Chapter 0 - Index

USER MANUAL
v2.1

DSBS BUSINESS MANAGEMENT SYSTEM

Presented by Deepsky Technology
 Introduce

 Deepsky Sdn Bhd is a multimedia company, which specializes in developing and marketing software for the
small and medium enterprise market.
 It has a proven track record of 10 years.
 In Malaysia, our clients have grown more than 3000 companies, which trust and use our products.

Course status features

 Guide you to key in customers and suppliers information, then could help to keep all the debtors and creditors
data. Second part is categories the product department, and set the individual product information. Let know
the interface and common button of the program. Discuss & analyses how to set the stock group & stock code

 Teach how to able handle all the business transactions, as stock opening, print delivery order, cash sales and
sales invoice.

 Show and tracking stock movement via unique reports, stock cards, month to date stock status reports. Stock
valuation reports, and the multi-sorted sales reports.

 When the products are ready set, then we will show you how to print out the barcode labels. Then will be more
focus on the stocks.

 Before start the point of sales, will train the staff fully understand and know how to function. Example like teach
to print out sales report by person, products, membership transactions. Also checking customer’s transaction
prices in history.
 After that is configuring the system setting to monitoring head quarter computer linking to your branches
computers. And leading you the newest way to do data transfer. Everything is via on-line even services from our
company to provide.

 See how and what you need resource, to do in your company accounting, like transfer money to cash book or
pay expenses. And show you how to print out reports from software, then get the figure is needs for accountant.

 Finally teach the customers how to set the chart of account, journal entries, customers and suppliers payments.
 After finish all the courses, inform to them that fully teaching already, if got problem/not clear can call us.
 When customer call, must ask what the problem & try to solve on phone.
 Confirm the time with customer before 1 or 2 day. Prepare the solution before go to customer.
 Table of Content
Chapter Page

1. Interface 1
A. System Login ...................................................................................................................................................................... 1
B. Main Menu ........................................................................................................................................................................... 2

2. Setting up Company Details 3

A. Company Information ....................................................................................................................................................... 4
B. Tax Information .................................................................................................................................................................. 6
C. Staff Information ................................................................................................................................................................. 9
D. Staff Attendance Histories ............................................................................................................................................... 10

3. Setting up Customer Details 11

A. Customer Information ...................................................................................................................................................... 12
B. Customer Opening ........................................................................................................................................................... 15
C. Customer Payment ........................................................................................................................................................... 16
D. Customer Credit Note ...................................................................................................................................................... 17
E. Customer Debit Note ........................................................................................................................................................ 18
F. Customer Knock-Off ........................................................................................................................................................ 19

4. Setting up Supplier Details 20

A. Supplier Information ....................................................................................................................................................... 21
B. Supplier Opening ............................................................................................................................................................. 22
C. Supplier Payment ............................................................................................................................................................. 23
D. Supplier Credit Note ....................................................................................................................................................... 24
E. Supplier Debit Note ......................................................................................................................................................... 25
F. Supplier Knock-Off .......................................................................................................................................................... 26
5. Setting up Stock Details 27
A. Stock Information ............................................................................................................................................................. 28
B. Set Stock Category ........................................................................................................................................................... 32
C. Set Stock Group ................................................................................................................................................................ 33
D. Set Stock Class .................................................................................................................................................................. 34
E. Stock Packaging ............................................................................................................................................................... 35
F. Promotion Setting ............................................................................................................................................................ 36
G. Item Mix & Match ............................................................................................................................................................ 37
H. Stock Opening .................................................................................................................................................................. 38
I. Stock Adjustment ............................................................................................................................................................. 39
J. Stock Transfer ..................................................................................................................................................................... 40

5. Setting up Purchases Details 41

A. Purchase Order ................................................................................................................................................................. 42
B. Purchase Invoice .............................................................................................................................................................. 43
C. Purchase Return ............................................................................................................................................................... 44

