Lecture 1: Introduction to Microsoft PowerPoint & Slide Window Details

Objective: To introduce Microsoft PowerPoint as a presentation software and familiarize students

with its interface, particularly the slide window.
1.1. What is Microsoft PowerPoint?
* Definition: Microsoft PowerPoint is a powerful presentation graphics software developed by
Microsoft. It is a key component of the Microsoft Office suite.
* Purpose: It allows users to create dynamic and visually engaging presentations composed of
individual slides. These slides can contain text, images, charts, audio, video, and other multimedia
elements.
* Applications: Widely used in education, business, conferences, and public speaking to convey
information effectively and professionally.
1.2. Key Features of PowerPoint:
* Slide creation and editing
* Text and object formatting
* Insertion of multimedia (images, audio, video)
* Animation effects for objects
* Transitions between slides
* Chart and table creation
* Presentation modes (Slide Show, Presenter View)
* Collaboration tools
1.3. Understanding the PowerPoint Interface (Slide Window Detail):
* File Tab (Backstage View): Accesses functions like Save, Open, New, Print, Share, Export, and
Options.
* Quick Access Toolbar: Customizable toolbar for frequently used commands (e.g., Save, Undo,
Redo).
* Title Bar: Displays the name of the current presentation.
* Ribbon: The primary interface element, organized into tabs (Home, Insert, Design, Transitions,
Animations, Slide Show, Review, View, Help). Each tab contains groups of related commands.
* Home Tab: Basic editing, formatting, and slide management (New Slide, Layout, Fonts,
Paragraph, Drawing, Editing).
* Insert Tab: Adding various elements (Tables, Pictures, Shapes, SmartArt, Charts, Text Box,
Header & Footer, WordArt, Symbols, Media - Audio, Video).
* Design Tab: Applying themes, variants, and customizing slide size and background.
* Transitions Tab: Adding visual effects between slides.
 * Animations Tab: Adding motion effects to objects on a slide.
* Slide Show Tab: Starting the presentation, setting up slide show options.
* Review Tab: Proofing, comments, compare.
* View Tab: Different presentation views (Normal, Outline, Slide Sorter, Notes Page, Reading
View, Slide Show Master, Handout Master, Notes Master).
* Help Tab: Accessing help resources.
* Slide Pane (Outline/Slides Tab): Located on the left side, it shows thumbnails of all slides in the
presentation (Slides tab) or an outline of the presentation's text content (Outline tab).
* Slide Area/Canvas: The main workspace where you design and edit individual slides.
* Notes Pane: Located below the slide area, where you can type speaker notes for each slide, visible
only to the presenter during the slide show.
* Status Bar: At the bottom, displays information like current slide number, language, and various
view buttons (Normal, Slide Sorter, Reading View, Slide Show).
* Zoom Slider: Allows you to zoom in or out of the slide.
Lab Assignment (Lecture 1):
* Open Microsoft PowerPoint.
* Identify and label the different components of the PowerPoint interface.
* Create a new blank presentation with 3-5 slides.
* Add a title to each slide and some placeholder text.
* Save the presentation with a suitable name (e.g., "MyFirstPresentation.pptx") to submit Safiullah
sir by Google Classroom.
Lecture 2: Hyperlinks in PowerPoint
Objective: To understand what hyperlinks are and how to insert and manage them in a PowerPoint
presentation to enhance navigation and accessibility.
2.1. What are Hyperlinks?
* Definition: A hyperlink (or simply "link") is a reference to data that the user can directly follow by
clicking or hovering. In PowerPoint, it allows you to jump from one location to another.
* Purpose:
* Navigation within the presentation: Link to a specific slide.
* Linking to external resources: Open a webpage, another file (document, spreadsheet, image), or
an email address.
* Creating interactive presentations: Allow the audience to explore content at their own pace.
2.2. Types of Hyperlinks in PowerPoint:
* Existing File or Web Page: Links to a file on your computer or a URL on the internet.
* Place in This Document: Links to a specific slide within the current presentation.
* Create New Document: Creates a new blank document and links to it.
* E-mail Address: Opens a new email message with a pre-filled recipient and subject.
