Administrative Reflection Worksheet
Instructions: Read each action. Decide whether you (or your team) can control it and
whether action is being taken. Then place it in the correct quadrant:
Wise Action (Can Control + Taking Action)
Wasted Effort (Cannot Control + Taking Action)
Giving Up (Can Control + No Action)
Letting Go (Cannot Control + No Action)
Fill the last column with your suggested response or solution.
Administrative Quadrant Why it Belongs Suggested Solution
Action Here
Late arrival of Wise Action You can control it Set clear reporting
faculty through attendance times and issue
monitoring and warnings for delays.
accountability.
Poor student Wise Action School can act by Call parents, track
attendance involving parents attendance, offer
and tracking counseling.
students.
Principal’s sudden Wasted Effort Decisions are not in Accept and adapt;
decisions your control. give feedback only
when allowed.
Electricity failure Letting Go Out of your control. Use non-electronic
during class teaching or give a
short break.
Dirty washrooms Wise Action You can monitor Assign duties and
and assign cleaning check cleanliness
tasks. daily.
No proper security Wise Action You can report and Report to head
guard at gate request from admin. office and maintain
a temporary visitor
log.
Political pressure in Wasted Effort You can't stop Stick to policy; keep
admissions political personal emotions
involvement. aside.
Students using Wise Action You can monitor Enforce school
mobile phones in and act. policy and collect
class phones during class.
Budget not Letting Go Final control is with Use available budget
approved by higher-ups. and wait for
authority approval.
Staff not submitting Wise Action Can be controlled by Set clear dates and
reports on time deadlines and follow up with
follow-ups. reminders.
Parents not Wise Action Can be improved Send reminders
attending PTM with through calls or
communication. WhatsApp.
Delayed salaries Letting Go Out of local control. Inform staff and
from head office maintain
transparency.
Internet speed too Letting Go Infrastructure issue, Use offline teaching
slow not in staff control. or request
management
support.
No one maintains Wise Action Can be assigned to a Assign
the library responsible staff responsibility and
member. keep records.
Teacher-student Wise Action You can intervene Conduct meetings
conflicts and resolve issues. and counseling for
both sides.
Exam cheating Wise Action Can be reduced by Increase invigilation
complaints strict monitoring. and use seating
plans.
Lack of discipline in Wise Action Can be managed Assign break-time
break time with duty rosters. duties and monitor
regularly.
Unavailable science Giving Up You can act but may List missing items
lab equipment not be doing and send
anything yet. requisition.
No student uniforms Giving Up School can guide Remind parents and
parents but may not give deadline.
be acting.
No time for teacher Giving Up You can make time Allocate one period
meetings but aren’t per week for
prioritizing it. teacher meetings.
Overloaded Giving Up You have influence Review timetable
timetable over internal and balance subjects
planning. among teachers.
Teacher not Wise Action Can be monitored Give reminders and
updating register by head or check weekly.
coordinator.
Fire drill never Giving Up It’s your duty but no Plan one fire drill
conducted action taken yet. each term with
admin.
Transport problems Letting Go Transport issues Inform higher
for students may be out of authorities or
school’s control. arrange temporary
carpools.
Negative gossip Wise Action You can address it in Promote teamwork
among staff meetings and build and hold conflict-
positive culture. resolution sessions.
Principal does not Wasted Effort You cannot force Communicate
listen someone to listen. through written
channels; do your
work sincerely.
Broken chairs in Giving Up You can report and Send request to
classrooms arrange repairs but repair team and
may not be doing it. label broken items.
Attendance register Wise Action Can be fixed with Train staff and
errors attention and double-check
training. entries.
No first aid box Giving Up School can arrange Buy a basic kit and
available but is not doing it. assign a caretaker.
Personal grudges Wise Action Management can Call both parties and
between staff mediate. resolve with
dialogue.
