Annexure-1

TECHNO-COMMERCIAL PROPOSAL BID FORM

(To be Submitted on the Letter Head of Bidder) Bidder's

Techno-Commercial Proposal Ref. No.: GRM/Track_Maintenance/HURL/Sindri/01

Bidder's Name & Address: M/s. Gyanaranjan Mohanty, Add- Qtr No- MB-294, Madhuban, Date: 09.07.2025
Post-Paradip, Dist- Jagatsinghpur, Odisha-754142

Person to be contacted: Gyana Ranjan Mohanty

Designation: Proprietor
Tel. No(s).:7978741906
Mobile No.: 9937225077
Fax No(s).:
E-mail address: mohantygyana78@gmail.com

To
BUH, HURL SINDRI PROJECT / MANAGER (C&M),
Hindustan Urvarak & Rasayan Limited, Sindri Project,
Old FCIL Office Complex,
Sindri, Dhanbad , PIN - 828122

Dear Sirs,

1.0 Having examined the Bidding Documents reference No. HURL/Sindri/C&M/25-26/207 Dated 19/06/2025,
including its subsequent amendments and clarifications, if any, issued by Owner, the receipt of which is hereby
acknowledged, we the undersigned, offer to complete the work under the above-named Package in full
conformity with the said Bidding Documents and hereby furnish our Techno-Commercial Proposal.

2.0 We have understood the instructions and the terms & conditions mentioned in the Bidding Documents
furnished by you and have thoroughly examined the specifications laid down by you in the Bidding Documents
and are fully aware of the nature of consultancy services required.

Attachments to the Bid form (Techno-Commercial Bid):

In line with the requirement of the Bidding Documents we enclose herewith the following Attachments to the
Bid Form (Techno-commercial) Bid:

q) Power of Attorney as per requirement mentioned in NIT.

r) Signed, Stamped and Scanned copy of proof for payment of Earnest Money Deposit (EMD) / MSE
Certificate for exemption.
s) Similar work experience Documents as required in accordance with Clause 5.1 of Qualifying Requirements
/ Pre-Qualification Criteria (PQC) of tender document
 t) Audited Annual Statements (Balance Sheet and Profit & Loss account statements) in accordance with
Clause 5.2 of Qualifying Requirements / Pre-Qualification Criteria (PQC) of tender document

u) Signed, Stamped and Scanned copy of Company Registration certificate, GSTIN Registration, PAN Card,
EPF Registration and other documents in accordance with Clause 5.3 of Qualifying Requirements / Pre-
Qualification Criteria (PQC) of tender document

v) Signed, Stamped and Scanned copy of last three financial year ITR
w) Signed, Stamped and Completely filled with required details in Annexure-1 and Annexure-2 in Forms and
Procedures i.e., Section VII.

x) Signed, Stamped and Scanned copy of Format for Electronics Payment (Enclosed as Annexure-3 to Forms
and Procedures i.e., Section VII)

y) Signed, Stamped and Scanned copy of Declaration on company letter head as specified in Annexure-4 in
Forms and Procedures i.e., Section VII.

z) Signed, Stamped and Scanned copy of Tender Acceptance Letter as as specified in Annexure-5 in Forms
and Procedures i.e., Section VII.

aa) Signed, Stamped and Scanned copy of No deviation Certificate as specified in Annexure-6 in Forms and
Procedures i.e., Section VII.

bb) Signed, Stamped and Scanned copy of Certificate from CEO/MD/ Legally Authorized Signatory, in the
format as enclosed as Annexure-7 to Forms and Procedures i.e., Section VII to Bidding Document shall be
furnished certifying that the data and documents furnished by them in respect of Techno-Commercial
Evaluation are true and correct including the contents thereof. However, if at any point of time the
declarations given in bid are found to be incorrect, HURL shall have the full right to terminate the contract
and take any action as per provisions of contract including forfeiture of EMD/Security Deposit.

cc) Acceptance to Fraud Prevention Policy of HURL, for which the bidder has to submit Signed, Stamped and
Scanned copy of Form of Acceptance of Fraud Prevention Policy of HURL. (Enclosed as Annexure-8 to
Forms and Procedures i.e., Section VII).

dd) Certificate related to Restrictions on procurement from a Bidder of a country which shares a land border
-9 to Forms and Procedures i.e., Section VII).

ee) Documents in compliance to Scope of Work and Technical Specifications Any other document asked for in
the Bidding Documents.

ff) Any Other Document asked for in the Bidding Document

3.0 COMPLIANCE TO THE PROVISIONS OF THE BIDDING DOCUMENTS

3.1 We have read all the provisions of the Bidding Documents and confirm that notwithstanding anything stated
elsewhere in our bid to the contrary, the provisions of the Bidding Documents, are acceptable to us and we
further confirm that we have not taken any deviation to the provisions of the Bidding Documents anywhere
in our bid.

