Lyceum of the Philippines University General
Trias, Cavite
College of Engineering, Computer Studies and Architecture
Department of Computer Studies
Second Semester, A.Y 2021-2022
CAPSTONE PROJECT CAPSULE
Approved Title: BENEVO: A COMMUNITY OUTREACH AND SERVICE LEARNING
PLATFORM FOR LPU CAVITE
Proponents: Adorador, Rayne Marloe_______ Legaspi, Dahn Lyrenz C._________________
Butas, Alexander Jhon T._______ Mendoza, Franz Andrei D.________________
Program and Section: ___BSIT - 301____________
I. GENERAL SUBJECT AREA
Software Development
II. SPECIFIC TOPIC
Web Application Development
Mobile Computing Systems
III. SPECIFICS OF RESEARCH
INTRODUCTION
The advancement of digital platforms has significantly reshaped how communities organize
and engage in outreach initiatives. Community Outreach programs often involve providing
professional services, or services of specific expertise, to a group of people or community who may
not otherwise have access to those services. A successful community outreach program must be
organized to use resources and aid to fulfill a goal with project leaders at their core. They take charge
of promoting, searching for donors and volunteers, and recording details about the outreach.
(American Student Dental Association. Community Outreach and Community Service. 2025).
The operational activities of some organizations that receive and record incoming donation
data, distributing funds and recording distribution data, as well as preparing report requirements are
still done manually using Microsoft Excel. This condition leads to possible errors such as redundant
records, data loss, or other human errors. Additionally, employees struggle to create reports as they
have to copy data from one file to another. Therefore, a system is needed that can be accessed by staff
as administrators to manage the recording of donation data and the preparation of financial reports.
The system can then be accessed by managers to view financial reports and approve these reports
(Bhimasty, P. et al. 2022).
Unlike other platforms that focus solely on financial donations or food distribution, the
proposed system BENEVO offers a centralized, web-based platform designed to assists LPU Cavite
with the management and producing documentation where the user can manage data for upcoming
initiatives and process information when it is finished.
Furthermore, the proposed system, BENEVO: A Web-Based Community Outreach Platform
for LPU Cavite, aligns with several of the United Nations Sustainable Development Goals (SDGs).
Primarily, it supports SDG 1: No Poverty and SDG 2: Zero Hunger by facilitating donations and
resource distribution to underserved communities, ensuring that basic needs such as food and essential
supplies are met. Through the promotion and coordination of health-related outreach programs, the
system contributes to SDG 3: Good Health and Well-being, while SDG 4: Quality Education is
addressed through support for educational drives, scholarship campaigns, and material donations.
Furthermore, the platform fosters stronger civic engagement and collaboration, contributing to SDG
11: Sustainable Cities and Communities, and encourages multisectoral partnerships that reflect SDG
17: Partnerships for the Goals. Through these efforts, BENEVO not only improves the efficiency of
community outreach but also actively supports broader sustainable development in the region.
Project Context
Community outreach programs are essential tools used by organizations, governments, and
non-profits to connect with and support communities. These programs empower individuals and
enhance the overall quality of life by providing support and opportunities for participation of
community members (Elalouf, A. 2023). These programs often include donation drives, volunteer
mobilization, and the organization of educational or relief activities. However, managing and
documenting such programs effectively requires coordination, transparency, and proper planning, as
the outcome of the initiative can be compromised when manual or fragmented systems are used which
is prone to human errors. (ATOSS, Challenges of manual planning and the path to efficient
modernization)
Even successful community outreach programs often experience technical difficulties such as
difficulty in managing large scale programs that receive and distribute large quantities of donated
goods or even the mobilization of volunteers and donors, especially in the event of emergencies
brought by natural disasters such as typhoons, floods, wildfires, etc (Saghira, 2024). Additionally,
managing multiple initiatives can be overwhelming and finding data from an old initiative can be
challenging due to an abundance of gathered data on the following initiatives (Weigner, A. 2024).
To address these issues, the researchers propose a centralized platform designed to serve as a
bridge between the workload of community outreach organizers and supporters by providing real-time
information, volunteer coordination tools, and compilation of gathered data. Through this platform,
LPU Cavite can improve its ability to respond to emergencies, organize long-term outreach programs,
and expand the reach and impact of its social responsibility initiatives.
