COAD 11
TITLE/TOPIC
INSTITUTIONAL CORRECTION
LESSON 3
BJMP RECEPTION PROCEDURES AND SECURITY CONTROL
I. INTRODUCTION
From the previous discussions we learned the modern concept of penology, the purpose of the
confinement, the principles of the corrections, and the common terminologies used in this topic. In
this module, the students will learn and understand the reception procedure and punishable acts of
offenders, and the security control.
II. LEARNING OUTCOMES
At the end of the lesson, the students will be able to:
Know the reception procedure and punishable acts of offenders, and the security control
Discuss the importance of segregating inmates with special needs.
III. COURSE CONTENT
A. RECEPTION PROCEDURES
A decent and humane program of confinement starts with a systematic reception of inmates for
commitment to the BJMP's jails facilities.
The following procedure should therefore be observed:
1. The Jail Desk Officer carefully check the credentials of the person(s) bringing in the inmate to
determine his/her their identity and authority. The officer also ascertains from the person(s) that
law enforcement procedures, including the verification for standing warrant/ criminal record of
the arrested person before physical presentation in court, must have been undertaken prior to the
inmate's transfer/ commitment to the jail.
It is understood therefore that other standing warrants must have been served when a person is
admitted for jail custody.
2. The Jail Desk Officer carefully examines the arrest report and the authenticity of the
commitment order or mittimus in due form to determine whether the inmate has been
committed under legal authority as provided for by Section 3, Rule XIII of the rules of court.
a. Person arrested by virtue of a Warrant of Arrest must secure a Commitment order from the court
where the Warrant of Arrest issued before he can be committed to jail.
b. The admitting jail officer takes all cash and other personal property from the inmate, lists them
down on a receipt form in duplicate, duly signed by him/her and countersigned by the inmate. The
original receipt should be kept for the record and the duplicate copy should be given to the inmate
c. All cash and other valuable of the inmate must be turned over to the Property Custodian for
safekeeping and covered by official receipt.
d. The inmate is then fingerprinted and photographed.
e. The admitting jail booking report attaching thereto the inmate's photograph for reference..
f. The newly admitted inmate shall be thoroughly strip Searched. His/her clothing shall also be
carefully examined for contraband. He/ she is then checked for body vermin Cuts, bruises and
COAD 11
other injuries, and for needle marks to determine if he/ she is a drug dependent.
g. The Jail Medical Personnel or the local Health Officer immediately conducts a thorough medical
examination of the inmate.
h. When it is not possible for the Jail Medical Personnel to be in attendance during the inmate's
admission, the receiving officers shall observe the mental alertness, overall appearance, Physical
abnormalities, rashes, scratches or other identifying marks of the individual and note them down in
the inmate's jail report. The offender observed to be suffering front any contagious disease is
immediately isolated.
i. A medical record is accomplished by the Jail Medical Personnel or Local Health Officer, showing
the condition of the inmate at the time of admission and to include, if possible, his/her medical
history.
j. Upon commitment, the inmate should be briefed or oriented in the jail rules and regulations by
the Chief Custodial Officer or the Officer of the day prior to classification and segregation.
k. The sentenced inmates shall be provided by jail clothing. His/her personal clothing should be
properly received, cleaned and stored safety until his/her release. The detainee, for his/er own
safety, may be allowed to wear civilian clothes.
n. The warden establishes and maintains a record of all inmates, consisting of information of the
inmate's name and alias(es), if any; weight, height, and body marks or tattoos, if any; nationality
and, if a naturalized Filipino, his/her previous nationality; previous occupation/ profession, prior
criminal convictions; and previous place of residence. In the case of a convicted person, the record
shall also indicate the crime of which he/she was convicted; the sentencing court, his/her sentence
and the commencement date thereof, institutional behaviour and conduct, and the date he/she was
received for confinement. In the case of detainee, the record shall indicate the Criminal Case
number in the trial court where the case is pending, or the Case number in the Appellate Court if
the case is on appeal and the status of the appeal; or the reason for his/her detention.
1. Upon completion of the reception procedures, the detainee is assigned to his/her quarters.
p. The detainee should be issued all materials that he/ she will be using during his/her
confinement.
q. Upon receipt of a detainee, he/she shall be appraised, preferably in the dialect which he/she
understand, that under Article 29 of the Revised Penal Code, as amended by Republic Act No. 6125,
his/her preventive imprisonment shall be credited in the service of his/her sentence, consisting of
deprivation of liberty of the whole period he/ she agrees voluntarily in writing to abide by the
same disciplinary rules imposed upon convicted prisoners; Provided, that he/ she is not a
recidivist, or has not been previously convicted twice or more times of any crime; and when, upon
being summoned for the execution of his/her sentence, he/she surrendered voluntarily.
r. If the inmate agrees to abide by the same disciplinary rules imposed upon convicted inmates. He/
she shall be asked to sign Detainee's Manifestation. Otherwise, the warden issues a Certification
under oath to the effect that the detainee was apprised of the provisions of Article 29 of the
Revised Penal Code, as amended, and that the detainee refused to abide by the rules imposed upon
convicted inmates.
