Create Cost Center and Cost Center Group (BNM) PUBLIC
Purpose Error: Reference source not found 1
Master Data Script PUBLIC
SAP S/4HANA - 02-08-21
Create Cost Center and Cost Center Group
(BNM)
Table of Contents
1 Purpose
2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Required Organizational Units
2.4 Mandatory and Optional Master Data
2.5 Main Parameters for Data Creation
3 Overview Table
4 Test Procedures
4.1 Creating Cost Center Master Data
4.2 Creating Cost Center Group Master Data
4.3 Analytics
4.3.1 Where-Used List - Cost Centers Actual
5 Appendix
5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Optional)
Create Cost Center and Cost Center Group (BNM) PUBLIC
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1 Purpose
Cost centers represent organizational unit areas of responsibility to which financial costs can be assigned. Dividing an organization into cost centers allows
you to follow several goals.
Assigning costs to cost centers lets you determine where costs are incurred within the organization.
If you plan costs at cost-center level, you can check cost efficiency at the point where costs are incurred.
If you want to assign overhead costs accurately to individual products, services, or market segments, you need to further allocate the costs to those cost cen-
ters directly involved in the creation of the products or services. From these cost centers you can then use different methods to assign the activities and
costs to the relevant products, services, and market segments.
This enables you to valuate semi-finished and finished products in Product Cost Controlling (CO-PC), and to calculate contribution margins in Profitability
Analysis (CO-PA)
Cost center groups represent a hierarchical structure of cost centers known as the standard hierarchy. Each cost center that is created must be assigned to a
group in the standard hierarchy. This ensures that the standard hierarchy contains all the cost centers in the controlling group. When analyzing the standard
hierarchy, the SAP system automatically includes all cost centers.
Note that cost centers may be assigned to any number of alternative groups. However, alternative groups cannot be created when maintaining the standard
hierarchy.
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2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.
2.1 System Access
Sys- Details
tem
Sys- Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various
tem apps assigned to your role.
2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with
pages and predefined apps for the SAP Fiori launchpad and assign the business roles to your individual test users.
These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices .
Name (Role) ID (Role) Name (Space) ID (Space) Log
On
Cost Accountant - SAP_BR_OVERHEAD_ACCOUNTANT Overhead Ac- SAP_BR_OVERHEAD_ACCOUNTANT
Overhead counting
2.3 Required Organizational Units
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects
the structure of your company. The master data represents cost centers and cost center groups, depending on the operational focus of your company.
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Data Ob- Used in Data Mandatory / Com-
ject Segment Optional ments
Controlling General Data Mandatory
Area
Company Organizational Mandatory
Code Units
2.4 Mandatory and Optional Master Data
Cost center and cost center group master data records may refer to other master data. The following table gives an overview of optional and mandatory
master data objects to be used in a cost center data record.
Master Data Used in Data Mandatory / Com-
Object Segment Optional ments
Hierarchy Area Organizational Mandatory
Units
Business Area Organizational Optional
Units
Functional Area Organizational Optional
Units
Profit Center Organizational Optional
Units
2.5 Main Parameters for Data Creation
This scope item has no business conditions.
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3 Overview Table
This scope item consists of several process steps that are listed in the following table:
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the
typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step Business Role Transaction/App Expected Results
Creating Cost Center Master Data Cost Accountant - Manage Cost Centers (F1443A) Cost centers can be created according to new business
[page ] 7 Overhead requirements.
Creating Cost Center Group Master Cost Accountant - Manage Cost Center Groups Cost center groups can be created according to new
Data [page ] 9 Overhead (F1024) business requirements.
Where-Used List - Cost Centers Ac- Cost Accountant - Where-Used List - Cost Centers
tual [page ] 11 Overhead (F3549)
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4 Test Procedures
This section describes procedures for each process step that belongs to this scope item. You can use these procedures also for testing the master data cre-
ation.
4.1 Creating Cost Center Master Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date
Business
Role(s)
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity
Standard Hierarchy Node 0001
When creating the very first cost center in the productive system, you must enter the value 0001 in the Standard Hierarchy Node field. This establishes the
top level node 0001 in the hierarchy. Once the very first cost center in the system is created, the Standard Hierarchy node 0001 is also created automati-
cally. Cloud default content is always shipped with Standard Hierarchy 0001 and must be used as the top level.
Procedure
Test Test Step Name Instruction Expected Result Comments
Step
#
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The Start page appears.