Purpose and Description of the Study
The main purpose of this study is to design and develop a web application platform for admins
that centralizes the management of community outreach and service learning from LPU Cavite and a
mobile app for volunteers and collaborators to get notifications on upcoming initiatives and claim their
certificates. The system aims to help community outreach organizers to process the data of the items
donated, volunteers, and document the activities and budget of the initiative in a centralized platform.
It addresses the need for more inclusive and data-driven community engagement by allowing the
university to better coordinate, promote, and evaluate the social impact of its extension programs.
The platform will process the evaluation of volunteers, LGU, beneficiaries, and collaborators
by providing analytics. The admin will also be able to post outreach projects and set goals to achieve
on that project, track volunteer participation, and a report about program progress. It will foster
transparency by displaying real-time data about donation goals, deadlines, and beneficiaries.
The platform will promote proper data management in community service, sort contributions,
and recognize collaborators on helping in the development of the initiative with the university's
institutional social responsibility goals. It supports the engagement and development of LPU Cavite
stakeholders and strengthens partnerships with local communities through technology-driven outreach
management.
Objectives of the Study
The primary objective of this study is to develop BENEVO, a dual-platform solution
comprising a web-based system for administrators and a mobile application for volunteers, designed
to centralize and assist the management of community outreach, donation drives, and service-learning
initiatives of LPU Cavite.
Specifically, the project aims to:
• Design a user-friendly platforms that has the following features:
a. A user log-in and account recovery interface for users
b. Admin functionalities for posting outreach projects such as donation drives, community
service, and service learning for documentation of activities.
c. Input and monitor donation metrics such as amount, serving, expiration date, and suggested
retail price.
d. View and manage volunteer profiles, history of participation, and certificate issuance status
e. Send announcements or reminders to selected groups of volunteers or collaborators via
email or in-app notification.
f. Maintain a directory of LGU, NGO, and corporate partners with logs of past and ongoing
collaborations.
g. Generate Deed of Donation and Certificates of Recognition automatically.
h. Provide transparency by displaying the status, needs, and beneficiaries of each outreach
project.
i. Collect evaluation from volunteers, local government units, beneficiaries, and
collaborators.
j. Display analytics and reports for the admin to monitor volunteer count, engagement, and
community impact.
k. Mobile app will have a dashboard for upcoming events and RSVP to indicate interest or
confirm attendance.
l. View personal volunteer history, completed programs, earned certificates, and submitted
evaluations.
m.Store and view previously earned digital certificates for easy access and downloading.
n. In-app Frequently Asked Questions.
• Create the application using React.js as frontend and Node.js and MySQL as backend,
which will be accessible on standard web browsers across desktop, and extend functionality
to Android compatible mobile app.
• Test and improve the developed system using Compatibility Testing and Functional Testing.
• Evaluate the performance of the system using the SUS (System Usability Scale) Evaluation
Tool and measure it based on the following criteria:
a. Ease of Use
b. Usability
c. Efficiency
d. Learnability
e. User Satisfaction
Scope and Limitations of the Project
The scope of this project includes the development of BENEVO, a centralized system
comprising a web platform for administrators and a mobile application for volunteers. The web
platform will allow LPU Cavite administrators to manage community outreach programs by
organizing program data, tracking donation and volunteer metrics, generating reports and
certificates. The mobile app will provide volunteers access to project announcements, enable them
to submit post-program evaluations to earn digital certificates based on their participation. The
system will act as a centralized hub that oversees and manages the data gathered for community
outreach and service learning, specifically data about collaborators, volunteers, recipients, and
educators. The system will also feature a content management section for publishing community
news and outreach success stories to foster transparency and recognition.
The platform will be developed using React.js for the front-end and Node.js for the back-
end. It will be deployed on standard web hosting infrastructure, accessible via desktop browsers
and anroid devices. The system will include analytics generation, and an organized compilation
of data for the finished and upcoming outreach programs.
However, the system will have certain limitations. It will initially be implemented only
within the LPU Cavite community, with future expansion to broader regions to be considered in
later phases. The project will not handle financial transactions directly, if any, must be handled
via verified third-party services, and accurate data input from all users. Moreover, advanced
features such as offline mobile support or AI-based recommendations may be considered in
future versions.