7. Setting up Sales Details 45

A. Sales Order ......................................................................................................................................................................... 46
B. Delivery Order .................................................................................................................................................................. 49
C. Sales Invoice ..................................................................................................................................................................... 50
D. Cash Sales ......................................................................................................................................................................... 51
E. Sales Return ...................................................................................................................................................................... 52
F. Point Of Sales .................................................................................................................................................................... 53
G. Redemption System ......................................................................................................................................................... 59

8. Setting up Accounting Information 60

A. Account Group .................................................................................................................................................................. 61
B. Account Journal Code ..................................................................................................................................................... 62
C. Account Opening ............................................................................................................................................................. 63
D. Journal Entry .................................................................................................................................................................... 64
 E. Official Receipt ................................................................................................................................................................. 65
F. Payment Voucher ............................................................................................................................................................. 66
G. GST Bad Debt ................................................................................................................................................................... 67
H. Bank Reconciliation ........................................................................................................................................................... 74

9. Reports 76
A. Sales Report ....................................................................................................................................................................... 77
B. Purchase Report ............................................................................................................................................................... 81
C. Stock Report ...................................................................................................................................................................... 84
D. Serial Number Report ...................................................................................................................................................... 88
E. Account Report ................................................................................................................................................................ 90
F. Debtor Report .................................................................................................................................................................... 94
G. Creditor Report ................................................................................................................................................................. 98
H. GST Report ....................................................................................................................................................................... 102
I. Stock Comparison ........................................................................................................................................................... 105
J. Barcode Printing ............................................................................................................................................................. 106

10. House Keeping 107

A. Other Setting ................................................................................................................................................................... 108
B. Other Function ............................................................................................................................................................... 110
C. Backup Database ............................................................................................................................................................ 113
D. Import Data ..................................................................................................................................................................... 114
E. Export Data ..................................................................................................................................................................... 115
F. Permission Setting ......................................................................................................................................................... 116

11. Staff Attendance 118

 Chapter 1 - Interface

A. System login

Key-in the user name & password to log-in to the system

Key-in the User Name

“ADMIN”

Key-in the password

“ADMIN”

Click on the „Quit‟

button to logout to
the program

Click on the „Login‟

button to login to the
program

1
 Chapter 1 - Interface

B. Main menu

Main menu show after successful login

2
 Chapter 2 - Company

2. Setting Up Company Details

- set up company, tax and staff details

(A) Company Information (C) Staff information

(B) Tax Information (D) Staff attendance histories

(A) (C)
Click on individual button
to create Company Details
or Staff Details
(B) (D)

3
 Chapter 2 - Company

A. Company Information
A.1 Company Information setting
- Create and set your company details

To generate code
automatically
To create a new record
cally
(1)
(2) To delete a record
(3)
(4)
(5) To search record

(6)
(7)

(8)
(9)
(10)
(11) To close this
window

(1) Assign a new company code (7) Company address

(2) Company name as registered (8) Contact number
(3) Company second name (9) Company fax number
(4) Company registration number (10) Email address
(5) Company GST registration number (11) Company home page
(6) Contact person of the company

4
 Chapter 2 - Company

A.2 Bill No. setting

- Setup bill no format

To generate code
automatically
To create a new record

cally

To delete a record

To search record

Choose Bill Type

To edit Bill Head

Bill Number Listing

Select bill number Running No.
and highlight to start auto count
edit

Close this
window

Create new To update after Delete Bill No.

Bill No. any change was
made

5
 Chapter 2 - Company

B. Tax Information

B.1 Input Tax

- Purchase tax code

Clicks to deactivate
Tax Code

To create a new record

Tax Default Input To delete a record

description

To search record

Remark for
Tax Code

Set tax rate

Choose Tax
Code type
Close this
window

6
 Chapter 2 - Company

B.2 Output Tax

- Supply tax code

Clicks to deactivate
Tax Code
To create a new record

Default Output To delete a record

Tax
description
To search record

Remark for
Tax Code

Set tax rate

Close this
window

Selection for deposit

posting account

7
 Chapter 2 - Company

B.3 Default Setting

- Set information and tax code

(1) GST system is activated

(2)
(3)
(4)
(5)

Fill up Tax
registered person
(owner)

