CALIBRATION CONTROL PROCEDURE
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1.0 Objective
The purpose of this procedure is to define calibration process of various monitoring
and measuring equipment used by PLATERLINE TECHNOLOGIES., INC. in order to
establish and maintain accurate monitoring and measuring equipment thereby
meeting customer’s quality requirements and specifications.
2.0 Scope
This documentation covers guidelines and methods of calibration and how monitoring
and measuring equipment are calibrated, repaired and controlled.
3.0 Definition of Terms
3.1 Control No: This is the individual alphanumeric assigned number to each of the
monitoring and measuring equipment.
For example:
SC-PR-0001
(Count Number)
(Location of equipment)
PR -
Production Department
EN -
Engineering Department
QC - Quality
Control Department
AD -
Administration Department
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(Monitoring
& Measuring Equipment Name)
(Machine Name)
3.2 Model Name of monitoring and measuring equipment: represents the type of
monitoring & measuring equipment usually identified in alphanumeric code per
manufacturer.
3.3 Serial Number: manufacturer assigned number of the monitoring & measuring
equipment.
3.4 Calibration/Verification Certificate: This is a formal certificate awarded to any
primary/secondary and calibrated monitoring & measuring equipment certifying
that the equipment is calibrated in accordance to the manufacturer’s
specification.
3.5 Calibration/Verification Report: This report is the result of the monitoring &
measuring equipment obtained at the time of calibration/verification.
3.6 Outside calibration (Off-site) - monitoring and measuring equipment that cannot
be calibrated / verified by QC Department due to limited standard equipment.
Therefore, monitoring and measuring equipment of this case are brought outside
for calibration/verification by accredited and certified calibration laboratory.
4.0 Reference Documents
4.1 Purchasing Procedure
4.2 Preventive Maintenance Procedure
4.3 Equipment Commissioning Procedure
5.0 Responsibility and Authority
5.1 Maintenance Department
5.1.1 Shall be responsible in administering the calibration and/or verification of
all monitoring and measuring equipment of PLATERLINE TECHNOLOGIES.,
INC.
5.1.2 Shall be responsible in establishing and monitoring the calibration and/or
verification schedule.
5.1.3 Maintenance Department Head shall be responsible in checking the
certificate of calibration or verification for each monitoring and measuring
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CALIBRATION CONTROL PROCEDURE
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equipment and assigning control and tag number to calibrated monitoring
and measuring equipment.
5.1.4 Coordinating with Purchasing Section in sourcing outside authorized
calibration center.
5.1.5 Maintenance Department Head shall be responsible for the inventory of all
monitoring and measuring equipment in the entire operation and control of
this procedure.
5.1.6 Responsible for making and keeping calibration or verification records or
reports obtained from the result of the entire calibration or verification
process conducted.
5.2 Monitoring and Measuring Equipment User
5.2.1 Shall be responsible in reporting to Maintenance Department any test
failure or discrepancy found during testing/inspection using the calibrated
equipment.
5.2.2 Shall be responsible for repair request for defective equipment.
5.2.3 Shall be responsible for proper handling and maintaining equipment set-up
during the process of calibration/verification process in case it is done in-
house.
5.2.4 Maintaining the cleanliness of the equipment.
5.2.5 Reporting to the responsible superior any nonconformity of the equipment.
5.2.6 Responsible in the disposition of monitoring and measuring equipment to
be scrapped.
5.2.7 Maintenance Section shall be responsible in delivering scrap value to
Admin.
6.0 Procedure
6.1 Calibration or Verification Procedure
6.1.1 Only Certified Calibration Institution traceable to any national/international
standard is allowed to calibrate or verify various types of monitoring and
measuring equipment in PLATERLINE TECHNOLOGIES., INC.
6.1.2 Result of calibration or verification must be recorded.
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CALIBRATION CONTROL PROCEDURE
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6.1.3 Calibration or verification stickers and certificate shall be attached to the
equipment that is already undergone calibration.
6.1.4 Calibration or verification certificate shall be kept by Maintenance
Department to any monitoring and measuring equipment calibrated in-
house or externally.
6.1.5 Schedule of calibration or verification shall be established and fully
monitored by Maintenance Department based on calibration or verification
stickers due dates. Records of each equipment and devices must be kept
by Maintenance Department.
6.1.6 Any standard for calibration or verification that will expire shall be
calibrated or verified by Maintenance Department either external
calibration agency.
6.1.7 Only monitoring and measuring equipment under in-house calibration due
for calibration or verification shall be calibrated or verified by Maintenance
Department (qualified calibrator) using calibrated standard.
6.1.8 Maintenance Section Head shall verify result of calibration if it matched to
the required scale to be calibrated.
6.2 Purchase Order
6.2.1 Maintenance shall prepare then Purchasing to prepare the PO and contact
the calibration agency.
6.3 Receiving and Inspection
6.3.1 Maintenance Department head shall inspect all monitoring and measuring
equipment received if it conforms to its functional requirements based on
specification listed on the manual. In case no manufacturer’s
calibration/verification records received, qualified calibrator shall
calibrate/verify the new device received either in house or external.
6.4 Procedure for registration/issuance
6.4.1 All monitoring and measuring equipment received shall be registered
under Receiving /Issuance Registers and controlled by Maintenance
Department and shall make History Card for the new monitoring and
measuring equipment.
6.5 Monitoring and Measuring Equipment Control
6.5.1 Carrying In/Out Control and Transfer of Monitoring and Measuring
Equipment.
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1) All monitoring and measuring equipment pulled outside the company
and transferred to other area shall be monitored by Maintenance. The
concerned department must be informed to bring their respective
equipment to be calibrated to the engineering office for proper
documentation. Documentation shall include preparations of the
“Delivery Receipt” in which the Maintenance Head shall approve.
6.5.2 Control of Scrap Equipment
1) For monitoring and measuring equipment to be scrapped, Maintenance
shall verify then final approval to the General Manager for confirmation
to the reason of scrap page.
6.5.3 Loss of Monitoring and Measuring Equipment
1) Loss of monitoring and measuring equipment shall be reported
immediately to Maintenance Department by concerned Section after
filling up Loss Report.
2) Replacement of Loss monitoring and measuring equipment shall be
approved by the General Manager and President.
6.5.4 Repair and Maintenance of Monitoring and Measuring Equipment
1) All monitoring and measuring equipment for repair shall have a Trouble
Report Form and properly filled up by the requesting department.
2) All repaired monitoring and measuring equipment shall be calibrated or
commissioned prior to use whichever is needed after the said repair.
3) Each monitoring and measuring equipment repaired shall have Repair
History and recorded under Repair and Service Record.
6.6 Records in this procedure shall be maintained according to Control of Records
Procedure.
7.0 Attachments
7.1 Form 1 (Inventory Control)
7.2 Form 2 (Calibration/Verification Monitoring)
7.3 Form 3 (Loss Report)
7.4 Form 4 (Carrying In/Out Sheet)
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7.5 Form 5 (Trouble Report)
7.6 Form 6 (History Card)
7.7 Form 7 (Equipment History Card)
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This document is updated and
controlled if it bears the red
“CONTROLLED COPY” stamp.
Otherwise, please refer to the
Document Control Center (DCC)
for your updated copy.
