DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

WASHINGTON, DC 20380

MCO P11000.14
LFF-1-hn1
3 May 1977

MARINE CORPS ORDER P11000.14 W/CH 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: Real Property Facilities Manual, Volume IX

Encl: (1) LOCATOR SHEET

1. Purpose. To promulgate guidance and instructions relating

to the management of Marine Corps real property, classes 1 and 2.

2. Cancellations. Chapter 5, parts A through L, of MCO P4400.22A;

MCO 11000.6; MCO 11000.8A; MCO 11011.20; and MCO 11016.7A.

3. Information. The information and instructions contained in this volume,

in conjunction with the other volumes of the Real Property Facilities Manual,
are issued for the guidance of personnel in matters concerning the management
of Marine Corps property, classes 1 and 2.

4. Recommendations. Recommendations concerning the contents of the Real

Property Facilities Manual, Volume IX, are invited and should be submitted
via the appropriate chain of command for evaluation.

5. Reserve Applicability. This Manual is applicable to the Marine Corps

Reserve.

6. Certification. Reviewed and approved this date.

DISTRIBUTION: IV1

Copy to: 8145001

PCN 102 113011 00

 DEPARTMENT OF THE NAVY
HEADQUARTERS UNITED STATES MARINE CORPS
WASHINGTON, DC 20380

MCO P11000.14 Ch 1
LFF-1-jm
19 Jun 1978

MARINE CORPS ORDER P11000.14 Ch 1

From: Commandant of the Marine Corps

To: Distribution List

Subj: Real Property Facilities Manual, Volume IX

Encl: (1) New page inserts to MCO P11000.14

1. Purpose. To transmit new page inserts to the subject Manual.

2. Action

a. Remove and destroy present pages iii, iv, and 3-7; and replace them
with corresponding pages contained in enclosure (1) hereto.

b. Remove and destroy pages C-1 and C-2 and replace them with new page
C-1.

3. Summary of Changes. To add a new paragraph on site approval of all class

II plant property and to replace Executive Order 11954 with the current
Executive Order 12030 dated 15 December 1977.

4. Change Notation. Significant changes contained in the revised pages are

denoted by an arrow ( > ) symbol.

5. Filing Instructions. This Change will be filed immediately following

the signature page of the basic Manual.

6. Certification. Reviewed and approved this date.

H. A. HATCH
Deputy Chief of Staff
for Installations and Logistics

DISTRIBUTION: IV1

Copy to: 8145001

PCN 102 113011 01

3
 MCO P1100.14
3 MAY 1977

LOCATOR SHEET

Subj: Real Property Facilities Manual, Volume IX

Location: ____________________________________________________
(Indicate the location(s) of the copy(ies) of this
publication.)

ENCLOSURE (1)

REAL PROPERTY FACILITIES MANUAL

RECORD OF CHANGES

Log completed change action, as indicated.

_____________________________________________________________________
| Change |Date of | Date | Date |Signature of Person |
| Number |Change | Received | Entered |Entering Change |
|_______________|________|__________|_________|________________________|
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|_______________|________|__________|_________|________________________|
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|_______________|________|__________|_________|________________________|
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|_______________|________|__________|_________|________________________|
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 REAL PROPERTY FACILITIES MANUAL

CONTENTS

VOLUME IX: MARINE CORPS REAL PROPERTY, CLASSES 1 AND 2

PAGE
HAPTER 1: MARINE CORPS SUPPLEMENT TO NAVFAC P-73

0100 GENERAL INFORMATION . . . . . . . . . . 1-1

0101 MARINE CORPS ADJUSTMENTS . . . . . . . . 1-1

CHAPTER 2: MARINE CORPS SUPPLEMENT TO NAVFAC P-78

0200 GENERAL INFORMATION . . . . . . . . . . 2-1

0201 MARINE CORPS ADJUSTMENTS . . . . . . . . 2-1

CHAPTER 3: MANAGEMENT OF MILITARY REAL PROPERTY

0300 PURPOSE . . . . . . . . . . . . . . . . 3-1

0301 BACKGROUND . . . . . . . . . . . . . . . 3-1

0302 POLICY . . . . . . . . . . . . . . . . . 3-1

0303 INFORMATION AND GUIDANCE . . . . . . . . 3-1

0304 ACTION . . . . . . . . . . . . . . . . . 3-1

0305 GUIDELINES, GENERAL POLICIES, AND

CRITERIA FOR THE RETENTION AND DISPOSAL
OF MARINE CORPS FACILITIES . . . . . . . 3-1

0306 DEFINITIONS . . . . . . . . . . . . . . 3-3

1. Not Utilized . . . . . . . . . . . . 3-3

2. Underutilized . . . . . . . . . . . 3-3

3. Not Being Put to Optimum Use . . . . 3-3

0307 RETENTION CRITERIA . . . . . . . . . . . 3-3

1. Utilization Factors . . . . . . . . 3-3

2. Economic Factors . . . . . . . . . . 3-3

a. Facilities Currently in
Use . . . . . . . . . . . . . . 3-3

b. Unused Facilities Earmarked

for Mobilization Use . . . . . . 3-4

0308 DISPOSAL CRITERIA AND PROCEDURES . . . . 3-4

0309 REAL PROPERTY TRANSFERS . . . . . . . . 3-5

1. Purpose . . . . . . . . . . . . . . 3-5

2. Background . . . . . . . . . . . . . 3-5

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 REAL PROPERT FACILITIES MANUAL

PAGE
0310 ESTABLISHMENT OF THE ACTIVITY
UTILIZATION MAP . . . . . . . . . . . . 3-5

1. General Information . . . . . . . . 3-5

2. Layout of Utilization Map . . . . . 3-6

0311 GSA PROPERTY AND INSPECTION SURVEY . . . 3-6

1. General Information . . . . . . . . 3-6

2. Definition . . . . . . . . . . . . . 3-6

3. Procedures . . . . . . . . . . . . . 3-6

>0312 SITE APPROVAL FOR ACQUISITION OF

CLASS II PLANT PROPERTY . . . . . . . . 3-7

CHAPTER 4: INVENTORY OF MILITARY REAL PROPERTY

0400 PURPOSE OF INVENTORY . . . . . . . . . . 4-1

0401 BACKGROUND . . . . . . . . . . . . . . . 4-1

0402 RELATED PROGRAMS . . . . . . . . . . . . 4-1

0403 DISCONTINUED REPORT . . . . . . . . . . 4-2

0404 DELEGATION OF AUTHORITY . . . . . . . . 4-2

0405 ACTION OF MARINE CORPS ACTIVITIES . . . 4-2

0406 FORMS UTILIZED . . . . . . . . . . . . . 4-2

APPENDIX A: FEDERAL MANAGEMENT CIRCULAR

73-5 . . . . . . . . . . . . . . . . A-1

APPENDIX B: FEDERAL PROPERTY MANAGEMENT REGULATIONS

(AMENDMENT H-88 MARCH 1975) . . . . . . . . . B-1

>APPENDIX C: EXECUTIVE ORDER 12030 . . . . . . . . . . . . C-1

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 REAL PROPERTY FACILITIES MANUAL

CHAPTER 1

MARINE CORPS SUPPLEMENT TO NAVFAC P-73

0100. GENERAL INFORMATION. NAVFAC P-73 was prepared by the Naval

Facilities Engineering Command (NAVFACENGCOM) for use by the Department
of the Navy. With a few basic exceptions, the requirements of the Navy
and the Marine Corps classes 1 and 2 real property instructions are the
same. The primary reason is that the Navy and Marine Corps are governed
by the same Department of Defense (DOD) and Secretary of the Navy (SECNAV)
regulations. Since the NAVFACENGCOM is the real estate agent for the Marine
Corps, it simplifies matters when the Navy and Marine Corps have the same
basic orders. The major differences arise when the approval of the
Commandant of the Marine Corps is required in NAVFAC P-73. The minor
differences are when NAVFAC P-73 refers to the Navy chain of command and
does not include the Marine Corps chain of command (or activities).
Therefore, in all instances where reference is made to Navy, in the NAVFAC
P-73, it should be interpreted to be applicable to the Marine Corps. In
instances where approvals are required by the engineering field divisions
(EFD’s) of NAVFACENGCOM, major claimant, or NAVFACENGCOM, it should also be
interpreted to include the Commandant of the Marine Corps (Code LFF).