Set Bad Debt

account posting Close this
window

Set Bad Deferred

account posting

(1) To active GST function

(2) Set default Input Tax Code
(3) Set default Output Tax Code
(4) Set Price with Tax inclusive
(5) Thick to activate sales discount with tax inclusive

8
 Chapter 2 - Company

C. Staff Information
- Record staff information

To generate code To Deactivate Staff

automatically Information

cally
To create a new record
(1)
(2)
To delete a record
(3)
(4)
(5) To search record
(6)
(7)
(8)
(9)
(10)
(11)
Create any password
(12) Example: ‘123’ Close this
window

(1) To assign staff code number (7) Contact number

(2) Fill up staff name (8) Address line 1
(3) Fill up staff name 2/ other name (9) Address line 2
(4) Name title (10) Address line 3
(5) Staff ages (11) Address line 4
(6) Identification card number/passport (12) Create staff password for attendance function

9
 Chapter 2 - Company

D. Staff Attendance Histories

- Record attendance history

(1) (2) (3)

(4) (5) (6) (7) (8)

Staff Attendance Report

(9) (10) (11)

(1) Select staff code (7) Attendance notes

(2) Start date search (8) Attendance time
(3) End date search (9) Click report to view attendance history
(4) History date (10) To delete record
(5) Staff code (11) To close this report
(6) Staff name

10
 Chapter 3 - Customer

3. Setting Up Customer Details

- Record customer information and payment. Click on individual button.

(A) Customer Information (D) Customer Credit Note

(B) Customer Opening (E) Customer Debit Note
(C) Customer Payment (F) Invoice Knock-Off

(A) (D)

Click on individual
(B) (E) button for
Customer Details

(C) (F)

11
 Chapter 3 - Customer

(A) Customer Information

- Record customer details

To generate code
automatically
Customer type example:
VIP, REGULAR Staff Create new record
(1) recustomer
(2) To delete a record
cally
(3)
(4) To search a record
Click if Tax Registered
(5)
(6) Print listing
(7)
(8)
Use for others delivery details “BRANCH” Birthday listing

Remarks for customer Setup preset

Point listing
(9)
(10)

Customer discount
preset
(11)
(12)
(13)
(14) Set point
(15)
To close this
Bill outstanding amount window

(1) Assign a new customer code (6) Tax registered date (11) Customer area
(2) First Name of the Customer (7) Choose Tax Code for this customer (12) Contact number
(3) Second Name of the Customer (8) Choose account group (13) Customer fax number
(4) Customer registration number (9) Contact person (14) Key-in term for this customer
(5) Customer GST registration number (10) Customer billing address (15) Customer email address

12
 Chapter 3 - Customer

A.1 Point Opening Setting

- Set customer starting point for membership

1.00 = RM 1.00

200

Set minimum Point collected &

sales to collect Remain
point

A.2 DO Details

Key-in branch
name
Contact person

Delivery address

13
 Chapter 3 - Customer

A.3 Search Customer

- To search customer information

„Search/sort Field‟
preset

Key Value is containing Sort/Search Field by: Filter Field: Click to choose Filter Text is the value of
of the sort/Search Field. criteria of the the Filter Field by
For example: Clicks to view search Clicks to view search Filter Field as criteria.
At Sort/Search by Field list. list. below: For example:
click on Payment 1. Equal At Filter Field clicks on
Method 2. More Than Date. At Criteria click on
At Key Value key-in 3. More than or “Equal” and at Filter Text
“Cash” and click on the equal key-in “01/01/15”,
Search Button, Customer 4. Less Than customer payment which
Payment which “CASH” 5. Less than or the payment date is on
will list. You can double equal 01/01/16 will be listed.
click on the listing to 6. Not equal You can double click on
view the entry for that 7. Begin with the listing to view the
Customer payment. 8. Containing entry for that customer
9. Between payment.

14
 Chapter 3 - Customer

(A) Customer Opening

- Input the outstanding amount into total

Key-in customer bill no. Customer name set by Reference no Key-in debit amount Company code set
Use your customer Customer Information. by Company
previous unpaid bill Choose your customer. Information. Choose
your input location.

