Operation Identification and Inspection Date
INSPECTION REPORT
The Inspection Report Form parallels the Streamlined Organic System Plan for all-organic crop production
Farm/Ranch/Business Name / Certification #
Names and Titles of Authorized Operation
Contact(s)
Names and Titles of other people present at
inspection
Inspector
Inspection Date
Arrival/Departure
On-Site Time
Type of Inspection (check all that apply): New Applicant Continuing Certification Continuing
Certification with New Production Location or Activity; Estimated harvest date:
Announced Inspection Unannounced Inspection Reinstatement Inspection.
Was any pesticide residue sampling conducted? No Yes If so, provide details:
1. Introduction / Operation Description: Describe conditions at the time of inspection, and any general
summary comments about the operation needed to complement the description in the client’s OSP. Note to
which standards (NOP) compliance is verified, including any additional certifications (international standards,
GAPs, etc)
2. Resolution of Issues and Action Items
List any previously identified issue, non-compliance, corrective action required, or request for further
information provided by the Certifier, a description of how it has been addressed; whether is it resolved, or is
pending further action.
3. Current Issues of Concern and Requests for Information (RFI) from the Operator
List any issues of concern or information requested of the Operator at this inspection.
4. List of Attachments
List attachments here or refer to section numbers of the OSP and IRF where documents are described, as
appropriate.
Key: C=Compliant; NC=Not Complaint; MIN=More Information Needed; R=Reminder; NA= Not Applicable
An * is indicated in the “Verification” box where descriptions should be included. Comments in other boxes are
optional, and may be included as needed or applicable.
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
OSP—general Is the OSP complete and current for this
operation? List any sections that have
been updated or corrected and included
with this report. Note in each section
below if any need further updating.
Land Do(es) the Land Requirements Form(s)
Requirements provide current and correct identification,
(LR) 1, 2, 3 and a map of each production site form
which organic production is to be sold?
LR 4a, b, and c Does each parcel have distinct, defined
Inspection Report Form Page 1 of 8
Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
boundaries and buffer zones that appear
adequate to prevent contamination? Are
these accurately described in the OSP?
Note any discrepancies or attach OSP
updates as needed. Include your
observations of adjacent land use and
contamination risks. Note any locations of
concern; where precautionary measures,
communication with neighbors, or
separation of buffer crop may be needed.
LR 4 If crops are produced in a buffer zone *
such that it cannot be sold as organic, do
producer records document buffer crop
disposition as non-organic? Describe
recordkeeping inspected.
LR 5 Is appropriate documentation of land use
history established, such that the land
is/will have been free of application of
prohibited materials for 3 years prior to
harvest of an organic crop?
Description of Does the OSP accurately describe all *
Operation (DO) current crop production operation: crops,
1, 2 production sites and marketing?
Describe any clarification needed,
including any crops, sites, markets or
certifications not listed.
DO 3 Does the OSP accurately describe soil
improvement, crop nutrient management,
and rotation practices? Do practices meet
all four goals of crop rotation? Describe
any issues that need further action.
DO 4 Is monitoring of soil improvement plans *
practices implemented as described in
the OSP?
DO 5 Does recordkeeping document compliant
soil and nutrient management, and crop
rotation practices? Describe field
observations and recordkeeping
inspected.
DO 6 Are all soil fertility materials used or
planned for use included in the
operation’s Materials List, with complete
source or brand name, formulation and
manufacturer, as needed to verify the
allowed status of each material? Submit
updates as needed.
DO 7 Does the operation use neither compost
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Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
nor manure, such that that OSP page is
non applicable and therefore not
included?
Compost and Does the OSP reflect current practices
Manure (CM) 1 related to use of compost and manure?
Describe your observations with respect
to a) nutrient conservation and cycling,
and b) contamination prevention, noting
any concerns you have about possible
sources of prohibited materials, heavy
metals or pathogens, and whether it is
related to organic integrity, accumulation
in the soil, or food safety of crops.
CM 2a Is the use of raw manure accurately *
described in the OSP; compliant,
including documentation of crops to which
it is applied, and the interval between
incorporation and harvest of crops for
human consumption? Are manure
sources included in the Materials List?