0101. MARINE CORPS ADJUSTMENTS. Marine Corps activities responsible for

classes 1 and 2 real property will observe the instructions contained in
paragraph 0100 when referring to NAVFAC P-73.

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 REAL PROPERTY FACILITIES MANUAL
CHAPTER 2
MARINE CORPS SUPPLEMENT TO NAVFAC P-78

0200. GENERAL INFORMATION. NAVFAC P-78 was prepared by the NAVFACENGCOM

for use by the Navy and Marine Corps. With few exceptions, the actions
required by Marine Corps reporting activities are clearly defined. These
exceptions relate primarily to those portions addressing related Facilities
Planning and Programing Systems (FP&PS) of the Navy and Marine Corps. While
both these systems are compatible, the responsibilities for preparation,
submission, and formats in the FP&PS vary for the Marine Corps from that
of the Navy. Incorporation of variances in the basic document can be
accomplished immediately by pen and ink changes for Marine Corps use.

0201. MARINE CORPS ADJUSTMENTS. Marine Corps activities responsible for

reporting classes 1 and 2 real property inventory will observe the following
in the use of NAVFAC P-78:

1. In all instances where reference is made to "Navy," it should be

interpreted to be applicable to the "Marine Corps."

2. In all instances where it states that "The determination is made during

an engineering evaluation of existing assets by EFD personnel and must be
concurred in by the activity commanding officer," interpret to read "The
determination is made during an engineering evaluation of existing assets
made by assigned representatives of the commanding officer with assistance
from the EFD (if required), and approved by the commanding officer."

3. In all instances where the activity disposal forms (ADF’s) are prepared
by the "EFD or EFD Code 201," it should be interpreted to read "by the
activity concerned."

4. In all instances under sources of data, add "MCO P11000.14."

5. In all instances, "CMC Headquarters (Code COA)" should read

"Commandant of the Marine Corps (Code LFF)."

6. In all instances where the Navy uses their prefix letters and numbers
in their licenses and leases, use the proper uniform contracting numbering
system of the ASPR, appendix N, for all Marine Corps licenses and leases.

7. In all instances where reference is made to the forms and instructions

in column "A," it should be interpreted to include the Marine Corps forms
and orders in column "B."

Column A Column B

Navy Forms Marine Corps Forms

OPNAV FORM 11000/1 NAVMC 10915

OPNAV FORM 11000/2 NAVMC 10651
OPNAV FORM 11000/3 NAVMC 10801
OPNAV FORM 11000/4 NAVMC 10956

Instructions Instructions

OPNAVINST 11010.1 MCO P11000.12

OPNAVINST 11011.9 MCO P11000.14
NAVFACINST 11010.44 MCO P11000.12
MCO 11016.7 MCO P11000.14

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 REAL PROPERTY FACILITIES MANUAL

8. In all instances when reference is made to "installation" or "activity,"

it should be interpreted to read "shore activity." Likewise, all references
to "installations/activity commanding officer" are interpreted to read "shore
activity commander."

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 REAL PROPERTY FACILITIES MANUAL

CHAPTER 3

MANAGEMENT OF MILITARY REAL PROPERTY

0300. PURPOSE. To provide guidance and establish procedures for the

management of military real property at Marine Corps activities.

0301. BACKGROUND. The DOD has established uniform criteria for the
identification of significant areas of unused land and space at military
activities located within the United States and overseas and has prescribed
uniform requirements for reporting such assets. The basic objectives of
such are to:

1. Assure the House Armed Services Committee that maximum utilization is

being made of existing facilities.

2. Assist all levels of review in preparing and screening military

construction (MCON) requests.

0302. POLICY. It is the policy of the Commandant of the Marine Corps that
the Marine Corps will acquire, retain, and maintain only those installations,
including land, air, and water areas, which are essential to the conduct
of required military operations. This policy includes all real property
(buildings and other facility improvements) required in the support of
current and proposed peacetime missions in consideration of the current
authorized force levels and projected mobilization planning requirements.

0303. INFORMATION AND GUIDANCE

1. In implementation of the policy contained in paragraph 0302, a systematic

review of Marine Corps real property is required. This will be accomplished
by a survey of all structures and land use at each installation under the
command and/or control of the Commandant of the Marine Corps to determine
their role in support of current and planned peacetime and mobilization
missions.

2. The peacetime mission will be as set forth in the cover sheet of the
table of organization (T/O) for each activity. The mobilization mission
will be as set forth in the Marine Corps capabilities plan. The planning
documents submitted in accordance with the Marine Corps FP&PS will be
coordinated with this survey.

3. Guidelines for the conduct of the required review are contained in

appendixes A and B.

4. Guidelines for the conduct of surveys in cooperation with the General

Services Administration (GSA) are contained in appendix B.

0304. ACTION

1. Addressees shall conduct an annual review of classes 1 and 2 real

property in accordance with the guidelines contained in appendixes A and B.
Each addressee shall also annually update his/her facilities planning and
programing documents, in accordance with the current edition of MCO
P11000.12.

2. Commanders of all Marine Corps activities in the United States affected

by GSA surveys shall take action as provided for in appendix B.

0305. GUIDELINES, GENERAL POLICIES, AND CRITERIA FOR THE RETENTION AND
DISPOSAL OF MARINE CORPS FACILITIES. The continued development of Marine
Corps activities must be accomplished in a manner which leads to the most
effective fulfillment of Marine Corps missions, tasks, and functions at
minimum cost. Such development requires careful appraisal of the many
factors involved and the effective

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0305 REAL PROPERTY FACILITIES MANUAL

utilization of land, buildings, structures, and associated personnel and

funds at the activity level and the successive levels in the chain of
command. In making determinations as to whether real property should be
retained or disposed of, full consideration should be given to all
pertinent factors, such as:

1. Is the property required to maintain the capability of the Marine Corps

to satisfy current or mobilization requirements?

2. Is the property or any portion thereof (utilizing the definitions

contained in paragraph 0306) not being utilized, being underutilized, or
not being put to optimum use?

3. Aspects as surrounding neighborhood, zoning, and other environmental

factors.

4. Whether present use is compatible with State, regional, or local

development plans and program.

5. Does the location, site, physical condition, or excessive operating

and maintenance costs cause continued utilization and ownership to be
unjustified, operationally or economically?

6. Will contemplated changes to the activity’s mission, task, and/or

functions alter property requirements?

7. Will zoning by local authorities provide sufficient protection as buffer

zones which enable the release of a portion of any property?

8. Are buffer zones kept to an absolute minimum?

9. Is the present property inadequate to serve future plans?

10. Can net savings be realized by the Marine Corps through relocation of
certain functions or the activity in its entirety, considering property
values, costs of moving, occupancy, and increased efficiency of operations?

11. Have developments on adjoining non-Federally owned land or public access

or roads rendered the property or any portion thereof unsuitable or
unnecessary to support functional requirements?

12. If there is military family housing associated with the activity, could
the local market provide equal and adequate housing and other related
services? If so, could military family housing be excessed at a savings
to the Marine Corps?

13. Can any land portions be disposed of an possible future requirements be

satisfied by reserving rights and interests to the Government by recapture
clauses in the property leases?

14. Is a portion of any property being retained primarily because the present
boundaries are marked by the existence of fences, hedges, roads, and utility
systems?

15. Is any land being retained merely because it is considered undesirable

property due to topographical features or encumbrances for rights of way?