Customer code set by Invoice date Bill description Key-in credit amount
Customer Information

Shows print view by To close this

Total amount list window

15
 Chapter 3 - Customer

(B) Customer Payment

- Key in customer payment. Payment for invoices.
Control by
“Sales Order”
To generate code
automatically

cally Create new record

(1) (8) recustomer
(2) (9)
To delete a record
(3)
(4)
To search a record
(5) (10)
Account Code
(6) (11)
Print listing
(7)
Amount received Auto matching
To clear all
matched

Bill no Bill date Bill description Bill type Bill amount Balance Key-in amount to
amount clear balance and
unmatched

To close this
Unpaid amount window

(1) Bill numbering (6) Payment into posting account

(2) Date create or payment date (7) Amount received from customer
(3) Select customer information (8) Determine by company location code
(4) Notes or remark for this payment (9) Click to select staff or sales person
(5) Select payment type, click to choose (10) Insert cheque or card number
(11) Insert cheque date

16
 Chapter 3 - Customer

(C) Customer Credit Note

- To reduced or discount the amount which needs to be paid.

To generate code
automatically
Create new record
(1) cally recustomer
Tax date
(2) (6) To delete a record
(3) (7)
(4) To search a record
(5)
Print listing

(8) (9) (10) (11) (12) (13) (14)

To close this
window

(1) Bill numbering (6) Reference Invoice no. (11) Credit Note amount
(2) Credit note date (7) Person in charge of this Credit Note (12) Choose GST tax code
(3) Click on the arrow button for selection of location of the record (8) Account code (13) Tax rate by percent
(4) Click on the arrow button for selection of the Customer Code (9) Account name (14) Tax amount
(5) Notes or remarks for this Credit Note (10) Account description
(11) Credit Note amount

17
 Chapter 3 - Customer

(D) Customer Debit Note

- Want to extra charges customer

To generate code
automatically

cally Create new record

(1)
Tax date recustomer
(2) (6)
(3) (7) To delete a record
(4)
(5) To search a record

Print listing

(8) (9) (10) (11) (12) (13) (14)

To close this
window

(1) Bill numbering (8) Account code

(2) Debit note date (9) Account name
(3) Click on the arrow button for selection of location of the record (10) Account description
(4) Click on the arrow button for selection of the Customer Code (11) Debit Note amount
(5) Notes of this Debit Note (12) Choose tax code
(6) Reference Invoice no. (13) Tax rate by percent
(7) Person in charge of this Debit Note (14) Tax amount

18
 Chapter 3 - Customer

(E) Customer Knock Off

Click on highlight
- For deduct or matching bill. Example: (Sales Return) entry
Clear all matched
Auto match amount
bill by highlight
to outstanding bill
Show Unmatched
Key in Customer Payment only
Code to Knock-Off
Show Outstanding
Invoice/Bill only
List of Credit Note
for customer

List of sales bill by

customer

To close this
window

19
 Chapter 4 - Supplier

4. Setting Up Supplier Details

(A) Supplier Information (D) Supplier Credit Note

(B) Supplier Opening Balance (E) Supplier Debit Note
(C) Supplier Payment (F) Supplier Knock-Off

(A) (D)
Click on individual
(E) button for Details
(B)

(C) (F)

20
 Chapter 4 - Supplier

(A) Supplier Information

- Record supplier information

To generate code
automatically

cally Create new record

(1) recustomer
(2)
To delete a record
(3)
(4) To search a record
(5)
(6) Print listing
(7)

Control
(8) purchase limit
(9)
(10) Invoice must be issued
before end of the month
(11)
(12)
(13)
(14)
(15)
(16) Bill outstanding
(17) amount

To close this
window

(1) Assign a New Supplier Code (7) Creditor Group (13) Supplier Area
(2) First Name of the Supplier (8) Supplier Contact Person (14) Contact Number of the Supplier
(3) Second Name of the Supplier (9) Billing Address of the Supplier – Line 1 (15) Fax Number of the Supplier
(4) Supplier registration number (10) Billing Address of the Supplier – Line 2 (16) Term of Supplier
(5) Supplier GST registration number (11) Billing Address of the Supplier – Line 3 (17) Supplier email address
(6) Supplier Tax Code (12) Billing Address of the Supplier – Line 4

21
 Chapter 4 - Supplier

(B) Supplier Opening

- Key-in supplier account balance

Assign bill number of Select supplier name Invoice Key-in debit Company code set
Supplier Opening reference amount by Company
balance invoice number Information. Choose
your input location.

