Format No.

OEV/SQA/PT/F/005

Supplier Quality Assessment Check List Issue Date: 01.09.2022

Rev. No./Date 00
Supplier Name: Mechwell Autotech Pvt. Ltd. Date:
06.10.2023

Supplier Code: Auditor (s) (SQA/SQI): Naveen Khatkar (Sr. Engg, SQA)

Plant Location Plot No. 20, Sector-25, Faridabad, Haryana - 121004 Participants: Mr. Rajesh Arya (Operation Head)
Mr. Rishabh Pathak (HOD, QA)
Mr. Amit Kumar (HOD, Production)
Part name(s): Telescopic Front Fork Assembly

Part number(s): Supplier Key Contact Phone No. (s) Rishab Pathak
9625654762

Safety Related Part ? Yes No Commodity:-

Automotive

Supplier Accreditation ISO 9001:2015 (Yes/No) - NO IATF 16949 (Yes/No) - NO ISO 14001 (Yes/No) - NO OHSAS 18001/ ISO 45001 (Yes/No) - Others (Please
NO Specify___________________)

Type of Audit: Initial Follow up

Previous Audit Rating (If done)

Reason for Evaluation :-

Yes No
New Supplier

Yes No
Existing Supplier with New Part (with different commodity) under development

Yes No
New Technology

Yes No
Supplier not meeting Quality & Delivery expectation after part approval

Yes No
Major spill / issue with supplier resulting in high risk to the OKAYA EV Business

Final Judgment:-
Approved Supplier Provisionally Approved Not Approved

Prepared By (SQA) Verified By ( HOD VD/SCM ) Approved By (HOD Quality )

Naveen Khatkar (Sr. Engg) B.M. Arora (VP-VD) Satyender Kr. Deshwal (Corporate GM)

Rating
CHECK LIST WHAT TO LOOK FOR COMMENTS
(0 ~ 4)
Quality Management System

Look for certificates & validity. Minimum expectation is ISO 9001:2015. Please refer
customer specific requirement in case of other expectations e.g. IATF 16949, ISO 14001
etc.
OR
Has the organization established the documented quality Organisation is currently not ISO 9001 / IATF 16949.
In case of Newly established organization look for Road map for ISO 9001:2015 / IATF
1 management system in accordance with ISO 9001 / IATF 1 However Road map is available to IATF Certification audit which will start
16949:2016 with target date for certification Audit / LOC with in six months of this audit .
16949 from Nov'23.
Suppliers which do not have any quality management system certification will be added in
approved supplier list as Provisionally approved .
Note: In case supplier fails to Provide copy of Certificate / LOC with in eight to twelve
months of this audit then supplier will not be approved.

Quality policy is available

But
Documented statement of a quality policy and quality a) Quality policy needs to be displayed at all desired location.
2 - Quality Policy should be available, and displayed 2
objectives b) Quality policy needs to be documented, currently no document number
available.
c) Training to be given down the line team regarding quality policy.

- Quality Manual according to ISO 9001: 2015 / IATF 16949:2016 or with a conversion Quality manual available - QM-01
3 A Quality manual 4
matrix. Scope, process linkage, organisation chart available in the quality manual.

Organisation chart is available - Doc. No. Annexure - 1

- Look for Organizations hierarchy structure with clearly defined processes and Process a) Departmental organisation structure not available.
4 Organization chart 2
owners b) R&R matrix available, but no authority/concerned person found for
supplier audits/upgradation.

Masterlist of procedure available - F-MR-10

Documented procedures required by ISO 9001:2015 / IATF
5 - List of Documented Procedure should be available 2 a) Distribution & retrieval record to be maintained for same. Currently no
16949:2016.
such records available.

Look for certificates & validity, To establish, document and maintain a procedure to identify
the Environmental aspects, Risks and Hazards associated with the activities, products and
services which have or can have significant impacts on Environmental, Health and Safety
Has the organization established the documented
of the employees and associates
6 Procedure in accordance with ISO 14001:2015 & ISO 0 Not Available.
OR
45001:2018
In case of organizations not certified for ISO 14001:2015/ ISO 45001/2018 - look for Road
map for ISO 14001:2015 / ISO45001:2018 with target date for certification Audit with in
twelve months of this audit .