16. Is land being retained merely because it is landlocked?

17. Is there land or space in Marine Corps-owned buildings which can be made
available for utilization by others on a temporary or permanent basis?

18. Does obsolescence render the property unsuitable and uneconomical for
planned utilization or conversion to other uses and remaining economic
life does not warrant continued expenditure of funds for maintenance and
operation?

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 REAL PROPERTY FACILITIES MANUAL 0307

19. Has the air installation compatible use zone (AICUZ) plan and/or the
respective State’s coastal zone management (CZM) plan been given full
consideration relative to disposal or retention?

0306 DEFINITION

1. Not Utilized. An entire property or portion thereof, with or without

improvements, is not being occupied for current program purposes or occupied
in caretaker status only.

2. Underutilized. An entire property or portion thereof, with or without

improvements, which is being used either:

a. Only a irregular periods or intermittently for current program

purposes.

b. For current program purposes which can be satisfied with only a

portion of the property.

3. Not Being Put to Optimum Use. An entire property or portion thereof,

with or without improvements, which either:

a. Even though utilized for current program purposes, is of such nature

or value, or is in such a location, that it could be utilized for a different
significantly higher and better purpose.

b. The costs of occupying are substantially higher than would be

applicable for other suitable properties that cold be made available to
the Marine Corps through transfer, purchase, or lease with total net
savings to the Government, after consideration of property values as
well as costs of moving, occupancy, and efficiency of operations.

0307. RETENTION CRITERIA

1. Utilization Factors. The factor constituting the basic criteria with

respect to retention of facilities from the standpoint of utilization is
that holdings will be limited to the land area and the number and types
of other facilities which are essential to support:

a. The base master plan as developed from the facility support

requirement (FSR).

b. Mobilization planning as contained in the Marine Corps capabilities

plan.

c. The current and proposed missions as established for the activities.

All real property not essential to such support will be reported as excess
to the needs of the Marine Corps as stated in chapter 7 of MCO P11000.12A.

2. Economic Factors. The following additional factors must also be taken

into consideration in determining whether retention of facilities is
economically feasible:

a. Facilities Currently in Use

(1) The requirement for the facility cannot be met by utilizing

other property of less value to the overall economy of the Marine Corps.

(2) The standing life of the facility has not exceeded the economic
life for which it was originally designed or the extended life due to major
rehabilitation. (Major rehabilitation normally is assumed to increase the
life of a facility by less than the original designed life.)

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0308 REAL PROPERTY FACILITIES MANUAL

(3) The facility is still serviceable and has not deteriorated

beyond economical restoration, or does not constitute a danger to the
health or safety of personnel or to equipment housed within.

b. Unused Facilities Earmarked for Mobilization Use

(1) The facility or facilities will not require major rehabilitation

at an indefinite future date in order to meet the planned use.

(2) The remaining economic life of the facility or facilities

justifies the expenditure of a limited amount of funds for weather
protection, security, fire protection, and preservation of utility
connections in order to prevent deterioration.

0308. DISPOSAL CRITERIA AND PROCEDURES

1. The following factors constitute basic criteria with respect to

recommending facilities for disposal as excess:

a. The overall capacity is greater than the minimum required to

accomplish current and proposed mobilization missions, considering the
factors of flexibility and mobility of operating forces, geographical
dispersion, and national security risk.

b. The land or improvements comprising the activity exceed the minimum

required to accomplish the assigned and programed mission(s), tasks, and
functions of the activity; and excess portions are so located as to be
severable.

c. Current fair market value is greater than the cost of acquiring other
acceptable property, including all costs incident to completing the replace-
ment. This matter will only be considered when preliminary cost estimates
indicate its possibility. Informed estimates of current fair market value
will be made by the Commander, NAVFACENGCOM, when requested by the Commandant
of the Marine Corps (Code LFF).

d. Holdings are inadequate because of changed missions or technological

advances, and the character and value of surrounding property make expansion
infeasible.

e. In any reduction of the activities and facilities of the Regular

Establishment, no facilities which are capable of economic utilization
by the Reserve components to meet programed requirements, in lieu of
construction, shall be disposed of until provision has been made to fulfill
the requirements of the Reserve components for facilities in the geographical
area concerned.

2. Procedures. Real estate, including buildings, structures, and

improvements not meeting retention criteria, will be disposed of in
accordance with appendix B. Notwithstanding the following, all proposed
excessing and leasing actions not covered by appendix B will continue to
be referred to the Commandant of the Marine Corps (Code LFF) for approval
prior to taking final action:

a. It will be noted that appendix B institutes procedures whereby

Federal agencies are enjoined from making commitment on excess real property
to potential transferees. Appendix B advises that GSA is responsible for the
approval of such transfers and that deviation from the procedures will
interfere with the Government’s concerted efforts to generate, administer,
and dispose of excess Federal real property in the United States in
accordance with appendix C. Appendix B, however, does not change current
procedures on the transfer of properties between military departments.

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 REAL PROPERTY FACILITIES MANUAL 0310

b. In view of the preceding, it is important that all Marine Corps

activities note that, henceforth, excessing of real property or commitments
to non-DOD activities for real property transfers will no longer be made.
In addition, all queries from outside the DOD on the excess of potentially
excess DOD property will be referred to and answered only at the Headquarters
Marine Corps level and, then, only after coordination by Headquarters Marine
Corps with the Office of the Secretary of Defense (Installations and Logis-
tics). These restrictions remain in effect until either a disposal report
for property under $50,000 is forwarded to the GSA or the required Title 10
report for property over $50,000 has been submitted to the Congress. From
this point on, all queries on the excess property in question will be refer-
red to the GSA in accordance with the instructions contained in appendix B.

0309. REAL PROPERTY TRANSFERS

1. Purpose. These paragraphs emphasize that the responsibility for approval

of transfers of excess real property rests with the GSA and that holding
agencies should refrain from making commitments to other agencies relative
to such transfers.

2. Background

a. Transfers of excess real property from one Federal agency to another

are accomplished under section 202 of the Federal Property and Administration
Services Act of 1949, as amended (40 U.S.C. 483), and implementing regula-
tions. Under that section of the Act, the Administrator of GSA is respons-
ible for prescribing policies and methods to promote the maximum Federal
utilization of excess property and for the transfer of such property among
Federal agencies.

b. The regulations issued by GSA in implementation of section 202 of

the Act concerning transfers of excess real property between agencies are
set forth in Federal Property Management Regulations (FPMR) 101-47.203-7
(41 CFR 101-47.203-7). These regulations provide that GSA must first
determine, with the concurrence of the Office of Management and Budget
(OMB) in instances where the property involved has an appraised fair market
value of $100,000 or more, that the proposed transfer is in the best interest
of the Government and that the requesting agency is the appropriate agency
to hold the property.

c. Any unauthorized deviation from the prescribed law and regulations

can only result in a loss of the centralized control and evaluation of such
transfers by GSA envisioned in the Property Act. Further, any such action
will interfere with the Government’s concerted effort to generate, adminis-
ter, and dispose of excess Federal real property in accordance with appendix
C and the President’s memorandum to the heads of departments and agencies
dated 24 July 1970.

d. GSA has always carefully reviewed agency requests for transfers of

real property. However, because of the added emphasis on proper utilization
of property expressed in the President’s environmental message of 10 February
1970 and implemented by appendix C, increased efforts are being taken to
ensure that transfer requests are fully justified by the requesting agency.

0310. ESTABLISHMENT OF THE ACTIVITY UTILIZATION MAP

1. General Information. Each Marine Corps activity shall maintain an

activity utilization map, at whatever scale is adequate to cover the entire
activity area, indicating detached areas (shown as inserts on the same sheet
or on separate sheets, if necessary). The activity utilization map will be
primarily used to identify distinctive area functions at the activity and
for briefing purposes.

