Submitted By: Nihal, Himalaya Steel Group, Dubai 16/02/2024

1. PROFORMA INVOICE: IS THE FIRST BILL/ ORDER CONFIRMATION PROVIDED FROM THE
SELLER TO THE BUYER CONSISTING EVERY DETAILS ABOUT THE CONTRACT.
2. SALES CONTRACT: IS A LEGAL CONTRACT PREPARED TO ESTABLISH BUSINESS BETWEEN
BUYER AND SELLER CONTAINING VARIOUS TERMS THAT BOTH PARTIES ARE BOUND TO
ADHERE.
3. SALES ORDER: SALES ORDER IS PREPARED AS AN ACKNOWLEDGEMENT AGAINST THE
ORDER CONFIRMATION & TO RESERVE THE MATERIAL TO THE SPECIFIC CUSTOMER.
4. LPO/PO: LOCAL PURCHASE ORDER IS BEING ISSUED BY THE BUYER TO THE SELLER AS A
FIRST NOTICE TO BUY MATERIALS AT AN AGREED PRICE & TERMS.
5. TAX INVOICE: IT IS ISSUED BY THE SELLER TO THE BUYER AGAISNT THE MATERIAL THAT
IS BEING SOLD.
6. COMMERCIAL INVOICE: LEGAL DOCUMENT THAT PROVIDES A DETAILED INFORMATION
OF THE GOODS THAT ARE BEING SHIPPED. IT IS ALSO USED FOR, a) Customs clearance
purposes. b) Payment purposes c) Bill of Entry/ Declaration etc.
7. PACKING LIST: CONTAINS INFORMATION ABOUT THE MATERIAL INCLUDING,
DESCRIPTION, HS CODES, NET & GROSS WEIGHT etc.
8. DETAILED PACKING LIST: CONTAINS DETAILED INFORMATION ABOUT THE MATERIAL
INCLUDING, DIMENSION, DESCRIPTION, HEAT NO., COIL NO, HS CODES, NET & GROSS
WEIGHT etc.
9. DELIVERY NOTE/DELIVERY ORDER: IS PREPARED BY THE YARD INCHARGE AGAINST THE
MATERIALS THAT IS BEING LOADED ON EACH OF THE TRUCKS CONTAINING CUSTOMER
INFORMATION, ORDER NO, MATERIAL QUANTITY, DRIVER DETAILS etc.
10. DELIVERY ADVICE: CONTAINS A SUMMARY OF MATERIAL CATEGORISED AS PER HS
CODES & ORIGIN CORRESPONDING VARIOUS PURCHASE BILL OF ENTRIES.
11. COO: CERTIFICATE OF ORIGIN IS ISSUED BY THE DUBAI CHAMBER OF COMMERCE THAT
APPROVES/ CERTIFIES THE ACTUAL ORIGIN OF THE MATERIAL.
12. BILL OF LADING: IT IS A LEGAL DOCUMENT ISSUED BY A SHIPPER TO WHICH CONTAINS
ALL THE DETAILS OF THE CONSIGNOR, CONSIGNEE & THE NOTIFY PARTY. IT CONTAINS
ALL DETAILS OF MATERIALS BEING SHIPPED IN THE CARGO & B/L IS VERY IMPORTANT
TO RELEASE THE DELIVERY ORDER TO CLEAR THE MATERIALS FROM THE PORT YARD.
13. TCN: TRUCK CONSIGNMENT NOTE IS ISSUED BY THE TRANSPORT COMPANY FOR
PROVIDING TRANSPORTATION SERVICE/ CARRIAGE OF MATERIAL OF THE THIRD
PARTY.
14. CUSTOMS DECLARATION: IT IS A DOCUMENT ISSUED BY THE CUSTOMS AUTHORITY
CONFIRMING GOODS BEING IMPORTED OR EXPORTED ACROSS INTERNATIONAL
BORDERS. IT CONTAINS DETAILED INFORMARTION OF THE GOODS, INVOICE VALUE &
ORIGIN OF THE GOODS.