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Test Test Step Name Instruction Expected Result Comments
Step
#
2 Access the SAP Fiori Open Manage Cost Centers (F1443A). Open Manage Cost Centers
App screen opens.
3 Create a New Cost To create a new cost center, choose the + (Create New Cost Center)
Center button.
4 Enter New Cost Cen- In the General Information tab, make the following entries: A new section opens, show-
ter ● Cost Center: <Text> ing General Information.
● Name: <Text>
● Description: <Text>
● Person Responsible: <Person Responsible>
● Valid From:<01/01/2017>
● Valid To:<12/31/9999>
● Cost center category: <Cost center category>
Choose Continue.
Optionally, you can change default values for valid dates and choose
a reference from existing cost center master data.
5 Enter Cost Center In the Organizational Data tab, on the Cost Center screen, make the Selection scrolls, showing Entering a com-
Organizational Data following entries: Organizational Data. pany code is op-
● Standard Hierarchy Node: <0001> tional
● Company Code: <Company Code>
● Functional area: <Functional area>
● Profit Center: <Profit Center>
For PSM Only:
PSM fields will be available for input after company code 1730 is se-
lected.
Fund: <Fund>
Fund Fixed Assignment: <Yes/No>
Grant: <Grant>
Grant Fixed Assignment: <Yes/No>
Functional Area Fixed Assignment: <Yes/No>
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Test Test Step Name Instruction Expected Result Comments
Step
#
“Fixed assignment” check box for Functional Area, Fund and Grant
will open up only after entering respective master data
Budget carrying cost center: <Cost center>
Budget availability control profile: <Profile>
Budget availability control is active: <Yes/No>
6 Save Your Data Choose Save. The cost center is created
and saved.
4.2 Creating Cost Center Group Master Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date
Business
Role(s)
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity
Prerequisite
For this chapter, the Basic Data for the material have to be already filled out as described in chapter Creating Cost Center Master Data [page ] 7 Start this
procedure after you have saved the Master Data entries in the previous chapter.
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Procedure
Test Test Step Name Instruction Expected Result Com-
Step # ments
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant The Start page appears.
- Overhead.
2 Access the SAP Fiori App Open Manage Cost Center Groups (F1024).
3 Create a New Cost Center In the Result List: Cost Center Group section, choose
Group New.
4 Enter New Cost Center On the Cost Center Group: New screen, make the fol- A new window opens, showing the Cost Cen-
Group lowing entries: ter Groups: New screen.
● Cost Center Group <Cost Center Group>
● Name<Name
Choose Save.
Optionally, you can choose a reference from existing
cost center groups.
5 Enter Cost Center Organ- In the new window Cost Center Groups: New, you can New master data is shown on the Cost Center
izational Data make the following entries: Groups: New screen.
On the top level, you can create new master data with
New:
● New child group: <Cost Center Group>
On lower levels, you can add with New:
● New child group: <Cost Center Group>
● New sibling group: <Cost Center Group>
On the top level, you can add existing master data with
Add:
● Add child group: <Cost Center Group
● Add cost center: <Cost Center>
● Add cost center range: <Cost Center(s)>
On lower levels, you can add with New:
● New child group: <Cost Center Group>
● New sibling group: <Cost Center Group>
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Test Test Step Name Instruction Expected Result Com-
Step # ments
● Add cost center: <Cost Center>
● Add cost center range: <Cost Center(s)>
6 Save Your Data Choose Save. The cost center group is created and saved.
4.3 Analytics
4.3.1 Where-Used List - Cost Centers Actual
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date
Business
Role(s)
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity
Purpose
This activity allows you to see where the cost centers are used in other master data such as activity type, profit centers, and actual cost allocations.
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Procedure
Test Test Step Instruction Expected Result Pass /
Step Name Fail / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad as
a Cost Accountant - Overhead.
2 Access the Open Manage Cost Centers The Manage Cost Centers view displays.
SAP Fiori App (F1443A).
3 Selection Cri- Make the following entries and
teria choose Go:
Cost Center : <your cost center>
4 Where Used Select the desired cost center and A report showing where the cost centers are currently used is displayed.
choose Where Used - Cost Centers. For details, you can select the Master data object type and drill in fur-
ther.
Note The Where-Used List - Cost Centers (F3549) app can also be used to determine where the cost centers are currently used.
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5 Appendix
5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Op-
tional)
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