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0311 REAL PROPERTY FACILITIES MANUAL

2. Layout of Utilization Map. The map shall be annotated to show all

exterior boundary lines; the total acreage contained; existing land uses of
adjoining property, such as residential, public park or forest, commercial,
or industrial (name specific industries which may affect activity land use),
both on the activity and adjoining woodland, cropland, and grazing lands;
and, when available, outlines of areas leased for agricultural purposes.
Metes bounds of all lands owned in fee by the Government for military pur-
poses shall be included. The outlines of the following existing areas shall
be indicated by appropriate symbol and color code:

a. Built-up land use areas, such as camps, hospitals, concentrated

operations, research and development, and warehouse area (color code brown).

b. Explosives, special ammunition, and conventional ammunition storage

area, where quantity distances shall be shown in accordance with established
criteria. Petroleum, oil, and lubricant (POL) storage safety areas shall be
shown in accordance with established criteria, as well as similar areas or
facilities requiring such clearance (color code purple).

c. Large land operational areas, such as training areas (color code

yellow); maneuver areas (color code orange); firing ranges (color code
green), indicating location of firing line and outlines of all impact and
danger areas; and airfields (color code pink), with indications of runways
and clear zones, airfield clearance easements (on or off the activity), and
land ordnance zones (color code red).

d. Water use areas, such as waterfront operational facilities, water

recreational facilities, and similar areas (color code blue).

e. Unallocated or underallocated areas falling into three categories

(indicate which): not utilized (color code white), underutilized (color code
--use color code of specific area, cross-hatched), or not being put to op-
timum use (color code--use color code of specific area, with diagonal lines).

f. Contaminated areas; i.e., chemical, bomb disposal/impact, ordnance,

and radioctive (color code gray).

g. Radiation hazard areas (color code gray) and so marked as "RH."

0311. GSA PROPERTY AND INSPECTION SURVEY

1. General Information. Pursuant to section 3 of appendix C, the

Administrator of GSA is required to conduct, on a continuing basis, a
survey of real property holdings of all executive agencies, including the
DOD, for the purpose of identifying properties which are not utilized, are
underutilized, or are not being put to optimum use. As a part of this
program, GSA has or will initiate field surveys of all Marine Corps-commanded
activities. GSA will be accorded all necessary assistance and privileges
(including escort service) incidental to completion of survey tasks assigned
to them under the provisions of appendix C.

2. Definition. "Executive agency," for purposes of this Manual, will be

the activity under the command and/or control of the Commandant of the
Marine Corps.

3. Procedures

a. Activity commanders shall implement the following procedures:

(1) Immediately notify the Commandant of the Marine Corps (Code

LFF), via electronic means, of a scheduled GSA field survey and any problems
anticipated during the survey. (Notice of the survey will be provided by GSA
to the activity 30 days in advance of the survey’s commencement.)

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 REAL PROPERTY FACILITIES MANUAL

(2) Notify the Commandant of the Marine Corps (Code LFF) if

prevailing conditions and circumstances will delay or preclude admittance
of the GSA inspectors.

(3) Make available, to the GSA field survey team, data and general
information as required by appendix C.

(4) Present and fully justify, utilizing data as depicted on the

activity utilization map, the Marine Corps use and need for the real property
under Marine Corps control, existing and programed, to the survey team.

(5) Upon receipt of the completed survey, take the following

action. Within 5 calender days, forward direct to the Commandant of the
Marine Corps (Code LFF) the original of the completed survey (provide a copy
to the intermediate command), with comments covering the results of the
survey, evaluation of the survey team’s approach, and any data which will
assist Headquarters Marine Corps in making the Marine Corps views concerning
the survey known to the Secretary of the Navy and DOD. The following will
be provided in the letter of transmittal, along with the original survey
report:

(a) Should the activity concerned concur in any GSA

recommendations to excess land, the estimated date that the activity
would propose to take excessing action.

(b) When funds would be required to implement a GSA

recommendation, whether or not the activity concurs, a detailed cost
estimate will be developed, including relocation and/or construction
costs. In addition, the proposed relocation site and number of
personnel affected will be identified.

b. Intermediate commands shall, upon receipt of the copy of the survey

from the activity concerned, make appropriate comments, recommendations, and/
or concur in the proposals set forth in the basic document; and, as soon as
possible, but not later than 5 working days after receipt, take appropriate
endorsing action to the Commandant of the Marine Corps (Code LFF).

c. All survey cases shall be handled as "FOR OFFICIAL USE ONLY" because
of the unique problems involved.

0312. SITE APPROVAL FOR ACQUISITION OF CLASS II PLANT PROPERTY.

Commanders of Marine Corps shore activities shall request the Commandant
of the Marine Corps to approve the site location of all class II plant
property. Such approval is required to help ensure general land use
compatibility, orderly base development, and conformity to the activity
master plan. After the Commandant of the Marine Corps has approved the
site, minor adjustments may be made during the engineering or construction
phases without requesting a new site approval.

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 REAL PROPERTY FACILITIES MANUAL

CHAPTER 4

INVENTORY OF MILITARY REAL PROPERTY

0400. PURPOSE OF INVENTORY. To provide revised procedures for maintaining

real property inventory (RPI) of classes 1 and 2 facilities at Marine Corps
installations and for submission of data to the Commandant of the Marine
Corps (Code LFF).

0401. BACKGROUNDS

1. The Secretary of the Navy has designated the Commandant of the Marine
Corps responsible for assisting in the formulation of policies and procedures
for the RPI and for the administration of the inventory within the Marine
Corps. Administration of the inventory will be in accordance with the
guidelines established for the Department of the Navy.

2. During the past several years, requests from the various branches of
the Government for inventory information have placed heavy demands upon the
Department of the Navy inventory of military real property. These demands
have increased greatly in the areas of facilities planning, MCON, programing,
maintenance, housing management, property disposal, and property accounting.
Decisions at all echelons of management are continuously being predicated on
data furnished by the inventory. Therefore, the importance of complete,
current, and accurate inventory reports by each activity cannot be over-
emphasized since all echelons of management must have firm confidence in
the data furnished by the RPI.

3. To satisfy these demands and to decrease probability of error, the RPI

system has been completely redesigned and reprogramed for third generation
automated data processing equipment (ADPE). Increased efficiency will,
however, be dependent on accuracy of input from the field. The objectives
of the revised procedures are to ensure accurate and current reporting of
technical information, to reduce workload of the local activity, to expedite
the processing of changes to inventory data, and to establish controls so
that financial data recorded in the central inventory is in balance with
that recorded in the financial records.

4. Approval to change the designated use of a building or structure shall be

requested from the Commandant of the Marine Corps (Code LFF). Requests for
redesignations shall contain sufficient information to illustrate that the
final aggregate of all existing facilities under the specified category code
does not exceed the applicable quantities as listed in the activities
approved basic facility requirement list described in MCO P11000.12.

0402. RELATED PROGRAMS

1. Marine Corps orders in the 7321 series provide a system of accounting

procedures of Marine Corps plant property. The revised RPI does not address
the accounting system but will provide a computer edit of classes 1 and 2
property to ensure that opening and closing balances reported on NAVCOMPT
Form 167 (Plant Account Data) are in agreement with the master file RPI
data. Submission of NAVCOMPT Form 167 will be in accordance with the current
edition of MCO 7321.2. NAVFAC P-78 differentiates between these systems by
use of the terms "RPI reporting activity" and "authorization accounting
activity." The latter is defined as the fiscal office performing the plant
property accounting function for the RPI reporting activity. At Marine Corps
installations where both functions are performed by the same office, that
office shall perform actions required for both the RPI reporting activity
and authorization accounting activity.

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2. MCO P11000.12 provides for submission of inventory data on form NAVMC

10651 (Evaluation of Existing Shore Facilities Assets). It is anticipated
that full implementation and purification of the revised RPI will eliminate
the need for this report. In the interim, care should be taken to ensure
that data included on form NAVMC 10651 is in agreement with that submitted
in accordance with this Manual.