Select supplier code Invoice Remarks or short Key-in credit amount

date description for
this Supplier
Opening Balance

Total amount Shows print view by Close this

list window

22
 Chapter 4 - Supplier

(C) Supplier Payment

- Payment entry for invoices.

To generate code
automatically

(1) cally Create new record

(8)
recustomer
(2) (9)
(3) To delete a record
(4)
(5) (10) To search a record
(6) (11)
(7) Key-in Paid amount Print listing
(12) (13)

To close this
window

(1) Assign a New Payment Voucher No (8) Company code

(2) Date of Payment Voucher (9) Sales person in-charge
(3) Click on the Arrow Button for selection Of Supplier Code (10) Key-in cheque or card no
(4) Short Note for Payment Voucher (11) Date of cheque
(5) Choose payment type (12) Match all payment
(6) Select payment from account (13) Clear all match
(7) Paid amount

23
 Chapter 4 - Supplier

(D) Supplier Credit Note

- Supplier want add extra charges.

To generate code
automatically
Create new
cally record
(1) Click to set GST Tax
(2) claim date To delete a
(3) record
(4)
(5)
To search a
(6)
record

Print listing
(7) (8) (9) (10) (11) (12) (13)

To close this
window

(1) Supplier Credit Note No. (8) Account Name

(2) Credit Note date (9) Account description
(3) Company code (10) Credit Note amount
(4) Sales person in-charge (11) Choose tax code base on good/services type
(5) Select Supplier Code/Name (12) Tax rate by percent
(6) Short notes for this Credit Note (13) Tax amount
(7) Account Code

24
 Chapter 4 - Supplier

(E) Supplier Debit Note

- Supplier offer discount or any other deduction.

To generate code
automatically

cally Create new record

(1) Click to set GST Tax
recustomer
(2) claim date
(3) To delete a record
(4)
(5) To search a record
(6)
Print listing

(7) (8) (9) (10) (11) (12) (13)

To close this
window

(1) Assign a New Supplier Debit Note No. (8) Account Name
(2) Debit Note date (9) Account description
(3) Company code (10) Debit Note amount
(4) Sales person in-charge (11) Choose tax code base on good/services type
(5) Select Supplier Code/Name (12) Tax rate by percent
(6) Short notes for this Debit Note (13) Tax amount
(7) Account Code

25
 Chapter 4 - Supplier

(F) Supplier Knock-Off

- For deduct or matching bill. Examples : (Purchase Return)

Auto match amount Clear all

to outstanding bill matched bill

Show Unmatched
Select Supplier Payment only
Code to Knock-Off
Payment Show Outstanding
Inv/Bill only

List of
payment/Debit
Note selected
Supplier

List of Purchase Bill

for selected
Supplier

To close this
window

26
 Chapter 5 – Stock

5. Setting Up Stock Details

(A) Stock Information (E) Set Stock Packaging (H) Stock Opening
(B) Set Stock Category (F) Promotion Setting (I) Stock Adjustment
(C) Set Stock Group (G) Item Mix & Match Setting (J) Stock Transfer
(D) Set Stock Class (H) Stock Opening
(I) Stock Adjustment

(A) (E) (H)

(B) (F) (I) Click on individual

button for details

(C) (G) (J)

(D)

27
 Chapter 5 – Stock

(A) Stock Information Select if

- Create new stock/inventory info Button selection for item/stock is
To generate code Allow POS Touch / unused
automatically Item Mix Restaurant function
& Match

