A PROJECT REPORT

ON
“STUDENT MANAGEMENT SYSTEM”
SUBMITTED IN PARTIAL FULFILLMENT OF THE
REQUIREMENTS FOR THE AWARD OF
DIPLOMA IN
COMPUTER TECHNOLOGY

SUBMITTED TO
MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION,
MUMBAI
SUBMITTED BY

Name Enrollment no.

Ganesh Kashinath Jadhav 23110240202
Pratik Bharat Patil 23110240205
Jaydeep Kishor Jadhav 2101290287
Yogendra Prafull Patil 23110240206

GUIDED BY
Smt.Gauri Garud

Page. 1
 GOVERNMENT POLYTECHNIC, PEN

CERTIFICATE
This is to certify that the project report entitled “Student Management
System” Was successfully completed by Student of sixth-semester
Diploma in Computer Technology.

Name Enrollment no.

Ganesh Kashinath Jadhav 23110240202
Pratik Bharat Patil 23110240205
Jaydeep Kishor Jadhav 2101290287
Yogendra Prafull Patil 23110240206

In partial fulfillment of the requirements for the award of the

Diploma in Computer Technology and submitted to the Department
of Computer Technology of Government Polytechnic Pen work
carried out during a period for the academic year 2024-25 as per the
curriculum.

Smt. G.B.Garud MS. S.S.Sutar

(Guide) (HOD)

Dr. M.R.CHITLANGE
External Examiner (Principal)
Page. 2
 ACKNOWLEDGEMENT

We have taken a lot of effort into this project. However, it would not have
possible without the kind support and help of many individual and our
project guide. We would like to extend our sincere thanks to all of them.
We are highly indebted to Smt. Gauri Garud for her guidance and
constant supervision and for providing necessary information regarding
the project and the support of the project.
We would like to express our gratitude to MRS. S.S.Sutar (HOD of the
Computer Technology Department) for her kind co-operation and
encouragement which helped us in this project.
We would like to express our special gratitude and thanks to all the
teaching and non-teaching staff members of the computer department for
giving us such attention and precious time.
Our thanks and appreciations also go to people who have helped in
developing the report and people who have willingly helped us out their
abilities and technical skills.

Project Team
1. Ganesh Kashinath Jadhav
2. Pratik Bharat Patil
3. Jaydeep Kishor Jadhav
4. Yogendra Prafull Patil

Page. 3
 CONTENT

Sr. Title Page No.

No.
0 Abstract 8

1. Introduction 9

1.1 Overview 9

1.2 Aim and Objective 9

1.3 Problem Statement 10

2. Literature Review 11

2.1 Introduction 11

2.2 Existing System 11

2.3 Proposed System 12

3. Scope of the Project 14

3.1 Scope 14

4. Methodology 16

4.1 Study of the System 16

4.2 Technology used 19

4.3 Modules used 22

4.4 Software and Hardware 22

Requirement

Page. 4
 5. Detail of Design And Processes 23

5.1 Use case Diagram 23

5.2 Class Diagram 24

5.3 Sequence Diagram 25

5.4 Activity Diagram 26

5.5 State Diagram 27

5.6 Component Diagram 28

5.7 Deployment Diagram 29

5.8 Object Diagram 30

5.9 Screenshots 31

6. Applications 37

7. Future Scope And Conclusion 38

8. Reference 40

Page. 5
 LIST OF SCREENSHOT

Sr.No. Name

1. Login page

2. Teacher Dashboard Page

3. Teacher Attendance Page

4. Teacher Generate Report Page

5. Admin Dashboard Page

6. Admin Add Uder / Teacher Page

7. Admin Add Teacher Page

9. Admin View All Students Page

10. Admin Bulk Upload Page

11. Students Attendance View Page

12. Admin Students View All Dashboard Page

Page. 6
 LIST OF DIAGRAMS

Sr. No. Name

1. Use case Diagram
2. Class Diagram
3. Sequence Diagram
4. Activity Diagram
5. State Diagram
6. Component Diagram
7. Deployment Diagram
8. Object Diagram

Page. 7
 ABSTRACT

The Student Attendance System is a web-based application

designed to simplify and automate attendance tracking for
educational institutions. The traditional method of taking attendance
manually is time-consuming and prone to errors. This system
provides a more efficient and accurate solution by allowing teachers
to mark student attendance digitally, reducing paperwork and
administrative workload.

In this system, teachers can log in to the website and mark

attendance for each class, while students can only view their
attendance records. A monthly attendance report is generated
automatically, allowing both students and administrators to monitor
attendance trends. This feature helps in identifying irregular
attendance patterns and ensuring timely intervention if required.