0403. DISCONTINUED REPORT. NAVFAC P-78 discontinued the requirement for

NAVCOMPT Form 263 (Activity General Information Card). This data will be
provided by the NAVFACENGCOM from available records and will be subject to
approval and/or correction by activities in accordance with the current
edition of NAVFACINST 5400.4.

0404. DELEGATION OF AUTHORITY

1. The RPI system provides that reports of disposals will be included with
the activity’s monthly RPI transmittals by attachments of disposal report
authorization (DRA) letters the month after disposal action has been
completed.

2. Authority to prepare DRA letters in accordance with NAVFAC P-78,

paragraph 2.5, is hereby delegated to the activity commander of the reporting
activity. It should be noted that this authority relates only to reporting
completed disposal/transfer actions which have had prior approvals of higher
authority in accordance with standard excessing procedures.

0405. ACTION OF MARINE CORPS ACTIVITIES. Marine Corps activities having

management responsibility for classes 1 and 2 plant property inventory shall:

1. Comply with the conversion instructions and in the preparation and

distribution procedures contained in NAVFAC P-78, as modified by all
provisions of this Manual.

2. Process, in accordance with NAVFAC P-78 and this chapter, all property
acquisitions, dispositions, and corrections, including those withheld during
the suspensions period (1 September 1976 to 28 February 1977).

3. Take the necessary action to complete property record data (ommissions

flagged by **** in data element space or field) as soon as possible.

4. Establish procedures to ensure coordination of data submitted in

accordance with this Manual and the appropriate portions of that submitted
in accordance with MCO P11000.12.

5. The directors of Marine Corps districts will be responsible for actions

required in paragraphs 0405.1 through 3, preceding, for appropriate training
centers under their control.

0406. FORMS UTILIZED. The forms utilized in reporting and maintaining the
facility inventory of military real property are shown in NAVFAC P-78.
Additional forms may be procured through normal supply channels.

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APPENDIX A

_______________________________________________________________
| |
| GENERAL SERVICES ADMINISTRATION |
| |
| OFFICE OF FEDERAL MANAGEMENT POLICY |
| |
| FEDERAL MANAGEMENT CIRCULAR
| |
| FMC 73-5 : Utilization, disposition, and acquisition of |
| Federal real property |
|_______________________________________________________________|

TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS

December 17, 1973

1. Purpose. This circular states the general policy with respect to

utilization, disposition, and acquisition of Federal real property in
the United States and in foreign countries; provides guidelines for
identifying real property that is not needed, is underutilized, or is
not put to its optimum use; prescribes an annual report to be submitted
by each agency on the results of implementation of this circular; and
reflects the role of the Federal Property Council, established by
Executive Order 11724 of June 25, 1973.

2. Supersession. This circular replaces Office of Management and Budget

Circular No. A-2, dated August 30, 1971.

3. Background. This circular has been prepared pursuant to Executive Order

11717 of May 9, 1973, which transferred real property management functions
from the Office of Management and Budget to the General Services
Administration.

4. Policy intent. This circular is intended to enunciate a uniform policy

regarding the identification of excess real property and to ensure the prompt
identification and release of real property holdings which are no longer
needed by executive agencies to meet their program requirements.

5. Scope. The provisions of this circular apply to all Federal real

property under the jurisdiction of the executive branch except those
categories of real property specifically excluded in subparagraph 5b.

a. For purposes of this circular, Federal real property includes:

(1) Land, buildings, structures, and facilities (including

Government-owned buildings, structures, and
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facilities located on other than Government-owned land) acquired by purchase,

condemnation, donation, construction, lease, or other methods; and

(2) Public domain land withdrawn or reserved and assigned to Federal

agencies for use within the Federal Government for such purposes as military
installations, airfields, and research facilities.

b. In this circular, Federal real property excludes:

(1) Unreserved public domain (except as indicated in subparagraph

8c);

(2) Real property which is to be sold or otherwise disposed of and

which was acquired through (a) foreclosure, confiscation, or seizure in
settlement of a claim of the Federal Government or (b) conveyance to the
Federal Government in connection with an indemnity or loan insurance or
guarantee program;

(3) Rights-of-way or easements granted to the Government;

(4) Real property held in trust by the Federal Government;

(5) Oregon and California revested lands and reconveyed Coos Bay
Wagon Road Land Grants (43 U.S.C. 1181a);

(6) Land administered by the National Park Service, Department

of the Interior, other than administrative sites outside the established
boundaries of a national park;

(7) Land administered by the Forest Service, Department of

Agriculture, other than administrative sites outside the established
boundaries of a national forest;

(8) Land on Indian reservations within consolidation areas approved

by the Secretary of the Interior;

(9) Land within the National Wildlife Refuge System;

(10) Real property located in the Panama Canal Zone; and

(11) Bank head-Jones lands being administered under a land

conservation and utilization program in accordance with the Taylor
Grazing Act of 1934 (48 Stat. 1269).

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6. Utilization and disposition policy.

a. Federal agencies shall ensure that real property holdings under their
control are being fully utilized and are being put to optimum use. Agencies
shall conduct systematic, thorough reviews of their real property holdings,
at least annually, to categorize and identify property which is not needed,
is underutilized, or is not being put to optimum use. When other needs for
the property are identified or recognized, the agency shall determine whether
continuation of the existing use or another Federal or other use would better
serve the public interest, considering both the agency’s needs and the
property’s location.

b. In conducting each review, agencies shall be guided by paragraph 7

of this circular, applicable General Services Administration regulations,
and such criteria as may be established by the Federal Property Council.

(1) Utilization standards.

(a) Agencies shall promptly identify and release real property

holdings or portions of those holdings that are no longer essential to
their activities and not required for the discharge of the agencies’
responsibilities.

(b) Federal real property shall be identified as being

under-utilized whenever a portion or all of the property, with or without
improvement, is used only for irregular periods or intermittently for
current programs of the holding agency, or when current programs can be
satisfied with a portion of the property.

(c) Even though utilized for current programs of the holding

agency, Federal real property shall be identified as not being put to optimum
use if (1) a portion or all of the property, with or without improvement, is
of such nature or value or is in such a location that it is suitable for a
significantly higher and better purpose or (2) the cost of using such prop-
erty (operation, maintenance, and other incidental costs) is substantially
higher than those costs for other suitable property that could be made
available to the holding agency through transfer, purchase, or lease with
total net savings to the Nation. Property prices or lease rates as well as
costs of moving, occupancy, efficiency of operations, environmental effects,
regional planning, and employee morale factors should be considered in
making the identification.

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(2) Procedures for improved utilization or disposition.

(a) When an agency identifies a portion or all of a real

property holding as underutilized or as not being put to optimum utilization
of the property or to arrange for its release unless the holding agency’s
current program requirements cannot be met elsewhere at lesser Federal cost.
Consideration should be given to possible relocation of agency programs to
permit release of a portion or all of the property. If foreseeable future
programs require retention of such property, efforts shall be made to arrange
for temporary use of unused portions, including lease to non-Federal parties.

(b) When property is identified as not being put to optimum

use and replacement property must be acquired before the property can be
released, the agency shall initiate action, when such action is determined
to be economically feasible under the acquisition procedures in paragraph 8.
If appropriate financing must be obtained or if it will be necessary to
secure the enactment of new authorizing legislation, appropriate arrangements
shall be made to complete any necessary supporting studies and to submit
proposals for necessary appropriations or legislation. These proposals shall
be supported by estimates of the cost of replacing the real property and of
the ultimate net savings to the Nation resulting from more efficient use of
the property.

(3) Property identified as not needed. Real property or a portion

thereof identified as not needed shall be reported to the General Services
Administration, to the Department of the Interior, or for other disposition
as prescribed below.