We have furnished our compliance to the provisions of the Bidding Documents and its subsequent

We hereby confirm that any deviation, variation or additional condition etc. or any mention, contrary to the
provisions of Bidding Documents and its subsequent Amendment(s)/Clarification(s)/ Addenda/Errata (if any)
 found anywhere in our bid proposal, implicit or explicit shall stand unconditionally withdrawn, without any
cost implication whatsoever to the Owner, failing which our bid security shall be forfeited.

3.2 We further declare that additional conditions, variations, deviations, if any, found in the bid, shall not be given
effect to.

4.0 We undertake, if our bid is accepted, to commence the work immediately upon your Notification of Award to
us.
5.0 We agree to abide by this bid for a period 120 days from the date of opening of Techno-Commercial bids as
stipulated in the Bidding Documents and it shall remain binding upon us and may be accepted by you at any
time before the expiration of that period.

3.0 Until a formal Contract Agreement is prepared and executed between us, the bids, together with your written
acceptance thereof in the form of your Notification of Award shall constitute a binding contract between us.

4.0 We understand that you are not bound to accept our bid or any other bid you may receive.

5.0 We, hereby, declare that only the persons or firms interested in this proposal as principals are named here
and that no other persons or firms other than those mentioned herein have any interest in this proposal or in
the Contract to be entered into, if the award is made on us, that this proposal is made without any connection
with any other person, firm or party likewise submitting a proposal, is in all respects for and in good faith,
without collusion or fraud.

6.0 We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt. Department/Public sector
undertaking.

7.0 We certify that all information furnished by the our Firm is true & correct and in the event that the information
is found to be incorrect/untrue or found violated, then your department/ organization shall without giving any
notice or reason therefore or summarily reject the bid or terminate the contract, without prejudice to any
other rights or remedy including the forfeiture of the full said earnest money deposit absolutely.

Yours faithfully,

(Signature)

Date: 09.07.2025 Name & Designation: Gyana Ranjan Mohanty

(Proprietor)
Place: Jagatsinghpur Name of the Company: M/s. Gyanaranjan Mohanty

(Seal of Company) ...........................................

 Annexure-2
Summary Details to be filled against Pre-Qualification Criteria (PQC)
To, Date: 09.07.2025
Tender Committee, HURL Sindri Project. Sindri, Dhanbad, Jharkhand 828122
Tender No: Tender No.: HURL/Sindri/C&M/25-26/207 Dated 19/06/2025

Work of the subject tender Annual Railway Track Maintenance Works for HURL Sindri Railway Siding
Bidder's Name M/s. Gyanaranjan Mohanty
In order to meet the Qualifying Requirement of above tender No., we submit as under:
Summary of Details & Documents in Support of PQC
GSTIN Number 21AIVPM6793M1ZC
PQC
GST/PAN Details PAN Number AIVPM6793M
5.3
(Proprietorship/ partnership/ limited Proprietorship
Type of Firm companies)

Financial Year Turnover (Rs.)

2023-2024 24274532.00
2022-2023 33290987.00
PQC Details of Annual Turn
5.2 Over for the preceding 2021-2022 42401393.00
three years.
Average Annual Turnover for the 33322304.00
preceding three (3) financial years
PQC 5.1 Details of Similar Work Experiences
S.N Description of Work Work Work Order Completion Completion Actual Actual Executed
Order Value Certificate Certificate Date of Value excluding
No. & excluding No. Date Completio GST/taxes(Rs)
Date GST/taxes(Rs.) n
01 Upkeeping of Railway CE/PRD/A 8233865.00 CE/PRDP/A 11.10.2021 30.04.2021 7929563.50
Yard inside Harbour area CCTS- CCTS-
(From Yard Master Level 25/19/196 25/19/385
Crossing to Wagon Dt.
Tippler) for the year 30.03.2020 .)
2020-2021
02 Upkeeping of Railway CE/PRD/A 8347190.00 CEPRD/AC 11.10.2021 30.04.2021 7037670.50
Yard inside Harbour area CCTS- CTS-
(From ATBK-II Level 24/19195 24/19/383
Crossing to Cargo Berth Dt.
area) for the year 2020- 30.03.2020
2021
Upkeeping of Railway CE/PRD?A 7490810.00 CE/PRD/AC 11.10.2021 30.04.2021 7022814
Yard inside Harbour area CCTS- CTS-
(From ATBK Level 26/19/197 26/19/384
Crossing to ATBK-II Dt.
Level Crossing) for the 30.03.2020
year 2020-2021
Note: Bidder must submit all requisite documents mentioned above in support of their meeting the PQC requirement.