The system is built with a secure database to store attendance

records and provides an easy-to-use interface for both teachers and
students. Since it is a web-based solution, it offers accessibility
from any device with an internet connection, making attendance
management more flexible and efficient.

By implementing this Student Attendance System, institutions can

streamline attendance tracking, reduce manual errors, and enhance
transparency in attendance records.

Page. 8
 CHAPTER 1: INTODUCTION

1.1 OVERVIEW

The purpose of this project is to develop a Student Management System

that allows educational institutions to efficiently manage student-related
data and activities. This system will provide a centralized platform where
administrators, teachers, and students can interact and access essential
academic information.

The primary objective of this project is to create a user-friendly, secure,

and efficient system that streamlines student data management. The
platform will allow administrators to manage student records,
enrollments, and academic progress, while teachers can update grades,
mark attendance, and communicate with students. Students will be able to
view their academic details, attendance reports, and receive important
notifications.

1.2 AIM AND OBJECTIVE

Aim:

The aim of this project is to develop a Student Management System that

enhances the efficiency of managing student data, academic records,
attendance, and communication between students, teachers, and
administrators in an educational institution.

Objectives:

1. Efficient Student Data Management:

o Store and manage student details such as personal information,
academic records, and enrollment details in a centralized
database.

Page. 9
 2. Attendance Tracking:
o Enable teachers to mark student attendance digitally and allow
students to view their attendance records.
3. Academic Performance Monitoring:
o Allow teachers to enter grades and generate performance
reports, helping students track their academic progress.
4. Automated Report Generation:
o Generate monthly and annual reports on attendance,
performance, and student progress for teachers and
administrators.
5. User-Friendly Interface:
o Provide an easy-to-use and interactive platform for students,
teachers, and administrators to access relevant data.

1.3 PROBLEM STATEMENT

Managing student records, attendance, and academic performance

manually in educational institutions is a time-consuming and error-prone
process. Traditional methods, such as maintaining paper-based records or
using disconnected spreadsheets, often lead to data loss, inefficiencies,
and difficulty in tracking student progress.

Teachers face challenges in marking attendance, recording grades, and

generating reports, while administrators struggle to organize and
retrieve student information efficiently. Additionally, students have
limited access to their academic records and attendance status, making it
difficult for them to stay informed about their progress.

Page. 10
 CHAPTER 2: LITERACTURE REVIEW

2.1 INTRODUCTION

A Student Management System is designed to streamline and automate

the management of student-related information in educational institutions.
Traditional methods of handling student records, attendance, and academic
performance rely on manual paperwork or spreadsheet-based systems,
which are prone to errors, inefficiencies, and data loss.

This system provides a centralized platform where administrators, teachers,

and students can efficiently manage and access academic data. Teachers
can mark attendance, update student grades, and generate reports, while
students can view their attendance status, academic progress, and receive
important notifications. Administrators can oversee student records,
manage enrollment, and ensure smooth academic operations.

2.2 EXISTING SYSTEM

The traditional Student Management System in many educational

institutions relies on manual record-keeping methods, such as paper-based
attendance registers, grade books, and spreadsheets. While these methods
have been in use for a long time, they present several challenges and
inefficiencies, including:

1. Time-Consuming Process:
o Teachers manually mark attendance and record grades, which
takes a significant amount of time and effort.
2. Prone to Errors and Data Loss:
o Paper-based records can be misplaced, damaged, or lost over
time. Even digital spreadsheets are vulnerable to accidental
deletion or data corruption.

Page. 11
 3. Limited Accessibility:
o Students and parents often have difficulty accessing attendance
records and academic performance reports in real time.
4. Lack of Automation:
o Report generation is done manually, which increases the
chances of errors and delays.

2.3 PROPOSED SYSTEM

The Proposed Student Management System is a web-based solution

designed to overcome the limitations of the existing manual system. This
system provides a centralized, automated, and efficient way to manage
student records, attendance, and academic performance.

Key Features of the Proposed System:

1. Automated Attendance Management:

o Teachers can digitally mark student attendance through the
system, reducing errors and saving time.
o Students can view their attendance records in real-time.
2. Student Record Management:
o A secure database stores student details, including personal
information, academic progress, and enrollment records.
o Easy retrieval and modification of student data.
3. Automated Report Generation:
o The system can generate monthly and annual reports for
attendance and academic performance.
o Administrators can access these reports to monitor student
progress.