s. An Inmate who signs a Detainee's Manifestation shall be treated as a sentenced inmate insofar as
work and discipline are concerned. Any failure or neglect to perform his/her assignedwork shall be
sufficient cause for the cancellation of the Manifestation. Thereafter, he/ she shall not be treated as
COAD 11
a convicted inmate and cease to earn the privilege granted.
t. A detainee who is covered by a Certification is not required to work but she he may be made to
clean his/her cell and perform such other work as may be necessary for hygiene Or sanitary
reasons. He/she shall be credited with the Service of his/her sentence with four-fifths (4/5) of the
time during he/she was detained
u. The Warden Submits the detainee's Manifestation Certification as the case may be, to the proper
court before the date set for the arraignment of the inmate and the same Shall form part of the
records of the case
The same procedure shall be followed with respect to all accused persons who have been convicted
but whose cases are pending appeal before a higher court. The Detainee Manifestation or
Certification as the case may be, shall form part of the records of the case
v. Full credit for the preventive imprisonment shall commence from the date of the Detainees
Manifestation.
B. PUNISHABLE ACTS
An inmate is strictly prohibited from committing any of the following acts:
a. Minor Offenses
1. Selling or bartering with fellow offender items not classified as contraband.
2. Rendering personal service to fellow offender.
3. Untidy or dirty in his personal appearance.
4. Littering or failing to maintain cleanliness and orderliness in his quarters and/or surroundings.
5. Making frivolous or groundless complaints
6. Taking the cudgel for or reporting complaints on behalf of other offenders.
7. Late in formation or duty without justifiable reasons.
8. Wilful waste of food.
b. Less Grave Offenses
1. Failure to report for work detail without sufficient justification.
2. Failure to render assistance to an injured personnel inmate
3. Failure to assist in putting out fires inside the jail.
4. Acting boisterously during religious, social and other group functions.
5. Swearing, cursing or using profane or defamatory language, directed personally towards other
persons.
6. Malingering or reporting for sick call to escape work assignment.
7. Spreading rumors or maliciously intriguing against the honor of any person, particularly
members of the custom dial force.
8. Failing to stand at attention and give due respect when confronted by or reporting to any officer
or member of the custodial force
9. Forcing fellow inmates to render personal service to him and/or others.
10. Exchanging uniform or wearing clothes other than those issued to him for the purpose of
circumventing jail rules.
11. Loitering or being in an unauthorized place.
12. Using the telephone without authority from the desk officer/ warden.
13. Writing defacing or drawing on walls, floors or any furniture or equipment.
14. Withholding information which prejudicial to the jail administration.
15. Possession of lewd or pornographic literature and/ or photographs. is inimical and
16. Absence form cell, brigade place of work during headcount, or at any time without justification
reason.
17. Failing to turn over any implements/articles issued after the work detail.
18. Committing any act prejudicial to or which is n necessary to good order and discipline
C. Grave Offences
1. Making untruthful statements or lies in official Communication, transaction or investigation.
COAD 11
2. Keeping or concealing keys or locks of places in the jail where it is off-limits to offenders.
3. Giving gifts, selling to, or bartering with jail personnel
4. Keeping in his possession money, jewellery or other contraband which the rules prohibit..
5. Tattooing others or allowing him to be tattooed on paraphernalia to be used in tattooing on any
part of the body, or beeping any
6. Forcibly taking o extracting money from fellow inmates
7. Punishing or inflicting injury or harm upon himself or other inmates
8. Receiving, keeping, taking or imbibing liquor and other prohibited drugs
9. Making, improvising or keeping any kind of deadly weapon.
10. Concealing or withholding information on plans of attempted escapes
11. Unruly conduct and behaviour and flagrant disregard of discipline and instructions
12. Escaping, attempting, or planning to escape from the institution or from any guard
13. Helping, aiding or abetting others to escape
14. Fighting, causing any disturbance or participating therein and/or agitating to cause such
disturbance or riot.
15. Indecent immoral or lascivious acts by himself or others and/or allowing to be the subject of
such indecent immoral or lascivious acts.
16. Wilful disobedience to a lawful order issued by an officer or member of the custodial force
17. Assaulting any officer or member of the custodial force.
18. Damaging any government property or equipment issued to the inmates.
19. Participating in any kangaroo court, an unauthorized or irregular court conducted with
disregard for or perversion of legal procedures as a mock court by offender in a jai prison.
20. Affiliating oneself to any gang or faction whose main purpose is to foment regionalism or to
segregate them from others.
21. Failing to inform the authorities concerned when afflicted with communicable disease, like VD,
etc.
22. Engage in gambling or nay game of chance.
23. Committing any act which is in violation of any law or ordinance, in which case, he shall
separately be prosecuted criminally in accordance with law.
C. SPECIAL NEED OR UNUSUAL OFFENDERS
As a general rule, special/unusual offenders should not be held in jails with other offenders.
Female offenders should be confined in separate institutions from men. However, until adequately
detention homes shall have been provided, the jail will continue to serve as their temporary homes.
