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Foundation of Project Management Notes

The document outlines the fundamentals of project management, detailing the four phases of the project life cycle: initiating, planning, executing, and closing. It discusses various project management methodologies such as Waterfall, Agile, and Lean Six Sigma, along with their principles and phases. Additionally, it highlights the importance of organizational structure, culture, change management, and governance in ensuring successful project outcomes.

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Jamal Ahmad
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16 views3 pages

Foundation of Project Management Notes

The document outlines the fundamentals of project management, detailing the four phases of the project life cycle: initiating, planning, executing, and closing. It discusses various project management methodologies such as Waterfall, Agile, and Lean Six Sigma, along with their principles and phases. Additionally, it highlights the importance of organizational structure, culture, change management, and governance in ensuring successful project outcomes.

Uploaded by

Jamal Ahmad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Management Fundamentals

Course 1 of Google Project Management Certificate

Completed on Coursera

Project Life Cycle: The Four Phases


1. Initiating the Project
- Define project goals
- Identify resources, people, and other key details
- Get approval to begin the project

2. Making a Plan
- Create a budget and timeline
- Set the schedule
- Form the project team
- Define roles and responsibilities
- Plan for risk, change, and communication

3. Executing & Completing Tasks


- Monitor project progress
- Communicate effectively
- Make necessary adjustments

4. Closing the Project


- Ensure all tasks are completed
- Get stakeholder approval
- Reflect on lessons learned
- Share final results
- Celebrate success

Project Management Methodologies


Linear (Waterfall)
- Follows a step-by-step approach
- Tasks are completed in sequence
- Common in traditional project management

Iterative (Agile, Scrum)


- Tasks overlap and happen in cycles
- Projects evolve through continuous feedback
- Agile uses sprints for quick, adaptable progress

Lean Six Sigma


- Focus on reducing waste and improving quality
- Combines Leans process efficiency with Six Sigmas quality control

The 5S Method (Lean):


- Sort
- Set in Order
- Shine
- Standardize
- Sustain

Six Sigmas 7 Principles:


- Focus on the customer
- Understand how work is done
- Ensure smooth process flow
- Reduce waste
- Prevent defects by reducing variation
- Empower team collaboration
- Improve systematically

Lean Six Sigma Phases (DMAIC):


- Define
- Measure
- Analyze
- Improve
- Control

Organization Structure & Culture


Types of Organizational Structures:
- Classic (Hierarchical): Clear top-down authority
- Matrix: Dual-reporting to functional and project managers

Role of PMO (Project Management Office):


- Strategic alignment
- Governance and best practices
- Resource management
- Documentation and archives
- Tool standardization

Organizational Culture:
- Shared values and behaviors
- Impacts decision-making, communication, and project execution
- To navigate:
- - Ask questions
- - Observe
- - Know your role and limits

Change Management
- Ensures project outcomes are adopted effectively
- Closely aligns with Agile values
- Focus areas:
- - Build urgency and ownership
- - Form complementary teams
- - Communicate clearly and frequently

Governance in Projects
- Governance = understanding who holds decision-making power
- Aligns corporate goals with project execution

Final Thought:
- Project management is both strategic and adaptive. Choosing the right methodology, structure,
and communication plan helps maximize resources and deliver successful outcomes.

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