Page. 12
 4. Role-Based Access Control:
o Administrator can manage student and teacher records.
o Teachers can mark attendance, update grades, and view student
details.
o Students can only view their records.
5. Web-Based Accessibility:
o The system can be accessed from any device with an internet
connection, allowing flexibility for students and faculty
members.

Page. 13
 CHAPTER 3: SCOPE OF THE PROJECT

3.1 SCOPE

The Student Management System is designed to streamline student

record management, attendance tracking, and academic performance
monitoring in educational institutions. This web-based system will provide
a centralized platform for administrators, teachers, and students to manage
and access essential academic data efficiently.

Scope of the Project:

1. User Management:
o Allows registration and authentication for administrators,
teachers, and students.
o Role-based access:
 Administrators can manage students and teachers.
 Teachers can mark attendance and enter grades.
 Students can view their records.

2. Student Record Management:

o Stores student personal details, academic progress, and
attendance records in a secure database.
o Easy modification and retrieval of student data.

3. Attendance Tracking:
o Teachers can mark attendance manually using the web portal.
o Students can view their attendance status in real-time.
o The system generates monthly and yearly attendance reports for
analysis.

Page. 14
 4. Academic Performance Monitoring:
o Teachers can enter and update student grades.
o Students can view their marks and performance reports.
o Automated report generation for academic tracking.

5. Report Generation:
o Generates attendance reports for teachers and administrators.
o Generates academic performance reports for student evaluation.

6. Accessibility & Usability:

o The system is web-based, allowing access from any device
with an internet connection.
o User-friendly dashboard for easy navigation.

Page. 15
 CHAPTER 4: METHODOLOGY

4.1 STUDY OF THE SYSTEM

Study of the System:

The Student Management System is designed to enhance the efficiency

of student data management, attendance tracking, and academic
performance monitoring. The system provides an automated and structured
approach to handling student-related information, ensuring that educational
institutions can operate more effectively and reduce administrative burdens.

To evaluate the effectiveness of the system, various factors such as

performance, usability, and reliability are analysed to ensure that it meets
user expectations and functions efficiently in a real-world environment.

Performance Evaluation:

Performance evaluation focuses on assessing the speed, efficiency, and

resource utilization of the system under different conditions.

 System Response Time: The system should process requests (e.g.,

marking attendance, retrieving student records) within a few seconds,
ensuring a smooth user experience.

 Database Performance: The system efficiently stores and retrieves

student data without significant delays.

 Scalability: The system can handle multiple users simultaneously

(teachers, students, and administrators) without lag or crashes.

Page. 16
Usability Evaluation:

Usability evaluation determines how user-friendly, intuitive, and accessible

the system is for teachers, students, and administrators.

 User Interface (UI) Design: The system has a clean, simple, and
easy-to-navigate interface for all users.

 Ease of Use: Teachers can easily mark attendance, update grades, and
generate reports without technical difficulties.

 Student Accessibility: Students can quickly access their attendance

and academic records through a clear dashboard.

 Mobile Compatibility: The system is responsive and can be accessed

from various devices, including desktops, tablets, and smartphones.

Reliability Evaluation:

Reliability evaluation ensures that the system operates consistently,

accurately, and without failures over time.

 System Uptime: The system should be available 99.9% of the time,

minimizing downtime and ensuring continuous access.

 Data Accuracy: The system should correctly store and retrieve

attendance records, grades, and reports without errors or data
corruption.

Page. 17
  Security Measures: The system implements role-based access,
encrypted storage, and secure login authentication to protect user
data.

Page. 18
4.2 TECHNOLOGY USED
 FRONT-END TOOLS

4.2.1 HTML
HTML is an acronym which stands for Hyper Text Markup Language
which is used for creating web pages and web applications. Let's see what
is meant by Hypertext Markup Language, and Web page.
Hyper Text: Hypertext simply means "Text within Text." A text has a link
within it, is a hypertext. Whenever you click on a link which brings you
to a new webpage, you have clicked on a hypertext. Hypertext is a way to
link two or more web pages (HTML documents) with each other.
Markup language: A markup language is a computer language that is used
to apply layout and formatting conventions to a text document. Markup
language makes text more interactive and dynamic. It can turn text into
images, tables, links, etc.
Web Page: A web page is a document which is commonly written in
HTML and translated by a web browser. A web page can be identified by
entering an URL. A Web page can be of the static or dynamic type. With
the help of HTML only, we can create static web pages.

