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Employee Management System Requirements Analysis

The Requirements Analysis Document outlines the specifications for an Employee Management System (EMS), detailing stakeholder needs, functional and non-functional requirements, and system constraints. Key functionalities include employee database management, payroll processing, leave management, and performance evaluation, with a focus on security and scalability. The document also addresses risk mitigation strategies to ensure compliance and system reliability.

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Kekeletso Moremoholo
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57 views2 pages

Employee Management System Requirements Analysis

The Requirements Analysis Document outlines the specifications for an Employee Management System (EMS), detailing stakeholder needs, functional and non-functional requirements, and system constraints. Key functionalities include employee database management, payroll processing, leave management, and performance evaluation, with a focus on security and scalability. The document also addresses risk mitigation strategies to ensure compliance and system reliability.

Uploaded by

Kekeletso Moremoholo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Employee Management System - Requirements Analysis Document

1. Introduction
The purpose of this Requirements Analysis Document (RAD) is to provide an in-depth analysis of
the Employee Management System (EMS). This document captures detailed requirements, system
constraints, dependencies, use cases, and risk assessments.

2. Stakeholder Analysis
The key stakeholders for this system include:

- **Employees**: Require access to personal records, payroll, and leave requests.


- **Managers**: Need tools for leave approvals and performance tracking.
- **HR Administrators**: Manage employee records, payroll processing, and compliance.
- **System Administrators**: Responsible for system configuration, security, and maintenance.
- **Finance Department**: Uses payroll data for salary disbursement and tax compliance.

3. Functional Requirements
- **Employee Database**: Store personal and job-related information.
- **Payroll Processing**: Automate salary calculations, deductions, and tax compliance.
- **Leave Management**: Handle leave requests, approvals, and tracking.
- **Performance Evaluation**: Facilitate feedback, ratings, and employee reviews.
- **Reporting & Analytics**: Generate HR reports, payroll summaries, and leave records.

4. Non-Functional Requirements
- **Scalability**: Support up to 10,000 users.
- **Security**: Implement AES-256 encryption and OAuth 2.0 authentication.
- **Availability**: Ensure 99.9% uptime with automated failover.
- **Performance**: API response times under 200ms.
- **Usability**: Mobile-friendly, intuitive UI for all users.

5. System Constraints & Dependencies


Constraints:
- Must comply with GDPR and local labor laws.
- Requires internet access for cloud deployment.
- Payroll integration assumes standardized salary structures.
Dependencies:
- Bank APIs for salary disbursement.
- Tax authority APIs for tax calculations.
- HR analytics tools for performance evaluation.

6. Use Case Analysis


6.1 **Use Case: Employee Applies for Leave**
- Actor: Employee
- Precondition: Employee has an active account.
- Steps:
1. Employee submits a leave request.
2. Manager receives notification.
3. Manager approves or rejects the request.
4. System updates leave balance.
- Postcondition: Leave status is updated.

6.2 **Use Case: HR Processes Payroll**


- Actor: HR Administrator
- Steps:
1. System retrieves employee work hours.
2. Taxes and deductions are applied.
3. Payslips are generated.
4. Salary transactions are initiated via bank API.
- Postcondition: Employees receive salaries.

7. Risk Analysis & Mitigation Strategies


- **Data Breaches**: Implement encryption and access control.
- **System Downtime**: Deploy redundant servers and backup mechanisms.
- **Payroll Calculation Errors**: Use automated validation and audit logs.
- **Unauthorized Access**: Enforce strong authentication policies.

8. Conclusion
The Employee Management System is designed to streamline HR functions while ensuring
compliance, security, and efficiency. The detailed analysis in this document ensures that all
requirements and risks are accounted for before development begins.

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