A cover letter is a short document you send with your resume when applying for a
job. It introduces you to the employer and explains why you’re a good fit for the
job.
Steps to Write a Cover Letter
1. Start with Your Contact Information
At the top, include:
• Your name
• Your phone number
• Your email
• Date
• The employer’s name and company details
2. Greeting (Salutation)
• If you know the hiring manager’s name: “Dear Mr./Ms. [Last Name],”
• If you don’t know the name: “Dear Hiring Manager,”
3. Opening Paragraph – Catch Their Attention
• Mention the job title you’re applying for.
• Briefly explain why you’re interested in the position.
• If someone referred you, mention their name.
4. Second Paragraph – Show Your Skills
• Highlight your key skills and experience that match the job.
• Use examples of how you contributed in past jobs.
• Keep it concise and relevant to the position.
5. Third Paragraph – Why This Company?
• Show that you researched the company and explain why you want to work
there.
• Mention how your goals align with the company’s mission.
6. Closing Paragraph – Call to Action
• Thank the employer for their time.
• Express enthusiasm for the opportunity.
• Mention that you’re looking forward to an interview.
• Sign off with: “Sincerely, [Your Name]”
Cover Letter Example
[Your Name]
[Your Phone Number] | [Your Email]
[Date]
Hiring Manager’s Name
[Company Name]
[Company Address]
Dear Hiring Manager,
I am excited to apply for the [Job Title] position at [Company Name]. With my
background in [Your Relevant Experience], I am confident that my skills in [Key
Skills] make me a strong candidate for this role.
In my previous role at [Previous Company], I [describe a key achievement]. This
experience has equipped me with [mention a skill that matches the job]. I am
particularly drawn to this opportunity because of [mention something specific about
the company].
I would welcome the opportunity to discuss how my skills align with your team’s
needs. Thank you for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
Would you like me to customize it for a specific job?