15. DELIVERY TERMS: TERMS AT WHICH THE GOODS ARE DELIVERED FROM SELLER TO THE
BUYER. FOR EXAMPLE: EXW, CIF, DDP, FCA, FOB.
16. PAYMENT TERMS: TERMS AGREED BETWEEN THE BUYER AND THE SELLER TO MAKE
THE PAYMENT AGAINST PURCHASE OF THE MATERIALS. EX: CASH PAYMENT, BANK
TRANSFER, LETTER OF CREDIT, CURRENT DATED CHEQUE, POST DATED CHEQUE etc.
17. DELIVERY TOLERENCE: GENERALLY ACCEPTED TOLENCE +/- 10% ON QUANITY OR
AMOUNT OF THE COMMERCIAL INVOICE.
18. THICKNESS TOLERENCE: THICKNESS TOLERANCE REFERS TO THE ALLOWED VARIATION
IN THICKNESS OF THE MATERIAL FROM THE SPECIFIED THICKNESS.
19. HS CODE (LIST): HS CODES LIST IS THE UNIQUE CODE FOR DIFFERENT MATERIAL /
THICKNESS CATEGORY. IT CAN BE USED TO EASILY UNDERSTAND THE MATERIAL
DESCRIPTION/DIMENSION WITH THE HELP OF HS CODE.
20. BANK CURRENCY: CURRENCY IN WHICH THE BANK DEALS IN SPECIFIC COUNTY.
21. EXCHANGE RATE: IS THE RATE AT WHICH ONE CURRENCY CAN BE EXCHANGED TO
ANOTHER. FOR EX: 1 USD= 3.675 AED
22. DUBAI CUSTOMS: DUBAI CUSTOMS IS DUBAI’S MAIN GOVERNMENT MONITERED
DEPARTMENT WHICH OVERLOOKS INTERNATIONAL TRADE BETWEEN DUBAI AND
INTERNATIONAL COUNTRIES.
23. DP WORLD: IS THE GLOBAL LOGISTICS AND TRADE MANAGEMENT SERVICE COMPANY.
24. JAFZA: JEBEL ALI FREE ZONE AREA IS THE MAIN BUSINESS HUB & DUTY FREE AREA IN
UAE.
25. HAMRIYAH FREE ZONE: IS THE FREE ZONE AREA IN THE CITY OF SHARJAH, UAE.
26. VESSEL: VESSEL/SHIP IS USED TO IMPORT MATERIALS TO JEBEL ALI YARD.
27. GATE IN PASS: PASS CREATED VIA PCFC PORTAL TO PROVIDE ACCESS TO JEBEL ALI FREE
ZONE AREA.
28. LGP: LOCAL GOODS PASS IS A DOCUMENT CREATED & APPROVED VIA DUBAI TRADE TO
STORE/CONSUME MATERIAL BELONGING TO MAINLAND TEMPORARILY INSIDE THE
FREE ZONE AREA.
29. GATE OUT PASS: IS CREATED IN DUBAI TRADE AGAISNT THE IMPORT BILL OF ENTRY OR
LGP TO EXIT THE MATERIALS FROM THE JEBEL ALI.
30. NON REMITTENCE CLAIM: DUTY THAT IS BEING DEPOSITED BY THE THIRD PARTY OR
THE CLEARING AGENT ON HIMALAYA FZE BEHALF WHILE PASSING THE BONDED 303
DECLARATION AT THE TIME OF EXPORTING THE MATERIAL TO GCC COUNTRIES. DUTY
DEPOSITS CAN BE CLAIMED BACK AFTER THE BAYAN IS BEING ISSUED BY THE
IMPORTING COUNTRY UPON PAYING THE DUTY AT THE BORDER.
31. DUBAI TRADE: IS THE MAIN TRADE FACILATATOR FOR ALL THE BUSINESS DEALINGS
HAPPENING IN JEBEL ALI AND UAE. IT IS USED MAINLY TO PASS VARIOUS KINDS OF
 DECLARATIONS, GATEPASSES, CUSTOMS SUBMISSION, DUTY DEPOSITS, LGP REQUESTS
ETC.