4.2.2 CSS

Cascading Style Sheets (CSS) is a stylesheet language used to describe

the presentation of a document written in HTML or XML (including
XML dialects such as SVG, MathML or XHTML). CSS describes how
elements should be rendered on screen, on paper, in speech, or on other
media.

CSS is among the core languages of the open web and is standardized
across Web browsers according to W3C specifications. Previously, the
development of various parts of CSS specification was done
synchronously, which allowed the versioning of the latest
recommendations. You might have heard about CSS1, CSS2.1, or even
CSS3. There will never be a CSS3 or a CSS4; rather, everything is now
just "CSS" with individual CSS modules having version numbers.
Page. 19
4.2.3 REACT

React, also known as React.js or ReactJS, is a popular open-source

JavaScript library developed by Meta (formerly Facebook) for building
dynamic and interactive user interfaces. It uses a component-based
architecture, enabling developers to create reusable UI elements that
simplify the development and maintenance of applications. React
employs a Virtual DOM to optimize rendering by updating only the
changed parts of the UI, enhancing performance. Its declarative syntax
makes code predictable and easier to debug, while JSX (JavaScript
XML) allows developers to write HTML-like code within JavaScript
for intuitive component structuring. React is widely used for single-
page applications, mobile app development (via React Native), and
server-rendered apps with frameworks like Next.js

 BACK-END TOOLS

4.2.4 MY SQL
MySQL is the world’s most popular open source database. According to
DB-Engines, MySQL ranks as the second-most-popular database, behind
Oracle Database. MySQL powers many of the most accessed applications,
including Facebook, Twitter, Netflix, Uber, Airbnb, Shopify, and
Booking.com.
Since MySQL is open source, it includes numerous features developed in
close cooperation with users over more than 25 years. So it’s very likely
that your favorite application or programming language is supported by
MySQL Database.

MySQL is a relational database management system.

A relational database stores data in separate tables rather than putting all
the data in one big storeroom. The database structure is organized into
physical files optimized for speed. The logical data model, with objects
such as data tables, views, rows, and columns, offers a flexible
programming environment. You set up rules governing the relationships
Page. 20
between different data fields, such as one to one, one to many, unique,
required, or optional, and “pointers” between different tables. The
database enforces these rules so that with a well-designed database your
application never sees data that’s inconsistent, duplicated, orphaned, out
of date, or missing.

MySQL is open source

Open source means it’s possible for anyone to use and modify the
software. Anybody can download MySQL software from the internet and
use it without paying for it. You can also change its source code to suit
your needs. MySQL software uses the GNU General Public License
(GPL) to define what you may and may not do with the software in
different situations.

4.2.5 NODE.JS

Node.js is an open-source, cross-platform JavaScript runtime environment

that executes JavaScript code outside of a web browser. It allows
developers to use JavaScript for server-side scripting and command-line
tools, unifying web application development with a single language.
Node.js is built on Chrome's V8 JavaScript engine and uses an event-
driven, non-blocking I/O architecture, which enables it to handle multiple
concurrent connections efficiently. This makes it suitable for real-time
applications and applications with many I/O operations. It is not a
framework or library but a runtime environment.

Page. 21
4.3 MODULES USED

1. Admin Management Module

2. Teachers management Module
3. Students Management Module
4. Students Attendance Management Module
5. Login Management Module
6. Reset password Management Module
7. Students attendance view Module
8. Teacher Subject add or remove module
9. Admin add new students Module
10. Admin add new teachers Module

4.4 SOFTWARE AND HARDWARE REQUIREMENTS

Sr. No. Software Requirements

1. Notepad++
2. Visual studio code
3. Xampp server / MySQL
4. Browser

Sr. No. Hardware Requirements

1. Computer System
2. Any Operating System
3. RAM 2 GB
4. Hard Drive 1 GB SSD

Page. 22
CHAPTER 5: DETAIL OF DESIGN AND PROCESSESS

5.1 USECASE DIAGRAM:

The student management system use case diagram is the behavioral

diagram that summarizes activities done in the student management
system and its user details. It depicts the graphical representation of the
system’s behavioral structure.

Fig. 5.1 Use case Diagram

Page. 23
5.2 CLASS DIAGRAM:

It contains the systems’ class attributes and methods, as well as the

relationships between classes. These mentioned contents makes sure that
your Online Examination system development is in line with what should
be its functions.

Fig 5.2. Class Diagram

Page. 24
5.3 SEQUENCE DIAGRAM:

The sequence diagram for the online examination system gives

enlightenment and a guide to the programmers and developers on how
they should build the system. The idea presented in a sequence diagram
will improve the efficiency of the Student Management System’s
development.