2.3. How to Insert a Hyperlink:
* Select Object: Select the text, shape, or image you want to turn into a hyperlink.
* Insert Hyperlink Dialog Box:
* Go to the Insert tab on the Ribbon.
* In the Links group, click Link (or right-click the selected object and choose Link).
* The "Insert Hyperlink" dialog box will appear.
* Choose Link Type:
* Existing File or Web Page:
* In the "Text to display" box, type the text that will appear as the link (if linking from text).
* In the "Address" box, type the URL or browse to the file you want to link to.
 * Place in This Document:
* Select the desired slide from the list (e.g., "First Slide," "Last Slide," "Next Slide," "Previous
Slide," or a specific slide title).
* E-mail Address:
* Enter the email address(es) in the "E-mail address" box.
* Optionally, add a "Subject" for the email.
* ScreenTip (Optional): Click "ScreenTip..." to add text that appears when the mouse pointer hovers
over the hyperlink.
* Test the Hyperlink: In Slide Show mode (F5), click on the hyperlink to test its functionality.
2.4. Action Buttons (Advanced Hyperlinks):
* Definition: Pre-designed shapes (e.g., Home, Back, Forward) that you can insert and assign
specific actions, often hyperlinking to another slide, file, or running a program.
* Insertion: Go to Insert tab > Shapes > Scroll down to "Action Buttons" section.
* Configuration: After drawing an action button, the "Action Settings" dialog box automatically
appears, allowing you to specify the hyperlink destination and optionally play a sound.
Lab Assignment (Lecture 2):
* Using your previous presentation, add a new slide titled "Table of Contents".
* On the "Table of Contents" slide, create text hyperlinks to each of the other slides in your
presentation.
* On each content slide, add an action button (e.g., a "Home" button) that links back to the "Table of
Contents" slide.
* Insert a hyperlink to a common website (e.g., "www.google.com") on one of your slides.
* Save the changes to submit Safiullah sir by Google Classroom.
Lecture 3: Inserting Audio and Video
Objective: To learn how to embed and manage audio and video files in PowerPoint presentations to
create rich multimedia experiences.
3.1. Inserting Audio:
* Purpose: Add background music, narration, sound effects, or recorded speeches to your slides.
* Supported Formats: MP3, WAV, WMA, etc.
* Steps to Insert Audio:
* Go to the Insert tab.
* In the Media group, click Audio.
 * Choose either:
* Audio on My PC: Select an audio file from your computer.
* Record Audio: Record audio directly within PowerPoint (requires a microphone).
* Audio Icon & Playback Tools: An audio icon will appear on the slide. When selected, two new
tabs appear on the Ribbon:
* Format Tab: Adjust volume, hide during show, loop until stopped, start options (on click,
automatically).
* Playback Tab: Trim audio, fade in/out, set volume, play across slides, loop until stopped.
* Key Playback Options:
* Start: "Automatically" (starts playing when slide appears) or "On Click" (starts when clicked).
* Play Across Slides: Continues playing over multiple slides.
* Loop until Stopped: Repeats the audio until manually stopped or the presentation ends.
* Hide During Show: Hides the audio icon during the slide show.
3.2. Inserting Video:
* Purpose: Incorporate dynamic visual content, demonstrations, or short clips directly into your
presentation.
* Supported Formats: MP4, WMV, AVI, MOV, etc.
* Steps to Insert Video:
* Go to the Insert tab.
* In the Media group, click Video.
* Choose either:
* Online Videos: Insert video from platforms like YouTube (requires internet connection during
presentation).
* Video on My PC: Select a video file from your computer.
* Video Frame & Playback Tools: The video will appear on the slide. When selected, two new tabs
appear on the Ribbon:
* Format Tab: Adjust appearance, apply styles, corrections, color, poster frame.
* Playback Tab: Trim video, add bookmarks, set volume, start options (on click, automatically),
play full screen, loop until stopped.
* Key Playback Options:
* Start: "Automatically" or "On Click".
* Play Full Screen: Expands video to fill the screen during playback.
 * Loop until Stopped: Repeats the video.