Look for legal requirements such as (REACH , ROHS, ELV , CMRT etc. ) applicable to
Rule/Guidelines & plan not available for adhering the legal requirements.
7 Compliance of Legal & Other Requirements the organization, which are applicable to the environment aspects of its activities, 1
products, services, health & safety of employees and interested parties
Declaration is available on Company Letter Head.

Child labour policy available - Policy 05

Ensure that No violation of Human Rights/No child labour
8 Look for no child labour not working/Look for policy for Human Rights/Child labour 2 a) Flex board for "No Child Labour" not available.
Working on the Organisation
b) Policy not found for Human rights (Whistle Blowing Policy).

Procedure available - Control of document (PR-01)

a) Currently all documents are in soft copy while as per procedure
9 Documents / standard control - Look for Availability of documents with latest revision at the point of use 2
documents needs to be in hard with stamp on back side.
Masterlist of documents available - F/MR/01

Does the organization maintain a record of the date on Procedure/Guidelines available for ECN - PR-19
10 Records of Engineering changes implemented 1
which each change is implemented in production a) ECN tracker not available.

Rating
CHECK LIST WHAT TO LOOK FOR COMMENTS
(0 ~ 4)
Quality System Implementation By Management
Skill matrix not available.
Look for vision, Commitment for P,Q,C,D, Adequacy of resources e.g. – Adequate and skill Vision & Mission available.
11 Management commitment 2
man power, Toolings infrastructure etc. Contigency plan available - CP-01
Validation plan for contigency to be made & review.

Does the supplier’s top management ensure that quality Quality objectives targets decided (Targets sets randomely as no past data
12 objectives , are established at relevant functions and - Quality objectives are identified and monitored 1 available before Nov'22)
levels within the organization. But monitoring of actual data is not done.
Procedure for MRM available - PR-26
Do the management reviews include monitoring of quality
13 Policy, Business planned customer satisfaction metrics reports 1 Frequency for MRM - 6 months
objectives.
MRM data not evident during audit.

Procedure available for Internal Audit - PR -07

Does the supplier’s organization audits its quality Frequency - 6 months
Look for audit plan, schedules, audit reports,
management system to verify compliances with quality a) Change in frequency to be declare in procedure in case of market failure,
14 Records verification, auditors qualifications, 1
system requirements in addition to any quality major abnormaility in process.
audit analysis, Compliances to customer specific requirements
management system requirements b) Internal audit data not evident during audit.
c) Process & Product audit not done.

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Doc. No. : OEV/SQA/PT/D/012 , Rev No : 00 , Rev Date : 01.09.2022

 CSR available - ML-10
15 Final customer specific requirement review Look for customer specific requirement implementations and gaps 3 Total customer available in CSR - 3
CSR matrix to be update as suggested.

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Doc. No. : OEV/SQA/PT/D/012 , Rev No : 00 , Rev Date : 01.09.2022

 Manufacturing Process management
Incoming report available - F/QA/01
Look for Incoming control plan compliance,
* Does supplier have the robust incoming inspection Sampling plan not available.
16 reports, sampling plan, 3
process as per quality system requirement Incoming inspection standard available. Same needs to be shared with
Disposal of rejected parts & tested parts.
suppliers.

a) Masterlist of drawings not available.

Does supplier have latest drawing available with
17 Look for latest drawing 2 b) Distribution & retrieval record to be maintained for same. Currently no
production facility
such records available.

Guidelines for PFMEA available - PR-15

Is there a PFMEA available and is it acceptable (RPNs,
a) Review plan for PFMEA not available as defined in procedure.
18 numbers match Process flow and include special Look for PFMEA availability & adequacy, is it living document 2
b) Approval authority to be define to approve PFMEA
characteristics
PFMEA verified for Part No. 904024

Guidelines for CP available - PR-29

Is there a Process Control plan (PCP) available, and is it
19 Look for process flow diagram and check with current process flow 2 a) Review plan for CP not available as defined in procedure.
acceptable
CP verified for Part No. 904024

Are controls in place to ensure only approved incoming Under Inspection & Ok parts after inspection location available.
20 Look for incoming quality inspection procedure & implementation 2
material released for production? OK & NG Tags available but not in use.

Procedure for calibration available - PR-08

* Are all tools and gauge available and properly identified, Look for Calibration status, a) Frequency criteria to be define for calibration as currently frequency
21 1
calibrated and certified? Gauge availability as per control plan at work place defined for all instrument is N=1
b) Calibration records for fixtures & gauges not available.

