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Data Collecting and Reporting

Data collecting and reporting are crucial processes in project management and business intelligence that help track performance and support decision-making. Data collection involves systematic gathering from various internal and external sources, while data reporting organizes and presents this information for stakeholders. Best practices for both processes include defining clear objectives, using reliable tools, and ensuring accuracy to facilitate better decision-making and improved communication.

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9 views3 pages

Data Collecting and Reporting

Data collecting and reporting are crucial processes in project management and business intelligence that help track performance and support decision-making. Data collection involves systematic gathering from various internal and external sources, while data reporting organizes and presents this information for stakeholders. Best practices for both processes include defining clear objectives, using reliable tools, and ensuring accuracy to facilitate better decision-making and improved communication.

Uploaded by

shavethitha11
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Data Collecting and Reporting

Data Collecting and Reporting

Data collecting and reporting are two interdependent processes used in project management, IT systems,

and business intelligence to track performance, evaluate progress, and support decision-making.

1. Data Collecting

What is Data Collection?

Data collection is the systematic gathering of information from different sources to gain insights into specific

areas such as project performance, system usage, customer behavior, or operational efficiency.

Components of Data Collection:

a. Data Sources:

- Internal Sources: Project management software, databases, system logs, team reports

- External Sources: Market research, APIs, client feedback, online tools

- Human Inputs: Surveys, interviews, time tracking sheets

- Automated Sources: IoT sensors, monitoring software, automated scripts

b. Data Types:

- Quantitative Data: Numerical values (e.g., time spent, costs, defects, performance metrics)

- Qualitative Data: Descriptive or subjective (e.g., user feedback, observations)

c. Methods of Data Collection:

- Manual Entry: Team members entering status updates

- Forms & Surveys: Feedback or progress checklists

- System Logging: Automatically capturing events or usage data

- API Integration: Pulling data from tools like Jira, GitHub, CRM systems

- ETL (Extract, Transform, Load): Moving and preparing large volumes of data
Data Collecting and Reporting

Best Practices:

- Define clear objectives

- Use reliable tools

- Ensure accuracy

- Comply with data privacy laws

2. Data Reporting

What is Data Reporting?

Data reporting is the process of organizing, summarizing, and presenting collected data in a way that

stakeholders can understand and use to make decisions.

Components of Reporting:

a. Types of Reports:

- Status Reports: Track project progress

- Performance Reports: Show metrics like system uptime, bugs fixed, time/cost variance

- Trend Reports: Show changes over time

- Dashboards: Real-time data visualization

- Custom Reports: Tailored to specific teams or purposes

b. Common Reporting Elements:

- Metrics & KPIs

- Visuals: Graphs, charts, maps

- Tables: Raw or processed data views

- Narratives: Written summaries

Tools Used for Reporting:

- Business Intelligence Tools: Power BI, Tableau, Looker


Data Collecting and Reporting

- Project Tools: Jira, Trello, MS Project

- Spreadsheets: Excel, Google Sheets

- Automation Platforms: Zapier, Power Automate

Best Practices for Effective Reporting:

- Know your audience

- Keep it simple and visual

- Use real-time data when possible

- Automate repetitive tasks

- Highlight key takeaways

Relationship Between Data Collection and Reporting:

- Data Collection: Inputs to the reporting process

- Data Reporting: Outputs used by management and stakeholders

Why It Matters in IT & Projects:

- Better decision-making through data-backed insights

- Faster response to issues

- Improved stakeholder communication

- Early detection of risks

- Easier compliance and auditing

Example:

In an IT project, data collection involves gathering bug counts, test case results, and sprint velocity. Reporting

presents this data in dashboards showing sprint progress, time logs, and resolved issues.

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