32. DUBAI TRADE CONTACT NUMBER: 600555554
33. JAFZA CUSTOMER CARE NUMBER: 052392
34. MOFA: MINISTRY OF FOREIGN AFFAIRS. WE MAINLY USE THIS PLAFORM TO ATTESTE
THE INVOICES OF ALL THE IMPORTS/ TRANSER OF OWNERSHIP/ DUTY PAYMENT
INVOICES FROM HIMALAYA FZE TO HIMALAYA LLC.
35. CLEARING AGENT: IS AN AGENT WHO HANDLES CUSTOMS CLEARING OF MATERIALS
ON BEHALF OF THE SELLER OR THE BUYER.
36. TRANSPORT COMPANY: TRANSPORTER WHO HANDLES THE SHIPPING OF THE
MATERIAL VIA LAND.
37. PAYMENT VOUCHER. THE PAYMENT VOUCHER IS A DOCUMENT FOR RECORD KEEPING,
AUDITING AND RECONCILATION PURPOSES.
38. RECEIPT VOUCHER: IS USED TO ACKNOWLEDGE THE RECEIPT OF PAYMENT FROM THE
CUSTOMER.
39. CREDIT NOTE: IT IS A DOCUMENT ISSUED BY THE SELLER TO THE BUYER FOR THE
ADJUSTMENT OF THE AMOUNT OWED BY THE BUYER.
40. TAX CREDIT NOTE. SAME AS CREDIT NOTE BUT ALSO INVOLVES TAX AMOUNT PAYABLE
TO THE BUYER.
41. DEBIT NOTE: IT’S A NOTE INFORMING THE BUYER THAT THEIR ACCOUNT HAS BEEN
DEBITED DUE TO A PREVIOUS ADJUSTMENT OR ADDITIONAL CHARGES.
42. GRN: GOODS RECEIPT NOTE IS TO CONFIRM THE RECEIPT OF GOODS.
43. VAT: VALUE ADDED TAX IS APPLIED FOR THE SERVICES PROVIDED.
44. FORCE MAJEURE: IN CASE OF ANY UNCERTAINITY THAT CANNOT BE AVOIDED THERE
MIGHT BE DELAYS OR CHANGE IN THE CONTRACT AND IT IS AGREED AS A TERMS IN
THE SALES CONTRACT.
45. TRN: TAX REGISTRATION NUMBER IS A UNIQUE NUMBER ASSIGED TO BUSINESS BY THE
TAX AUTHORITIES AND THEY USE IT TO TRACK TAX PAYMENTS DONE BY THE BUSINESS
ENTITIES.
46. PO BOX. POSTAL OFFICE NUMBER (73711)
47. WEIGHT TERM: IS THE MODE AT WHICH THE MATERIALS ARE WEIGHED. IT CHANGES
FROM MATERIAL TO MATERIAL BASES ON ITS NATURE. COMMONLY USED TERMS ARE
a) ON ACTUAL WEIGHT BASIS AS PER MILLS PACKING LIST FOR COILS b) ON ACTUAL
WEIGHT BASIS FOR SHEETS FOR SHEETS, ANGLES c) THEORETICAL WEIGHT BASIS FOR
PLATES, BEAMS, ANGLES and CHANNELS etc.
48. DUTY EXEMPTION: INDUSTRIAL LICENSE HOLDING COMPANIES IN UAE ARE ELIGIBLE
FOR DUTY EXEMPTION, MEANING THEY ARE NOT BOUND TO PAY 5% DUTY ON THEIR
BUSINESS DEALINGS IN UAE.
49. WEIGHT FRANCHISE: WEIGHT OF THE MATERIAL MIGHT DIFFER FROM REGION TO
REGION BECAUSE OF THE GRAVITATIONAL PULL. IT’S A WIDELY ACCEPTED WEIGTH
TERM.
