Project Management

Assignment-1

Sanchit Chawla

23021201722

BBA(G)-VI(C)

Q) You are organizing a cultural Event in college. How will you organise this project, what will be the
project plan involved here.

Project Plan for Flamboyance – A Runway Fashion Show

1. Initiation (Concept & Approval)

 Define Goals: A multi-college fashion show providing a competitive platform for student models.
 Get Approval: Seek permission from college authorities.
 Core Team Formation: Event manager, finance, logistics, marketing, sponsorship, designers, tech team.
 Identify Stakeholders: Participants, designers, sponsors, media, audience, judges, and security.

2. Planning (Blueprint & Preparation)

 Registration & Prelims Round:
o Open registration for teams from different colleges.
o Conduct prelims round (auditions) to shortlist final teams.
 Budget & Sponsorships: Estimate costs; secure funding through sponsorships and ticket sales.
 Venue & Logistics: Book venue, set up stage, green rooms, and audience seating.
 Theme & Setup: Decide theme, coordinate stage, lighting, and sound.
 Marketing & Promotions: Use social media, posters, influencer tie-ups, and campus promotions.
 Security & Safety: Arrange crowd control, medical aid, emergency exits.
 Scheduling & Rehearsals: Plan event timeline, conduct rehearsals for shortlisted teams.

3. Execution (Event Day Management)

 Final Setup Check: Ensure stage, sound, lighting, and dressing rooms are ready.
 Participant Coordination: Guide teams through rounds, outfit changes, and runway sequence.
 Judging & Evaluation: Invite expert judges to assess performances.
 Audience & Media Handling: Manage event entry, media coverage, social media live streaming.
 Entertainment & Engagement: Arrange musical performances, interactive sessions.
 Crisis Management: Have backup plans for wardrobe malfunctions, tech failures, medical issues.

4. Monitoring & Control

 Live Issue Handling: Manage delays, technical problems, and participant concerns.
 Budget Tracking: Keep expenses within limits.
 Security Supervision: Ensure smooth event flow and crowd control.
5. Closure (Wrap-up & Analysis)

 Winner Announcement & Awards: Recognize top teams and distribute prizes.
 Feedback Collection: From participants, judges, sponsors, and audience.
 Media Highlights: Share event photos, videos, and behind-the-scenes content.
 Sponsor Recognition: Thank sponsors publicly.
 Financial Settlement: Clear dues, report final expenses.
 Team Celebration: Acknowledge and appreciate organizing team efforts.

Q2) What is project lifecycle and how will you decide the time frame for the project lifecycle. Why do
projects always seem to take longer than expected time specially in the case of govt. contracts give real life
example.

A Project Lifecycle is the structured process that a project goes through from initiation to completion. It consists of
five key phases:
1. Initiation – Define objectives, feasibility, and approvals.
2. Planning – Outline scope, schedule, budget, risks, and resources.
3. Execution – Implement the plan, coordinate teams, and manage workflows.
4. Monitoring & Control – Track progress, resolve issues, and ensure quality.
5. Closure – Finalize deliverables, evaluate outcomes, and document learnings.

Time Frame for a Project Lifecycle

The time frame for a project lifecycle depends on multiple factors, including:
 Project Scope & Complexity – Large-scale projects require more time.
 Resource Availability – Manpower, funds, and technology affect duration.
 Regulatory Approvals – Compliance and government permissions can cause delays.
 Stakeholder Dependencies – Coordination between different teams may slow down progress.
 Risk Assessment & Contingency Planning – Accounting for unforeseen delays in timelines.

Projects, especially government contracts, often exceed estimated timelines due to:
1. Bureaucratic Delays – Government approvals, clearances, and legal procedures take time.
2. Inefficient Resource Management – Shortage of labour, funds, or equipment.
3. Corruption & Mismanagement – Bribery, misallocation of funds, and political interference.
4. Environmental & Legal Challenges – Land acquisition issues, environmental concerns, and public
protests.
5. Technical Complexities – Unexpected engineering challenges and outdated technology.
6. Natural Disasters and pandemics
Example – Berlin Brandenburg Airport (Germany)

 Initially planned to open in 2011, but construction flaws, design changes, and political disputes led to
repeated delays.

 The project was completed in 2020, nine years late, with a massive budget overrun.

 Poor project planning, last-minute safety issues, and mismanagement were major reasons.

Q3) How IT has enabled in development of project management in recent times.

