Accounts Payable Basic Configuration Accounts Payable means a full procurement cycle should be run from purchase requisition to payment to the supplier. In these accounts payable submodule all transactions related to the supplier are involved. The main task of the finance module is to verify invoices and payment to. suppliers. Following are the configuration steps in accounts payables: 1) Vendor Account Group Vendor account group: In an organization there are various vendors groups are created such as: Domestic Vendors, Foreign Vendors, etc. Path: SPRO - Financial Accounting - AR & AP - Vendor Accounts - Master Data - Preparations for creating a vendor master data - Define Account Groups with Screen Layout T. code: OBD3PRACTICAL IN SYSTEM In this screen fill account group of four digits and give name of vendor account group and then save it. New Entries: Details of Added Entries Expand Field Status 7 4 > @ sccuregom 12200) cone dt es Donte Vener Geup One Tie fest Shp Ares Check Feld statue General Data ‘Company Code Data Purchasing Data 2) Create Number Range for Vendor Account A number range shouldbe created for vendor accounts; it gives supplier numbers after creating a business partner. Path: IMG>FINANCIAL ACCOUNTING>ACCOUNTS RECEIVABLES AND ACCOUNTS PAYABLE>VENDOR ACCOUNTS>PREPARATIONS FOR CREATING VENDOR ACCOUNTS--->ASSIGN NUMBER RANGES TO VENDOR ACCOUNT GROUPS T. code: XKN1PRACTICAL IN SYSTEM Create a number range for vendor accounts and note that further you create a number range for business partners. So, both number ranges should be the same. For co.cd: 2200 & 3300 Number Range: 22 & 33 External number range check box marked if company wants to manually enter number. ‘Euit Intervals: Vendor, Object KREDITOR ae humbertageta. rama Tome sane ear a 3) Assign Number Range to Vendor Account Group Created number range should be assigned Path: IMG>FINANCIAL ACCOUNTING>ACCOUNTS RECEIVABLES AND ACCOUNTS PAYABLE>VENDOR ACCOUNTS>PREPARATIONS FOR CREATING VENDOR ACCOUNTS--->ASSIGN NUMBER RANGES TO. VENDOR ACCOUNT GROUPS. T. code: OBASPRACTICAL IN SYSTEM For co.cd 2200 & 3300 Change View "Assign Vendor Account Groups->Number Range": Overview POBBB Group _ Name Number Range Oo “Sony Vendor OF AYUL GROUP 03 4) Payment Terms Payment terms are such a predefined condition for payment of bills by suppliers. If supplier paid their dues within the time limits, then supplier receives cash discount this configuration done in these payment terms. Path: SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Incoming/Outgoing Invoices/Credit Memos > Maintain Terms of Payment T. code: OBB8PRACTICAL IN SYSTEM Display View "Terms of Payment": Details vABE Pye Terms "p20" Salestext Ce] Day Limit ° (Own Explanation Payment Terms fer 1Sdoysi03%, S0days@2%, 4Bdayse Baseline date calculation Fixed Day Adeitional Months Frnt block/pmnt method default Default for baseline date Block Key No D © Posting Date Payment Method Date : Payment tems Term Percentage No.of Days. «Fixed Day Aiton Months 3.0003 | 45 ° ° 2.0003 30 ° ° 4 ° ° Explanations Payment Tes for 15days@3%, 30¢ays02%, 45days02 In this payment term if a supplier pays their bills within 15 days, then supplier receives 3% cash discount, pays within 30 days- 2% cash discount and pays within 45 days then supplier doesn’t receive any discount.5) Create and Assignment of Cash Discount Allowed Account Create a general ledger account of cash discount allowed account under expenses. T. code: FSOO PRACTICAL IN SYSTEM Creation of GL GIL Account P A Company Code 12200) Jana Motreycles Limited AIRE, Covi ata | Centebarkltrest | Key notation | Tfomaton (C/A) |r. | CContralin Chart of Accounts 2200 Chart of accounts for 2200 GIL Account Type NNonoperating Expense or Income ~ ‘Account Group CCADI Cash Discount Alowed|Received ~ Description Short Text (Cash Discount Rec GIL Acct Long Text (Cash Discount Received Account ‘Consolidation Data in Chart of Accounts 2200 Chart of accounts fr 2200 “Tracing Partner No. Assignment of GL Path: SAP Easy Access -> SAP Menu -> Accounting -> Financial Accounting -> Global Settings -> Define Accounts for Cash Discount T. code: OBXUConfiguration Accounting Maintain : Automatic Posts - Accounts Fh Pantin toy lee 6) Define Business Partner Number Range Number range is defined for the business partners, and it is defined either internally by the system or externally. Note: That vendor accounts number range & business partner number should have the same serial numbers. Path: SAP IMG > Cross-Application Components > SAP Business Partner > Business Partner > Basic Settings > Define Number Ranges PRACTICAL IN SYSTEM Define Number Range Edit Intervals: Business partner, Object BU_PARTNER 97 PRR BE NunberRarge No. om No, Totter mesons cena a7) Create Business Partner Group & Assign Number Range to Group A business partner group is created and the number which is defined in previous step (6) is assigned while creating business partner group. Path: SPRO -> IMG -> Cross-Application Components -> SAP Business Partner -> Business Partner -> Basic Settings -> Number Ranges and Groupings -> Define Groupings and Assign Number Ranges PRACTICAL IN SYSTEM Create BP group & Assign number range to BP group New Entries: Overview of Added Entries SRBBBD Grouping sort rane Desertion Nmberrange Esterl In StiGrpng GS ring 2200 1AWA2200VEND BP Group fr 2200 vendors 2 - [9500 JAWASO0VEND BP Group for 3300 Vendors “8) Define Number Assignment for Direction BP to Vendor Here, directions are given to link the business partner group and vendor account group. Fill both groups and save it. Path: SIMG>Cross-Application Components> Master Data Synchronization> Customer/Vendor Integration> Business Partner Settings> Settings for Vendor Integration> Field Assignment for Vendor Integration> Assign Keys> Define Number Assignment for Direction BP to Vendor PRACTICAL IN SYSTEM Change View "BP groupings": Overview New tries NO E.G Gauping Sort rane Desc ante rng exter9) Create Business Partner In this transaction code create a business partner i.e. Vendor, fill all the mandatory fields and then add company code data then after saving it you get the supplier and business partner number. T. code: BP PRACTICAL IN SYSTEM T__ Change Organization: 800, role Vendor rem Dowinin Dome oo at Coen Ge | fen Rinne Oman a A si tn |e Tmo opi er nt dr ot | ee Ct {ce yes S10)Vendor Invoice Posting Avendor invoice is a document in which all information related to the purchase is recorded such as amount, quantity, tax, posting date, payment etc. information given in the vendor invoice. T. code: FB60 PRACTICAL IN SYSTEMEnter Vendor Invoice: Company Code 2200 teon “Eoonpany Cote Hd Hisimdate Pak 7 ting Options Toren ince = sat [6.00 cm (AGB Payot | Dts Ta | Nees venir res see sea spit 2 castes ote nts Toke ane (12.05.2085 ttre 200, ay Ete PosiogDate 32.05.2028 Aste Com Nbr wl Cotte Ta strat ate Tacs =] wo] aaPaxtSean 7 : ‘nen (Sone nr: Snr) ES cies shatTot O/C dmowtindoc Fore Ae SUSE fant # Dob.~ Art 1,000.00 oom Ta] a isl 5 3 one te a SERRE) Ce) SIF 11) _ Posting Vendor Payment Avendor payment is the document of payment for the goods and services we get from the vendor; it is paid against the invoice which is generated in the previous step. T. code: F-53 PRACTICAL IN SYSTEMPost Outgoing Payments: Header Data Process Open Items Document Date [12052025 Type KZ CompanyCode 2200 Posting Date 32052025 Period © Gurrency/Rate INR Document Number ‘Translatn Date Reference (Cross-CC Number Doc. Header Text ‘Trading Part.6A Clearing Text Payment Outgoing Bank data House Bank DBIR|/ /TBIR ‘Account 600032 Business Area Amount 1000 ‘Amount in LC Bank Charges LC Bank Charges Value date 112052025, Profit Center Tet ‘Payment Outgoing ‘Assignment Open item selection Additional selections Account 00) EI None ‘Account type K (Other Accounts Plant Special G/L Ind Standard Os Amount (Other Bank Accounts Document Number Payt Advice No. Posting Date Distribute by Age Others ‘Automatic Search Post Outgoing Payments Process open Heme AEB DavbuteDifrnce Charge OF Oi 7 ftng Options Cath De. ve ity erg coney ‘escapee 0Display Document: Data Entry View B @ & © $5 dispay curency ta Et Vien Domsmart umber e00008 onpany Ge] __—aveee = DnmanereOate 12.05.2025 Posing Date 12.0512025)_ pared 5 fete oer Corpio urerey ma r Laser cup aS =We ye) eee.o | coc em key Stee _Dexipten pnourt rey 14 Pre certer Tis "200 7150 6012 Dal Ougang Bank 0000-1 [22500 Cot Tes Pate Utes 100040 Nk e add payment terms in business Before creating another vendor inv: partner master data and then save.S1__Ghange Organization: S00, rls FLVENGOR Dipenon DOpmatin Boop & ce Gores cade Rabtnstps nye ree) Femen ore 1 Sa corp bone 0 Enter Vendor Invoice: Company Code 2200 GTree On BJ Company Code & Hold Simulate (Park — # Editing Options Tce = 5 a a con Peart |_Deats [Ta |e Vader oo Ste Tiseou Cea Test ed Invoice date 18.05.2025) Reference . ‘A200, Akshay Estate rage eee penao Craw aria ase ae 10.88 = « a arn Daraalicis / mos Tes Testy Tems : Bs gtact chr Tore) anae waa rea rome Mono OnanaeE © 1.00.0 a a] (Be [Slee eles) (cole Then post vendor invoice and check that paymentterms are applicable or not after that, save the invoice.Enter Vendor Invoice: Company Code 2200 GiTree On W§Company Code Hold 5ESimulate (BI Park Editing Options a voce at [5:00 com le data Detals Tax |_Wetee Vendor Baselnede 15.05.2025 yeTeme 2200 15 Baye 5.000 Cast Tyres Private Led Dveon 28.06.2028 30 Daye 2-000 220, Alchay Estate o Pac «5 Dayenet AMEDABAD Co Base MR Tobecalcind Fined re oye Math Prt ble Free for payment e Irv. et art bank Howse Bark 1 Bank dat: rt avaiable Hoe And then save the invoice. 12) _ Posting of Vendor Payment with Payment Terms In this scenario, we are paying the amount against the invoice before the due date. So, we get a discount at the time of payment. The system shows discounts according to the payment terms. T. code: F-53 PRACTICAL IN SYSTEM=) Display Document: Data Entry View @ wi & © £5 Display Currency ference "59 General Ledger View ‘company Code (cosscomp.te. Ledge Gioup AmmuntCrey Te Pre centr Te "0 ropm00 ma Now we can see thata applicable as per payment terms at the rate of 2% paid after 15 days against invoice.