Schedule of Activities
The table below shows the schedule of activities of the proposed system:
Resources
The proponent will consider the following resources:
▪ Reference: Academic journals, published theses and dissertations,
reputable websites, and relevant government policies related
to community outreach, donation platforms, and digital
volunteer management systems.
▪ Hardware : Intel Core i5 or higher
8GB RAM
256GB SSD
2 GB Video Card or higher
Stable internet connection
Android 8.0
Quad-Core 1.4 GHz
2 GB RAM
Atleast 200 MB free space
5.0” screen, 720 x 1280 pixels
▪ Software :
Visual Studio Code
Git
Figma or Adobe XD
Adobe Photoshop
Postman
Browser Developer Tools
Jest
Expected Output
The proposed system is expected to produce a web-based community outreach and service-
learning platform along with a mobile application for volunteers and collaborators. It will act as a
centralized hub for coordinating and managing sustainability programs, volunteers, and
educational tools for LPU Cavite and surrounding communities. The web platform will allow
organizations to post outreach programs, set specific goals, update resource needs in real time, and
manage volunteer and initiative requirements.
Meanwhile, the mobile app will enable volunteers to and collaborators receive real-time
notfications about upcoming initiatives, submit thier post-program evaluations, and claim their
certificates of participation.
The system will include features such as real-time notifications, activity dashboards,
analytics for impact evaluation, and role-based access controls. It is also expected to promote
transparency and engagement by displaying the progress and impact of each outreach initiative.
Thus, the integration of web and mobile technologies will strengthen the university’s extension
services, enhance collaboration with community stakeholders, and improve responsiveness to
urgent and long-term social needs.
APPENDICES
APPENDIX 1: PROBLEM DEFINITION
General Problem: The lack of centralized platform to manage and compile community outreach and
service-learning programs of LPU Cavite. Manual techniques make it difficult to manage resources,
create documentation, and ensure successful initiatives.
Specific Problem Cause of the Problem Effects of the Problem
Difficulty in mobilizing No centralized platform for Communities in need suffer
volunteers and collaborators coordination of multiple longer due to slow mobilization
during community outreach. organizations to manage relief of aid and resources.
efforts.
Difficulty in managing large Lack of real-time data on Supplies and donations could be
scale resource distribution and resource availability and needs unused and wasted due to poor
relief efforts efficiently. in rural and disaster affected coordination.
areas.
False information during Malicious actors spreading false Collaborators and volunteers
disasters confuses collaborators, information for personal gain or may contribute to the wrong
volunteers, and beneficiaries. to create panic. people or organizations.
Inefficient use of existing Lack of integration between Increased workload for LGUs
platforms to coordinate relief different platforms used by and volunteers due to manual
efforts and track resources. various organizations. data entry and tracking.
Miscommunication between Stakeholders overwhelmed by Slow decision making and
government agencies, NGOs, information during emergencies action during critical scenarios.
and volunteers hinders leading to missed messages.
coordination.
APPENDIX 2: TOPICAL OUTLINE
Introduction
1.1 Definition of a Community Outreach Program
1.1.1 Purpose and goals
1.1.2 Examples of outreach programs
1.2 Importance of Technology in Outreach Initiatives
1.2.1 Enhancing communication and coordination
1.2.2 Expanding reach and engagement
1.3 Purpose of the Web Application
1.3.1 Streamlining event management
1.3.2 Encouraging community participation
1.3.3 Improving volunteer and donor engagement
1.4 Type of System: Donation Platforms
1.4.1 Nonprofit-Specific vs. Open Platforms
1.4.2 Mobile App-Based Donation Systems
1.4.3 Blockchain-Based Crowdfunding
1.4.4 Social Media-Integrated Platforms
1.4.5 Peer-to-Peer (P2P) Donation Platforms
1.4.6 Web-Based Platforms
2. Features of the Web Application
2.1 User Account & Profile Management
2.1.1 User Registration and Authentication
2.1.2 User Roles (Admin, Volunteer, Beneficiary)
2.2 Program and Event Management
2.2.1 Event Creation and Posting
2.2.2 Volunteer Sign-Up and Attendance Tracking
2.2.3 Real-Time Donation Tracking
2.2.4 Event Feedback and Evaluation
2.3 Volunteer and Donor Management
2.3.1 Volunteer Hours and Engagement Tracking
2.3.2 Donation Processing and Fund Management
2.3.3 Fund Allocation Transparency
2.3.4 Donor Acknowledgement & Updates
2.4 Communication and Engagement
2.4.1 Messaging System
2.4.2 Notification System (Email, SMS, Push Notifications)
2.4.3 Donation History Tracking
2.4.4 Social Media Integration
2.5 Reporting and Analytics
2.5.1 Attendance and Impact Reports
2.5.2 Financial Reports for Donations
3. Programming
3.1 HTML
3.2 Tailwind CSS
3.3 JavaScript
3.4 PHP
3.5 MySQL
4. Evaluation Scheme
4.1 ISO 25010
4.2 System Usability Scale Evaluation
APPENDIX 3: LITERATURE MATRIX
Abenir, M. A., Advincula-Lopez, L., Mendoza, L. K., & Panlilio, E. (2023, October). CARE-full online
service-learning in the digital age: Overcoming tip and fear to maximize community partner
outcomes in the Philippines. Research Gate.