Yours Faithfully,
(Signature of the Bidder with Official Seal)
 Annexure-3

Format For Electronics Payment

Bidders are required to submit the following details on the letter head for online
transfer of amount to their account:
1. Contractor Name / Company Name M/s Gyanaranjan Mohanty

Address: Qtr No- MB-294, Madhuban,

Post-Paradip, Dist-
Jagatsinghpur, Odisha-
Phone No. 9937225077

E-mail ID mohantygyana78@gmail.com

2. a Name of the Bank Bank Of India

b. Address of the Branch Paradip, Odisha

c. Telephone No. 9937328452

d. 9 Digit Code number of the Bank and Branch appearing on the MICR
Cheque issued by the Bank

e. 11 Digit NEFT/IFSC Code of the Bank Branch BKID0005103

f. Account Type (SB/CC/CA) Current Account

g. Bank Account No. (as appearing on the Cheque) 510320110000481

h. Permanent Account Number (PAN) Under Income Tax Act. AIVPM6793M

I GST Registration Number 21AIVPM6793M1ZC

j. Name of Authorized Signatory Gyana Ranjan Mohanty

k. Contact Person Name Gyana Ranjan Mohanty

We hereby declare that the particulars given above are correct and complete
Name:
Designation:
Date: Authorized signatory of the bidder
 Annexure-4

TO BE SUBMITTED ON COMPANY LETTER HEAD

DECLARATION

I, GYANA RANJAN MOHANTY, being proprietor of M/s M/s GYANA RANJAN MOHANTY, do hereby
solemnly affirm and state as under:

1. I, am submitting the tender for the Annual Railway Track Maintenance Works for HURL Sindri
Railway Siding against Tender Notice Number HURL/Sindri/C&M/25-26/207 Dated 19/06/2025.

1. That I/ we/ our partners/ directors do not have any relative working in Hindustan Urvarak & Rasayan Limited.

2. That I/we hereby declare that M/s GYANA RANJAN MOHANTY, is neither put on Holiday nor Black-listed
by any Government/ PSU/ Private firm or Financial Institution.

3. That all information furnished by me/ us in respect of fulfilment of eligibility criteria and information given in
this tender is complete, correct and true.

4. That all documents / credentials submitting along with this tender are genuine, authentic, true and valid.

5. That the price bid is unconditional.

6. That I/ we shall comply with all the statutory provisions as laid down under various Labour Laws/ Acts/ Rules
like minimum wages, Provident Fund, ESI, Bonus, Gratuity, Contract Labour Act and other Labour Laws/ Acts/
Rules in force from time to time at my/ our own cost.

7. I/We indemnify hereby HURL against all repercussions arising out of non- compliance of the foregoing in any
case.

8. That if any information or document submitted is found to be false/ incorrect, the Department may cancel
my/ our tender and action as deemed fit may be taken against me/ us including termination of the contract,
forfeiture of all dues including earnest money and blacklisting of me/ our firm and all partners of the firm etc.

(Signature)

Date:09.07.2025 Name & Designation: Gyana Ranjan Mohanty

(Proprietor)
Place: Jagatsinghpur Name of the Company: M/s. Gyanaranjan Mohanty

(Seal of Company) ..........................................

