. the purpose of conducting competitive examination and / or interview, if
18 th Dec,1973 any, and for any post in the District, Sub Divisional and Subordinate
Offices under the Government of Meghalaya on pay scales the maximum
of which do not exceed Rs. 500/- p.m. and which do not come under the
purview of the Meghalaya PubliService Commission vide Clause 3(a)(I)
of the Meghalaya Public Service Commission (Limitation of Functions)
Regulations, 1972. Such direct recruitment is strictly to be made through
the District Selection Committee. Instances, however, have come to the
notice of the Government that direct recruitment of staff on adhoc basis
has been made by District and Subordinate Officers without consulting
the said Committee. This is highly irregular and the practice must be
discontinued forthwith. Very serious notice will be taken if any such
instance comes to notice in future.

1.2. All Heads of the District, Sub-Divisional and Subordinate Offices

should take prompt action to advertise the posts so that the District
Selection Committee can make their recommendation. And they should
also avoid to take recourse to any adhoc appointments in future.

Composition, functions, etc of the District Selection Committees for

the District in the State of Meghalaya and the procedures for direct
recruitment to various categories of posts which come under the
purview thereof:

O.M.No.PER.
2. In supperssion of Office Memorandum No.PER(AR)97/78/Part-I/24,
(AR)167/82/23 dated the 30th March, 1981, the Government of Meghalaya have decided
dt.3rdJuly,1982 that the composition, functions, etc., of the District Selection Committee
and the procedures for direct recruitment to various categories of posts
which come under the purview of the Committee shall be as follows :-

2.1.1. Composition :- There shall be a District Selection Committee

for each District, consisting of a Chairman, a Vice-Chairman, a Member-
Secretary and two other Members.

2.1.2. Chairman :- By an official Chairman not below the rank of

Additional Deputy Commissioner to be nominated by Government for a
period of one year.

2.1.3. Vice Chairman :– By a non-official Vice-Chairman to be

nominated by Government for a period of one year. He shall preside over
any meeting of the District Selection Committee in case the Chairman is
unable to attend.

2.1.4. Members :– Two non-official Members to be nominated by

Government for a period of one year.

2.1.5. Member-Secretary :– The Sadar Sub-Divisional Officer of a

District or any other officer not below the rank of Extra-Assistant
Commissioner shall be the Member-Secretary.

*2.1.6. The Non-Official members shall not be involved with the

evaluation of Answer Scripts.

2.2. Honorarium,Travelling Allowances and Daily Allowances:- A

non-official Vice-Chairman and non-official Members of the District
Selection Committee will be entitled to monthly honorarium and will
also get travelling allowances and daily allowances for attending
meetings of the District Selection Committee at rates sanctioned by
Government from time to time.
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* Added vide Addendum No. PER(AR)209/80/137, dated, 1st June, 1993.
2.3.1. Functions :- The District Selection Committee shall undertake to
conduct written examinations, tests and/or interviews for the purpose of
recommending candidates suitable for appointments by direct recruitment
to different categories of posts, which are borne in the
office/establishments of the Heads of Departments, District or Sub-
Divisional/Subordinate Offices, and which do not come under the
purview of the Meghalaya Public Commission or Departmental Selection
Committee.

2.3.2. The posts which do not come under the purview of the Meghalaya
Public Service Commission or the Departmental Selection Committee
are those covered, for the time being, by Office Memorandum No.
PER(AR)246/80-15, dated, 26th February, 1981, and by any other
Government Circulars/Office Memoranda, etc., that may be issued by
Government from time to time.

2.3.3. As mentioned in the Office Memorandum No. PER(AR)246/80-

15, dated, 26th February, 1981, recruitment to Grade IV posts of Driver,
Mechanics, etc., in the Secretariat or Offices of the Heads of
Departments, shall continue to be made through the Departmental
Selection Committee.

2.3.4. Selection of persons for appointment as casual and work-charged

employees shall fall outside the purview of the District Selection
Committee.

2.4.1. Examination, interviews, etc, :- For the purpose of recruitment

to the categories of posts which fall under the purview of the District
Selection Committee, it is required that written examinations, tests,
and/or interviews shall be as follows :-

(i) That all written examintions/interviews to be conducted

by the District Selection Committee shall be as per the
following syllabus prescribed :-
(a) General English including Precis writing, and Drafting 100 Marks

(b) Elementary Mathematics and Elementary Science 100 Marks

(c) General Knowledge 50 Marks

(d) Interview 50 Marks

(ii) For recruitment to any post for which the minimum

qualifications is Matriculation/H.S.L.C. or above, there
shall be a written examination as per the syllabus
prescribed for the purpose, to be followed by an interview.

(iii) For recruitment to the post of Lower Division Assistant, a

speed test of type-writing is also necessary beside a
written examination and interview.

(iv) For recruitment to any post for which the minimum

qualification is Matriculation/H.S.L.C., or above and for
which some extra physical fitness, skill or technical
qualification is necessary, tests shall be conducted for
such ext ra physical fitness, skill or technical requirements,
beside the written examination as per the prescribed
syllabus, to be followed by an interview.

(v) For recruitment to any post for which the educational

qualification required is below Matriculation/H.S.L.C.,
where some extra physical fitness, skill or technical
qualification is necessary, tests shall be conducted for
such extra physical fitness, skill or technical requirements,
to be followed by an interview.

(vi) For recruitment to Grade IV posts, i.e. posts of peon,

duftry or any other equivalent post, for which the
minimum qualification prescribed is below Matriculation/
 H.S.L.C., and for which no extra physical fitness, skill or technical
qualification is require, an interview only shall be conducted.

2.4.2. The examination, for which a minimum qualification has been

prescribed, should be of the same standard as that of the North- Eastern
Hill University or the Meghalaya Board of School Examination, as the
case may be.

2.4.3. Speed test in type-writing as mentioned in Para 4.1(iii) shall be

conducted and no one shall be eligible for appointment as Lower
Division Assistnt if his/her speed in type-writing is less than 30 words
per minute. This as necessary as there are no separate posts of typists in
the Distict Office.

2.4.4. Tests for extra physical fitness, skill or technical requirements

shall be conducted as may be prescribed by the appointing authorities at
the time of their requisitions for suitable candidates from the District
Selection Committee.

*2.4.5. In respect of all interviews conducted by the District Selection

Committee, marks allotted to the individual candidates by each Member
of the District Selection Committee should be tabulated and compiled on
the date of the meeting itself and in the same sitting and should not in
any case be submitted to the Chairman/Secretary of the District Selection
Committee at a later date.

2.5.1. Procedure- The District Selection Committee shall ascertain/assess

the over all positions of the vacancies that may occur in every
forthcoming year in the month of November or earlier, every year and
shall, after issuing necessary advertisements for the posts,
conductexaminations, tests and/or interviews before the end of
December. The procedure of issuing advertisements by individual offices
is hereby abolished.
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* Vide : Addendum No.PER(AR).26/90/37, dated, 16th April, 1991
2.5.2. Notwithstanding orders contained in Para 2.5.1., it shall also be
incumbent upon the different offices/appointing authorities to intimate
vacancies that are anticipated or available in their offices/establishments
from time to time.

2.5.3. While intimating the anticipated or available vacancies, the

appointing / requisition authorities shall indicate where necessary, the
technical qualifications required for such posts and also the extra
physical fitness or technical requirement prescribed by them to the
District Selection Committee.

2.5.4. In making recruitment to such posts where some extra physical

fitness skill or technical qualification is required, the District
Selection Committee shall invite the appointing authority to depute a
technical expert to assist it.

2.5.5. In making recruitment to other posts, the District Selection

Committee is authorised to invite expert from the appointing authority, if
and when considered necessary. It shall be open to the appointing
authority, if it feels the need for it, to intimate to the District Selection
Committee that an Adviser should be appointed to assist the District
Selection Committee and the reason for doing so.

2.5.6. In Para 2.5.4. above, the appointing authority shall have to

nominate and depute a suitable expert, and in Para 2.5.1, above an
Adviser may be appointed only if the District Selection Committee
agrees to its need.

2.5.7. The District Selection Committee may hold written examinations

and/or tests even at different Sub-Divisional Headquarters, if necessary.
It will, however, be desirable to hold interviews only at District
Headquarters so that proper parity in assessing relative merits can be
maintained.
2.5.8. A panel of names in order of merit for the categories of posts shall
be prepared and published by the District Selection Committee
immediately after the examinations, tests and/or interviews to be valid
for a period of one year with effect from the date of its publication. Each
Head of Office/Appointing Authority desiring to appoint candidates to
vacancies in various posts in his office, may write to the District
Selection Committee for providing candidates from the merit list for
appointment. It shall be incumbent upon the District Selection
Committee to furnish suitable candidates to the Head of
Office/Appointing Authority strictly from the merit list. The list
forwarded to the District Selection Committee shall be strictly followed
by the Head of Office/Appointing Authority while making appointment.
The Head of Office/Appointing Authority shall have no choice in the
matter of over-looking any person senior in the merit lists duly
recommended by the District Selection Committee.