https://www.researchgate.net/publication/375159561_CARE-full_Online_Service-
Learning_in_the_Digital_Age_Overcoming_TIP_and_FEAR_to_Maximize_Community_Partner_
Outcomes_in_the_Philippines
Alzahrani, H., Thnayyan, Z., Al-Qalaleef, S., Talaq, F., Alshabanah, M., Alrajhi, D., & Alsmadi, M.
(2022). E-Sharing: Developing a Web Based Online Donation System.
https://www.researchgate.net/publication/343512322_Web_Based_Online_Inventory_Information
_System
Babu, S., Arunkumar, M. V., Priya, K., Soundarya, N., & Meenakshi, Y. (2025, April). Blood Bank and
Donation Management System. Blood Banks.
https://www.researchgate.net/publication/390756054_BLOOD_BANK_AND_DONATION_MA
NAGEMENT_SYSTEM
Bbimasty, P., & Sudarmilah, E. (2022). Donation Management Information System in Baitul Maal Mitra
Usaha Mandari Using the Waterfall Method.
http://jutif.if.unsoed.ac.id/index.php/jurnal/article/download/291/182
De Silva, D., Wijesundara, R., Godapitiya, V., & M, S. (2023, June). Development of a web-based charity
organizations and Donation Management System: A case study. Research Gate.
https://www.researchgate.net/publication/371575052_Development_of_a_Web-
Based_Charity_Organizations_and_Donation_Management_System_A_Case_Study
Lim, H. Q.,Rahmat, A. R. & Suban@Ani, S.(2025). An Inventory Management System for
SmallBusinesses. Journal of Digital System Development, 3(1),29-44.
https://doi.org/10.32890/jdsd2025.3.1.3
Luciano, R. G. (2025, March 5). Enhancing church donation management using data-driven solutions.
International Journal of Advanced and Applied Sciences.
https://doi.org/10.21833/ijaas.2025.02.013
Nuncio, R. V., Arcinas, M. M., Lucas, R. I., Alontaga, J. V., Neri, S. G., & Carpena, J. M. (2020). An e-
learning outreach program for public schools: Findings and lessons learned based on a pilot program
in Makati City and Cabuyao City, Laguna, Philippines. Evaluation and Program Planning, 82,
101846. https://doi.org/10.1016/j.evalprogplan.2020.101846
Pedraza, J. S., Angeles, A., & Enriquez, J. (2025, May). Online Inventory Management System: A Web-
Based Inventory Management Solution for Business Operations. Research Gate.
https://www.researchgate.net/publication/391744160_Online_Inventory_Management_System_A
_Web-Based_Inventory_Management_Solution_for_Business_Operations
Soni, S., Chandra, P., Gupta, A., Netam, D. K., Kumar, S., & Tiwary, K. (2023). Design and
Implementation of inventory management system.
https://www.researchgate.net/publication/341075161_Implementation_of_Inventory_Management
_System
APPENDIX 4: LETTER OF INTENT
Endorsed by:
Dr. Amanda Jane C. Menta
Research Professor
Date: 05/20/25
Accepted by:
RESEARCH ADVISER’S FULL NAME
Date:
