HANDBOOK ON ENROLLMENT & MIGRATION OF EXISTING REGD.

DEALERS

Introduction
All the existing registered dealers in the Commercial Taxes Department
other than KML& AIT dealers must enrol their trade / business / personal
details in the GST portal to get Provisional Registration Certificate under
GST.
This exercise will begin from 1/01/2017 and will come to an end on
15/01/2017.

To enrol with the GST Common Portal, you need to perform the
following steps:

1. The existing dealer can collect the Provisional ID, User Name and
Password from our website using their regular login credentials.
2. The dealer has to visit [Link] to enrol and complete the
migration process.
3. Click the NEW USER LOGIN button.
4. The Declaration page is displayed. Select the checkbox for declaration
and click the CONTINUE button.
5. The Login page is displayed. In the Provisional ID field, type the
username
that you received from our website.
6. In the Password field, type the password that you received from our
website.
7. In the Type the characters you see in the image below field, type the
captcha text as shown in the screen.
8. Click the LOGIN button.
9. The Provisional ID Verification page is displayed. In the E-mail Address
field, enter your e-mail address.
10. In the Mobile Number field, enter your valid Indian mobile number.
There are two One time Password (OTPs) which will be sent on your e-

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 mail address and mobile number you just mentioned. Both OTPs are
required for the verification.

Note:
◾ Enter your own e-mail address and mobile number if you are the
Primary Authorized Signatory. All future correspondences from the
GST Common Portal will be sent on this registered e-mail address
and mobile number only.
◾ E-mail address and mobile number cannot be changed till
01/04/2017.
◾ Any change in the registered e-mail address and mobile number
can be done through the amendment process after 01/04/2017 as
specified in the GST Act.
11. Click the CONTINUE button.
Note:
⦁ You must have received two different OTPs. Do not share these OTPs with
anyone. Check your e-mail address and note your e-mail OTP. Also check
text message sent on your mobile phone and note your mobile OTP.
⦁ In case you have not received the e-mail OTP in your Inbox, you can check
your spam folder for same.
12. The OTP Verification page is displayed. In the Email OTP field, enter
the
OTP you received in your e-mail address.
13. In the Mobile OTP field, enter the OTP you received on your mobile
phone.
Note:
⦁ In case you have not received the OTP, click the RESEND OTP button to
resend the OTP to your e-mail address and mobile number. Both new OTPs
have to be used for the
⦁ verification. The validity period of OTP is 10 minutes.
⦁ 13. Click the CONTINUE button.

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 14. The New Credentials page is displayed. In the New Username field,
enter a username for yourself.
15. In the New Password field, enter a password of your choice that you
will
be using from next time onwards.

Note:
◾ Username should be of 8 to 15 characters, which should comprise
of alphabets, numbers and can contain special character (dot (.),
underscore (_) or hyphen (-)).
◾ Password should be of 8 to 15 characters, which should comprise
at least one alphabet, one number, one upper case letter, one
lower case letter and one special character.
16. In the Re-confirm Password field, re enter the password.
17. Click the CONTINUE button.
18. The Security Questions page is displayed. For each security question,
enter the answers.
Note:
⦁ There are five questions on this page. It is mandatory to enter answers to all
the security questions. Be careful when answering the security questions. In
case you forget your password,
⦁ you will be required to answer these security questions to retrieve your
password.
19. Click the SUBMIT button.
⦁ The message “Username and password have been successfully
changed. Kindly login using these credentials” is displayed. You can now
login to the GST Common Portal using the
⦁ username and password you just created.
20. In the Username field, enter the username you just created.
21. In the Password field, enter the password.
22. In the Type the characters you see in the image below field, type the
captcha text as shown on the screen.

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 23. Click the LOGIN button.
24. The Welcome page is displayed. Click the CONTINUE button.
Your Dashboard is displayed.
Note:
⦁ Enrolment application can be filled only in English language. You can save
and retrieve the application later. All the fields marked with red dot are
mandatory to be filled.

⦁ Alternatively, you can the click the Dashboard > Provisional ID Enrolment
command to access the Enrolment Application.
⦁ On the top of the page, there are eight tabs as Business Details, Promoter/
Partners, Authorized Signatory, Principal Place of Business, Additional Place
of Business, Goods & Services, Bank Accounts and Verification. Click each
tab to enter the details.
Click the tab names to know more details:
◾ Business Details
◾ Promoter/ Partners
◾ Authorized Signatory
◾ Principal Place of Business
◾ Additional Places of Business
◾ Goods & Services
◾ Bank Accounts
◾ Verification
Business Details:
The Business Details tab is selected by default. This tab displays the
information to be filled for the business details required for enrolment.
Note:
Following details are auto-populated in the enrolment application based
on your existing data in VAT system but you cannot edit these details:
◾ Legal Name of Business (as per PAN)
◾ Legal Name of Business (as per current tax Act)

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 ◾ PAN of the Business
◾ State
◾ Ward/Circle/Sector
The Trade Name is pre-populated but you can edit the same.
a. In the Trade Name field, enter the trade name of your business.
b. In the Constitution of Business drop-down list, select the type of
constitution of your business.
c. In the Ward/Circle/Sector No. drop-down list, select the Ward/ Circle/
Sector number of your business.
d. Under the Please indicate existing registration section, in the
Registration Type drop-down list, select the appropriate registration
type.

e. In the Registration No. field, enter the registration number

f. Select the Date of Registration using the calendar.
g. Click the Add button.
h. In the Document Upload section, in the Proof of Constitution of
Business drop-down list, select the appropriate document to be
uploaded.
i. Click the Choose File button. Navigate and select the document.
j. Click the SAVE & CONTINUE button.