Fig. 5.3 Sequence Diagram

Page. 25
5.4 ACTIVITY DIAGRAM:

An Online Examination System Activity Diagram is a plan that helps with

the development of a system. It shows the system’s behavior in terms of
responding to its users or clients. This also gives the programmer ideas
and guides them throughout the system’s making.

Fig. 5.4 Activity Diagram

Page. 26
5.5 STATE DIAGRAM:

A state diagram, also known as a state machine diagram, is a type of UML

(Unified Modeling Language) diagram used to model the behavior of an
object or a system over time. State diagrams are especially useful for
modeling the dynamic aspects of a system and capturing how an object or
system transitions between different states in response to events or
conditions.

Fig. 5.5 State Diagram

Page. 27
5.6 COMPONENT DIAGRAM:

A component diagram is a type of UML (Unified Modeling Language)

diagram that shows the organization and dependencies of software
components in a system. It’s used to visualize the high-level architecture
of a system, highlighting the components, their interactions, and the
interfaces between them.

Fig. 5.6 Component Diagram

Page. 28
5.7 DEPLOYMENT DIAGRAM:

The deployment diagram visualizes the physical hardware on which the

software will be deployed. It portrays the static deployment view of a
system. It involves the nodes and their relationships. It ascertains how
software is deployed on the hardware. It maps the software architecture
created in design to the physical system architecture, where the software
will be executed as a node. Since it involves many nodes, the relationship
is shown by utilizing communication paths.

Fig. 5.7 Deployment Diagram

Page. 29
5.8 OBJECT DIAGRAM:

An object diagram in Unified Modeling Language (UML) is a visual

representation that shows specific instances of classes and their
relationships at a particular moment in time, essentially a snapshot of a
system's structure.

Fig. 5.8 Object Diagram

Page. 30
5.9 SCREENSHOTS

• LOGIN PAGE

• TEACHER DASHBOARD PAGE

Page. 31
 • TEACHER ATTEDANCE PAGE

• TEACHER GENERATE REPORT PAGE

Page. 32
 • ADMIN DASHBOARD PAGE

• ADMIN ADD USER / TEACHER PAGE

Page. 33
 • ADMIN ADD TEACHER PAGE

• ADMIN ADD STUDENTS PAGE

Page. 34
  ADMIN VIEW ALL STUDENTS PAGE

 ADMIN BULK UPLOAD PAGE

Page. 35
  STUDENTS ATTENDANCE VIEW PAGE

 ADMIN STUDENTS VIEW DASHBOARD PAGE

Page. 36
 CHAPTER 6: APPLICATIONS

 APPLICATIONS

1. School and College Attendance Management

2. Academic Performance Tracking
3. Student Enrolment and Registration
4. Report Card and Grade Management
5. Teacher and Faculty Management
6. Fee Management and Payment Tracking
7. Parental Monitoring and Notifications
8. Library and Resource Management
9. Timetable and Scheduling Management
10. Student Feedback and Communication System

Page. 37
 CHAPTER 7: FUTURE SCOPE AND CONCLUSION

 FUTURE SCOPE
The Student Management System has the potential for further
enhancements to improve its efficiency, usability, and functionality.
Some possible future developments include:

1. Mobile Application Integration:

• Developing a mobile app for Android and iOS to allow

teachers and students to access the system more
conveniently.

2. AI-Based Performance Analytics:

• Implementing AI and machine learning algorithms to

analyze student attendance and academic performance,
helping educators identify trends and areas for
improvement.

3. Parental Access Module:

• Adding a feature where parents can log in to monitor their

child's attendance, grades, and performance reports,
improving transparency.

4. Automated Notifications & Reminders:

• Implementing automated SMS or email alerts to remind

students about low attendance or upcoming deadlines.

5. Multi-Institution Support:

• Expanding the system to support multiple schools,

colleges, or universities under one platform.
Page. 38
  CONCLUSION

The Student Management System is a powerful web-based solution

designed to simplify and enhance the management of student data,
attendance tracking, and academic performance. By automating these
processes, the system helps reduce administrative workload, improve
accuracy, and enhance transparency in educational institutions.

With features like automated attendance marking, student record

management, grade tracking, and report generation, this system
significantly improves efficiency and accessibility. The web-based
interface ensures that teachers, students, and administrators can
conveniently access academic information anytime, from anywhere.

Page. 39
 CHAPTER 8: REFERENCES

 REFERENCES

1. www.w3school.com
2. www.google.com
3. https://www.mysql.com/

Page. 40