 Annexure-5

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)
Date: 09.07.2025
To,
Hindustan Urvarak & Rasayan Limited, Sindri Project,
Old FCIL Office Complex,
Sindri, Dhanbad , PIN - 828122

Sub: Acceptance of Terms & Conditions of Tender. Tender

Reference No: HURL/Sindri/C&M/25-26/207 Dated 19/06/2025,
Name of Tender / Work: - Annual Railway Track Maintenance Works for HURL Sindri Railway Siding

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
from the web site(s) namely: https://eprocure.gov.in/eprocure/app as per your
advertisement, given in the above-mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents
to (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract
agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too have also been
taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s)
/ corrigendum(s) in its totality / entirety.
5. I / We certify that all information furnished by the our Firm is true & correct and in the event
that the information is found to be incorrect/untrue or found violated, then your department/ organization
shall without giving any notice or reason therefore or summarily reject the bid or terminate the contract
, without prejudice to any other rights or remedy including the forfeiture of the full said earnest money
deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

 Annexure-6

(To be submitted on the Letter Head of the Bidder duly signed by Authorised Signatory)

Name & Address : To,

M/s. Gyanaranjan Mohanty Hindustan Urvarak & Rasayan Limited,
Add- Qtr No- MB-294, Madhuban, Post-Paradip, Sindri Project,
Dist- Jagatsinghpur, Odisha- 754142 Old FCIL Office Complex,
Sindri, Dhanbad , Jharkhand,
PIN - 828122

1. With reference to our Bid Proposal N0: GRM/Track_Maintenance/HURL/Sindri/01 dated 09.07.2025 for
the work of “Annual Railway Track Maintenance Works for HURL Sindri Railway Siding against
Tender Notice Number HURL/Sindri/C&M/25-26/207 Dated 19/06/2025, we hereby confirm that we
comply with all terms, conditions and specifications of the Bidding Documents read in conjunction with
Amendments(s) / Clarification(s) / Addenda / Errata (if any) issued by the Owner prior to opening of
Techno Commercial Bids and the same has been taken into consideration while making our Techno
Commercial Bid & Financial Bid and we declare that we have not taken any deviation / exceptions in
this regard.

2. We further confirm that any deviation variation or additional conditions etc. or any mention, contrary to
the Bidding Documents and its Amendments(s) / Clarification(s) / Addenda / Errata (if any) as
mentioned at 1.0 above found anywhere in our Techno Commercial Bid and / or Financial Bid, implicit
or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to the
Owner, failing which the Bid Security shall be forfeited.

Yours faithfully,
(Signature)

Date: 09.07.2025 Name & Designation: Gyana Ranjan Mohanty

(Proprietor)
Place: Jagatsinghpur Name of the Company: M/s. Gyanaranjan Mohanty

(Seal of Company) ..........................................

 Annexure-7
PROFORMA OF CERTIFICATE
(TO BE SUBMITTED BY CEO/MD/ LEGALLY AUTHORISED SIGINATORY OF THE BIDDING COMPANY ON COMPANY'S
LETTER HEAD IN ORIGINAL)

Ref. : GRM/Track_Maintenance/HURL/Sindri/01 Date: 09.07.2025

To
BUH, HURL Sindri Project,
Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Sub: Annual Railway Track Maintenance Works for HURL Sindri Railway Siding
Bidding Doc. No. HURL/Sindri/C&M/25-26/207 Dated 19/06/2025
Dear Sir,
I, Mr. Gyana Ranjan Mohanty (Proprietor of the company), hereby certify that the data and document furnished by
M/s. GYANARANJAN MOHANTY in respect of Techno-Commercial Evaluation are true and correct including the contents
thereof.
I further, confirm that if at any point of time the declarations given in bid are found to be incorrect, HURL shall have
the full right to terminate the contract and take any action as per provisions of contract including forfeiture of
EMD/Security Deposit.
Yours faithfully,

(Signature)
Date: 09.07.2025 Name & Designation: Gyana Ranjan Mohanty
Place: Jagatsinghpur (Proprietor)
Name of the Company: M/s. Gyanaranjan Mohanty

(Seal of Company) ..........................................

 ANNEXURE - 8

(FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY OF HURL)

(To be submitted on the Letter Head of the Bidder duly signed by Authorised Signatory)

Ref.: GRM/Track_Maintenance/HURL/Sindri/01 Date: 09.07.2025

To
BUH, HURL Sindri Project,
Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Sub: FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY OF HURL

Bidding Doc. No.

We have read the contents of the Fraud Prevention Policy of HURL displayed on its website
http://www.hurl.net.in and undertake that we shall strictly abide by the provisions of the said Fraud Prevention
Policy of HURL.