Information Technology (IT) has transformed project management by improving efficiency, collaboration,
automation, and real-time monitoring. It has enhanced project management in recent times in the following ways:

1. Cloud-Based Project Management Tools

 Platforms like Microsoft Project, Trello, Jira etc. allow teams to collaborate in real time.
 Example: A software development company uses Jira to track tasks, assign responsibilities, and monitor
progress across global teams.
2. AI & Automation in Project Planning
 AI-driven tools help in predicting project risks, optimizing resource allocation, and automating
repetitive tasks.
 Example: Chatbots and AI-powered assistants in Zoho Projects provide real-time insights on project
health and deadlines.
3. Remote Collaboration & Communication
 Tools like Zoom, Slack, and Microsoft Teams allow seamless communication among remote teams.
 Example: Companies related to architecture use Zoom to coordinate architects, engineers, and contractors
virtually.
4. Data Analytics & Predictive Analysis
 Big Data and analytics tools help in making data-driven decisions by predicting project delays and cost
overruns.
 Example: SAP ERP and Oracle Primavera provide real-time reports for budgeting and scheduling.
5. Agile & DevOps Integration
 IT supports agile project management methodologies, making workflows more flexible and iterative.
 Example: IT companies like Google and Amazon use Scrum and DevOps to continuously develop and
deploy software updates efficiently.
6. Cybersecurity & Risk Management
 IT enhances security with cloud encryption, multi-factor authentication, and real-time threat monitoring.
 Example: Banks and financial institutions use secure project management platforms to protect sensitive
client data.
Example – Delhi Metro Project

 Delhi Metro used BIM software, GPS tracking, and automated project management systems to
streamline construction.
 It helped in reducing delays, optimizing resource allocation, and improving coordination among multiple
stakeholders.

Q4) “Implementation phase consumes majority of time and effort.” What are the important steps needed by
project manager during the implementation phase.
The Implementation Phase is where the project plan is executed, and it consumes the majority of time and effort.
The project manager must ensure smooth execution by following these crucial steps:

1. Resource Allocation & Task Assignment

 Assign tasks to team members based on skills and availability.
 Ensure adequate resources (manpower, technology, budget) are in place.
2. Team Coordination & Communication
 Conduct regular meetings to track progress and resolve issues.
 Use collaboration tools (Slack, Microsoft Teams, Trello) for seamless communication.
3. Monitoring Progress & Performance
 Track key performance indicators (KPIs) like timelines, budget, and quality.
 Use project management software (Jira, MS Project) to monitor real-time progress.
4. Risk Management & Issue Resolution
 Identify potential risks and implement contingency plans.
 Handle unexpected challenges like resource shortages, technical failures, or scope changes.
5. Quality Control & Compliance
 Conduct regular quality checks to ensure deliverables meet standards.
 Ensure compliance with legal, safety, and industry regulations.
6. Stakeholder & Client Updates
 Provide regular status reports to stakeholders and clients.
 Address client feedback and incorporate necessary adjustments.
7. Budget & Cost Control
 Keep expenses within the allocated budget.
 Monitor financial reports and prevent cost overruns.
8. Change Management
 Adapt to unforeseen changes in project scope, deadlines, or requirements.
 Use a structured change request process to evaluate and approve modifications.
9. Testing & Validation
 Before project handover, conduct testing and validation of all deliverables.
 Example: In software projects, user acceptance testing (UAT) is done before deployment.
10. Documentation & Knowledge Transfer
 Maintain detailed project records for future reference.
 Provide training and support to teams handling post-implementation operations.

Q5) Do a BCG matrix analysis of any firm related to any automobile industry.
The BCG (Boston Consulting Group) Matrix helps in strategic decision-making by categorizing a company’s
product lines into four quadrants based on market growth rate and market share. Here’s an analysis of Royal
Enfield, a leading motorcycle brand:

1. Stars (High Market Share, High Growth) – Strong Growth Potential

Royal Enfield Himalayan
 The adventure touring segment is rapidly growing in India and globally.
 Competes with KTM Adventure, BMW GS series, but has strong brand loyalty.
 Increasing demand for off-road and long-distance touring bikes makes it a key growth driver.

2. Cash Cows (High Market Share, Low Growth) – Revenue Generators

Royal Enfield Classic 350 & Bullet 350
 These models dominate the retro cruiser segment in India.
 They have a strong brand legacy and loyal customer base.
 The market is mature with steady but limited growth, making these models cash cows.

3. Question Marks (Low Market Share, High Growth) – Uncertain Future

Royal Enfield Super Meteor 650 & Shotgun 650
 Competing in the mid-size premium cruiser segment.
 Faces competition from Harley-Davidson X440 and Jawa Perak.
 Growth potential exists, but market acceptance is still evolving.

4. Dogs (Low Market Share, Low Growth) – Weak Market Presence

Royal Enfield Electric Bike (Upcoming)
 The EV segment is growing, but Royal Enfield is still in early development.
 Competes with Revolt, Ultraviolette, and Ola Electric, which are already established.
 Until it gains market traction, it remains in the Dogs category.