Create new record

(1)
(2) To delete a record
(3)
(4)
(5) To search a record
(6)
(7)
(8) Stock Mix Ex-Change
(9) (17) Setting
Set point require for
Touch Pos Remark
redemption
(10)
(11)
(12) (18)
(13)
(14) Price Scale Function
(19)
(15)
(16) To open Barcode
Printing form

To close this window

(1) Assign a New Stock Code no (10) Selling price

(2) Stock Name (master) (11) Selling price 2
(3) Stock Name 2 (optional) (12) Selling price 3
(4) Click on the Arrow Button for selection of Category (13) Minimum selling price
(5) Click on the Arrow Button for selection of Stock Group (14) Cost price
(6) Click on the Arrow Button for the selection of Class Group (15) Minimum Quantity for stock availability
(7) Click on the Arrow Button for the selection of Mix & Match Group (16) Notes for remarks
(8) To assign the UOM of the stock details (17) Click on the Arrow Button for the selection of Stock Output Tax Code
(Example: Unit, Pc and etc) (18) Assign current stocks allow to be redeem & Point required for redemption
(9) Click on the Arrow Button for the selection of Stock Input Tax Code (19) Assign current stocks allow negative stock & showing current stock balance

28
 Chapter 5 – Stock

A.1 Apply Stock UOM

- create other stock Unit of Measurement (UOM)

To generate code
automatically
cally
Create new record

To delete a record

To search a record

Stock Mix Ex-Change

Setting

Touch Pos Remark

(1)
(2) (5)
(3) (6)
(4) (7) Price Scale
(8) Function
(9)
To open Barcode
System auto assign Printing form
To create new To delete price follow base
UOM current UOM price To close this
window

(1) Listing of UOM for current stock (6) Assign a price 2 for the stock
(2) Stock code/Barcode for current UOM (7) Assign a Price 3 for the stock
(3) UOM for current stock packing (8) Assign a Minimum Price for the stock
(4) Rate of Based UOM (have how many Unit inside this pack) (9) Assign a Cost Price for the stock
(5) Assign a retail price for the stock

29
 Chapter 5 – Stock

A.2 Apply Stock Picture

- Set stock information image

To generate code
automatically
cally
Create new record

To delete a record

To search a record

Stock Mix Ex-Change

Setting

Remarks for Touch

Click to browse Pos
locate picture file

Click to remove
picture Price Scale
Function

To open Barcode
Double click to Printing form
locate picture file

To close this
window

30
 Chapter 5 – Stock

A.3 Price Scale Function (Click on Export button)

How to use price scale function

(1) Select item code
(2) Click on generate hot key for auto key
(3) Select weight unit
(4) Select ‘confirm & export’ and choose price scale type and ‘OK’
(5) Close

(1) (2) (3) (4) (5)

Notes:
For use of price scale, is not allowed to use any alphabet in Stock
Information Code. Only 5 digit number can be used as example.

(7) (8) (9)

(6)

(1) Stock code

(2) Items description
(3) Assign hot key to use with price scale button
(4) Stock selling price
(5) Stock weight unit, select to choose more unit
(6) To show total records
(7) To clear all hot keys
(8) To generate hot key automatic
(9) To confirm list and export list to price scale machine

31
 Chapter 5 – Stock

(B) Stock Category

- Create stock category as your stock grouping exp; (Hardware= Category, screw= Stock information)

Click on the Set Stock Category button for the following windows

Set button for

touch POS

(1) Create new record

(2)
To delete a record
(3)
To search a record

(4)
(5)
(6)
To close this
(7) window

(1) Assign a Stock Category Code

(2) Description of the Stock Category
(3) Assign stock control or not for current category
(4) Click on the Arrow Button for selection of Sales Code – 100/001 for Sales
(4) Click on the Arrow Button for selection of Sales Return Code – 100/011 for Sales Return
(5) Click on the Arrow Button for selection of Purchase Code – 200/001 for Purchase
(6) Click on the Arrow Button for selection of Purchase Return Code – 200/011 for Purchase Return

