SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
Name:
Hadia Ijaz 221400060
Tooba Munir 221400093
Course:
Software design and Construction
Project Title:
Event Management System
Submit To:
Mam Sajiya Tariq
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
Introduction
Index Content
1. Project Title
2. Introduction
3. Scope
4. Functional Requirements
5. Non-Functional Requirements
6. Work-Breakdown-structure
7. Data-Flow-Diagram level-0
8. Data-Flow-Diagram level-1
9. Data-Flow-Diagram level-2
Introduction:
An Online Event Management System streamlines the planning and organization of events such as
weddings, conferences, and concerts. It simplifies tasks like scheduling, venue booking, budget
management, and vendor coordination. The system offers features for customizing events, sending
notifications, and making secure payments while ensuring accessibility through web and mobile
platforms. With tools for social media integration and performance analysis, it provides a stress-free,
efficient, and organized approach to event management.
Scope :
An Online Event Management System simplifies the process of planning, organizing, and managing
events such as weddings, conferences, and concerts. It streamlines key tasks, including scheduling,
venue booking, budget tracking, and guest management. Users can customize event details, manage
vendors, and send notifications, ensuring a tailored and efficient experience. The system integrates
secure payment options and connects with social media platforms for event promotion. Additionally, it
offers tools to analyze event performance through detailed reports. Accessible via web and mobile
platforms, the system provides a user-friendly interface that keeps all event-related activities organized,
secure, and stress-free. By automating complex processes, this system saves time and enhances the
overall effectiveness of event management for planners, vendors, and attendees.
Functional Requirements :
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
Sr . Functional Requirements :
1. Account Management:
1.1 Users shall be able to create an account by providing information about name
1.2 Users shall be able to create an account by providing information about email address
1.3 Users shall be able to create an account by providing about information password.
1.4 Users shall be able to log in to their account
1.5 Users shall be able to reset their password
1.6 Users shall be able to update their profile information (e.g., name, email, and contact
details).
2 . Event Planning :
2.1 Users shall be able to create events by selecting event type
2.2 Users shall be able to create events by selecting date
2.3 Users shall be able to add event themes
2.4 Users shall be able to add event guest capacity.
2.5 Users shall be able to add event location.
2.6 Users shall be able to create guest lists.
2.7 Users shall be able to import, guest lists.
2.8 Users shall be able to manage guest lists.
2.9 Users shall be able to schedule event activities
2.10 Users shall be able to set automated reminders for tasks.
2.11 Users shall be able to edit events as needed.
2.12 Users shall be able to delete events as needed.
3 . Vendor Management
3.1 Users shall be able to search for vendors (e.g., caterers, decorators, photographers)
based on their services.
3.2 Users shall be able to search for vendors (e.g., caterers, decorators, photographers)
based on their ratings.
3.3 Users shall be able to book vendors for their event through the platform.
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
3.4 Users shall be able to communicate with vendors through an integrated messaging
system.
3.5 Users shall be able to view vendor ratings.
3.6 Users shall be able to view vendor reviews.
3.7 Users shall be able to provide feedback for vendors after the event.
3.8 Users shall be able to provide ratings for vendors after the event.
4. Payment and Budget Management
4.1 Users shall be able to set budgets for their events.
4.2 Users shall be able to manage budgets for their events.
4.3 Users shall be able to track expenses.
4.4 Users shall be able to compare expenses to their budget.
4.5 Users shall be able to make secure payments for venue bookings.
4.6 Users shall be able to make secure payments for vendor services
4.7 Users shall be able to download invoices for completed transactions.
4.8 Users shall be able to generate invoices for completed transactions.
4.9 Users shall be able to view their payment history.
5. Customize Event Details
5.1 The system shall allow users to input a unique name for each event
5.2 The system shall allow users to select a date
5.3 The system shall allow users to specify the start and end times of the event.
5.4 The system shall provide a list of pre-designed themes (e.g., wedding, corporate,
birthday).
5.5 The system shall allow users to customize the theme by selecting colors, fonts, and
decorations
5.6 The system shall allow users to create tasks by providing a task name and description.
5.7 The system shall allow users to create tasks by providing a description.
5.8 The system shall enable users to assign deadlines to each task.
5.9 The system shall notify users when a task deadline is approaching.
5.10 The system shall send users a summary notification of event details.
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
5.11 The system shall notify users of pending payments.
Non_Functional Requirements:
Sr. Non_Functional Requirements
1. Performance:
1.1 The system should support at least 500 concurrent users without performance
degradation.
2. Scalability:
2.1 The system shall handle increasing workloads, including a growing number of events
and users, without affecting functionality.
3. Availability:
3.1 The system should have an uptime of 99.9% to ensure reliable access for users at all
times.
4. Security:
4.1 User data and payment information shall be encrypted using industry standards
(e.g., AES-256).
4.2 Implement multi-factor authentication (MFA) for account security.
5. Usability
5.1 The interface should be intuitive and require minimal training, with task completion
taking no more than 3 steps on average.
6. Accessibility:
6.1 The system shall comply with accessibility standards like WCAG 2.1 to support users
with disabilities.
8.Reliability
8.1 The system should recover from critical failures within 10 minutes to minimize
downtime.
9. Response Time:
9.1 Average page loading time shall not exceed 2 seconds under normal operating
conditions.
Work Breakdown Structure (WBS):
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
Data Flow Diagram
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SCD Hadia Ijaz 221400060 ,Tooba Munir 221400093 Event
Management System
Level-0
