Dear Facility Representative,

Thank you for choosing [Openview] to complete the verification of your self-assessment.

Role of the Verifier

SLCP is standard agnostic, which means there is no judgment or scoring of the data. The Verifier’s role is
to check the correctness and completeness of your information provided in the Data Collection Tool.

Our Verifiers will adhere to the SLCP Code of Conduct. Please find it in the Annex of the Facility Guidance.
Completing your assessment on the Accredited Host platform

Please refer to the Facility Guidance for details about the verification process and how to complete your
assessment. If you want to reduce the time of the onsite verification by permitting the Verifier to engage
in virtual or offsite activity, please contact us for more information. If you want us to review policies and
procedures before arriving onsite, you can upload documents to the Accredited Host platform. Note,
these uploaded documents will be visible in the final verified assessment report and visible to those you
share the report with. We ask that you do not upload any sensitive information, such as personally
identifiable information relating to your workers, or any proprietary information.

Timeline: The Verifier must receive your completed assessment with applicable uploaded documentation
no later than 10 working days prior to the scheduled. Verification must happen within two months of
completion of the self/joint-assessment. The Verifier will check the date in the Data Collection Tool,
Facility Profile question FP-BAS-26 Date of self/ or joint-assessment submission. If this date is more than
two months from the date of verification, you must contact SLCP through the Helpdesk to change the
status of your assessment back to ASI (Assessment Initiated) so you can update the self/joint-assessment.

Verification details: please refer to our email about agenda

• The number of calendar-days we will be onsite are: If you choose to engage in virtual/offsite verification
activities to reduce the onsite verification time and your facility circumstances fit the virtual/ offsite
verification requirements, the number of days listed above may be decreased in 0.5 person-day
increments. The Verifier has the following notable characteristics: please refer to our information in the
notification emails.

Verification process:

What to expect • During the onsite verification we will conduct a facility tour, check documents and
interview both management and workers. • The Verifier(s) will require access to all areas of the facility
and its grounds, photographs (respecting and avoiding proprietary information) • The Verifier will conduct
confidential interviews with workers and management. The interviewing of workers is done as part of
their employment and as such, workers should not be financially penalized or retaliated against, abused
or harassed in any form for participating in the interview process.

Furthermore, during the opening and closing meeting it is important that senior management and
workers’ representatives (as applicable) are present. Converged Assessment. Collaborative Action.
Improved Working Conditions. • To prepare for the onsite documentation review, please find the attached
Document List for your information. We appreciate your cooperation. At the end of the verification, we
will conduct a closing meeting to review the verification summary at a high level.
• For more details about the verification process, please read the Facility Guidance.

After the verification: What to expect We will complete the verified assessment report within ten working
days. You should have all information ready for the onsite verification. Only under exceptional
circumstances (e.g., non-access to documentation or information due to absence of key management
personnel on the days of the verification assessment), may you provide additional information up to two
days after the onsite verification. After you have reviewed the verified assessment (14-calendar day
window after Verifier completes report) and accepted it, you can share the verified assessment report
with anybody you choose via the Gateway or your chosen Accredited Host. As this is not a compliance
audit, we will not provide information about corrective action plans. Concerns or disputes Should you
have concerns or questions about the verified assessment report during your 14-calendar day review
period, you can directly reach out to us for clarification. If applicable, we can make edits to the verified
assessment report. Edits will only be made with your knowledge and approval. Should you have concerns
about the report quality, as it pertains to the Verifier following Protocol or Verifier conduct, you can also
raise a formal Dispute and involve the Verification Oversight Organization. For more information about
verification oversight, please see: https://slcp.zendesk.com/hc/en-us/sections/360003592500-
Verification-and-DataQuality COVID-19 If your facility is affected or was affected by COVID-19, we will
regularly contact you for updates on workforce and facility operations to ensure there are no substantial
changes to your [self][joint]-assessment that could affect the onsite verification process. Please note that
SLCP has issued a COVID-19 – Inclusion of COVID-19 information in Verified Assessment Report document
which also contains information for facilities on how to complete the self/joint-assessment. Please find it
in the Annex of the Facility Guidance. For further information about SLCP, please go to
https://slconvergence.org/helpdesk. Kind regards, [Verifier Body name/ Sender