2.5.9. A copy of the list prepared and published by the District

Selection Committee shall also be furnished to Government in Personnel
and Administrative Reforms (B) Department immediately.

2.5.10. If, during the course of any year, the list for any category of posts
earlier prepared by the District Selection Committee gets exhausted, a
fresh list may be prepared, as often as necessary, after following the
regular procedure.

2.5.11. For leave vacancies, exceeding a period of 21 days, appointments

shall be made by obtaining suitable candidates from the District Selection
Committee.

2.5.12. In furnishing recommendations to various offices under Para 2.5.8

above, the District Selection Committee shall keep in mind that for long -
chain vacancies, the names of those holding leave vacancies in other
offices should be furnished first, and suitable replacements should
beprovided from the merit list for consequential leave vacancies.
2.5.13. The system of secrecy by using roll numbers and codes should be
followed by the District Selection Committee in the matter of recruitment
of candidates so as to ensure fair and impartial treatment to all
candidates.

2.6. Fees for examinations and paper setters – Fees for examiners and
paper setters shall be paid at rates as may be sanctioned by government
from time to time.

2.7.1. Recruitment Policy- In drawing a list of candidates for

appointment in various offices, the District Selection Committee shall
take into consideration the number of posts reserved for Scheduled
Tribes, etc., in the light of Government Resolution No. PER. 222/71/138,
dated, 12th January, 1972 as amended vide Office Memorandum No.
PER. 222/71/141, dated, 23rd April, 1972, No. PER. 222/71/Pt. III/22,
dated, 25th November, 1976, No. PER(AR)64/79/15, dated, 12th
September, 1979 and No. PER.(AR)257/81/8, dated, 29th December,
1981 and also Office Memorandum No. PER. 272/72/5, dated, 18th
December, 1972, (refer also Chapter-I) and such other instructions as
may be issued from time to time.

2.7.2. For some category of Grade IV posts, such as Malis, Sweepers,

etc., it is necessary that relaxation be made in regard to reservation for
tribal candidates, whenever suitable local candidates are not available.

2.8.1. Temporary/Ad hoc appointments – Direct recruitment to various

posts falling within the purview of the District Selection Committee are
to be made only with prior consultation with the respective District
Selection Committee as soon as vacancies occur. If any District Selection
Committee is not in a position to do so, it may be necessary, in the
exigency of public interest, to resort to temporary appointments or
appointments on ad hoc basis for which prior approval of the Cabinet
with views of Personnel and Administrative Reforms (B)
Departmentshould be obtained before proceeding with such recruitment
as per instruction contained in the Department’s O.M. No. PER (AR)
238/87/ 2, dated, 3rd October, 1987.
*2.8.2. The Offices/Appointing Authorities are, therefore, required to
have all posts filled up in a regular manner through the District Selection
Committee and not to allow the persons appointed temporarily or
appointed on ad- hoc basis to continue beyond a period of two months.

2.8.3. Defiance of these orders will be adversely viewed by

Government.

2.9.1. Seniority – Seniority of the persons appointed through or after the

recommendation of the District Selection Committee shall prevail over
any other persons appointed without the recommendation of the District
Selection Committee.

2.9.2. It follows, therefore, that the persons appointed on temporary

basis without the recommendation of the District Selection Committee or
appointed on ad hoc basis, even if appointed earlier, shall rank junior to
persons appointed through or after the recommendation of the District
Selection Committee, even if the latter are so appointed at any later date,
unless otherwise ordered by or in consultation with the Personnel and
Administrative Reform (B) Department.

2.10. Staff –The District Selection Committee shall be provided with

necessary staff as may be required from time to time.