Describe any recordkeeping inspected.
CM 2b Is the use of compost that includes *
manure or animal products accurately
described in the OSP? Does
recordkeeping show compliance, either
by purchase documentation of compost
verified to comply with NOP regulations,
or in production records showing
compliance with 205.203? Are manure
sources included in the Materials List?
Describe recordkeeping inspected.
CM 2c Is the use of processed manure products *
accurately described in the OSP; with
appropriate recordkeeping to show
compliance with 205.203 and NOP
Guidance? Are processed manure
products included in the Materials List?
Describe recordkeeping inspected.
Natural Has the client appropriately described the *
Resources and natural resources of the operation?
biodiversity Describe your observations about the
conservation current status of natural resources,
(NR) 1a-e practices currently used, and
opportunities for maintaining or improving
them.
NR 2a-e Does the OSP accurately reflect the
operation’s practices for farm and land
Inspection Report Form Page 3 of 8
Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
stewardship that foster cycling of
nutrients, maintain or improve natural
resources, promote ecological balance,
and conserve biodiversity?
NR 3 Do monitoring and recordkeeping track *
and support implementation of the
effectiveness of the operation’s natural
resource and biodiversity conservation
plan? Describe recordkeeping inspected.
Seed and Does the OSP accurately reflect current
Planting stock use of annual seedlings, and different
(SP) 1 types of seed and planting stock, both
purchased or produced on farm?
SP 1 Does recordkeeping show all annual
seedlings to be certified organic, whether
purchased or produced on farm?
SP 1 Does recordkeeping show all seeds and *
planting stock to be either organic, or
untreated and non-GMO, including any
treatments or coatings listed as allowed?
Describe records reviewed.
SP 1 Does recordkeeping clearly show that *
organic varieties are commercially
unavailable from three sources that carry
organic seed? Describe recordkeeping for
this search, noting any exceptions or
potential weaknesses in the search
methods (e.g., searching companies that
do not carry organic seed).
SP 2 Does the producer appear to be making *
an effort to maximize or increase the
proportion of use of organic seed and
planting stock? Describe results of efforts,
progress or learning.
Pest Has the producer identified common *
Management pests—insect, mite, vertebrate, etc;
(PM) 1 diseases and weeds, including invasive
species, which may impact the operation?
PM 2, 3, 4 Has the producer identified, and is the
producer practicing preventative
strategies against each type of identified
pests (based on understanding of pest life
cycles, hosts and environmental
conditions that favor pest outbreaks)?
Note any areas for improvement or
additional needs for learning or technical
assistance.
Inspection Report Form Page 4 of 8
Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
PM 5 Does the producer practice monitoring of
pests according to the OSP description?
Are pest management materials used
only if other methods are insufficient?
Describe verification or recordkeeping
inspected.
PM 6 Are all pest management materials,
including spreaders, stickers, and
acidifiers, included in the Materials List?
Materials List Does the materials list include all *
(ML) 1 materials used? Are all materials
identified with sufficient detail to verify
their allowed status? Note any
exceptions, including materials used but
not listed; materials whose identity/status
needs to be clarified; or new materials
planned for use that need to be added to
this list. Describe OSP updates attached
or needed.
ML 2 Does recordkeeping include both:
a) documentation of purchase or sourcing
of all materials; and b) input application
records (including material, application
method and location, crop, date, and
rate)? Describe recordkeeping inspected
and note whether any information is
missing or unclear.
Audit Trail, Does recordkeeping show a clear and
Traceback, and continuous audit trail that can track each
Production organic crop from the field or origin to the
Verification (AT) point of sale or release of custody?
1
AT 2 Conduct and describe the results of at
least one traceback verification, noting
strong and/or weak links in the audit trail.
Do current practices on site match those
described in and attached to the OSP?
Attach an updated example, if applicable.
AT 3 Production Verification/Mass Balance:
Does the quantity of product sold
compare reasonably with the operation’s
estimated production capacity? Choose
one or more crops, and describe the
production verification audit you
conducted on each one. Include:
timeframe of production/harvest and
sales/remaining inventory, crop/variety,
Inspection Report Form Page 5 of 8
Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
land area on which this crop was
produced, and general condition of fields
any crops observed. Indicate the
source(s) of information you used to
determine reasonable yield ranges for this
crop in this region.