* Are proper operator instructions available for each Look for work instruction,
22 4 WI & SOPs available on machine.
operation? control plan at work place

- Sufficient to run the job properly, including handling non-

23 Non-Conformity management system on shop floor 2 Separate Red bins to be provided on each machine.
conforming parts?

24 - Are boundary samples available to operators and in use? Latest Master samples/limit samples 2 Customer approved master samples/limit samples need to be display.

Rating
CHECK LIST WHAT TO LOOK FOR COMMENTS
(0 ~ 4)

Rule for Job setup available - WI-QA-05

25 Are job set-ups are performed and results are recorded Job set up records 4
Setup report available - PCS/904024/02

Does the supplier identify the product by suitable means Assembly code punching available on the FFT.
26 Product identification system for parts under mfg. & offline parts 1
throughout the product life cycle But no traceability avaibale for child parts assembled in final parts.

Procedure for NC available - PR-03

Does the supplier ensure that product which does not
Abnormality handling procedure - PR-07
27 confirm to product requirements is identified and Look non -confirm management procedure & compliance 1
a) Red bin data available but working is not as per guidelines defined in
controlled to prevent its unintended use or delivery.
procedure.

TNI not available.

Do the operators understand the instructions? Have
28 Look or interview the operator for on job training 1 Training plan not available.
operators been properly trained?
OJT records available.

Leakage sample available at leakage testing station.

* Are Master Parts available to confirm inspection and
29 Look for masters, for validation i.e. leak test masters, Sensor test master etc. 2 a) Monitoring sheet to be start to validate machine with sample.
error proofing devices? (not applicable for alloy supplier)
B) Hooter/Siren system to be installed for NG part in machine.

Preventive Maintenance Calendar Plan vs. Actual

* Is there a preventive maintenance plan on tools, Maintenance procedure available - PR-14
30 Preventive Maintenance check sheet adherence with checking method 1
equipment, auxiliary equipment--is it followed? Maintenance plan not available.

Discussed with Manish at leakage testing.

Are operators aware of the special characteristics & pass
31 Interview with operators & verify the controls on critical characteristics 4 He is aware about the leakage testing, machine validation with leakage
through characteristics
part.

a) SPC guideline not available.

Where the Process Control Plan calls for SPC is the data b)SPC plan not available.
32 Does the data make sense and are reasonable control limits shown? 1
properly recorded? SPC sheets available submitted to customer at time of PPAP (Part No.
904024)

Procedure for calibration available - PR-08

Calibration plan available - F/QA/07
* Does supplier is having effective gauge and calibration Master list of equipment, Certificate of masters,
33 3 Instrument are new & added in april.
system calibration result records
a) Sheet to be implemented for daily verification/mistake proof with masters
of instruments used for Job Setup & 100% inspection.

MSA guideline available.

Does the organization conduct measurement system
a) MSA plan not available.
34 analysis for measurement systems referenced in the Measurement system analysis results 2
MSA sheets available submitted to customer at time of PPAP (Part No.
control plan?
904024)

* Does packaging and material handling protect parts from 5S maintained in assembly area & FG area.
35 Look in plant tour 2
damage? At Bop parts location different commodity material available in same bin.

Initial Supply Control. PR-12

36 Initial Supply Control Verification of system for initial supply control & Record of initial supply 2 IPP Tag available - F-TG-05
a) Tracker not available.

37 4M Change Control Verification of system for 4M change control & relevant record 0 4M sheet & data not evident during audit.

Management and competence level

Does supplier management review the new development Procedure for NPD - PR-09
38 projects phases as at adequate interval in order to ensure Look for timing plans, project reviews & minutes 1 Time plan - F-NPD-28
timely completion of project Currently no APQP activity done for any customer.

Procedure for supplier selection - PR-22

Approved supplier list available - ML-01
Base of supplier selection - Market Value.
Does the supplier ensure that purchased products confirm Look for supplier selection system, Approved supplier list, a) But as procedure for supplier selection available now, so audit
39 2
to specified purchase requirements. compliance to regulatory requirements, Purchase order adequacy needs to be done.
b) Approved supplier list to be updated as suggested (Calibration,
service provider & supplier categories needs to be add)
c) Audit plan not available.

a) FIFO tags not available on BOP parts.