* Trim Video: Cut unwanted parts of the video.
Lab Assignment (Lecture 3):
* Find a short audio clip (e.g., a short piece of music or a recorded voice message) and insert it onto
the first slide of your presentation. Set it to play automatically and loop until stopped.
* Find a short video clip (e.g., from YouTube or a local file) and insert it onto a new slide. Set it to
play automatically and full screen.
* Practice trimming the video to show only a specific segment.
* Save the changes to submit Safiullah sir by Google Classroom.
Lecture 4: Animation Effects
Objective: To learn how to apply and customize animation effects to individual objects on a slide,
enhancing visual interest and controlling information flow.
4.1. What are Animation Effects?
* Definition: Animation effects are motion effects that you can apply to text, pictures, charts, and
other objects on your slides. They control how objects appear, disappear, or move on a slide.
* Purpose:
 * Emphasize key points: Draw attention to important information.
* Control flow of information: Reveal content gradually, preventing information overload.
* Add visual interest: Make the presentation more engaging.
4.2. Types of Animation Effects:
PowerPoint categorizes animations into four main types:
* Entrance Effects (Green): How an object appears on the slide (e.g., Appear, Fade, Fly In, Wipe,
Zoom).
* Emphasis Effects (Yellow): Draw attention to an object already on the slide (e.g., Pulse, Teeter,
Spin, Grow/Shrink).
* Exit Effects (Red): How an object leaves the slide (e.g., Disappear, Fade, Fly Out, Zoom Out).
* Motion Paths (Lines): Make an object move along a specific path (e.g., Line, Arc, Loop, Custom
Path).
4.3. Applying Animation Effects:
* Select Object: Select the object you want to animate.
* Animations Tab: Go to the Animations tab on the Ribbon.
* Choose Animation: Select an animation effect from the "Animation" gallery. Click "More
Entrance Effects," "More Emphasis Effects," etc., for more options.
* Effect Options: Click Effect Options to customize the direction or sequence of the animation (e.g.,
"From Left," "As One Object," "By Paragraph").
* Animation Pane:
* Click Animation Pane in the "Advanced Animation" group to open a side pane.
* This pane lists all animations on the current slide, allowing you to reorder them, change timing,
and apply more advanced settings.
4.4. Customizing Animation Timing & Triggers:
* Start:
* On Click: Animation starts when you click the mouse.
* With Previous: Animation starts at the same time as the previous animation.
* After Previous: Animation starts immediately after the previous animation finishes.
* Duration: How long the animation effect takes to complete.
* Delay: Time to wait before the animation starts.
 * Reorder Animation: Use the "Reorder Animation" buttons in the Animations tab or drag effects in
the Animation Pane to change the order.
* Triggers: Start an animation when you click a specific object (e.g., clicking an image plays a
related text box animation).
Lab Assignment (Lecture 4):
* On one of your content slides, add at least three different animation effects to text boxes and
images.
* Experiment with different animation types (Entrance, Emphasis, Exit).
* Use the "Animation Pane" to reorder the animations and adjust their "Start" options (On Click,
With Previous, After Previous).
* Apply an "Emphasis" animation (e.g., "Spin") to a key word on a slide.
* Save the changes to submit Safiullah sir by Google Classroom.
Lecture 5: Slide Transitions
Objective: To understand and apply slide transitions to create smooth and visually appealing
movements between slides during a presentation.
5.1. What are Slide Transitions?
 * Definition: Slide transitions are visual effects that occur when you move from one slide to the next
during a presentation.
* Purpose:
* Enhance visual flow: Create a professional and polished look.
* Signal content change: Indicate a shift in topic or section.
* Maintain audience engagement: Add dynamic elements without distracting from content.
5.2. Applying Slide Transitions:
* Select Slide(s): In the Slide Pane (left-hand side), select the slide(s) to which you want to apply a
transition. (The transition will occur when moving to the selected slide).
* Transitions Tab: Go to the Transitions tab on the Ribbon.
* Choose Transition: Select a transition effect from the "Transition to This Slide" gallery.
Transitions are often grouped into Subtle, Exciting, and Dynamic Content categories.