Promoter/ Partners:
This tab page displays the details of the stakeholders chosen in the
Constitution of Business detail.
Note:
⦁ In case the stakeholder whose details are entered is also the authorized
signatory, select the Also authorized Signatory option.
⦁ To add more details of any other stakeholder, click the ADD NEW button.
⦁ To view the list of all the stakeholders, click the SHOW LIST button.

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 Authorized Signatory:
This tab page displays the details of the authorized signatory.
a. In case you are the primary Authorized Signatory, select the checkbox
for Primary Authorized Signatory.
b. In the First Name field, enter the first name of the authorized signatory.
c. In the Designation field, enter the designation of the authorized
signatory.
d. In the Permanent Account Number field, enter the Permanent Account
Number (PAN) of the authorized signatory.
e. In case you are a citizen of India, select Yes or else select No.
f. In case of NO, in the Passport Number field, enter the passport number
of the authorized signatory.
g. In the Aadhaar Number field, enter the Aadhaar Number of the
authorized signatory.

Note:
⦁ If you provide your Aadhaar here, (other than companies/ LLP) you can sign
your returns etc. using e-Sign based on Aadhaar without requirement of
Digital Signature.

h. In the Document Upload section, in the Proof of appointment of

Authorized signatory drop-down list and Upload photograph, select the
appropriate document to be uploaded.
i. Click the Choose File button. Navigate and select the document.
j. In the Document Upload section, click the Choose File button to add the
photograph of the stakeholder. Navigate and select the document.
k. Click the SAVE & CONTINUE button.
Note:
⦁ To add more details of any other authorized signatory, click the ADD NEW
button.
⦁ To view the list of all the authorized signatories, click the SHOW LIST
button.

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Principal Place of Business:
This tab page displays the details of the principal place of business.

a. In the Building No. / Flat No. field, enter the building number and flat
number of the principal place of your business.
b. In the Floor No. field, enter the floor number of the principal place of
your business.
c. In the Name of the Premise / Building field, enter the name of the
building of the principal place of your business.
d. In the Road / Street field, enter the road name where the principal place
of your business is located.
e. In the Locality / Village field, enter the locality or village name where the
principal place of your business is located.
f. In the District drop-down list, select the city or district where the principal
place of your business is located.

g. In the PIN Code field, enter the pin code of the place where the principal
place of your business is located.
h. In the Office Email Address field, enter the official e-mail address used
for business purpose.
i. In the Mobile Number field, enter the official Indian mobile number used
for business purpose.
j. In the Office Telephone Number field, enter the official telephone
number used for business purpose.
k. In the Office FAX Number field, enter the official FAX number used for
business purpose.
l. In the Nature of possession of premises drop-down list, select the nature
of possession of premises.
m. In the Document Upload section, in the Proof of Principal Place of
Business drop-down list, select the appropriate document to be
uploaded.
n. Select the checkbox for Nature of Business Activity being carried out at
the premises whose details are entered here.

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o. Click the SAVE & CONTINUE button.

Additional Places of Business:

This tab page displays the details of the additional places of the
business. Enter the details similarly like Principal Place of Business
Details provided above.

In case you deal with Goods or Commodities, you need to mention the
HSN Code in the Goods tab. In case you deal with services, you need
to mention the SAC Code in the Services tab. You can add maximum 5
goods and 5 services. In case, you have more than 5 goods or
services, you must add the top 5 goods or services you are dealing
with.
Goods Tab:
In some cases you may know the HSN Code, and in some cases you
might not know the HSN Code. Follow the steps given below to fill the
HSN Code.
In case you know the HSN Code:
Let us take an example that you need to add the HSN Code 61051010.
To add the HSN Code, perform the following steps:
a. In the Search HSN Chapter by Name or Code field, enter the first four
digit 6105 from the HSN Code.
b. In the Search HSN Code field, enter the HSN code 61051010. HSN
Code is successfully added.

In case you do not know the HSN Code:

Let us take an example where the dealer deals with cotton textile.
a. In the Search HSN Chapter by Name or Code field, type cotton; related
HSN Chapter list is displayed. From the displayed list, scroll and select
the appropriate option
(in this case 5208).
b. In the Search HSN Code field, again type cotton or 5208; related HSN
Code list is displayed. From the displayed list, scroll and select the

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 appropriate option. In case the
appropriate option is not visible, scroll and select the View All link.
c. Select the check boxes for HSN codes to be added. Scroll between the
pages to select the appropriate option.
d. Click the Add button. HSN Code is successfully added.
Note:
In case you want to add another good or commodity, click the X icon as
shown in the image .