(a) Real property except properties in foreign countries within

the term "property," as defined in section 3 (d) of the Federal Property and
Administrative Services Act of 1949, as amended, which is not needed by the
holding agency to discharge its responsibilities shall be promptly reported
as excess to the General Services Administration.

(b) Portions of withdrawn public domain which are no longer

required for effective conduct of the program for which they were withdrawn
shall be reported initially to the Bureau of Land Management, Department of
the Interior. Property that the Secretary of the Interior determines is
suitable for return to the public domain shall be promptly restored to
the public domain. Property that the Secretary of the Interior with the
concurrence of the Administrator of General Services in accordance with
section 3 (d) of the

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Federal Property and Administrative Services Act of 1949, as amended,

determines to be not suitable for return to the public domain shall be
reported promptly as excess to the General Services Administration.

(c) All other real property covered by this circular, as

described in subparagraph 5a, which is not needed shall be screened for use
for other programs of the agency and made available for those other purposes
if the tests of subparagraph 6a are met, or disposed of in accordance with
applicable law.

7. Guidelines for identifying not needed and underutilized real property and
real property not being put to optimum use. The following general questions
shall be considered by each agency in reviewing its real property holdings:

a. Is the property being put to its highest and best use?

(1) Consider such aspects as surrounding neighborhood, zoning, and

other environmental factors;

(2) Consider whether present use is compatible with State, regional,

or local development plans and programs; and

(3) Consider whether Federal use of the property would be justified

if rental charge equivalent to commercial rates were added to the program
costs for the function it is serving.

b. Are operating and maintenance costs excessive compared to those of

other similar facilities?

c. Will contemplated program changes alter property requirements?

d. Is all of the property essential for program requirements?

e. Will local zoning provide sufficient protection for necessary buffer

zones if a portion of the property is released?

f. Are buffer zones kept to a minimum?

g. Is the present property inadequate for approved future programs?

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h. Can net savings to the Nation be realized through relocation

considering property prices or rentals, costs of moving, occupancy,
and increase in efficiency of operations?

i. Have developments on adjoining non-federally owned land or public

access or road rights-of-way granted across the Government-owned land
rendered the property or any portion thereof unsuitable or unnecessary for
program requirements?

j. If Federal employees are housed in Government-owned residential

property, is the local market willing to acquire Government-owned housing or
can it provide the necessary housing and other related services that will
permit the Government-owned housing area to be released? (Provide statisti-
cal data on cost and availability of housing on the local market.)

k. Can the land be disposed of and program requirements satisfied

through reserving rights and interests to the Government in the property
if it is released?

l. Is a portion of any property being retained primarily because the

present boundaries are marked by the existence of fences, hedges, roads,
and utility systems?

m. Is any land being retained merely because it is considered

undesirable property due to topographical features or encumberances
for rights-of-way or because it is believed to be not disposable?

n. Is land being retained merely because it is land-locked?

o. Is there land or space in Government-owned buildings that can be

made available for utilization by others within or outside Government on
a temporary basis?

8. Acquisition policy.

a. Restriction. Real property and interests therein shall be acquired,

within applicable authorities, only as necessary for effective program
operation. Agencies shall not acquire, by any method, areas of real
property larger than needed for approved programs.

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b. Use of existing property. Prior to the acquisition of any real

property, each agency shall review its existing holdings as prescribed in
paragraph 6 to determine whether the new requirement can be met through
improved utilization. If the new requirement cannot be met by use of the
agency’s existing real property, efforts shall be made to determine if other
suitable existing Federal holdings are available, including the possibility
of joint use agreement. All utilization shall be for purposes that are
consistent with the highest and best use of the property under consideration.

c. Notification of planned requirements.

(1) Before real property is acquired, agencies shall notify either

the General Services Administration; the Bureau of Land Management,
Department of the Interior; or the Office of Foreign Buildings, Department
of State, as may be appropriate, of their current and future planned
requirements. The General Services Administration, the Bureau of Land
Management, and the Office of Foreign Buildings, as appropriate, shall
inform agencies whether excess, unreserved public domain, surplus, or other
real property is or may be available which might meet the need.

(2) In specific instances in which the agency’s proposed acquisition

of real property is dictated by such factors as exact geographical location,
topography, engineering, or similar characteristics which limit the possible
use of other available property, the notification shall not be required. For
example, in the case of a dam site or reservoir area, or the construction
of a generating plant or a substation, specific lands are needed and,
ordinarily, no purpose would be served by such notification.

d. Transfer of excess real property.

(1) As a general rule and where compatible with the general

provisions of this circular, excess real property may be acquired by
transfer as provided in FPMR 101-47.2 or as otherwise provided by law.

(2) Federal agencies holding excess real property pending possible

transfer shall refrain from making commitments to other agencies relative to
that transfer. When inquiries from potential transferees are received by
agencies holding excess property, they shall be referred to the General
Services Administration. Agencies seeking property by

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transfer shall make no plans for occupancy until a transfer request is

approved by the General Services Administration and, where appropriate, by
the Office of Management and Budget. Agencies may request special review of
proposed transfer actions where program considerations are compelling. The
provisions of this paragraph do not apply to excess real property in foreign
countries.

e. Requirements preceding real property acquisition.

(1) Federal agencies may acquire real property by purchase,

condemnation, construction, or lease only after the agency head or his
designee determines that the requirement (a) cannot be satisfied by better
use of existing property and (b) suitable excess or surplus property or
unreserved public domain land is not available.

(2) Agency determinations to acquire real property by purchase,

condemnation, construction, or lease shall be supported by complete
documentation of the efforts the agency has made to satisfy its requirement
as prescribed in this paragraph. The determination shall include either a
statement that the acquisition is limited to the real property necessary for
effective program operation and is not larger than needed for approved
programs or an explanation of the circumstances which preclude such limited
acquisition.

(3) Budget requests for real property acquisition by purchase,

condamnation, construction, or lease shall satisfy the justification
requirements in OMB Circular No. A-11.

(4) With each request for apportionment of funds or within 30 days

thereafter, each agency shall furnish to the Office of Management and Budget
a list of individual properties costing $100,000 or more that are covered by
the apportionment. This list (in an original and one copy) shall include a
brief description and the estimated cost of the properties to be acquired.
When a request is made for reapportionment of funds, the list submitted shall
be limited to changes from previous lists. In addition, before any
commitment or obligation is made with respect to each such proposed
acquisition, the agency shall reexamine the availability of alternative real
property not requiring the expenditure of funds. A statement shall be
submitted to the Office of Management and Budget confirming that the
reexamination was made and indicating the results. Similar reexaminations
shall be made for properties valued at less than $100,000, but reports on
these proposed acquisitions shall be furnished to the Office of Management
and Budget only upon request.

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9. Permits and outleases. Permits authorizing an agency the use of

property held in the custody of another agency shall be issued only when (a)
a determination has been made by the holding agency that the property is not
excess and (b) the proposed use by the requesting agency conforms to the
acquisition and use provisions of this circular. Outleases of such property
to State and local governments, corporations, organizations, or private
parties shall be effected only after a similar determination has been made
that the property is not excess. Any proposed permit or outlease by holding
agency except for property in foreign countries shall be cleared first with
the General Services Administration pursuant to FPMR 101-47.802. An agency
authorized to dispose of real property may make excess or surplus property
available to another agency for short-term use by permit during the period
it is being processed for further use or disposal, provided the requesting
agency conforms to the provisions of this circular.

10. Implementation. The head of each agency or his designee shall:

a. Evaluate program needs for real property and develop criteria to

achieve effective and economical use of the property in meeting program
requirements consistent with the Federal Property Management Regulations
and such guidelines as may be prescribed by the Federal Property Council;

b. Issue appropriate instructions to ensure that criteria and guidelines

are understood and uniformly applied when determining whether real property
is needed, is fully utilized, or is being put to optimum use, and that
properties not needed, underutilized, or not being put to optimum use are
identified and corrective action taken;

c. Issue appropriate instructions to ensure the conduct of systematic

and thorough reviews of all real property holdings annually in accordance
with established criteria and guidelines; and

d. Give full cooperation to representatives of the General Services

Administration responsible for collecting data and for conducting surveys of
agency real property holdings under current authorities and take appropriate
action with respect to reports issued by the General Services Administration.