2.11. Effect – These orders shall take effect from the date of issue of this
Office Memorandum.

NOTE – The orders earlier issued by the Government vide Office Memorandum
No. PER.307/71/102, dated, 8th October, 1974 Read with Corrigendum
No. PER.307/71/112, dated, 31st October, 1974 and Office Memorandum
No.PER.307/71/144 dated, 28th November, 1975 stand superceded.
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* Substituted and inserted vide Addendum No. PER(AR)-209/80/137,dt.1st June,1993
 Guidelines to be followed by District Selection Committee in order to
extend employment opportunities to the people in the rural areas

O.M.No.PER 3.1. It has been observed that the selection of candidates for appointment
(AR)152/76/42, to posts and services which come within the purview of the District
dt.21st April, Selection Committee tend to be confined mostly to people hailing from
1979
the District Headquarters. This practice, besides curtailing employment
opportunities of people in rural areas also leads to certain administrative
problems as people hailing from District Headquarters find it difficult to
get accommodations, etc.

3.2. In order to extend employment opportunities to the people in the

rural areas and to avoid administrative and other problems, the following
guidelines should be followed by the District Selection Committees :-

(a) While making recruitment to different categories of posts,

preference should be given, other things being equal, to people
of the areas concerned where the office, in respect of which the
recruitment is made, is located.

(b) As for as practicable, competitive examinations and/or

interviews may be conducted in Sub-Divisional headquarters
also rather than confined to District headquarters only.

(c) When recruitment is to be made in respect of an office located in

a particular area, wide publicity should be given in the area
concerned.

(d) Ample time should be given for submission of applications

by the candidates specially in respect of the vacancies in the
offices situated in the rural areas/interior places and if
necessary, the Sub-Divisional officers and Block Development
Officers may be authorised to receive applications on behalf of
the District Selection Committee concerned.
(NOTE :- Government decision to take effect from 21st April, 1977.)
 Dissolution of the District Selection Committees and appointments
to posts wh ich come under the purview of the Committee
No.PER (AR) 4. Consequent to the dissolution of the District Selection
152/76/66, dt.,
30th Jan, 1978 Committees vide Government Notification No. PER(AR)152/76/65, dtd.
24th January, 1978, Government have decided that no direct recruitment
should be made to posts which come under the purview of the District
Selection Committees. If, however, recruitment is essentially necessary
the candidates from the merit list already finalised by the dissolved
District Selection Committees are to be appointed. In cases where such
merit lists do not exist the appointing authorities may resort to a purely
temporary appointment on ad-hoc basis for a period not exceeding
2(two) months with the prior approval of the Personnel & A.R. (B)
Department.
No.PER (AR) 5.1. Government have decided that appointment to the posts which come
126/78/140,
dt.29st Sept, under the purview of the District Selection Committee and in cases where
1978 in terms of Government decision as contained under Para 4 above, the
appointing authorities have allowed appointment on a purely temporary
basis, such appointment may be terminated even before the expiry of the
period of 2(two) months if the ad-hoc appointees fail to qualify in the
test/interview conducted by the District Selection Committee and secure
position in the merit list according to the number of vacancies available
and subject to the reservation policy of the Government.

5.2. A condition to the effect that the appointment is purely on ad-hoc

basis for a period of 2(two) months or till a candidate recommended
bythe District Selection Committee in order of merit is available,
whichever is earlier, is also to be inserted in the appointment orders. It
has been observed that a wide variety of appointment orders have been
designed by the appointing authorities while giving appointments on
adhoc basis and, it is therefore, considered necessary that a uniform
appointment order as in the “ Model Form ” below be adopted by all
theappointing authorities in respect of appointment on ad- hoc basis to
posts which falls under the purview of the District Selection Committee.
The appointing authorities are also to ensure that all such posts in which
appointments are made on ad- hoc basis are advertised immediately as
soon as the District Selection Committees are constituted and the ad-hoc
appointees be advised to apply accordingly.

MODEL FORM
( ORDER )

Subject to discharge without notice and without assigning any

reason thereof Shri/Smti _________is temporarily appointed as
_________ in the scale of pay of Rs.________plus other allowances as
admissible under the rules, with effect from the date of joining.

The appointment is purely on ad- hoc basis for a period of 2 months

or till a candidate recommended by the District Selection Committee
according to merit is available, whichever is earlier.