The following are the offenders with special need/unusual offenders
a. FEMALE
b. DRUG ADDICTS
C. ALCOHOLICS
d. MENTALLY-ILL
e. SEX DEVIATES
f. ESCAPE-PRONE PRISONERS/DETAINEES
g. SUICIDE-RISK OFFENDERS
h. THE HANDICAPPED, AGED AND INFIRM
i. THE YOUTHFUL OFFENDERS
j. ALIEN OFFENDERS
D. SECURITY AND CONTROL
The overall concept of jail security operations encompasses the prevention and rehabilitation.
These two efforts are inseparable as neither can be accomplished without the other Jail security
necessary to safeguard the lives of people residing within vicinity, those managing the jails, and
inmates whose lives are to rehabilitated to become constructive members of society.
The following guidelines should be strictly observed in jail, security and control.
a. Maintain strict control of firearms. Never permit any firearm inside the jail except in some areas
where firearms are authorized.
COAD 11
b. Maintain 24 hour supervision of the offenders
c. Maintain a system of key control which shall include a accurate listing of all keys and a receipting
them. Never permit the offenders to handle keys or to study them.
d. Secure firearms and Anti-riot equipment in the armor where they shall be within easy reach of
the jail guard and yet afford maximum security access by offenders.
e. Supervise the proper use of tools and other potentiality dangerous articles such as bottles, acids,
kitchen knives, etc., and keep them out of offenders each when not in use.
f. Conduct regular offenders' count at least four (4) times within the 24 hour a day period.
Establish procedures which will ensure beyond doubt, that every offender is physically present or
accounted for, at every count.
g. Conduct frequent surprise searches of offenders and their quarters to detect contraband
h. Conduct frequent inspections of security facilities to detect tampering or defects. Develop plans
dealing with emergencies like escapes, fires assaults and riots. Make plans known and understood
by Jail personnel.
1. Never allow a jail guard to open the offenders' quarrels alone. At least, another guard should be
present.
j. Select carefully the offenders to be assigned as orderly or aide and maintain rigid control over
their activities. No offender should be allowed to assume any of the authority which belongs to the
jail staff or shall any offender be allowed to exercise authority, supervision and control over other
prisoners
E. DUTIES OF CUSTODIAL FORCE - Members of the custodial force shall have the following duties
and responsibilities:
a. To supervise and maintain order and discipline of offenders in housing units, those assembled
for religious services,
b. entertainment and athletics, during meals, classes, work details, bath and visits;
c. To censor offenders' mail To inspect security devices;
d. To maintain inner and outer perimeter security.
e. To escort offenders to courts, other authorized places of confinement and to hospitals in cases of
emergencies.
f. To insure custody and safety of those confined in jail.
g. To escort visitors within the jail premises.
h. To report any infringement of rules and regulations to proper authorities.
i. To inform the Warden of any Emergency case
j. To keep and maintain records of the offenders and
k. To perform such other duties as may be assigned by
i. Competent authority
F. DEFINITION OF TERMS
a. Commitment Order - A written order of the court or any other competent authority consigning
an offender to a jail or prison for confinement.
b. Contraband-Any article, item or things prohibited by law and/or forbidden by jail rules.
C. Escape - An act of getting out unlawfully from confinement or custody an offender.
d. Instrument of restraint a device, contrivance, tool instrument used to hold back, keep in, check or
control offender, eg., handcuffs, leg irons.
e. Jail-A place of confinement for offenders under investigation awaiting or undergoing trial, or
serving sentence.
f. Mittimus - A warrant issued by the court bearing its seals am signature of the judge, directing the
jail or prison authority to receive offenders for custody or service of sentence imposed therein.
g. Penology A branch of criminology which deals with management and administration of
offenders.
h. Rehabilitation - A program of activity directed to restore are offender's self-respect thereby
making him a law-abiding citizen after serving his sentence.
i. Safekeeping The temporary custody of a person for his own protection, safety or care, and that
of the community from him,
COAD 11
i. Offender - Either a prisoner o detainee confined in jail.
k. Detainee A person accused before a court or competent authority who is temporarily confined
in jail while undergoing or awaiting investigation, trial, or final judgment.
1. Prisoner - An Offender who is a convicted by final judgment.
3. ASSESSMENT
GENERAL INSTRUCTION: Read each question very carefully. Answer legibly, clearly and
concisely. Write your answer on a yellow pad paper. Do not write anything at the back of your
answer sheet. You may use another sheet of paper until completed. Students who are residing in
Tabuk should submit it personally to the CJJE OFFICE on February 25, 2021 (or you may submit it
earlier). Should you have any questions or clarifications, you may message me through my
messenger account (Reyna Dumaguing) or call my number (09455776672).
I. LEARNING CHECK:
A. As a general rule, special/unusual offenders should not be held in jails with other offenders.
Female offenders should be confined in separate institutions from men and so with other unusual
offenders. What is the importance of segregating special/unusual offenders from the other
inmates?
B. In your personal observation, what are the following guidelines that are not being strictly
implemented or observed by the custodial force in jail, security and control? Discuss its negative
consequences/impact in jail management.
4. REFERENCES
Revisa, Villaluz, Panganoron. "Institutional Correction." Wiseman Books Trading, Inc.,2020
