EXPOSYS DATA LABS

PROJECT REPORT

ON

“ MASS – MAIL DISPATCHER “

SUBMITTED BY

AMAN VIJAY KADAM

 ABSTRACT

This project report outlines the development of a Mass Mail Dispatcher using
HTML, CSS, JS, and EmailJS API. The Mass Mail Dispatcher is designed to simplify
the process of sending multiple emails by allowing users to send bulk emails to a large
group of recipients with a single click.

The project's design is focused on providing an easy-to-use interface for the user, while
also ensuring that the emails are sent quickly and efficiently. The system is built using
HTML and CSS for the front-end, with JavaScript handling the logic and EmailJS API
used for sending emails.

The report covers the system's design, including the architecture and workflow of the
application. Additionally, it discusses the implementation details, such as how the
email templates are created, how the email addresses are collected and processed, and
how the email sending process is managed.

Finally, the report concludes by discussing the project's strengths and weaknesses, as
well as potential future improvements that could be made to the Mass Mail Dispatcher.
The system's strengths include its ease of use and speed, while its weaknesses include
its limited customization options. Future improvements could include additional
customization options and expanded features to make the system even more powerful
and efficient.
 TABLE OF CONTENTS

1. INTRODUCTION

2. EXISTING METHODS

3. PROPOSED METHOD WITH ARCHITECTURE

4. METHODOLOGY

5. IMPLEMENTATION

6. CONCLUSION
 1. INTRODUCTION

Email communication has become an integral part of our daily lives, and sending
bulk emails to multiple recipients is a common practice for businesses and individuals
alike. However, manually entering email addresses or copying and pasting them one by
one is a time-consuming task.

To address this challenge, we have developed a Mass Mail Dispatcher using HTML,
CSS, JS, and EmailJS API. This web-based application simplifies the process of sending
bulk emails to a large group of recipients with a single click. Additionally, our system has
the added feature of allowing users to upload a CSV file containing multiple email
addresses.

The Mass Mail Dispatcher has been designed with a user-friendly interface that makes it
easy for individuals and businesses to send multiple emails quickly and efficiently. The
system can sort the valid and invalid email addresses from the CSV file and display the
results to the user. This feature ensures that the user can quickly identify and remove any
incorrect email addresses from their mailing list.

This project report outlines the design and implementation of the Mass Mail Dispatcher,
including the architecture, workflow, and features of the application. Additionally, the
report highlights the strengths and weaknesses of the system, as well as potential future
improvements that could be made to enhance the functionality of the Mass Mail
Dispatcher.

Overall, the Mass Mail Dispatcher is a valuable tool for anyone who needs to send bulk
emails and wants to simplify the process. Its development showcases the power of
HTML, CSS, JS, and EmailJS API in creating efficient and effective web-based
applications that can save users significant amounts of time and effort.
 2. EXISTING METHOD

The traditional method of sending bulk emails has several challenges, including the
difficulty of handling large volumes of email addresses, especially when dealing with a
mixture of valid and invalid email addresses. Manually entering or copying and pasting
email addresses can be a time-consuming and error-prone task, making it difficult to
ensure that the email list is accurate and up-to-date. Additionally, the traditional method
can lead to email providers blocking the sender's account or marking the emails as spam
due to invalid email addresses, resulting in poor delivery rates. The process of handling
large volumes of CSV files containing email addresses can also be challenging,
especially when some of the email addresses are invalid. This issue can lead to emails
being undeliverable, resulting in wasted time and effort on the part of the sender.
Furthermore, the traditional method does not offer the ability to customize email content
based on recipient characteristics, making it difficult to personalize messages for a
specific audience. Overall, the traditional method of sending bulk emails is inefficient
and can be unreliable, making it challenging to reach the intended audience effectively.
 3. PROPOSED METHOD AND ARCHITECTURE

The proposed method for sending bulk emails is designed to address the challenges
of the traditional method. The method includes a user-friendly interface that allows
users to upload a CSV file containing a mixture of valid and invalid email addresses.
The system sorts and validates the email addresses, ensuring that only valid email
addresses are used for sending emails. The proposed method also offers the ability to
customize email content based on recipient characteristics, enabling users to
personalize messages for a specific audience. The system uses HTML, CSS, and
JavaScript to create visually appealing email templates, and the EmailJS API is
utilized to send the emails. This method streamlines the process of sending bulk
emails, making it more efficient, reliable, and personalized, ultimately increasing the
chances of reaching the intended audience.

The architecture of the bulk email dispatching system is built on a client-server model.
The client-side of the system is designed using HTML, CSS, and JavaScript, which
provide a user-friendly interface for uploading CSV files, sorting and validating email
addresses, and creating visually appealing email templates. The EmailJS API is used to
send the emails, which handles the server-side processing of sending emails, including
authentication and spam filtering. The system uses a modular architecture, making it
easy to maintain and extend. The system is designed to be scalable, allowing for
handling large volumes of email addresses and providing the ability to customize
email content for a specific audience. Overall, the architecture of the bulk email
dispatching system is designed to be efficient, reliable, and scalable, providing a
robust solution for sending bulk emails.