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11. Annual report.

a. Preparation. Each agency shall prepare a report as of the end of

each fiscal year summarizing the action taken by the agency to implement the
provisions of this circular. The first report under this revised circular
shall be for fiscal year 1974.

b. Coverage. The report shall include the following:

(1) A narrative statement describing, in general, the actions

taken during the fiscal year to comply with the provisions of this circular.
This statement shall include a description of the analytical methods used to
determine that properties not reported under (2) and (3), below, are being
put to optimum use;

(2) A list of federally owned real properties remaining in the

agency’s inventory and identified during the past fiscal year as being not
needed, underutilized, or not being put to optimum use. For each property
listed the agency shall furnish an explanation of the action taken or
planned in compliance with this circular;

(3) A list of federally owned real properties remaining in the

agency’s inventory which were identified in years prior to the past fiscal
year as not needed, underutilized, or not being put to optimum use. For
each property listed the agency shall include information concerning the
status of disposition plans and the prospects for remedial action;

(4) A narrative summary describing the agency’s acquisition

activities. This summary shall describe the volume of all real property
acquired. In those instances where real property was acquired by means
other than the expenditure of funds, estimates shall be made of the funds
that would have had to be expended if the agency had not taken this action.
These latter properties shall be identified separately;

(5) A description of any problems which the agency is encountering

in the management of its real properties;

(6) Recommendations with respect to actions that might be taken

by the General Services Administration; the Office of Foreign Buildings,
Department of State; or the Federal Property Council, as appropriate, to
improve the management of Federal real property; and

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(7) A copy of any new or revised instructions or criteria

developed and issued by the agency in implementation of this circular. The
reports for FY 1974 shall include present criteria for achieving effective
and economical use of real property in meeting program requirements.

c. Submission. The original and four copies of the report shall be

submitted by the head of each agency, including the Department of State,
to the Administrator of General Services (A), attention Office of Federal
Management Policy (AM), no later than October 1 of each year. The General
Services Administration will forward one copy of each agency report to the
Office of Management and Budget and to the Federal Property Council.

12. Inquiries. Further information concerning this circular may be

obtained by contacting:

General Services Administration (AMP)

Washington, DC 20405

Telephone: IDS 183-7528

FTS 202-343-7528

(Note: This circular will be codified in the Code of Federal

Regulations as 34 CFR Part 231.)

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APPENDIX B
SUBPART 101-47.8 IDENTIFICATION OF UNNEEDED
FEDERAL REAL PROPERTY
101-47.801 (b)(9)
Subpart 101-47.8--Identification of (3) Not being put to optimum use: "Not
Unneeded Federal Real Property being put to optimum use" means an entire
property or portion thereof, with or
101--47.800 Scope of subpart. without improvements, which:
This subpart is designed to implement (i) Even though utilized for current
section 3(a) of Executive Order 11724 program purposes of the accountable
(see 101-47.4914), which provides, in executive agency is of such nature or
part, that the Administrator of General value, or is in such a location that it
Services shall (a) conduct surveys of could be utilized for a different
real property holdings of executive significantly higher and better purpose;
agencies on a continuing basis and in a or
manner consistent with the needs of the (ii) The costs of occupying are
Federal Property Council to identify substantially higher than would be
properties which are not utilized, are applicable for other suitable properties
underutilized, or are not being put to that could be made available to the
their optimum use and (b) make reports to accountable executive agency through
the President, through the Federal transfer, purchase, or lease with total
Property Council, describing any property net savings to the Government after
or portion thereof which has not been consideration of property values as well
reported excess to the requirements of as costs of moving, occupancy, efficiency
the holding agency and which, in the of operations, environmental effects,
judgment of the Administrator is either regional planning, and employee morale.
not utilized, is underutilized, or is not (b) Guidelines. The following general
being put to optimum use, and which he guidelines shall be considered by each
recommends should be reported as excess executive agency in its annual review
property. The terms "executive agency," (see 101-47.802):
"property," and "excess property" as used (1) Is the property being put to its
in this subpart are defined in Executive highest and best use?
Order 11724. The provisions of this (i) Consider such aspects as
subpart are presently limited to fee- surrounding neighborhood, zoning, and
owned properties and supporting lease- other environmental factors;
holds and lesser interests located within (ii) Is present use compatible with
the States of the United States, the State, regional, or local development
District of Columbia, the Commonwealth of plans and programs?
Puerto Rico, and the Virgin Islands. The (iii) Consider whether Federal use of
scope of this subpart may be enlarged at the property would be justified if
a later date to in clude properties in rental charge equivalent to commercial
additional geographical areas and other rates were added to the program costs
interests in property. for the function it is serving.
(2) Are operating and maintenance
costs excessive compared with those of
101-47.801 Standards. other similar facilities?
(3) Will contemplated program changes
Each executive agency shall use the alter property requirements?
following standards in identifying (4) Is all of the property essential
unneeded Federal property. for program requirements?
(a) Definitions.--(1) Not utilized. (5) Will local zoning provide
"Not utilized" means an entire property sufficient protection for necessary
or portion thereof, with or without buffer zones if a portion of the property
improvements, not occupied for current is released?
program purposes of the accountable (6) Are buffer zones kept to a
executive agency, or occupied in minimum?
caretaker status only. (7) Is the present property inadequate
(2) Underutilized. "Underutilized" for approved future programs?
means an entire property or portion (8) Can net savings to the Nation be
thereof, with or without improvements: realized through relocation considering
(i) Which is used only at irregular property prices or rentals, costs of
periods or intermittently by the moving, occupancy, and increase in
accountable executive agency for current efficiency of operations?
program purposes of that agency; or (9) Have developments on adjoining
(ii) Which is used for current program nonfederally owned land or public
purposes that can be satisfied with only access or road rights-of-way granted
a portion of the property. across

FEDERAL PROPERTY MANAGEMENT REGULATIONS

(AMENDMENT H-88 MARCH 1975) 4737
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PART 101-47 UTILIZATION AND DISPOSAL OF

REAL PROPERTY

101-47.801 (b) (9)

the Government-owned land rendered the guidelines and an overall map of the
property or any portion thereof unsuitable facility showing property boundaries, major
or unnecessary for program requirements? land uses, improvements, safety zones,
proposed uses, and
(10) If Federal employees are housed in regulations or other authorizations that
Government-owned residential property, is sanction the requirement for and usage made
the local market willing to acquire of or proposed for individual parcels of the
Government-owned housing or can it provide property. A copy of the review record shall
the necessary housing and other related be made available to GSA upon request or to
services that will the GSA survey representative at the time of
permit the Government-owned housing area to the survey of each individual facility.
be released? (Provide statistical data on
cost and availability of housing on the (3) Each executive agency shall, as a
local market.) result of its annual review, determine, in
its opinion, whether any portion of its
(11) Can the land be disposed of and property is not utilized, is underutilized,
program requirements satisfied through or is not being put to optimum use. With
reserving rights and interests to the regard to each property, the following
Government in the property if it is actions shall be taken:
released? (i) When the property or a portion
thereof is determined to be not utilized,
(12) Is a portion of any property being the executive agency shall:
retained primarily because the present (A) Initiate action to release the
boundaries are marked by the existence of property; or
fences, hedges, roads, and utility systems? (B) Hold for a foreseeable future program
use upon determination by the head of the
(13) Is any land being retained merely executive agency. Such determination shall
because it is considered undesirable be fully and completely documented and the
property due to topographical features or to determination and documentation kept
encumbrances for rights-of-way or because it available
is believed to be not disposable? for GSA review (see (*)101-47.802(b) (3)
(ii) (B)). If property of this type which
(14) Is land being retained merely because is being held for future use can be made
it is landlocked? available for temporary use by others, the
executive agency shall notify the
(15) Is there land or space in Government- appropriate regional office of GSA before
owned buildings that can be made available any permit or license for the use is issued
for utilization by others within or outside to another Federal agency or before any out-
Government on a temporary basis? lease is granted by the executive agency.
GSA will advise the executive agency whether
the property should be permitted to another
101-47.802 Procedures. Federal agency for temporary use and will
advise the executive agency the name of the
(a) Executive agency annual review. Each Federal agency to whom the permit shall be
executive agency shall make an annual review granted.
of its property holdings, which review, to (ii) When the property is determined to
the extent of the properties covered by the be underutilized, the executive agency
review also shall constitute compliance with shall:
the (A) Limit the existing program to a
annual review requirements of Federal reduced area and initiate action to release
Management Circular FMC 73-5 (34 CFR Part the remainder; or
231). (B) Shift present use imposed on the
property to another property so that release
(1) In making such annual reviews, each action may be initiated for the property
executive agency shall use the standards set under review.
forth in 101-47.801 in identifying property (iii) When, based on indepth study and
that is not utilized, is underutilized, or evaluation, it is determined that the
is not being put to its optimum use. property is not being put to its optimum
use, the executive agency shall relocate the
(2) A written record of the review of current program whenever a suitable
each individual facility shall be prepared. alternate site, necessary funding, and
The written review record shall contain legislative authority are available to
comments relative to each of the above