Look for Storage condition, Evidence of FIFO, Control of obsolete products, Preservations b) IN/Out guidelines followed on FG parts.
40 Storage and inventory management 2
methods, Storage of customer supplied parts. c) Stickers to be put on FG material for ease of FIFO identification
as suggested.

Does the supplier has a process to track, collect and analyze field failures?
41 Field failure analysis (facility, action plans)
Is a clear physical area demarcated for this purpose?
2 Warranty/Customer returned material locations to be defined.

Look for short term and log term corrective actions , Root cause analysis by problem Procedure for customer complaint handling PR-13
42 * Corrective and Preventive action Management solving tools, Response to customer, Corrective action impact, Standardization of the 4 Time define to submit countermeasure - 7 days
actions. Customer complaint tracker - F/QA/13

APQP Matrix - F-NPD-10

Look for timing plan, design reviews, CFT Approach, customer input review, feasibility CFT Team - F-NPD-11
Does the supplier plan, design and control the product
43
during Product development
review, Output of process designs, Cost targets, Design and manufacturing process 1 Feasibility Review - F-NPD-13
review minutes, Facility planning, APQP status reporting APQP review sheet - F-NPD-20
Currently no APQP activity done for any customer.

APQP Management
* Does the supplier confirm to a product and process Look for AIAG PPAP process compliance or equivalent customer approved process or PPAP Available for part no.904011.
44 3
approval procedure recognized by the customer. customer requirements or std. compliance Customer approved PSW required.

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 84
Audit Score:- 47.73%
Audit Result:-
Grade:- D
Rating Criteria :- 0 Requirement not addressed Auditor's Comment:-
1 Requirement addressed but not followed Supplier related system needs to be strengthen as all the parts are
2 Requirement addressed but partially followed BOP.
ISO/IATF certification is must.
3 Requirement addressed & opportunity for improvement exists
4 Fulfilling the requirements
(Rating 0 - 3 need corrective action plan from suppliers)
ACTION PLAN TARGET DATE:-
BULLET POINTS** (Supplier must qualify individual bullet point, if supplier gets '0' rating at any point the overall grade will be drop down one step from 'A' TO 'B' & 'B' TO 'C' & 'C' TO 'D').
** Has the organization established the documented
Suppliers which don't have any quality management system certification, they will be
1 quality management system in accordance with ISO 9001 / If supplier has 0 rating- mark it red, provide the rest green marking
provide copy of Certificate/LOC within eight to twelve months of this audit.
IATF 16949

23 & ** Does supplier has control of non-conformity throughout Supplier will be designed system for the same & close the observation within one
If supplier has 0 rating- mark it red, provide the rest green marking
27 the organization. month with permanent countermeasure details.

** Does supplier has control of material traceability from

Supplier will be designed system for the same & close the observation within one
26 incoming to dispatch (outsource process also included i.e. If supplier has 0 rating- mark it red, provide the rest green marking
month with permanent countermeasure details.
Heat treatment, Plating etc.)

** Does supplier has control of 4M change control & Supplier will be designed system for the same & close the observation within one
37 If supplier has 0 rating- mark it red, provide the rest green marking
relevant record month with permanent countermeasure details.

Grading Guidelines
Grade Audit Score Result Remarks/Justification
Risk Assessment & initial audit check list for
RM & BOP supplier
"A" above 80% Supplier Capable, Good Supplier, Preference to be give for new business allocation in-case of supplier achieve "A" or"B" grade ,on going
up gradation from "B" to"A" or improvement in "A"
grade rating will be assessed & determined by audit
check list for RM & BOP
"B" 71% to 80% Acceptable Supplier nominated to business to OKAYA EV, with commitment to achieve "A" grade in-case of supplier level "C" rating & conditionally
accepted for nomination than supplier to be effective
closure of non-conformance raised during initial audit
cum risk assessment, subjected to effective closure
and accepted by SQA for "B" grade in limited re-
Conditionally Accepted subjected to effective closure of all issue raised during initial risk assessment before audit
"C" 61% to 70%
start of production For supplier having "D" rating have to take sufficient
time to improve & Re-Approach to VD/SCM for next
action.
"D" 60% or below Supplier not capable, Drastic Improvement required

Note:- All * Mark point in this check sheet which is mandatory , If Supplier Score >70% then ensure that he has to be achieve min. 50% score in individual Important points for qualify. According
to the Check sheet all overall score and important score points both points shall consider to Approved and qualify for the supplier.