Email JS
Sending
emails
Client-side UI Server side API Recepient Emails

Email
Sorting valid dispatching
And
Invalid emails
Email template module
CSV File
 4. METHODOLOGY
The methodology used for developing the mass mail dispatcher system involved
several stages. The first stage was to conduct a thorough analysis of the requirements
of the system. This included identifying the necessary features that the system
should have, such as the ability to upload CSV files, sort and validate email
addresses, and customize email content based on recipient characteristics. A
comprehensive list of requirements was drawn up to guide the design and
development of the system.

The next stage was to design the user interface. Wireframes were created to ensure
that the system was user-friendly and easy to use. The user interface was designed to
be simple and intuitive, with clear instructions and guidance provided to the user at
each stage of the process. The user interface was designed to be responsive and
accessible from any device, including desktops, laptops, and mobile devices.

Once the user interface was designed, the system was developed using a
combination of HTML, CSS, and JavaScript. The EmailJS API was used to send
emails, providing a reliable and secure way to dispatch emails in bulk. The system
was designed to be modular, with each module responsible for a specific function,
such as sorting and validating email addresses or generating email templates.

The system was tested rigorously to ensure that it worked as expected and could
handle large volumes of email addresses efficiently. A range of tests was conducted,
including load testing, functional testing, and usability testing. Any issues that were
identified during testing were addressed promptly to ensure that the system was
stable and reliable.

Finally, the system was deployed to a live server to make it accessible to users. The
deployment process was carefully planned to ensure that the system was easy to
access and use. The system was monitored after deployment to ensure that it was
working as expected and that any issues were resolved quickly. Overall, the
methodology used for developing the mass mail dispatcher system was thorough,
rigorous, and collaborative, ensuring that the final product was of high quality and
met the needs of its users.
 5. IMPLEMENTATION

The implementation of the mass mail dispatcher system involved several key steps.
The first step was to set up the development environment, which included installing
the necessary software and tools, such as a text editor, web server, and email service
provider. Once the development environment was set up, the user interface was
designed and developed using HTML, CSS, and JavaScript. The system was designed
to be responsive and accessible from any device, and to provide a seamless and
intuitive user experience.

Tools and Tecnologies used :

- VS Code (for editing and debugging code) ,Figma (for UI Designs).
- HTML 5 ,CSS ,JavaScript.
- Email JS API (for sending bulk mails).

The next step was to integrate the EmailJS API, which was used to send emails in
bulk. The EmailJS API provided a reliable and secure way to dispatch emails,
ensuring that they were delivered to their intended recipients. The system was
designed to support a range of email templates, which could be customized based on
recipient characteristics, such as name, location, or gender.

The system was also designed to support the uploading of CSV files, which could
contain large volumes of email addresses. The system was able to sort and validate
the email addresses within the CSV file, and identify any invalid email addresses,
ensuring that the system only sent emails to valid recipients.

The final step was to test the system rigorously, using a range of tests, including load
testing, functional testing, and usability testing. The system was tested to ensure that
it was reliable, efficient, and user-friendly. Any issues that were identified during
testing were addressed promptly, ensuring that the system was stable and reliable.

Overall, the implementation of the mass mail dispatcher system was successful, with
the final product meeting all the requirements and providing a reliable and efficient
way to send emails in bulk. The system was designed to be scalable and adaptable,
ensuring that it could be used by a range of organizations and businesses. The
implementation process was thorough and collaborative, with input from a range of
stakeholders, including users, developers, and project managers.
 6. CONCLUSION

The Mass Mail Dispatcher project has been successfully implemented, meeting all
the required features and functionalities that were outlined in the project's initial
proposal. The project has been developed using HTML, CSS, and JavaScript, and
the EmailJS API has been used to dispatch emails in bulk, making the system
efficient and reliable. The system has been designed to be scalable, adaptable, and
user-friendly, ensuring that it can be used by a range of organizations and businesses.

The project has several advantages, including the ability to send emails in bulk to a
large number of recipients, saving time and effort for users. The system also
provides a reliable and secure way to send emails, ensuring that they are delivered to
their intended recipients. The project's ability to sort and validate email addresses
from CSV files ensures that only valid email addresses are used, making the system
more efficient and reliable.

In conclusion, the Mass Mail Dispatcher project is a successful implementation of a

bulk email dispatching system, providing a reliable and efficient way to send emails
to a large number of recipients. The project has been thoroughly tested and
validated, ensuring that it meets all the requirements set out in the initial proposal.
The system's user-friendly interface, scalability, and adaptability make it a valuable
tool for businesses and organizations of all sizes.

Looking forward, there are several future scope areas for the project, including the
implementation of additional features, such as email tracking, which would provide
users with the ability to track the success of their email campaigns. The integration
of additional email service providers could also be considered, providing users with
a range of options for dispatching emails in bulk. The system's scalability could also
be improved, allowing it to handle even larger volumes of email addresses, making it
an even more valuable tool for businesses and organizations.