Date: 09.07.2025 Signature of Authorized Signatory

Place: Jagatsinghpur Gyana Ranjan Mohanty

Proprietor

(Company Seal)
 ANNEXURE - 9

Model Certificate For Tenders For Works involving possibility of sub-contracting

(TO BE SUBMITTED BY AUTHORISED SIGNATORY OF THE BIDDING COMPANY ON BIDDERS LETTER HEAD IN
ORIGINAL)

Bid Ref No- HURL/Sindri/C&M/25-26/207 Dated 19/06/2025

Bidder's Name and Address: M/s. Gyanaranjan Mohanty
Add- Qtr No- MB-294, Madhuban,
Post-Paradip, Dist- Jagatsinghpur,
Odisha- 754142

To,
BUH, HURL Sindri Project,
Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Dear Sir,

We have read the clause regarding restrictions on procurement from a bidder of a country which shares a land
border with India and on sub-contracting to contractors from such countries as per the guidelines dated 23.07.2020
& 24.07.2020 issued by Department of Expenditure (DOE), Ministry of Finance; We hereby certify that we/our
collaborator/ JV partner/ Consortium member/ Assignee is not from such a country and are eligible to be considered.
We further certify that we will not sub-contract any work to a contractor from such countries unless such contractor
is registered with the Competent Authority. We hereby certify that we fulfill all the requirements in this regard.

Yours faithfully,

(Signature)
Date: 09.07.2025 Name & Designation: Gyana Ranjan Mohanty
Place: Jagatsinghpur (Proprietor)
Name of the Company: M/s. Gyanaranjan Mohanty

(Seal of Company) ..........................................

Note: - Bidders not furnishing this aforesaid declaration shall be considered to be from such
Countries.
 ANNEXURE - 10

Bid Security Form

Bank Guarantee

(To be stamped in accordance with Stamp Act,

if any, of the Country of the issuing Bank)

Bank Guarantee No...

To:

BUH, HURL Sindri Project,

Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Dear Sirs,

(*)
for participation in the said bid which amount is liable to be forfeited on the happening of any contingencies
mentioned in the Bidding Documents.

raised by the Bidder.

If any further extension of this guarantee is required, the same shall be extended to such required period
(not exceeding one year) on receiving instructions from M/s

Notwithstanding anything contained herein:

1. Our liability under this bank guarantee shall not exceed [Bid security amount]

2. This bank guarantee shall be valid up to [expiry date]

3. We are liable to pay the guaranteed amount or any part under this bank guarantee only and only if you
In witness where of the Bank, through its authorised officer, has set its hand and stamp

(Signature)
(Name)
(Designation with Bank Stamp)

NOTE:
1. (*) The amount shall be as specified in the Insturction to Bidders.
(**) This shall be the date of opening of Techno-commercial bids.
(#) Complete mailing address of the Head Office of the Bank to be given.
(@) This date shall be forty-five (45) days after the last date of bid validity.

2. The Bank Guarantee shall be from a Bank as per relevant provisions of ITC clause
of the Bidding Documents.

3. The Stamp Paper of appropriate value shall be purchased in the name of Bidder/Bank issuing the
Guarantee.

4. While getting the Bank Guarantee issued, Bidders are required to ensure
compliance to the points mentioned in relevant Form of Bank Guarantee Verification Check List enclosed
in Section-VII of bidding document. Further, Bidders are required to fill up this Form and enclose the
same with the Bank Guarantee.

5. HURL Bank details required for the purpose of issuance of Bank Guarantee are

Bank: SBI
Account Name: Hindustan Urvarak & Rasayan Limited
Account no: 00000038387231141.
IFSC code: SBIN0004803.
 ANNEXURE - 11

Performance Security Form

(To be stamped in accordance with Stamp Act if any, of the Country of the Issuing Bank)

Bank Guarantee No.............

Date......................................
To,

BUH, HURL Sindri Project ,

Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Dear Sirs,

In consideration of the .......[Owner's Name]........

unless repugnant to the context or meaning thereof, include its successors, administrators and assigns) having
awarded to M/s ......[Bidder's Name]............ with its Registered /Head Office at .............................. (hereinafter

successors administrators, executors and assigns) of Award No.

................ dated ........... and the same having been unequivocally accepted by the Bidder, resulting into a Contract
bearing No.............. dated ........... valued at ................... for ........................... and the Bidder having agreed to provide
a Contract Performance Guarantee for the faithful performance of the entire Contract equivalent to .......(*) ....... % (
.......... percent) of the said value of the Contract to the Owner.