32
 Chapter 5 – Stock

(C) Set Stock Group

- Group your stock/inventory

Click on the Set Stock Group button for the following windows

(1) Create new record

(2)
To delete a record

To search a record

To close this
window

(1) Assign a Stock Group Code

(2) Description of the Stock Group

33
 Chapter 5 – Stock

(D) Set Stock Class

- Stock classifications

Click on the Set Stock Class button for the following windows

Create new record

(1)
(2)
To delete a record

To search a record

To close this
window

(1) Assign a Stock Class Code

(2) Description of the Stock Class

34
 Chapter 5 – Stock

(E) Stock Packaging

- Make your own stock packaging exp; Hampers, gift set

Create new record

(1) (6)
(2)
(3) To delete a record
(4)
(5) To search a record

(7) (8) (9) (10) (11)

To close this
window

(1) Assign a New Stock Packaging Code (7) Key in stock code that include on this Packaging
(2) 1st Description name for the Stock Packaging (8) Description of the stock
(3) 2nd Description name for the Stock Packaging (9) Assign a quantity for the product in this packaging
(4) Create a UOM for this Stock Packaging (example: set, service) (10) Selling Price for the Stock Packaging Stock
(5) Notes of the Stock Packaging (11) Total cost of the product
(6) Account Posting for current Stock Packaging

35
 Chapter 5 – Stock

(F) Promotion Setting

- Set up promotion items with period setting and times.

Set New Promotion

To generate code
Date & Period
automatically

Create new record

To delete a record
Notes and remark
To search a record
(1)

To Import
a record
(2) (3) (4) (5) (6) (7) (18) (9)

To close this
window

(1) Either “Promotion” or “Member Discount” (5) Retail Price of the stock
can be choosing. To set “Promotion”, promotion date must be set (6) Discount %
(2) Select stock code (7) Discount %
(3) Items description (8) Discount amount
(4) Stock UOM (9) Retail Price after Discount

36
 Chapter 5 – Stock

(G) Item Mix & Match

- Create setting for items mix & match exp; (B4F1= Buy 4 Free 1 )

How to do Mix & Match

(1) Click on add button to create setting
(2) Fill up Information as example below
(3) Click ‘Save’ to confirm setting
(4) Select setting to edit Info

To delete setting

To close this
window

37
 Chapter 5 – Stock

(H) Stock Opening

- Bring forward last stock balance to new opening.

To generate code
automatically

Create new record

(1) (5)
(2)
(3) To delete a record
(4)
To search a record

(6) (7) (8) (9) (10) (11) (12)

To print a
record

To close this
window

(1) Stock Opening No. (7) Description of the stock

(2) Date of the Stock Opening (8) Key in the Stock Quantity
(3) Reference No for the Stock Opening (9) UOM of the stock
(4) Location of the Stock Opening (10) Unit Cost of the stock
(5) Notes of the Stock Opening (11) Sub Total of the stock
(6) Key in the stock code for the Stock opening record (12) Location of the stock

38
 Chapter 5 – Stock

(I) Stock Adjustment

- Manually adjust stock balance quantity as physical quantity.

To generate code
automatically

Create new record

(1) (5)
(2)
To delete a record
(3)
(4)
To search a record

To print a record
(6) (7) (8) (9) (10) (11) (12)

To Import
Entry

To close this
window

(1) Stock Adjustment No. (7) Description of the stock

(2) Date of the Stock Adjustment Created (8) Key in the Stock Quantity
(3) Reference No for the Stock Adjustment (9) UOM of the stock
(4) Location of the Stock Adjustment (10) Unit Cost of the stock
(5) Notes of the Stock Adjustment (11) Sub Total of the stock
(6) Key in the stock code for the Stock Adjustment record (12) Location of the stock

39
 Chapter 5 – Stock

(J) Stock Transfer

- Transfer stock to other branch or location.