Sd/-
Signature of appointing
Authority with designation

Memo.No………… Dated,……….the………………

Copy forwarded to :-

1. The Per & A.R. (B) Deptt. With reference to ……..

2. Person(s) concerned.

3. Secretary, District Selection Committee.

4.
Sd/-
Signature of Appointing
Authority with designation
 Modifications of the functions of the District Selection Committee
and the Departmental Selection Committee.
No.PER (AR)
246/80/15, 6.1. With the upward revision of the scales of pay of the State
dt.26st Feb, Government employees with effect from 1st January, 1979, sub-clause (i)
1981 and (ii) of Clause (a) of Reg. 3 of the Meghalaya Public Service
Commission (Limitation of Functions) Regulations, 1972, have further
been amended vide Government Notification No.PER(AR)246/80/6, dtd.
15th February, 1981 according to which recruitment to the following
categories of posts have been excluded from the purview of the
Commission :-

(a) Posts borne in the establishment of a District, Sub-Divisional or

other Subordinate Offices on pay scales the maximum of which
do not exceed Rs. 1,026/- where the appointing authority is the
District or Sub-Divisional Officer.

(b) Posts on pay scales the maximum of which do not exceed

Rs. 726/- in any office where the appointing authority is not the
District or Sub-Divisional Officer, except posts of Lower
Division Assistants, Typists and Stenographers, Grade III in the
Secretariat and Offices of the Heads of Departments.

NOTE: The posts of Lower Division Assistants mentioned in Para 6.1(b) above relate
to the posts of Lower Division Assistants carrying the revised scale of pay of
Rs.425-15-600-EB-16-660-EB-18-750/- in the Secretariat and Rs.400-14-
470-EB-15-620-EB-16-700/ - in the office of the Heads of Departments, and
do not include post of Lower Division Assistants in the offices of the Heads
of Departments carrying the District Scale of pay.

6.2 In order to ensure a uniform standard of recruitment it has now

been decided that direct recruitment to all the posts which are outside the
purview of the Meghalaya Public Service Commission including the
post of Lower Division Assistants in the offices of the Heads of
Department carrying the District scale of pay whether they are borne in
the Establishment of the District or Sub-Divisional Offices or in the
 Establishment of the Heads of Departments should be through the
District Selection Committee except in respect of recruitment to Grade-
IV staffs and posts of Drivers, Mechanics, etc., in the Secretariat or
offices of the Headsof Departments which shall continue to be made
through the Departmental Selection Committee.

6.3. All existing orders pertaining to the recruitment to post falling

outside the purview of the Meghalaya Public Service Commission issued
from time to time shall be deemed to have been amended to the extent
indicated above.

6.4. The Office Memorandum No.PER.(AR)307/71/44, dt, 26th November

1975 stands superceed as from 26th February,1981.

Ad hoc appointment to various categories of posts falling under the

purview of the District Selection Committees
No.PER (AR) 7. As the District Selection Committees have duly been reconstituted
105/81/4, dt.
26st June,, in all the District , ad hoc appointments in respect of all posts which fall
1978 within the purview of the District Selection Committee should be
stopped and all appointing authorities should not resort to any ad hoc
appointments any more but obtain suitable candidates only from the
District Selection Committees concerned .There may, however, be
special cases in which appointments are required to be made to such
posts as those of Night Chowkidars, Drivers, etc., whose services are
very immediately necessary, but even in these cases too, the appointing
authority should be able to refer the mater to the Government in the
Personnel and A.R.(B) Department should be consulted for necessary
approval provided they propose to make any ad hoc appointments which
should come only with justification showing the fact that they have
already requested their respective District Selection Committees for
providing them immediately with suitable candidates but for the undue
delay and the urgency that is involved.
 Regularisation of appointment made on adhoc basis to various posts falling
within the purview of the District Selection Committee

O.M. No PER 8. The matter regarding regularisation/termination of the appointment

(AR)235/80/257,
dt.24st Sept, made on an ad hoc basic to various posts in different offices which fall
1982 within the purview of the District Selection Committees has been
examined by the Government and have now decided that the following
procedure should be followed for regularisation of the ad hoc
appointments :-

(i) That all the appointing authorities should take up with their
respective District Selection Committees for regularisation of
all the ad hoc appointments made by them on or before the
22nd January,1981, immediately .

(ii) That all ad hoc appointees a ppointed on or before the 22nd

January,1981 with or without the approval of the Personnel &
A.R(B)Department may be given an opportunity to qualify
themselves through special respective District Selection
Committees. exclusive for such appointees.

(i) That the District Selection Committees may allow all the ad
hoc appointees appointed on or before 22nd January,1981 age
relaxation upto 35 years as on 1st January, of the year of
advertisement provided that the advertisement is issued within
30th June,, as on 1st July of the year of advertisement provided
that the advertisement is issued within 31st December.