We ................[Name & Address of the Bank]..........having its Head Office at ........................... (hereinafter referred to

administrators, executors and assigns) do hereby guarantee and undertake to pay the Owner, on demand any and
all monies payable by the Bidder to the extent of ..................(*) .................... as aforesaid at any time upto
.........................(@) ....................... [days/month/year] without any demur, reservation, contest, recourse or protest
and/or without any reference to the Bidder. Any such demand made by the Owner on the Bank shall be conclusive
and binding notwithstanding any difference between the Owner and the Bidder or any dispute pending before any
Court, Tribunal, Arbitrator or any other authority. The Bank undertakes not to revoke this guarantee during its
currency without previous consent of the Owner and further agrees that the guarantee herein contained shall be
enforceable till ninety (90) days after expiry of its validity.

The Owner shall have the fullest liberty, without affecting in any way the liability of the Bank under this guarantee,
from time to time to extend the time for performance of the Contract by the Bidder. The Owner shall have the
fullest liberty, without affecting this guarantee, to postpone from time to time the exercise of any powers vested in
them or of any right which they might have against the Bidder, and to exercise the same at any time in any manner,
and either to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between the
Owner and the Bidder or any other course or remedy or security available to the Owner. The Bank shall not be
released of its obligations under these presents by any exercise by the Owner of its liberty with reference to the
matters aforesaid or any of them or by reason of any other act or forbearance or other acts of ommission or
commission on the part of the Owner or any other indulgence shown by the Owner or by any other matter or thing
whatsoever which under law would, but for this provision, have the effect of relieving the Bank.

The Bank also agrees that the Owner at its option shall be entitled to enforce this Guarantee against the Bank as a
principal debtor, in the first instance without proceeding against the Bidder and notwithstanding any security or

Page 100 of 107

Notwithstanding anything contained hereinabove our liability under this guarantee is restricted to
.........................(*)......................... and it shall remain in force upto and including .....................(@) ........................ and
shall be extended from time to time for such period (not exceeding one year), as may be desired by M/s
.......[Bidder's Name} .............on whose behalf this guarantee has been given.

Dated this ............................day of....................20.................. at...........................................

WITNESS :

................................................. (Signature)...........................
(Signature)
.................................................
(Name) (Name)..................................

................................................. ..............................................
(Official Address) (Designation with Bank Stamp)

Attorney as per Power

of Attorney No......................
Dated....................................

Notes : 1. (*) This sum shall be ten percent (10%) of the Contract Price.

(@) This date will be ninety (90) days beyond the completion date for for work plus defect liability
period (if any)

2. The stamp papers of appropriate value shall be purchased in the name of guarantee issuing Bank.

3. While getting the Bank Guarantee issued, the Bidder is required to ensure compliance to the points
mentioned in relevant Form of Bank Guarantee Verification Check List. Further, the Bidder is
required to fill up this Form and enclose the same with the Bank Guarantee.

4. The Bank Guarantee shall be from any Scheduled / Commercial Bank

recognised by Reserve Bank of India.

Page 101 of 107

 ANNEXURE - 12

BANK GUARANTEE VERFICATION CHECKLIST

1. Bank Guarantee No.

2. Issuing Bank
3. Amount of BG
4. Nature of BG & No. Pages
5. Validity of BG
6. Package Description
7. Party & Contracts Ref.
8. Bank Reference

CHECK LIST
----------------------------------------------------------------------------------------------------------------------------
S.No. Details of Checks Yes/No
-----------------------------------------------------------------------------------------------------------------------------
a) Is the BG on non-judicial stamp paper of
appropriate value, as per Stamp Act?

b) Whether date, purpose of purchase of

stamp paper and name of the purchaser
are indicated on the back of stamp paper
under the Signature of Stamp vendor?
(The date of purchase of stamp paper
should be not later than the date of
execution of BG and the stamp paper
should be purchased either in the name
of the executing Bank or the Bidder on
whose behalf the BG has been issued).

c) In case the BGs from Banks abroad,

has the BG been executed on Letter
Head of the Bank, whether adhesive Stamp
of appropriate value has been affixed thereon.

d) Has the executing Officer of BG indicated

his name, designation and Power of Attorney
No. / Signing Power No. etc. on the BG?

e) Is each page of BG duly signed/initiated by

executant and whether stamp of Bank is affixed
thereon? Whether the last page is signed with
full particulars including two witness under
seal of Bank as required in the prescribed proforma?