* Effect Options: Click Effect Options to customize the direction or specific variations of the
selected transition.
* Preview: Click Preview in the "Preview" group to see how the transition will look.
5.3. Customizing Transition Timing & Sound:
 * Sound: You can add a sound effect that plays during the transition (though often discouraged for
professional presentations as it can be distracting).
* Duration: Control how long the transition effect takes (longer duration means slower transition).
* Advance Slide:
* On Mouse Click: The slide advances to the next when the mouse is clicked (default).
* After (seconds): The slide automatically advances after a specified number of seconds.
* Apply To All: If you want the same transition to apply to all slides in your presentation, click
Apply To All.
5.4. Best Practices for Transitions:
* Consistency: Use a consistent transition style throughout the presentation for a professional look.
* Subtlety: Overuse of flashy transitions can be distracting. Subtle transitions are often more
effective.
* Purposeful Use: Use more dynamic transitions for specific emphasis or section breaks.
* Timing: Ensure the duration of the transition doesn't slow down the pace of your presentation too
much.
Lab Assignment (Lecture 5):
* Apply a different transition effect to each of your slides.
* Experiment with the "Effect Options" for each transition.
* Set a few transitions to "Advance Slide After" a specific duration (e.g., 3-5 seconds).
* Apply a single, subtle transition (e.g., "Fade" or "Push") to all slides using the "Apply To All"
button.
* Preview your entire presentation in Slide Show mode (F5) to see the transitions in action.
* Save the changes to submit Safiullah sir by Google Classroom..
Lab Assignment: Simple Slide-Based Presentation (Topics are free of choice)
Objective: To apply all learned concepts to create a cohesive and engaging presentation on a topic of
the student's choice. This assignment encourages creativity and practical application of PowerPoint
skills.
Instructions:
* Choose a Topic: Select a topic that genuinely interests you. It could be about your hobbies, a
recent event, a technological advancement (keeping in mind 4IR technologies like AI, IoT,
Blockchain, Data Analytics, Cloud Computing, Robotics), or any subject you'd like to present.
* Structure the Presentation:
* Title Slide: Your name, topic, and affiliation (International Islamic University Chittagong).
 * Introduction: Briefly introduce your topic.
* Main Content Slides (minimum 5-7 slides): Develop your topic with clear headings and concise
bullet points.
* Conclusion: Summarize key takeaways.
* Thank You/Q&A Slide: A concluding slide for questions.
* Content and Design:
* Use appropriate text formatting (fonts, sizes, colors) for readability.
* Incorporate images or graphics relevant to your topic.
* Choose a suitable Design Theme from the Design tab.
* Implement Key PowerPoint Features:
* Hyperlinks:
* Create a "Table of Contents" slide with hyperlinks to major sections of your presentation.
* Include at least one external hyperlink (e.g., to a website for more information).
* Use Action Buttons for navigation (e.g., "Home" button, "Next/Previous" buttons).
* Audio (Optional but Recommended):
 * If appropriate, add background music that plays across slides, or a short audio clip for
emphasis. Ensure it doesn't distract.
* Video (Optional but Recommended):
* If relevant, embed a short video clip (online or local) to illustrate a point or provide a
demonstration.
* Animation:
* Apply Entrance and Emphasis animations to text and objects on your slides.
* Use the Animation Pane to control the order and timing of your animations.
* Experiment with Motion Paths if they enhance your content.
* Slide Transitions:
* Apply appropriate transitions between all slides.
* Ensure consistency or purposeful variation in transitions.
* Set "Advance Slide" options as needed (On Click or After a specific time).
* Review and Refine:
* Proofread: Check for any spelling or grammatical errors.
* Timing: Rehearse your presentation to ensure smooth transitions and animations.
 * Clarity: Is your message clear and concise? Is the design easy on the eyes?
* Audience Engagement: Does your use of multimedia and animation enhance the presentation, or
is it distracting?
* File Size: Be mindful of large video/audio files impacting file size.
Submission:
* Submit your .pptx file to Safiullah sir by Google Classroom.
* Be prepared to present your work and explain your choices during a lab session or presentation.