📢 NOTICE WRITING – DETAILED NOTES
✅What is a Notice
A notice is a formal means of communication used to announce something to a group of people. It is
usually written or printed information displayed in public to convey official messages, alerts, or
announcements.
Examples:
School activities
Meetings
Events or competitions
Lost and found items
Change in schedule or rules
📢 Purpose of Notice Writing
1. To inform a group of people about a particular event or development.
2. To provide clear, concise, and essential information.
3. To make formal announcements to a community (e.g., school, office, housing society).
4. To reach a large audience through a single document.
📢 Format of a Notice
A well-written notice follows a fixed format, usually as prescribed by school boards like CBSE or
ICSE.
(Name of the Institution/Organization)
NOTICE
Date: (DD/MM/YYYY)
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Heading/Title
Body of the Notice
Signature
(Name)
(Designation)
📢 Breakdown of Each Element:
1. Name of Issuing Authority
o At the top (e.g., St. Xavier’s School, Delhi or Residents’ Welfare Association, Sector
8).
2. The Word "NOTICE"
o Must be written in capital letters.
o Centered and bolded for clarity.
3. Date
o The date on which the notice is being issued.
o Format: DD/MM/YYYY or Month DD, YYYY
4. Title/Heading
o Should be catchy and related to the content (e.g., Inter-School Debate
Competition, Cleanliness Drive, Tree Plantation Program).
5. Body of the Notice
o Should include:
What (event/activity)
When (date and time)
Where (venue/location)
Who (for whom)
Whom to contact
o Keep it short (usually 50 words as per CBSE norms).
o Use simple and formal language.
6. Signature, Name, and Designation
o At the end, the name and designation of the person issuing the notice.
📢 Language and Tone
Formal and impersonal tone
Use passive voice (e.g., "Students are requested to...")
No slang or contractions
Avoid using personal pronouns like “I” or “you”
Be brief and to the point
📢 Guidelines for Writing a Good Notice
1. Keep it within the word limit (usually 50 words).
2. Make sure all essential details are included.
3. Follow the proper format strictly.
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4. Ensure clarity and precision – no vague statements.
5. Check grammar and spelling thoroughly.
6. Avoid ornamental language – notices are not essays.
📢 Types of Notices
1. Event Notice – For school/college events
2. Meeting Notice – For clubs or associations
3. Lost and Found Notice – To inform about lost or found items
4. Change in Schedule – Exam rescheduling, school timings
5. General Information Notice – Holidays, uniform rules, etc.
6. Invitations for Participation – Competitions, drives, etc.
📢 Sample Notices
✨Example 1: School Event
St. Mary’s High School, Pune
NOTICE
Date: 24/06/2025
Inter-House Debate Competition
All students of Classes IX to XII are informed that an Inter-House Debate Competition will be held on
5th July 2025 in the school auditorium from 10:00 a.m. onwards. Interested students should give their
names to their house captains by 1st July 2025.
(signed)
Priya Mehra
Head Girl
✨Example 2: Lost and Found
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Green Field Public School, Lucknow
NOTICE
Date: 24/06/2025
Lost Pencil Box
A red and black pencil box with the initials “R.K.” was found near the library on 22nd June 2025. The
rightful owner can collect it from the Lost and Found Department by showing proper identification.
(signed)
Manav Sharma
Class Monitor
✨Example 3: Society Meeting
Crescent Apartment Welfare Association, Mumbai
NOTICE
Date: 24/06/2025
Monthly General Meeting
All residents are hereby informed that the monthly General Body Meeting will be held on Sunday, 30th
June 2025 at 5:00 p.m. in the community hall. Attendance is requested. Kindly wear a mask and
maintain social distancing.
(signed)
Neeta Bhargava
Secretary
📢 Practice Questions
1. You are the Cultural Secretary of your school. Write a notice for a Music Competition.
2. Draft a notice about a Blood Donation Camp being held in your locality.
3. A student has lost their smartwatch in school. Write a lost and found notice.
4. Your school is organizing a trip to Udaipur. Draft a notice for the same.
5. Write a notice for Eco Club Volunteers for a tree plantation drive.
📢 Checklist Before Submitting
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✅Name of institution
✅Word “NOTICE”
✅Date in proper format
✅Clear and relevant title
✅Accurate and complete body (What, When, Where, For whom, Contact)
✅Signature, name, and designation
✅No spelling or grammar mistakes
✅Within word limit
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