f) Does the Bank Guarantees compare

verbatim with the Proforma prescribed
in the Bid Documents?

g) In case of any changes in contents of text,

whether changes are of minor/clerical nature
(which in no way limits the right of HURL in
any manner)?
Page 102 of 107
h) In case of deviations in text of BG, which materially
affect the right of Owner, whether the changes
have been agreed based on the opinion by
Legal Department or BG is considered acceptable
on the basis of opinion of Law Department already
available on the similar issue.

i) Are the factual details such as Bid

Document No./Specification No. /
NOA / LOA / Contract No., Contract
Price, Percentage of Advance, Amount
of BG and Validity of BG correctly
mentioned in the BG?

j) Whether overwriting / cutting if any on

the BG have been properly authenticated
under signature & seal of executant?

k) Whether the BG has been issued by

a Bank in line with the provisions of
Bidding / Contract Documents?

l) In case BG has been issued by a Bank

other than Scheduled / Commercial Bank
recognised by Reserve Bank of India,
is the BG confirmed by a Bank in India
acceptable as per Bidding /
Contract Documents?

Date : Signature.......................................................

Place :

Printed Name of Authorized Person having Power of

Attorney...........................................

(Designation) ...................................................

(Common Seal) ............................................

Note : The Bidder is required to fill up this form and enclose along with the Bank Guarantee.

Page 103 of 107

 ANNEXURE - 13

FORMAT OF CONTRACT AGREEMENT

(To be executed on non-judicial stamp paper of appropriate value)

THIS CONTRACT AGREEMENT is made the day of , 20 ..

BETWEEN

(1) [Name of Owner], a corporation incorporated under the laws of [country of Owner] and having its principal place
of business at [address of Owner] [name of Contractor], a corporation
incorporated under the laws of [country of Contractor] and having its principal place of business at [address of
Contractor]

WHEREAS the Owner desires to engage the Contractor to and the Contractor have
agreed to such engagement upon and subject to the terms and conditions hereinafter appearing.

NOW IT IS HEREBY AGREED as follows:

ARTICLE 1. CONTRACT DOCUMENTS

1.1 The following documents shall constitute the Contract between the Owner and the Contractor,
and each shall be read and construed as an integral part of the Contract:

a) This Contract Agreement and the Appendices hereto

b) Letter of Award .. Ref. No
c) Amendment to the NIT document.
d) Instruction to Bidders
e) Special Conditions of Contract
f) General Conditions of Contract
g) Technical Specifications and Drawings
(f)The Bid and Price Schedules submitted by the Bidder

1.2 Order of Precedence

In the event of any ambiguity or conflict between the Contract Documents listed above, the
order of precedence shall be the order in which the Contract Documents are listed in Article
1.1(Contract Documents) above.

1.3 Definitions

Capitalized words and phrases used herein shall have the same meanings as are ascribed to them in the General
Conditions of Contract.

ARTICLE 2. CONTRACT PRICE AND PAYMENT TERMS

2.1 Contract Price

The Owner hereby agrees to pay to the Contractor the Contract Price in consideration of the performance by
the Contractor of its obligations hereunder. The Contract Price shall be the aggregate of: [amount of foreign
currency in words], [amount in figures], and [amount of local currency in words], [amount in figures], or such
Page 104 of 107
other sums as may be determined in accordance with the terms and conditions of the Contract.

2.2 Payment Terms

Payment shall be made by the Owner to the Contractor as per the provisions of Bidding Documents.

ARTICLE 3. EFFECTIVE DATE FOR DETERMINING TIME FOR COMPLETION

The Completion period of the Project shall be determined from the date of Letter of Award.

ARTICLE 4. NON-ASSIGNABILITY

The Contract and benefits and obligations thereof shall be strictly personal to the
CONTRACTOR and shall not on any account be assignable or transferable by the
CONTRACTOR.

ARTICLE 5. GOVERNMENT OF INDIA NOT LIABLE

It is expressly understood and agreed by and between the Contractor and the Owner that the Owner is entering into
this Agreement solely on its own behalf and not on behalf of any other person or entity. In particular it is expressly
understood and agreed that the Government of India is not a party to this Agreement and has no liabilities,
obligations or rights hereunder. It is expressly understood and agreed that the Owner is an Independent legal entity
with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and the
general principles of Contract Law. The Contractor expressly agrees, acknowledges and understands that the Owner
is not an Agent, Representative or Delegate of the Govt. of India. It is Further understood and agreed that the
Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs
arising out of the Contract. Accordingly, the Contractor expressly waives, releases and foregoes any and all actions
or claims, inlcuding cross claims, imp leader claims or counter claims against the Government of India arising out of
this Contract and covenants not to sue the Government of India as to any manner, claim, cause of action or thing
whatsoever arising of or under this Contract.