To generate code
automatically

Create new record

(1) (6)
(2) To delete a record
(3)
(4)
To search a record
(5)

To print a record

(7) (8) (9) (10) (11) (12) (13) (14)

To Import bill
entry

To close this
window

(1) Stock Transfer No. (8) Description of the stock

(2) Date of the Stock Transfer Created (9) Key in the Stock Quantity
(3) Reference No for Stock Transfer (10) UOM of the stock
(4) From Location of the Stock Transfer (11) Unit Cost of the stock
(5) To Location of the Stock Transfer To (12) Sub Total of the stock
(6) Notes of the Stock Transfer (13) From Location of the stock
(7) Key in the stock code for the Stock Transfer record (14) To Location of the stock

40
 Chapter 6 – Purchase

6. Setting Up Purchase Order Details

(A) Purchase Order

(B) Purchase Invoice
(C) Purchase Return

(A) (B)
Click on individual
button for Details

(C)

41
 Chapter 6 – Purchase

(A) Purchase Order

- Make your order from supplier
To generate code by
automatically
Create new record
PO already
(1) transferred detail to (5) To delete a record
(2) Purchase Invoice (6)
(3) (7)
(4) To search a record

To print a record

(8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19)
To Import
To select Tax Bill Entries
inclusive/exclusive
manually

To close this
window

(1) Date of Purchase Order (11) UOM set by stock information

(2) Click on the Arrow Button for selection Of Supplier Code (12) Cost price
(3) Click on the Arrow Button for selection Of Supplier Name (13) Select box to key-in discount by percent % & price $
(4) Short Note for Purchase Order (14) Gross amount
(5) Reference No for Purchase Order (15) Amount inclusive GST
(6) Select payment term for order (16) Select box to choose Tax Code manually
(7) Location of Purchase Order (17) GST Tax rates
(8) Stock code (18) GST Tax amount
(9) Stock description (19) Tax adjustment by: RM 0.01 or –RM 0.01
(10) Key-in quantity

42
 Chapter 6 – Purchase

(B) Purchase Invoice Click to use

Click to import bill from
- Purchase invoice from supplier rounding
Purchase Order
To generate code by
automatically
Create new record
cally (5)
(1) Click to manually set GST Tax claim date (6)
(2) (7) To delete a record
(3) (8)
(4)
To search a record

(9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20)

To select Tax Directly send new

inclusive/exclusive purchased to
manually barcode printing
function

To close this
window

(1) Date of Purchase Invoice (11) Key-in quantity

(2) Click on the Arrow Button for selection Of Supplier Code (12) UOM set by stock information
(3) Click on the Arrow Button for selection Of Supplier Name (13) Cost price
(4) Short Note for Purchase Invoice (14) Select box to key-in discount by percent % & price $
(5) Reference No for Purchase Invoice (15) Gross amount
(6) Reference No Delivery Order (16) Amount inclusive GST
(7) Select payment term (Term set by Supplier Information (17) Select Tax Code
(8) Location of Purchase Invoice (18) GST Tax rates
(9) Stock code (19) GST Tax amount
(10) Stock description (20) Tax adjustment by: RM 0.01 or –RM 0.01

43
 Chapter 6 – Purchase

(C) Purchase Return

- Return your purchase due to wrong order or damage. Click to use
rounding
To generate code by
automatically
Create new record
(1) cally (6)
(2) Click to manually set GST Tax claim date
(3) (7) To delete a record
(4) (8)
(5)
To search a record

To Import
Bill Entries

(9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20)

To select Tax
inclusive/exclusive
manually

To close this
window

(1) Assign a New Purchase Invoice No (11) Key-in quantity

(2) Date of Purchase Return (12) UOM set by stock information
(3) Click on the Arrow Button for selection Of Supplier Code (13) Cost price
(4) Click on the Arrow Button for selection Of Supplier Name (14) Select box to key-in discount by percent % & price $
(5) Short Note for Purchase Return (15) Gross amount
(6) Reference No for Purchase Return (16) Amount inclusive GST
(7) Select payment term for Purchase Return (17) Select Tax Code
(8) Location of Purchase Return (18) GST Tax rates
(9) Key in Stock code (19) GST Tax amount
(10) Stock description (20) Tax adjustment by: RM 0.01 or –RM 0.01

44