(ii) That the appointing authorities may take steps for

regularisation of all the ad hoc appointees appointed on dates
after 22nd January,1981 also, where such an adhoc
appointments were made with the approval of Personnel &
A.R(B) Department, and that the same opportunities of special
examination and age relaxation be also given to them as at (ii)
and (iii) above
 (iii) That all ad hoc appointees appointed after 22nd January 1981
without obtaining the approval of the Personnel &
A.R(B)Department should qualify themselves through the usual
examination conducted by the District Selection Committees,
from time to time and that if they fail to qualify themselves
through the usual examinations they should be substituted by
recommended candidates of the District Selection Committees
as and when such recommended candidates are available.

(iv) That while considering the candidates already appointed on

adhoc basis, the District Selection Committees should see that
they do not regularise persons with educational deficiency.

(vi) That the District Selection Committee be impressed upon to

see that regularisation of the persons appointed on ad hoc basis
should be made only in consistence with the existing
employment policy of the Government.

(vii) That seniority of ad hoc appointees should arise only with

effect from the dates of their regularisation.

Direct appointment of staff on adhoc basis even when the District

Selection Committees exist highly irregular

No.PER (AR) 9. Direct appointment of staff on adhoc basis without consulting the
239/80/19, dt., District Selection Committee and continuance of adhoc appointments so
21st Jan, 1983 made even after the District Selection Committee has furnished the list
of candidates suitable for appointment is highly irregular and contrary to
the procedure laid down by the Government.

Regularisation of the staff in the District Offices appointed under

Reg. 3(f) or on ad hoc basis
No.PER (AR)75/
83/2 dt., 26th 10. Whenever a person appointed to a post under Reg. 3(f) of the
April, 1983 Meghalaya Public Service Commission ( Limitation of Functions )
 Regulations, 1972 or on ad hoc basis is subsequently recommended by
the Meghalaya Public Service Commission or the District Selection
Committee, as the case may be, such an incumbent, if according to merit
is eligible to be appointed, should be given regular appointment from any
date subsequent thereto, preferably the date of issue of orders of the
Appointing Authority.

Recruitment to posts under the purview of the District Selection

Committees

No.PER (AR) 11.1. Government have noticed that the posts of Soil Conservation
127/86/12, dt., Demonstrators and Soil Conservation Field Workers had been advertised
3rd Oct, , 1986
by the Soil Conservation Department with a view to make recruitment of
those categories of posts through a Departmental Selection Committee
constituted on the strength of the minutes of the meeting on Routine of
Administration held on the 12th April, 1985.

11.2. The decisions taken in the meeting on Routine of Administration

cannot over-ride the existing policy of the Government on recruitment.
The Meghalaya Public Service Commission (Limitation of Functions)
Regulations, 1972 and the District Selection Committee Rules are, in
fact, to be strictly adhered to unless the same are consequentially
amended. The Notification issued by the concerned Department
constituting the Departmental Selection Committee without consulting
the Personnel and A. R. (B) Department infringes upon the District
Selection Committee Rules duly issued by the Personnel Department on
the strength of a Cabinet decision.

11.3. The whole gamut of circumstances have been taken into

consideration and the following decisions taken :-

(i) That, the existing recruitment policy as contained in the

Meghalaya Public Service Commission (Limitation of
Functions) Regulations, 1972 and the District Selection
Committee Rules, should be strictly adhered to and the
 -212-

Notification constituting the Departmental Selection Committee

should be treated as withdrawn. In addition, the relevant
minutes of the meeting on Routine of Administration held on
18.04.1985 should also be treated as invalid.

(ii) That, in case Soil Conservation Department faces any difficulty

in the existing procedure of getting the posts advertised and
candidates recommended by the District Selection Committee,
the Department should whether recourse to Regulation 3(a)
(2)(iv) of the Meghalaya Public Service Commission
(Limitation of Functions) Regulations, 1972 should be made to
get the posts advertised through the Commission, in future, after
consultation with the Personnel & A.R. (B) Department.

(iii) The Department is advised to send all the applications/question

papers/answer scripts of the candidates whose applications were
received by them in response to their advertisements, to the
respective District Selection Committees for consideration at
their end. In case application fees were paid by the candidates to
the Soil Conservation Department, this fact may be brought to
the notice of the respective District Selection Committees so
that there will be no case of double payment of application fees
by the candidates.