ARTICLE 6. Appendices

The Appendices listed in the attached list of Appendices shall be deemed to form an integral part of this Contract
Agreement.
Reference in the Contract to any Appendix shall mean the Appendices attached hereto, and the Contract shall be
read and construed accordingly.

ARTICLE 7. NO LIABILITY ON DIRECTOR AND EMPLOYEE

No Director, employee, consultant or agent of the OWNER or other person representing the
OWNER or acting on behalf of the OWNER in or pursuant to the Contract or in the discharge of any obligation to the
OWNER under the Contract or otherwise in relation to the Contract shall have any personal liability to the
CONTRACTOR or any Sub-Contractor, agent, representative, director or employee of the CONTRACTOR or to any
other person acting for or on behalf of the CONTRACTOR and the CONTRACTOR on its own behalf and on behalf of
its Sub Contractors, directors, employees, agents and representatives hereby waives and disclaims any and all right
of action which it or they may have whether under tort or Contract or otherwise against the OWNER or any director,
employee, agent, consultant or
representative of the OWNER for act of omission or commission done or omitted to be done.

Page 105 of 107

 ARTICLE 8. WAIVER

No failure or delay by the OWNER in enforcing any right or remedy of the OWNER in terms of the CONTRACT or any
obligation or liability of the CONTRACTOR in terms thereof, shall be deemed to be a waiver of such right, remedy,
obligation or liability, as the case may be, by the OWNER and notwithstanding such failure or delay, the OWNER shall
be entitled at any time to enforce such right, remedy, obligation or liability, as the case may be.

ARTICLE 9. LANGUAGE OF CONTRACT AND COMMUNICATION

The language of the Contract shall be English and all communications, drawings, design, data, information, codes
specifications and other document whatsoever supporting the bid or
otherwise exchanged under the Contract shall be in English. In the event that any technical
documentation is in any language other than English, the document should be translated and
presented to the OWNER/Project Manager in English and English document/translated document shall be regarded
as the only authentic document.

IN WITNESS WHEREOF the Owner and the Bidder have caused this Agreement to
be duly executed by their duly authorized representatives the day and year first above writ-
ten.

Signed by for and on behalf of the Owner

[Signature]

[Title]
in the presence of

Signed by for and on behalf of the Bidder

[Signature]

[Title]
in the presence of

CONTRACT AGREEMENT

dated the day of , 20

BETWEEN

and

Page 106 of 107

 ANNEXURE-14

PROOF OF PAYMENT OF EMD.

(To be submitted by the Bidder along with the Techno-Commercial Bid on COMPANY LETTER HEAD)

Ref.: HURL/Sindri/C&M/25-26/207 Dated 19/06/2025 Date: 09.7.2025

To
M/s. Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Sindri Project, Old FCIL Office Complex, PO- Sindri
Dhanbad, Jharkhand PIN 828122

Dear Sir / Madam;

Sub: PROOF OF PAYMENT OF EMD.

I Mr. Gyana Ranjan Mohanty, Authorized Signatory, hereby confirm and certify that the EMD has been submitted as per below
details:

Sr.no Particulars Details Remarks (if any)

1 EMD Amount Rs. 100000/-
2 EMD submitted in which form RTGS / NEFT / Demand Draft / Please strike out
Bank Guarantee whichever is not
applicable

3 Name of Bidders Bank Bank Of India

4 Account number of Bidder 510320110000481
5 Date of EMD Submitted 09.07.2025
6 Transaction ID for RTGS / NEFT

7 UTR ID for RTGS / NEFT

8 Demand Draft Number and date
(if applicable)

9 Bank Guarantee Number and

date (if applicable)

Note:- Signed stamped copy of Transaction receipt in case of RTGS / NEFT to be annexed with this document.

Yours faithfully

Signature
Name & Designation- Gyana Ranja Mohanty (Proprietor)
Name of the Company- M/s Gyana Ranjan Mohanty
Seal of the Company