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FEDERAL REAL PROPERTY

101-47.802(b)(5)
accomplish that purpose. When the site, usage made or proposed for individual
funding, or legislative authority are not parcels or the entire property; drawings;
available, a special report shall be made to and layout plans.
the appropriate regional office of GSA for (D) [Reserved.]
its consideration in obtaining possible (E) [Reserved.]
assistance in accomplishing relocation.
(4) Upon receipt of notification of the
(b) GSA survey. Pursuant to section 3 pending GSA survey, the executive agency
(a) of Executive Order 11724, GSA will shall initiate action immediately to provide
conduct, on a continuing basis, a survey of the GSA representative with an escort into
real property holdings of all executive classified or sensitive areas or to inform
agencies to identify properties which, in that representative of steps that must be
the judgment of the Administrator of General taken to obtain necessary special security
Services, are not utilized, are clearances or both.
underutilized, or are not being put to their
optimum use. (5) Upon completion of the field work for
the survey:
(1) Surveys by GSA of the real property (i) The GSA representative will so inform
holdings of all executive agencies will be the executive agency official designated
conducted by officials of the regional pursuant to 101-47.802(b)(1). To avoid any
offices of GSA for the property within the possibility of mis-understanding or
geographical area of each region. premature publicity, conclusions and
(i) The head of the field office of the recommendations will not be discussed with
agency having accountability for the this official. However, survey teams should
facility will be notified in advance of a discuss the facts they have obtained with
scheduled GSA survey and furnished at that local officials at the end of the survey to
time with copies of these regulations. ensure that all information necessary to
(ii) The head of that field office shall conduct a complete survey is obtained. The
arrange for an appropriate official of the GSA regional office will evaluate and
executive agency having necessary authority, incorporate the results of the field work
and who is sufficiently knowledgable into a survey report and forward the survey
concerning the property and current and report to the GSA Central Office.
future program uses of the property, to be (ii) The GSA Central Office will notify
available to assist the GSA representative the head of the executive agency or his
in his survey. designee, in writing, of the survey
(2) [Reserved] recommendation. A copy of the survey report
will be enclosed when a recommendation is
(3) To facilitate the GSA survey, made that some or all of the property should
executive agencies shall: be reported excess, and the comments of the
executive agency will be requested thereon.
(i) Cooperate fully with GSA in its The executive agency will be afforded a
conduct of the surveys; and period of 30 workdays from the date of the
(ii) Make available to the GSA survey notice in which to submit such comments. If
representative records and information the case is resolved, GSA Central Office
pertinent to the description and to the will notify the head of the executive agency
current and proposed use of the property or his designee, in writing, of the
such as: resolution, and the case will be completed
(A) Brief description of facilities at such time as the agency completes all
(number of acres, buildings, and supporting resolved excess and/or disposal actions.
facilities); The agency will be afforded a period of 90
(B) The most recent utilization report or calendar days from the date of the notice to
analysis made of the property including the complete such actions.
written record of the annual review made by (iii) If the case is not resolved, GSA
the agency, pursuant to 101-47.802(a), Central Office will submit the case to the
together with any supporting documents; Office of Management and Budget (OMB) for
(C) Detail maps which show property review. If the case is resolved as a result
boundaries, major land uses, improvements, of the submission to OMB, the GSA Central
safety zones, proposed uses, and regulations Office will notify the
or other authorizations that sanction the

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(AMENDMENT H-88 MARCH 1975) 4739

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PART 101-47 UTILIZATION AND DISPOSAL OF

REAL PROPERTY

101-47.802 (b) (5)

head of the executive agency or his completed at such time as the agency
designee, in writing, of the resolution, completes all resolved excess and/or
and the case will be completed at such disposal actions. The agency will be
time as the agency completes all resolved afforded a period of 90 calendar days
excess and/or disposal actions. The from the date of the notice to complete
agency will be afforded a period of 90 such actions.
calendar days from the date of the notice
to complete such actions. (v) If the case is not resolved, the
GSA Central Office will submit a report
(iv) If the case is not resolved, the on the case to the Federal Property
GSA Central Office will notify the head Council for submission by the Council of
of the executive agency or his designee, appropriate reports and recommendations
in writing. A copy of a draft action to the President as prescribed in section
paper will be enclosed and the position 3(2) of Executive Order 11724. The head
of the executive agency will be requested of the executive agency or his designee
thereon. The executive agency will be will be notified of the resolution, and
afforded a period of 20 calendar days the case will be completed at such time
from the date of the notice in which to as the agency completes all resolved
submit its position. If the case is excess and/or disposal actions. The
resolved, the GSA Central Office will agency will be afforded a period of 90
notify the head of the executive agency calendar days from the date of the notice
or his designee, in writing, of the to complete such actions.
resolution, and the case will be

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APPENDIX C

THE PRESIDENT

Executive Order 12030 December 15, 1977

Termination of the Federal Property Council

By virtue of the authority vested in me by the Constitution and statutes

of the United States of America, including Section 205 (a) of the Federal
Property and Administrative Services Act of 1949, as amended (40 U.S.C. 486
(a)), and as President of the United States of America, it is hereby ordered
as follows:

SECTION 1. (a) The Federal Property Council is terminated.

(b) Section 1 of Executive Order No. 11954 of January 7, 1977, which

reconstituted the Federal Property Council, is revoked.

(c) Sections 2, 3, 4, 5, and 6 of Executive Order No. 11954 are

redesignated as Sections 1, 2, 3, 4, and 5, respectively.

SEC. 2. In order to permit the Director of the Office of Management and

Budget to resolve disputes concerning under-utilized real property, the
provisions of Executive Order No. 11954 which were redesignated as Section
4 by Section 1 (c) of this Order are amended to read as follows:

"Sec. 4. The Director of the Office of Management and Budget shall

review Federal real property policies and the objectives of the Executive
branch of the Government; and, shall review the reports made by the
Administrator of General Services pursuant to Section 3 of this Order, as
well as other reports relating to resolving conflicting claims on and
alternate uses for, any property described in those reports, consistent
with laws governing Federal real property. The Director shall submit such
recommendations and cause reports to be submitted to the President as may
be appropriate."

THE WHITE HOUSE,

December 15, 1977.

[FR Doc. 77-36254 Filed 12-15-77;4:38 pm]

FEDERAL REGISTER, VOL. 42, NO. 243--MONDAY, DECEMBER 19, 1977

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