(iv) Soil Conservation Department should intimate the

respective District Selection Committees of the number of
vacancies, category-wise, for which recommendation is to be
made by the Committee. The District Selection Committee will
also take steps to invite Officers of the Soil Conservation
Department as “expert” advisers during the interviews to be
conducted, as specified under Rule 5.5. of the District Selection
Committee Rules.
 Appointment to posts and services by candidates recommended by
District Selection Committee

No.PER (AR) 12. Denial of appointment to candidates duly recommended by the

127/86/12, dt., Selection Committee tantamount to violation of the instructions
3rd Oct, , 1986
contained in Para 2.5.8 above (O.M. No. PER(AR)367/82/23, dated.
03.07.1982).

No.PER (AR) 13. There are some Departments which do not notify the actual number
255/87/3, dt., of vacancies to the District Selection Committees and as a result
25th Jan,, 1988 appointments to candidates duly recommended by the Committees are
deprived of. It is necessary that suitable candidates duly recommended by
the District Selection Committees should be accepted for appointments
against the vacancies duly notified by the appointing authorities and that
the number of posts sanctioned every year under different Departments
should be intimated to the District Selection Committees by the
appointing authorities. Violation of these instructions will be taken
serious notice by the Government.

No.PER (AR) 14. The instructions at Para 13 above should be strictly followed
255/87/31, dt.,
3rd Sept, 1991 and the District Selection Committee may be furnished with the number
of vacancies of Grade IV posts in the District and Sub-Divisional Offices
which are to be recruited through the District Selection Committees so
that vacancies may be filled up in a regular manner by candidates
recommended by them.

Appointment to posts and services by candidates recommended by

the District Selection Committees against posts held by person(s)
who failed to qualify himself/themselves for regular appointment
through the District Selection Committees.

No.PER(AR)169 15. Government had regretted their inability to allow regularisation of

/87/30 dt. 5th
March, 1988 ad hoc appointees appointed on or after 13th July, 1982 in case of their
failure to qualify for regular appointment through the District Selection
Committee.The Appointing Authority should ensure that the candidate(s)
 duly recommended by the Committee is/are appointed immediately in
place of post(s) held by person(s) who failed to qualify for the same.
Reference may also be made Paras 12, 13 and 14 above wherein
vacancies filled up by ad hoc appointments already made should now be
filled up in a regular manner by candidates recommended by the District
Selection Committees and that no more ad hoc appointments should be
made except in special circumstances and that too, only with the prior
approval of the Cabinet.

Modifications of the functions of the District Committees and of the

Departmental Selection Committees.

O.M.No.PER 16.1. With the upward revision of the scales of pay of the State
(AR)246/60/217, Government employees with effect from 1st January, 1987, sub-clauses
dt.9th Jan,1990
(1) and (2) of Reg.3(f) of the Meghalaya Public Service Commission
(Limitation of Functions) Regulations, 1972 have further been amended
(vide: Notification No. PER(AR)246/80/216, dt. 20th Nov., 1989) and
according to which recruitment to the following categories of posts have
been excluded from the purview of the Meghalaya Public Service
Commission:

(a) Posts borne in the establishment of a District, Sub-Divisional

or other Subordinate Offices on pay scales the maximum of
which do not exceed Rs. 2,911/- where the appointing
authority is the District or Sub-Divisional Officer.

(b) Posts on pay scales the maximum of which do not exceed

Rs. 2,391/- in any office where the appointing authority
is not the District or Sub -Divisional Officer, except posts
of Lower Division Assistants, Typists and Stenographers Grade III
in the Secretariat and Offices of the Heads of Departments
excepting :-

(i) Posts of Lower Division Assistants, Typists and Stenographers

Grade III in the Secretariat and Offices of the Heads of
Departments.
 (ii) Posts of Computers, Primary Investigators and Field
Assistants in the Directorate of Economics, Statistics and
Evaluation.

(iii) Posts of Overseer Grade II in the Public Works

Department, and

(iv) Such other posts in the Heads of Departments which are

transferable from one District or Sub-Division to another
and having a combined seniority list maintained by the
respective Heads of Departments, where district
recruitment can be made.

NOTE:- The post of Lower Division Assistant mentioned in Clause (a)(2)(i)

of Regulation 3 relates to the post of Lower Division Assistant
carrying the revised scale of pay of Rs. 1300-35-1475-EB-40-
1735-45-2205/- in the Secretariat and Rs. 1200-30-1350-EB-35-
1595-40-1995/- in the Offices of the Heads of Departments and do
not include the posts carrying the District scale of pay.