Services Tab:
a. In the Search by Name or Code field, type the name or the SAC Code
of the services supplied by the business. SAC is successfully added.
b. Click the SAVE & CONTINUE button.

Bank Accounts:
This tab page displays the details of the bank accounts maintained for
conducting business.
a. In the Account Number field, enter the account number of the Bank.
b. In the Type of Account drop-down list, select the type of account.
c. In the Enter Bank IFSC Code field, enter the IFSC code of the Bank.

Note:
⦁ In case you don’t know the IFSC code, click the here link to know the IFSC
code.
⦁ Alternatively, you can also find the IFSC code in the cheque book or the
cheque leaflet of your Bank.
d. In the Document Upload section, in the Supporting Document drop-
down list, select the appropriate document to be uploaded.
e. Click the SAVE & CONTINUE button.
Note:
⦁ In case you want to add details of more Bank accounts, click the ADD NEW
button.

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⦁ To view the list of all the stakeholders, click the SHOW LIST button.

Verification:
This tab page displays the details of the verification for authentication of
the details submitted in the form.
a. Select the Verification checkbox.
b. In the Authorized Signatory drop-down list, select the name of the
authorized signatory.
c. In the Place field, enter the place of your principal place of business.
d. After filling the enrolment application, you need to digitally sign the
application using Digital Signature Certificate (DSC) or E-Signature.

Note:
⦁ In case, your DSC is not registered, you will need to register DSC.
e. Click the SUBMIT WITH DSC button.

Note:
⦁ To save the Enrolment Application, click the SUBMIT button.
f. Click the PROCEED button.
g. Select the certificate and click the SIGN button.

The success message is displayed. You will receive the

acknowledgement in next 15 minutes on your registered e-mail address
and mobile number. Application ReferenceNumber (ARN) receipt is
sent on your e-mail address and mobile number.

Submission of application with the details is NOT completed unless DSC is

affixed.

IMPORTANT POINTS TO BE BORNE IN MIND

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⦁ In order to complete the migration process dealers will have to upload
lot of documents only in pdf or jepg format. Before enrolling with GST
System Portal, you must ensure to have the following information/
documents available with you:-

⦁ Provisional ID received from the department

⦁ Password received from the department

⦁ Valid Email Address;

⦁ Valid Mobile Number;

⦁ Bank Account Number

⦁ Bank IFSC

Documents
⦁ Proof of Constitution of Business:

⦁ In case of Partnership firm: Partnership Deed of Partnership Firm

(PDF and JPEG format in maximum size of 1 MB)

⦁ In case of Others: Registration Certificate of the Business Entity

(PDF and JPEG format in maximum size of 1 MB)

⦁ Photograph of Promoters/ Partners/Karta of HUF (JPEG format in

maximum size of 100 KB)

⦁ Proof of Appointment of Authorized Signatory (PDF and JPEG format

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 in maximum size of 1 MB)

⦁ Photograph of Authorized Signatory (JPEG format in maximum size

of 100 KB)

⦁ Opening page of Bank Passbook / Statement containing Bank

Account Number of < Account Number>, Address of Branch, Address
of Account holder and few transaction details (PDF and JPEG format
in maximum size of 1 MB)

2. The verification of data using Digital signature is mandatory for

granting Provisional Registration in GST. However enrolment and
data migration can be completed without Digital signature but it
should be validated with Dsc at a later stage to get Provisional
Registration.
3. The dealers may use the existing DSC. The other dealers can procure
Class2 or 3 Digital signature through approved agencies at a nominal
cost . Class2 DSC is enough for the purpose.

4. Enrolment and migration is free of cost.

5. All the registered dealers have to provide their own E-mail address and
Mobile phone numbers. In future all the official communications will be
through the Registered mobile phone and E-mail address of the
dealers.

6. In case of partnership firm all the partners may upload their personal
details in the Promoter/ Partner Tab and one of them can be
authorised signatory. If they want to nominate more than one
authorised signatory they can do so but they have to mention the
primary authorised signatory in the space provided.
7. The details of Bank account maintained by the dealers for the purpose of
Business is to be entered. Dealers may enter details of upto 10 Bank
accounts maintained for the purpose of Business.
8. The LT dealers may enter the details of services provided by them.

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 9. in case the details submitted are incorrect the enrolment application is
liable to be rejected.
10. The provisional certificate will be available for viewing and download at
the dashboard of the GST Common portal on the date on which GST
come into force .
11. Final Registration Certificate will be issued within 6 months from the
date of GST roll out after verification of the documents

12. The migrating dealer may kindly read the migration FAQ and User
manual placed at [Link] for more details on
migration procedures and clarifications.

13. Contact Help line no. 0124-4688999 for clarifications in English&Hindi.

Use Helpline no. (to be given by District) for services in
Malayalam.

COMMISSIONER

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