50. MTC: MILLS TEST CERTIFICATE CONTAINS ALL THE CHEMICAL COMPONENTS PRESENT
IN THE MATERIAL.
51. TRADER: IS SOMEONE WHO BUYS FROM SOMEONE AND SELLS TO ANOTHER.
52. MANUFACTURER: SOMENONE WHO IS INVOLVED IN THE MANUFACTURE OF END
PRODUCT FROM RAW MATERIALS.
53. SWIFT CODE AT BANK: UNIQUE IDENTITY CODE FOR A BANK
54. IBAN NUMBER: BANK COUNTRY CODE
55. CLAIM: CLAIMS IN TRADE MEANS BASICALLY GETTING THE DUTY AMOUNT RETURN
EITHER FOR AN INDUSTRAIL COMPANY / FOR THE AGENT WHO MADE THE DUTY
DEPOSIT DURING EXPORTS.
56. TRANSIT IN DECLARATION: IS PASSED TO ENTER THE MATERIAL TO JEBEL ALI PORT
AREA.
57. TRANSIT OUT DECLARATION. IS PASSED TO EXIT THE MATERIAL TO JEBEL ALI FREE
ZONE AREA.
58. SABER CERTIFICATE: IMPORT PERMIT CERTIFICATE ISSUES BY KSA GOVERNMENT
APPORVING IMPORT OF MATERIAL FROM UAE OR OTHER GCC COUNTRRIES.
59. GCC ORIGIN: UAE, KUWAIT, OMAN, QATAR, BAHRAIN, SAUDI.
60. MAKASA: AFTER THE INSPECTION IN BORDER AN UNQUE BAR CODE IS BEING
GENERATED THAT IS LATER SCANNED AT THE BORDER WHICH APPROVES THE TRUCK
TO CLEAR THE BORDER.
61. BAYAN: IS PASSED BY THE CUTOMS AUTHORITY AS A ACKNOWLEDMENT FOR IMPORT
OF GOODS INTO THEIR COUNTY BY ANOTHER COUNTRY.
62. IMPORT DECLARATION. IS PASSED TO ENTER THE MATERIAL TO UAE.
63. EXPORT DECLARATION. IS PASSED TO EXPORT THE MATERIAL OUTSIDE OF JEBEL ALI.
64. EXIT CERTIFICATE.
65. JOURNAL (ACCOUNTING ENTRY): JOURNAL ENTRIES ARE MADE ON A DAILY BASIS THAT
EXPLAINS THE DAILY TRANSACTIONS HAPPENING IN THE BUSINESS.
66. PDC: POST DATED CHEQUE THAT CAN BE WITHDRAWN IN THE FUTURE DATE SPECIFIED
IN IT.
67. CDC: CURRENT DATED CHEQUE CAN BE WITHDRAWN IMMEDIATELY.
68. STOCK JOURNAL: MOVING OF STOCK FROM ONE LOCATION TO ANOTHER LOCATION
ALONG WITH THE VALUE OF STOCK
69. VIRTUAL STOCK: DIGITAL REPRESENTATION (TALLY) OF ALL PHYSICAL STOCK IN THE
YARD.
70. STOCK MATERIAL ALLOCATION: ALLOCATION IN PACKING LIST AS DUTY PAID &
UNPAID MATERIALS
71. TYPES OF SALES. DUTY PAID SALES, DUTY UNPAID SALES.
72. TYPES OF PURCHASES: IMPORTS, PURCHASE LOCALLY OR PURCHASE INSIDE FREEZONE.
73. MATERIAL WEIGHT CALCULATION. FORMULAS ARE USED TO CALCULATE WEIGHT OF
THE MATERIAL WHICH CANNOT THE WEIGHED INDIVIDUALLY BASES ON ITS
DIMENSION. IT IS ASSUMED THAT ALL SIMILAR MATERIAL IS OF THE SAME WEIGHT AS
THE SAMPLE.