16.2. In order to ensure a uniform standard of recruitment, it has now

been decided that direct recruitment to all the posts which are outside the
purview of the Meghalaya Public Service Commission (including the
posts of Lower Division Assistants in the Offices of the Heads of
Departments carrying the District scales of pay) whether they are borne
in the establishment of the District or Sub-Divisional Officers or in the
establishment of the Heads of Departments should be made through the
District Selection Committee except in respect of recruitment to Grade
IV staff and posts of Drivers, Mechanics, etc in the Secretariat or Offices
of the Heads of Departments which shall continue to be made through
the Departmental Selection Committee.

16.3. All existing orders pertaining to the recruitment to posts falling

outside the purview of the Meghalaya Public Service Commission issued
 from time to time shall be deemed to have been amended to the extent
indicated above.

Proposals for appointment in various posts falling under the District

Selection Committee while accepting land donation from the donors
for Government purposes at the time of acquisition of land

No.PER (AR) 17.1. Government have noticed that some Departments/Offices while
8/97/25, dt.8th accepting land donation from the donors of land for any Government
Aug, 1997
purposes have at the time of land acquisition entered into an agreement
with such donors for providing them with employment/appointment in
different categories of posts falling under the purview of the District
Selection Committee. That has put the Government into an awkward
position since recommendation of names for recruitment to various
posts in the Districts is made by the District Selection Committee as per
the functions and well laid down procedures and rules framed by the
Government, and the appointment is also made according to the State
Reservation Policy.

17.2. Government desires that no Departments/Officials should give

false hope to such land doners whenever land donation for Government
purposes arises. Such commitments by any Departments/Offices shall be
seriously viewed by the Government.

Special Pay in respect of the Member Secretary

No.PER.95/78/ 18. Meghalaya Civil Service Officers performing the duties of Member
18, dt.29th June
1981 Secretary of the District Selection Committee in addition to their duties
are granted the Special Pay of Rs. 75.00 (Rupees seventy five) only per
month with effect from 1st March, 1981.

No.PER.95/78/ 19.1. The grant of the Special Pay of Rs. 75.00 per mont h sanctioned
97, dt.27th Oct, to the M.C.S. Officers for performing the duties of Member Secretary,
1994.
District Selection Committee in addition to their duties has been
enhanced to Rs. 150.00 (one hundred and fifty) only per month with
 effect from the 27th October, 1994. The drawal of the Special Pay shall
be subject to the condition that it does not constitute a second Special
Pay, i.e., an Officer who is already getting a Special Pay will not be
eligible for the second Special Pay. The Officer concerned may,
however, opt for one of the Special Pay.

19.2. The expenditure on account of the above is debitable to the head

“2053-District Administration-094-Other Estts. (e) District Selection
Committee- Salaries-Sixth Scheduled (Part II Areas-Non-Plan)”.

Enhancement of evaluation rate of Examination of scripts conducted

by the District Selection Committee

20.1. The following are the prescribed rates of remuneration for payment
No. PER(AR) to Examiners, etc., in connection with examinations conducted by the
61/96/2, dt. District Selection Committee in the Speed Test in Stenography and for
1 st Oct, 1996 recruitment to post of Lower Division Assistant-cum- Typist :-

For conduct of spe ed test in Stenography

(1) Question setter in dictation Rs.25.00

(2) Question setter in English Composition Rs.30.00
(3) Examiner in dictation script Rs. 2.00 (per script)
(4) Examiner in English Composition Script Rs. 2.00
(5) Dictation in Stenography Rs.30.00 (per dictation
subject to a maximum of
Rs.80/- per day whichever is
less if the dictation is given
correctly.
(6) Conductor (for conducting Speed Test) Rs.30.00
(7) Speed Recorder Rs.20.00 (per test)
(8) Text Observer Rs.20.00
(9) Bearer Rs.10.00 (per day)
For conduct of recruitment to post of lower Division Assistant-cum-
Typist:

(1) For setting Question papers Rs.50.00 per question paper

(2) For evaluation of Answer Script Rs. 2.00 per Answer Script
subject to a minimum of Rs.
50.00

(3) Invigilators Rs. 20.00 per session/sitting

20.2. The expenditure is debitable to the head-“2053-District Adminis-

tration-094-Other Establishment-(e) District Selection Committee-5-
Payment of Professional & Special Services-Sixth Schedule (Part II)
Areas Non-Plan” in the budget of the District Administration. (Effective
from 1st October, 1996).