Supplier Corrective Action Plan

Supplier Name : Mechwell Autotech Pvt. Ltd. Audit Date : 06.10.2023

Supplier commodity Front Fork Assembly Supplier Contact:- Rishabh Pathak / 9625654762 Action Plan Submission Date : 26.10.2023

Check
list Observations Corrective Action Responsibility Due Date
S.No
Top
1 Organisation is currently not ISO 9001 / IATF 16949. Need to get certification for ISO 9001 / IATF 16949. Managemnet/Rishab 25.10.2023
h Pathak

2-a a) Quality policy needs to be displayed at all desired location. Quality policy to be displayed at desrired location. Rishabh Pathak 30.10.2023

b) Quality policy needs to be documented, currently no document number

2-b Quality policy will be given doc. No. Rishabh Pathak 18.10.2023
available.

2-c c) Training to be given down the line team regarding quality policy. Training to be given to all the persons in the plant regarding quality policy of the organisation. Rishabh Pathak 18.10.2023

4-a a) Departmental organisation structure not available. Departmental organisation structure to be made. Rajesh Arya 28.10.2023

b) R&R matrix available, but no authority/concerned person found for supplier

4-b New responsibility of QA Head for supplier audit and upgradation to be added in quality manual. Rishabh Pathak 20.10.2023
audits/upgradation.

a) Distribution & retrieval record to be maintained for same. Currently no such

5-a Document distribution and retrival to be adhere as per procedure. Rishabh Pathak 30.10.2023
records available.

Organization does not have the documented Procedure in accordance with

6 Road Map for ISO 14001:2015 & ISO 45001:2018 Certification to be made and adhered. Top Managemnet 30.10.2023
ISO 14001:2015 & ISO 45001:2018

7 Rule/Guidelines & plan not available for adhering the legal requirements. Procedure and plan to be made. Rishabh Pathak 05.11.2023

8-a a) Flex board for "No Child Labour" not available. Flex board to be displayed at desire location. Rishabh Pathak 30.10.2023

8-b b) Policy not found for Human rights (Whistle Blowing Policy). Whistle blowing policy to be mader and displayed at desired location Rishabh Pathak 30.10.2023

a) Currently all documents are in soft copy while as per procedure documents
9-a All documents to be printed and distributed as per procedure. Rishabh Pathak 30.10.2023
needs to be in hard with stamp on back side.

10-a a) ECN tracker not available. ECN Tracker format to be made and adhered. Rishabh Pathak 21.10.2023

11 Skill matrix not available. Skill matrix to be made by following procedure Rajesh Arya 30.10.2023

11 Validation plan for contigency to be made & review. Validation plan to be made and reviewed as suggested by auditor. Rishabh Pathak 05.11.2023

12 Quality Objectives monitoring of actual data is not done. Quality Objective data to be monitored in actual and target to be set afterwards. Rishabh Pathak 05.11.2023

13 MRM data not evident during audit. MRM plan to be made and adhered Rishabh Pathak 05.11.2023

a) Change in frequency to be declare in procedure in case of market failure,

14-a Procedure to be updated Rishabh Pathak 28.10.2023
major abnormaility in process.

14-b b) Internal audit data not evident during audit. Internal audit plan to be made and adhered as per procedure Rishabh Pathak 05.11.2023

14-c c) Process & Product audit not done. Process & Product audit plan to be made and adhered Rishabh Pathak 05.11.2023

15 CSR matrix to be update as suggested. CSR matrix to be revised as suggested. Rishabh Pathak 30.10.2023

Incoming inspection standard available. Same needs to be shared with

16 Incoming inspection standard to be shared with supplier. Rishabh Pathak 30.10.2023
suppliers.

17-a a) Masterlist of drawings not available. Master list of drawings to be made Rishabh Pathak 30.10.2023

b) Distribution & retrieval record to be maintained for same. Currently no such

17-b Format for distribution and retrieval to be made and adhered Rishabh Pathak 30.10.2023
records available

18-a a) Review plan for PFMEA not available as defined in procedure. Review plan fro FMEA to be made Rishabh Pathak 30.10.2023

18-b b) Approval authority to be define to approve PFMEA Procedure to be updated Rishabh Pathak 28.10.2023

19-a a) Review plan for CP not available as defined in procedure. Review plan fro CP to be made Rishabh Pathak 28.10.2023

20 OK & NG Tags available but not in use. Tags to be taken in use Rishabh Pathak Immediately

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