Labeling and Does the OSP include a current and
Representation accurate list of names, labels and brands
of Organic under which this operation markets
Product (LR) 1 product?
LR 2 Is a representative sample of each label
used included in the OSP, including a list
of product names that may be variations
on each label (for example, different
vegetables or fruits named on the same
label template)? Describe any private
labeling. Note any concerns.
LR 3 Does the OSP include, as far as can be
verified at inspection, all methods and
materials used to represent product as
organic? Note any concerns about
appropriate use and organic product
representation.
LR 4 If non-retail packaging is used, are lot
numbers displayed as described in the
OSP?
Contamination Does the OSP accurately describe risks
Prevention (CP) of contamination by prohibited materials,
1 plans and measures to reduce those
risks, and monitoring and recordkeeping
to verify and documentation?
List each area you inspected:
Water sources or storage;
Shared water systems;
Storage sites for organic inputs;
Farm equipment for fertilizer or pesticide
materials application, seeding, or harvest.
Equipment shared, custom, or not
dedicated to organic.
Packaging: containers re-used or treated
with synthetic fungicide;
Post-harvest handling equipment,
facilities or materials (chlorine in final
rinse <4PPM);
Food contact surfaces; cleansers or
sanitizers;
Crop storage facilities, ventilation and
cooling systems;
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Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
Material storage areas;
Facilities where product may be stored;
Pest management practices or materials.
Describe your observations and any
areas of concern.
CP 2 Does the OSP accurately describe: risks
of contamination of crops, soil or water by
heavy metals; a prevention plan or
measures to reduce those risks,
monitoring practices and recordkeeping?
Describe any areas of concerns.
CP 3 Does the OSP accurately describe risks
of contamination of crops, soil or water by
crop nutrients, a prevention plan or
measures to reduce those risks,
monitoring and documentation? Describe
any areas of concern.
CP 4 Does the OSP accurately describe risks
of contamination of crops, soil or water by
heavy metals, measures to reduce those
risks, monitoring and documentation?
Describe any areas of concern.
CP 5 Does the OSP accurately describe
risks of contamination of crops, soil, or
water by pathogenic organisms,
measures to reduce those risks,
monitoring and documentation? [This
question directly addresses three
organic regulations requiring the
organic producer to manage plant and
animal materials 205.203( c); crop
nutrients and soil fertility 205.203(d);
and to manage manure (205.239(e) in
a manner that does not contribute to
“contamination of crops, soil, or water
by plant nutrients, pathogenic
organisms, heavy metals, or residues
of prohibited substances…”.]
CP 6 Optional This question--optional because it is
question not directly related to NOP organic
regulations--extrapolates from the
three potential sources of
contamination specified in the organic
regulations (last 3 questions) to
address other potential sources of
Inspection Report Form Page 7 of 8
Operation Identification and Inspection Date
OSP section Verification and Explanations:
Inspector observation on site
Records or documents reviewed
Issues of concern
MIN
N/A
NC
C
R
Attachments: OSP updates,
sample records, labels, etc. --
provided and attached, or needed
and requested for submission
pathogen contamination food safety
hazards. List any observations or
concerns regarding the following
areas inspected:
Soil-, Water-, Air-, Human- or Animal-
borne pathogens:
Site and dust management;
Water for irrigation, facility cleaning,
product wash water, cooling and ice;
Pest management practices;
Pre-harvest assessment:
Animal (livestock, domestic animals,
wildlife) presence / intrusion and
Physical contaminants;
Harvest, Post-harvest handling, and
Packing (food contact surfaces:
equipment, containers, knives/tools;
Worker health, hygiene, illness, injury;
Transportation (field to packing area;
final product).
CP 7 Are all facilities used by this operation
listed in the OSP?
Note all facilities you inspected.
Is an organic certificate or storage
affidavit attached for each facility not
owned, as applicable?
Inspection Report Form Page 8 of 8