74. OUTSTANDING AMOUNT: AMOUNT TO BE RECEIVED. ITS AN INCOME
75. PAYABLE AMOUNT: AMOUNT TO BE PAID, AN EXPENSE.
76. OFFLOAD INSTRUCTION: INFORMING THE YARD INCHARGE TO OFFLOAD THE
MATERIAL FROM THE TRUCK TO THE YARD.
77. LOADING.INSTRUCTION: IS GIVEN TO LOAD THE MATERIAL TO THE TRUCK AND
DELIVERY ORDERS ARE PREPARED LATER.
78. WEIGHT BRIDGE. IT IS A HEAVY WEIGHING SCALE USED TO WEIGHT THE TRUCKS WITH
THE MATERIAL LOADED OR WITHOUT.
79. GATE ADVICE. IS GENERATED IN DUBAI TRADE AGAINST THE TRANSIT IN DECLARATION
FOR EACH TRUCKS TO ENTER THE MATERIAL TO THE FREE ZONE AREA.
80. EHS: ENVIRONMENTAL HEALTH AND SAFETY ADVISES TO WEAR SAFETY GEAR WHILE
WORKING IN CONSTRUCTION OR STORAGE FACILITIES/YARD.
81. HAMRIYAH GATE PASS: IS PREPARED FOR EITHER THE PERSON OR THE VEHICLE TO
ENTER THE HAMRIYAH FREE ZONE AREA.
82. TRAKHEES. TRAKHEES IS RESPONSIBLE FOR MANGING AND REGULATING JAZFA.
83. PCFC: PORTS, CUSTOMS AND FREE ZONE CORPORATIONS IS USED TO ISSUE GATE PASS
FOR PERSONS/ MATERIALS ENTERING THE FREE ZONE AREA –JEBEL ALI.
84. PORT CHARGES. DPHC/ PHYSICAL CHARGES IN PORT
85. DP WORLD CHARGES: DUBAI TRADE DIGITAL CHARGES.
86. LOADING CHARGES: CHARGES LEVIED BY THE PORT TO LOAD THE MATERIALS IN THE
TRUCKS.
87. OFFLOADING CHARGES : CHARGES LEVIED BY THE PORT TO OFFLOAD THE MATERIALS
IN THE PORT AREA
88. PAYMENT ADVICE: IS A NOTE ISSED TO THE SELLER OR THE SERVICE PROVIDER ABOUT
THE PAMENT THAT IS BEING MADE.
89. PAYMENT SWIFT CODE: IT IS USED TO EASILY IDENTIFY THE BANK.
90. SEA FREIGHT: REFERS TO THE TRANSPORTATION OF GOODS BY SEA VESSELS.
91. CRANE AND FORKLIFT CHARGES: LOADING / OFFLOADING CHARGES FOR USING THE
FORKLIFT.
92. ZAJEL : COURIER COMPANY
93. DOCUMENT SUBMISSION TO CUSTOMS: SUBMISSION OF ORIGINAL COPIES OF IMPORT
DOCUMENTS ALONG WITH THE COPY OF THE BILL OF ENTRY AND MOFA ATTESTED
COPY.
94. LC: LETTER OF CREDIT IS A PAYMENT MODE WHICH INVOLVES BUYER, SELLER, ISSUING
BANK & ACCEPTING BANK.
95. AE-CODE: UNIQUE CODE PROVIDED BY DUBAI CUSTOMS TO EACH OF ITS ACCOUNT
HOLDERS TO PROCESS BOE, CUSTOMS CLEARANCE, LGP DOCUMENTS & MANY OTHER
SERVICES.
96. ETA: ESTIMATED TIME OF ARRIVAL
97. ETD: ESTIMATED TIME OF DEPARTURE
98. CONSIGNEE: BASICALLY MEANS THE BUYER/CUSTOMER.
99. PORT OF LOADING/ PORT OF DISCHARGE
100. AWB: AIRWAY BILL, IS THE BILL OR THE NOTE ISSUED BY THE AIR CARGO
COMPANY DESCRIBING THE MATERIALS IN TRASIT.